Embassy of the United States of America Santo Domingo, Dominican Republic [email protected]809.368.7675 Av. República de Colombia #57, Altos de Arroyo Hondo April 1, 2019 Dear Prospective Offeror: SUBJECT: Modification 1 to Solicitation Number 19DR86-19-Q-0001 – CMR Septic System The Embassy of the United States of America invites you to submit a proposal for construction services for a septic system at the Embassy’s Chief of Mission Residence in Gazcue, Santo Domingo. The Embassy intends to conduct a pre-proposal conference, and all prospective offerors who have received a solicitation package are invited to attend. See Section L of the attached Request for Quotations (RFQ). Your proposal must be submitted via email to [email protected]on or before 11:59pm on April 8, 2019. No proposal will be accepted after this time. In order for a proposal to be considered, you must also complete and submit the following: 1. SF-18; 2. Section A, Pricing Schedule; 3. Section L, Representations and Certifications; and 4. Additional information as required in Section J. Direct any questions regarding this solicitation to Lilian Bobadilla via email to [email protected]or by telephone at 809.368.7675 during regular business hours. Please note: Proposals that do not conform to the solicitation specifications may be deemed technically unacceptable. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Sincerely, Phillip de Souza Contracting Officer
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Embassy of the United States of America
Santo Domingo, Dominican Republic
[email protected] 809.368.7675 Av. República de Colombia #57, Altos de Arroyo Hondo
April 1, 2019
Dear Prospective Offeror:
SUBJECT: Modification 1 to Solicitation Number 19DR86-19-Q-0001 – CMR Septic System
The Embassy of the United States of America invites you to submit a proposal for construction
services for a septic system at the Embassy’s Chief of Mission Residence in Gazcue, Santo
Domingo.
The Embassy intends to conduct a pre-proposal conference, and all prospective offerors who
have received a solicitation package are invited to attend. See Section L of the attached Request
for Quotations (RFQ).
Your proposal must be submitted via email to [email protected] on or before
11:59pm on April 8, 2019. No proposal will be accepted after this time.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-18;
2. Section A, Pricing Schedule;
3. Section L, Representations and Certifications; and
4. Additional information as required in Section J.
Direct any questions regarding this solicitation to Lilian Bobadilla via email to
[email protected] or by telephone at 809.368.7675 during regular business
hours.
Please note: Proposals that do not conform to the solicitation specifications may be deemed
technically unacceptable.
The U.S. Government intends to award a contract to the responsible company submitting an
acceptable offer at the lowest price. We intend to award a contract based on initial proposals,
without holding discussions, although we may hold discussions with companies in the
PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE
1 462. AMENDMENT/MODIFICATION NO.0001
3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO.PR7888037-0001
5. PROJECT NO. (If applicable)
6. ISSUED BY CODE DR860 7. ADMINISTERED BY (If other than Item 6) CODE
AMERICAN EMBASSY SANTO DOMINGO AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO, ATTN: GSO SANTO DOMINGO DOMINICAN REPUBLIC
AMERICAN EMBASSY SANTO DOMINGO AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO, ATTN: GSO SANTO DOMINGO DOMINICAN REPUBLIC
(X) 9A. AMENDMENT OF SOLICITATION NO. 19DR8619Q0001
x9B. DATED (SEE ITEM 11) 03/21/2019
10A. MODIFICATION OF CONTRACT/ORDER NO.
8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)
CODE FACILITY CODE
10B. DATED (SEE ITEM 13)
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended, is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of thisamendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
Modification of specifications, removal of bond requirements, additional drawings, and due date extension
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
15B. CONTRACTOR/OFFEROR
(Signature of person authorized to sign)
15C. DATE SIGNED 16B. UNITED STATES OF AMERICA
(Signature of Contracting Officer)
16C. DATE SIGNED 04/01/2019
NSN 7540-01-152-8070Previous edition unusable
STANDARD FORM 30 (REV. 10-83)Prescribed by GSA FAR (48 CFR) 53.243
Phillip de Souza
(i) Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.
STANDARD FORM 30 (REV. 10-83) BACK
INSTRUCTIONS
Instructions for items other than those that are self-explanatory, are as follows:(a) Item 1 (Contract ID Code). Insert the contract type
identification code that appears in the title block of the contract being modified.
(b) Item 3 (Effective date).
(2) Accounting classification Net decrease $
NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation
(1) For a solicitation amendment, change order,or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.
(2) For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.
(3) For a modification issued as an initial or confirming notice of termination for the
(g)
(h)
sheet".
Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)
Item 14 (Description of Amendment/Modification).
convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.
(4) For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.
(5) For a modification confirming the contacting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.
(c) Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.
(d) Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.
(e) Item 9, (Amendment of Solicitation No. - Dated), and 10, (Modification of Contract/Order No. - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.
Item 12 (Accounting and Appropriation Data). When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries.
(1)
(2)
(3)
(4)
(5)
(6)
Organize amendments or modifications underthe appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document
Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:
(i) Total contract price increased by $
(ii) Total contract price decreased by $
(iii) Total contract price unchanged.
State reason for modification.
When removing, reinstating, or adding funds, identify the contract items and accounting classifications.
When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --
(i) A reference to the letter determination; and
(ii) A statement of the net amount determined to be due in settlement of the contract.
Include subject matter or short title of solicitation/contract where feasible.
(1) Accounting classification Net increase $
PAGE OF PAGESREQUEST FOR QUOTATION (THIS IS NOT AN ORDER)
THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE1 47
1. REQUEST NO. 19DR8619Q0001
2. DATE ISSUED 03/21/2019
3. REQUISITION/PURCHASE REQUEST NO. PR7888037
4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG. 1
RATING
5a. ISSUED BYAMERICAN EMBASSY SANTO DOMINGOAV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO, ATTN: GSOSANTO DOMINGO DOMINICAN REPUBLIC
6. DELIVER BY (Date)
5b. FOR INFORMATION CALL (NO COLLECT CALLS)
TELEPHONE NUMBER
7. DELIVERY FOB DESTINATION OTHER
(See Schedule) 9. DESTINATION
NAMELilian Bobadilla
AREA CODE NUMBER
809.368.7675
8. TO:
a. NAME OF CONSIGNEE
AMERICAN EMBASSY SANTO DOMINGO
a. NAME b. COMPANY b. STREET ADDRESS
AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO,
ATTN: WAREHOUSEc. STREET ADDRESS c. CITY
SANTO DOMINGOd. CITY e. STATE f. ZIP CODE d. STATE
e. ZIP CODE
10605
10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)
03/31/2019
IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.
11. SCHEDULE (Include applicable Federal, State and local taxes)ITEM NO.
(a)SUPPLIES/ SERVICES
(b)QUANTITY
(c)UNIT(d)
UNIT PRICE(e)
AMOUNT(f)
d. CALENDAR DAYS
12. DISCOUNT FOR PROMPT PAYMENT
a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)
NUMBER PERCENTAGE
NOTE: Additional provisions and representations are are not attached.13. NAME AND ADDRESS OF QUOTER
a. NAME OF QUOTER
14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION
15. DATE OF QUOTATION
16. SIGNERb. STREET ADDRESS
b. TELEPHONEc. COUNTY
a. NAME (Type or print)AREA CODE
d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER
AUTHORIZED FOR LOCAL REPRODUCTIONPrevious edition not usable
STANDARD FORM 18 (REV. 6-95)Prescribed by GSA-FAR (48 CFR) 53.215-1(a)
2
TABLE OF CONTENTS
SF-30 COVER SHEET
SF-18 COVER SHEET
A. PRICE
B. SCOPE OF WORK
C. PACKAGING AND MARKING
D. INSPECTION AND ACCEPTANCE
E. DELIVERIES OR PERFORMANCE
F. ADMINISTRATIVE DATA
G. SPECIAL REQUIREMENTS
H. CLAUSES
I. LIST OF ATTACHMENTS
J. QUOTATION INFORMATION
K. EVALUATION CRITERIA
L. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF
OFFERORS OR QUOTERS
ATTACHMENTS:
Attachment 1: Standard Form 25, “Performance and Guaranty Bond”
Attachment 2: Sample Letter of Bank Guaranty
Attachment 3: Breakdown of Price by Divisions of Specifications
Attachment 4: Drawings
Attachment 5: Specifications
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REQUEST FOR QUOTATIONS - CONSTRUCTION
A. PRICE
The Contractor shall complete all work, including furnishing all labor, material, equipment and
services required under this purchase order for the following firm fixed price and within the time
specified. This price shall include all labor, materials, all insurances, overhead and profit.
Total Price (including all labor, materials, overhead and profit)
A.1 VALUE ADDED TAX (ITBIS)
The Government will not reimburse the Contractor for ITBIS under this contract. The Contractor
shall not include a line for ITBIS on Invoices as the U.S. Embassy has a tax exemption certificate
with the host government.
B. SCOPE OF WORK
The U.S. Embassy in Santo Domingo, Dominican Republic requires the provision and installation
of a new septic drainage system for the backyard bathrooms at the Chief of Mission Residence
(CMR) in Gazcue, Santo Domingo, Dominican Republic. For more details refer to Attachment 5.
The character and scope of the work are set forth in the contract. The Contractor shall furnish and
install all materials required by this contract.
In case of differences between small and large-scale drawings, the latter will govern. Where a
portion of the work is drawn in detail and the remainder of the work is indicated in outline, the
parts drawn in detail shall apply also to all other portions of the work.
C. PACKAGING AND MARKING
Contractor personnel on site are solely responsible for delivering, storing, and marking all
materials, parts, equipment, and tools to be used under this contract. The U.S. Embassy will not
be responsible for the damage, theft, or loss of any materials, tools, equipment or parts.
Delivery of materials and equipment will occur one calendar day prior to the beginning of the task
for which those materials and resources are needed. Delivery shall be coordinated with the GTM
at least three (3) calendar days prior to the delivery date. The GTM will inform the contractor of
the date, time, and preferred entrance to deliver materials to the job site.
Materials and equipment should be stored in a place that does not conflict with normal routine and
normal use of the residence and grounds. All materials shall be clearly marked on all sides with
large bold legible lettering, stating what they are, their purpose, and the date they will be used.
Materials and equipment shall be covered so that the weather conditions do not damage them.
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D. INSPECTION AND ACCEPTANCE
The GTM, or his/her authorized representatives, will inspect from time to time the services being
performed and the supplies furnished to determine whether work is being performed in a
satisfactory manner, and that all supplies are of acceptable quality and standards.
The Contractor shall be responsible for any countermeasures or corrective action, within the scope
of this contract, which may be required by the Contracting Officer as a result of such inspection.
D.1 SUBSTANTIAL COMPLETION
(a) "Substantial Completion" means the stage in the progress of the work as determined and
certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion
designated by the Government) is sufficiently complete and satisfactory. Substantial completion
means that the property may be occupied or used for the purpose for which it is intended, and only
minor items such as touch-up, adjustments, and minor replacements or installations remain to be
completed or corrected which:
(1) do not interfere with the intended occupancy or utilization of the work, and
(2) can be completed or corrected within the time period required for final completion.
(b) The "date of substantial completion" means the date determined by the Contracting Officer or
authorized Government representative as of which substantial completion of the work has been
achieved.
Use and Possession upon Substantial Completion - The Government shall have the right to take
possession of and use the work upon substantial completion. Upon notice by the Contractor that
the work is substantially complete (a Request for Substantial Completion) and an inspection by
the Contracting Officer or an authorized Government representative (including any required tests),
the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The
certificate will be accompanied by a Schedule of Defects listing items of work remaining to be
performed, completed or corrected before final completion and acceptance. Failure of the
Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for
complying with the terms of the contract. The Government's possession or use upon substantial
completion shall not be deemed an acceptance of any work under the contract.
D.2 FINAL COMPLETION AND ACCEPTANCE
D.2.1 "Final Completion And Acceptance" means the stage in the progress of the work as
determined by the Contracting Officer and confirmed in writing to the Contractor, at which all
work required under the contract has been completed in a satisfactory manner, subject to the
discovery of defects after final completion, and except for items specifically excluded in the notice
of final acceptance.
D.2.2 The "date of final completion and acceptance" means the date determined by the
Contracting Officer when final completion of the work has been achieved, as indicated by written
notice to the Contractor.
5
D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at
least five (5) days advance written notice of the date when the work will be fully completed and
ready for final inspection and tests. Final inspection and tests will be started not later than the date
specified in the notice unless the Contracting Officer determines that the work is not ready for final
inspection and so informs the Contractor.
D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the
contract is complete (with the exception of continuing obligations), the Contracting Officer shall
issue to the Contractor a notice of final acceptance and make final payment upon:
Satisfactory completion of all required tests,
A final inspection that all items by the Contracting Officer listed in the Schedule of Defects
have been completed or corrected and that the work is finally complete (subject to the
discovery of defects after final completion), and
Submittal by the Contractor of all documents and other items required upon completion of
the work, including a final request for payment (Request for Final Acceptance
E. DELIVERIES OR PERFORMANCE
52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK
(APR 1984)
The Contractor shall be required to:
(a) commence work under this contract within three (3) calendar days after the date the
Contractor receives the notice to proceed,
(b) prosecute the work diligently, and,
(c) complete the entire work ready for use not later than twenty-one (21) days
The time stated for completion shall include final cleanup of the premises and completion of all
punch list items.
52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)
(a) If the Contractor fails to complete the work within the time specified in the contract, or any
extension, the Contractor shall pay liquidated damages to the Government in the amount
of DOP$9,500 for each calendar day of delay until the work is completed or accepted.
(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will
continue to accrue until the work is completed. These liquidated damages are in addition
to excess costs of repurchase under the Default clause.
CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES
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(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for
Construction Contracts", paragraph (a), is hereby modified to reflect the due date for
submission as "five (5) calendar days after receipt of an executed contract".
(b) These schedules shall include the time by which shop drawings, product data, samples and
other submittals required by the contract will be submitted for approval.
(c) The Contractor shall revise such schedules (1) to account for the actual progress of the
work, (2) to reflect approved adjustments in the performance schedule, and (3) as required
by the Contracting Officer to achieve coordination with work by the Government and any
separate contractors used by the Government. The Contractor shall submit a schedule,
which sequences work so as to minimize disruption at the job site.
(d) All deliverables shall be in the English language and any system of dimensions (English
or metric) shown shall be consistent with that used in the contract. No extension of time
shall be allowed due to delay by the Government in approving such deliverables if the
Contractor has failed to act promptly and responsively in submitting its deliverables. The
Contractor shall identify each deliverable as required by the contract.
(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall
be binding upon the Contractor. The completion date is fixed and may be extended only
by a written contract modification signed by the Contracting Officer. Acceptance or
approval of any schedule or revision thereof by the Government shall not:
(1) Extend the completion date or obligate the Government to do so,
(2) Constitute acceptance or approval of any delay, or
(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the
progress of the work and achieve final completion by the established completion date.
NOTICE OF DELAY
If the Contractor receives a notice of any change in the work, or if any other conditions arise which
are likely to cause or are actually causing delays which the Contractor believes may result in late
completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s
notice shall state the effect, if any, of such change or other conditions upon the approved schedule,
and shall state in what respects, if any, the relevant schedule or the completion date should be
revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first
event giving rise to the delay or prospective delay. Only the Contracting Officer may make
revisions to the approved time schedule.
NOTICE TO PROCEED
(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will
provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work,
commencing and completing performance not later than the time period established in the contract.
7
(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before
receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by
the Government before receipt of the required bonds or insurance certificates or policies shall not
be a waiver of the requirement to furnish these documents.
WORKING HOURS
All work shall be performed during regular business hours, Monday through Friday from 8:30am
until 5:00pm. Other hours, if requested by the Contractor, may be approved by the Government
Technical Monitor (GTM). The Contractor shall give 24 hours in advance to GTM who will
consider any deviation from the hours identified above. Changes in work hours, initiated by the
Contractor, will not be a cause for a price increase.
PRECONSTRUCTION CONFERENCE
A preconstruction conference will be held ten (10) days after contract award at the Avenida
Leopoldo Navarro #14 on the corner of Calle Manuel Rodriguez Obijo and in Gazcue, Santo
Domingo to discuss the schedule, submittals, notice to proceed, mobilization and other important
issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.
DELIVERABLES - The following items shall be delivered under this contract:
Description Quantity Deliver Date Deliver To
Section G. Securities/Insurance 1 05 days after award CO
Section E. Construction Schedule 1 05 days after award GTM
Section E. Preconstruction Conference 1 10 days after award GTM
Section G. Personnel Biographies 1 10 days after award GTM