Electronic invoicing in Denmark Experience and future initiatives Swedish Alliance for e-business Stockholm March 7 th 2006 Mikkel Hippe Brun, [email protected]Christian Lanng, [email protected]Office of Strategic IT, Danish National IT and Telecom Agency The Ministry of Science, Technology an Innovation
30
Embed
Electronic invoicing in Denmark - Föreningshusetcontent.foreningshuset.se/kundmappar/7532/Electronic...Electronic invoicing in Denmark Experience and future initiatives Swedish Alliance
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Electronic invoicing in DenmarkExperience and future initiatives
Swedish Alliance for e-businessStockholm March 7th 2006
Office of Strategic IT, Danish National IT and Telecom AgencyThe Ministry of Science, Technology an Innovation
Agenda
The background and business caseThe infrastructureThe experiencesInfrastructure initiativesThe next initiatives
This is the story of...
How electronic invoicing and electronic payment in B2G eBusiness is implemented in DenmarkHow picking the lowest hanging eProcurement fruits – saves millions
The short versionAs of February 1th 2005 – all invoices to the public sector has sent electronically18 million invoices will be exchangedThe initiatives is mandated by legislation440.000 companies affectedScanning agencies handle the conversion of paper invoicesOASIS Universal Business Language is the underlying standard
Authorized employee Employee opening mail Finance department Supplier
Open mail
Send invoice in in-house mail
Pre register invoice.Send invoice in
in-house mail
Approve invoice
Check invoice and approval. Assign
bookkeeping accounts.
Pay invoice
Send invoice in in-house mail
Receive payment
Clear payment
Send invoice in in-house mail
The business case (invoicing)
Each minute saved in invoice handling of 18 million invoices equals 12 million Euro saved
10 minutes handling time is saved using an electronic invoice
120 million Euro
It is estimated that if ordering is also made electronic as much as 17 minutes will be saved in the handling of each invoice
Potential savings: 200 million Euro
VANS-infrastrukturen
ProcessAn invoice is sent to a VAN-operatorThe VAN-operator looks up the EAN-location number in a databaseThe invoice is perhaps sent to another VAN-operatorThe invoice is sent to a public authority
Public authorities
Private companies
VAN
EAN-database
2
3
4
1
VANS infrastructure principles
A VANS-network provides:Shared addressing mechanism (using EAN-location numbers)
Secure exchange of data – once data is received by a VANS-operator (Note that that the data exchange between the customer and the VANS-operator may not be safe and reliable)
Guaranteed delivery of data (once received by a VANS-operator).
Freedom from bilateral exchange agreements
The Scanning agencies
Receive paper based invoicesScan the invoices (throw the paper away)Do intelligent pattern matchingProduce a reduced electronic invoiceCertified companies may act as Read In BureausA maximum of 5 days processing time
Private business Scanning agency Public authority
The standard
OASIS Universal Business Language:International effort to define a royalty-free library of standard electronic business documentsDesigned in an open and accountable vendor-neutral OASIS Technical CommitteeNorth European localization initiativeUK, Sweden, Norway, Finland and DenmarkCommon subset to be uses in cross border scenarios
UBL 1.0 order-to-invoice
The full picture ultimo 2005
Public authorities
Private companies
Read In Bureaus
VAN
Easy Account system
Upcoming messages
Full digitalization – a challenge
Electronic Invoices to the Public sector in Denam ark
0
200.000
400.000
600.000
800.000
1.000.000
1.200.000
1.400.000
feb-05
m ar-05
apr-05
m aj-05
jun-05
jul-05
aug-05
sep-05
okt-05
nov-05
dec-05
jan-06
Months
Invo
ices Scanned Invoices
Native XML Invoices
The biggest volume is in the private sectorCompanies between 10 – 99 employees
66%
10%7%
17%
0%
10%
20%
30%
40%
50%
60%
70%
Danske virksomheder (B2B) Udenlandske virksomheder(B2B)
Den offentlige sektor (B2G) Forbrugere (B2C)
Kilde: KPMG 2005.
The smallest companies has the largest share of business documents
41%
15%
44%
10-19 20-49 50-99
Fordeling af transaktionsvolumen for virksomheder imellem 10-99 ansatte (samlet volumen 191,1 mill. forretningsmeddelser)
KPMG 2005
Distribution of transaction volume for companies between 10 and 99 employees. (Total volume is 191 million orders and invoices)
EDI Networks
B2Bportals
Banks Internet
Public Sector
Bridging existing networks
SME’s
Open standards for document transactions
Shared addressing ofwebservices
Large Enterprises
Børsen ITinnovation Monday February 21th 2006
Vision
It should be just as easy to exchange a business document electronically as it is to send an email.
Business Requirements
Short term: Reuduction in barriers to SME’sSME’s must be able to:
Send and receive business messages with no other infrastructure than an internet connection.Send and receive business messages with standard off the shelf business software.
Long term requirements: Scalable infrastructureThe infrastructure must offer a platform that can be the framework for data exchange in the public as well as the private sector.The private sector and the public sector are invited to registerservices and exchange any message (public standard, proprietary or open).