Electronic Invoice Processing

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Electronic Invoice

Processing

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We have change the way we process invoices .

These changes have provided better efficiencies for handling and processing of invoices.

In the new system there is visibility of the invoice through all stages of workflow.

Improving our Accounts Payable Process

Invoices are now sent direct to GPO Box 2881

GPO 2881

Or

E-mailed direct to our new e-mail account

Invoices @flinders.edu.au

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Invoices from GPO Box 2881 are sorted

2881

Invoices are then scanned into our ReadSoft verification software

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Invoice selection criteria is chosen and verified using the ReadSoft software

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Locations of invoice selection criteria are saved, so the next time you scan an invoice for the same supplier your selection fields will be populated.

Click OK! to end verification process

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Invoices now enter the BasWare workflow.

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Invoices will go directly into flow for coding and approval or may be routed manually if necessary by Accounts Payable staff in Unprocessed invoices

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The selection criteria are checked against the invoice prior to being forwarded for coding and approval

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Invoices are now sent to the relevant faculty department as per the invoices details for coding and approval

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The location and the history of the invoice can be viewed by accounts payable staff all through the workflow process.

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Coded and approved invoices are automatically posted in Tech One for payment.