ELECTRONIC BID DELIVERY SYSTEM

ELECTRONIC BID DELIVERY ELECTRONIC BID DELIVERY SYSTEMSYSTEM

NEW METHOD IN SUBMISSION OF NEW METHOD IN SUBMISSION OF ELECTRONIC BIDSELECTRONIC BIDS

PREPARE BID AS USUAL USING THE EBS BID MODULE. PREPARE BID AS USUAL USING THE EBS BID MODULE. COMPLETE THE BID, SUBMISSION CHECKLIST AND COMPLETE THE BID, SUBMISSION CHECKLIST AND FORMS. FORMS. TRANSMIT BID….TRANSMIT BID….

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SAVE BID FILE TO YOUR SYSTEMSAVE BID FILE TO YOUR SYSTEMNOTE: EBS MODULE SAVES YOUR COMPLETED BID IN NOTE: EBS MODULE SAVES YOUR COMPLETED BID IN

THE FOLLOWING FORMAT: THE FOLLOWING FORMAT: Proj#_UDOTID_bidopendate.txtProj#_UDOTID_bidopendate.txt

ONCE THE ELECTRONIC BID FILE HAS BEEN ONCE THE ELECTRONIC BID FILE HAS BEEN TRANSMITTED TO YOUR TRANSMITTED TO YOUR C:\EBSC:\EBS FILE FILE ––SUBMIT BIDSUBMIT BID

DEMOSUBMIT BIDS HERE

*CONTRACTOR ENTERS THEIR UDOT ID AND *CONTRACTOR ENTERS THEIR UDOT ID AND PASSWORDPASSWORD*CONTRACTOR LOGS IN*CONTRACTOR LOGS IN

*SELECT PROJECT TO BID*SELECT PROJECT TO BID*ONLY PROJECTS BIDDING THAT DAY CAN BE SELECTED*ONLY PROJECTS BIDDING THAT DAY CAN BE SELECTED

SELECT BID PACKAGE FROM YOUR SYSTEM – C:\EBSSELECT BID PACKAGE FROM YOUR SYSTEM – C:\EBS

NOTENOTE: EBS MODULE SAVES YOUR COMPLETED BID IN THE : EBS MODULE SAVES YOUR COMPLETED BID IN THE FOLLOWING FORMAT: Proj#_UDOTID#_bidopendate.txtFOLLOWING FORMAT: Proj#_UDOTID#_bidopendate.txt

SELECT THE BID PACKAGE TXT FILE SAVED TO YOURSELECT THE BID PACKAGE TXT FILE SAVED TO YOUR C:\EBSC:\EBS FOLDERFOLDER

ONCE THE TXT FILE IS SELECTED, PROCEED TO LOAD ONCE THE TXT FILE IS SELECTED, PROCEED TO LOAD BID PACKAGEBID PACKAGE

IF THE FILE SELECTED IS INVALID DUE TO INCORRECT FILE IF THE FILE SELECTED IS INVALID DUE TO INCORRECT FILE NAME NAME i.e. PROJECT NUMBER, ID OR i.e. PROJECT NUMBER, ID OR DATE – AN INVALID FILE ERROR WILL DISPLAYDATE – AN INVALID FILE ERROR WILL DISPLAY

RESELECT THE CORRECT AND MOST CURRENT TXT FILE RESELECT THE CORRECT AND MOST CURRENT TXT FILE PERTAINING TO THE PROJECT SELECTED FORPERTAINING TO THE PROJECT SELECTED FOR BID BID OPENINGOPENING

EBS

ONCE THE CORRECT TXT FILE IS SELECTED, PROCEED ONCE THE CORRECT TXT FILE IS SELECTED, PROCEED TO LOAD BID PACKAGETO LOAD BID PACKAGE

IF THE TXT FILE IS IF THE TXT FILE IS VALIDVALID, A PROMPT WILL SHOW, A PROMPT WILL SHOW“FILE UPLOADED SUCCESSFULLY”“FILE UPLOADED SUCCESSFULLY”

**BY SELECTING THE PROJECT BIDS TAB, SUCCESSFULLY BY SELECTING THE PROJECT BIDS TAB, SUCCESSFULLY SUBMITTED BIDS WILL BE DISPLAYEDSUBMITTED BIDS WILL BE DISPLAYED*IF A BID WAS RE-SUBMITTED, THE *IF A BID WAS RE-SUBMITTED, THE PREVIOUSPREVIOUS AND AND LATESTLATEST BID SUBMITTAL WILL BE DISPLAYEDBID SUBMITTAL WILL BE DISPLAYED

UNDER THE CONTRACTOR BIDS TAB, A HISTORY OF UNDER THE CONTRACTOR BIDS TAB, A HISTORY OF ALLALL BIDS SUBMITTED ARE LISTED BY PROJECT NUMBER, DATE BIDS SUBMITTED ARE LISTED BY PROJECT NUMBER, DATE AND TIME.AND TIME.

POINTS OF CONTACTPOINTS OF CONTACT

• TECHNICAL QUESTIONS REGARDING ELECTRONIC BIDDING TECHNICAL QUESTIONS REGARDING ELECTRONIC BIDDING PROCESS AND BID PREPARATION:PROCESS AND BID PREPARATION:MARGARET GISH – (801)965-3835MARGARET GISH – (801)965-3835

• DBE & CIVIL RIGHTS QUESTIONS REGARDING BIDDING DBE & CIVIL RIGHTS QUESTIONS REGARDING BIDDING REQUIREMENTS ON UDOT PROJECTS: REQUIREMENTS ON UDOT PROJECTS: TORI GAGON – (801)965-4740TORI GAGON – (801)965-4740