EGrants and Grants Management CSREES’ C-REEMS General Overview USDA eGrants Working Group September 10, 2002 Bob MacDonald.

eGrants andGrants Management

CSREES’ C-REEMS

General Overview

USDA eGrants Working GroupSeptember 10, 2002

Bob MacDonald

eGrants andGrants ManagementC-REEMS Overview

These slides are meant to show the true capabilities of CSREES’ C-REEMS system and contain real data, some of

which may not be public information.

PLEASE DO NOT DISTRUBITE OR PRESENT THIS INFORMATION TO ANYONE OUTSIDE OF USDA.

eGrants andGrants ManagementC-REEMS Overview

eGrants andGrants Management

UniversitiesBusinesses

Individuals

PresidentialInitiativeE-Grants

Agency

CSREES CSREESCommunications &Distribution System

C-REEMSDocument Management

System

Web-BasedPeer Review

System

Federal Federal

DHHS - PMS

FAADS

eGrants andGrants Management

C-REEMS Overview

• C-REEMS Features:– Existing government-owned solution

• Currently supports 50% USDA’s applications & 22% USDA’s awards

– End-to-end grants data system• Agency grants budget and funds management• Proposal management• Programmatic review – internal and external• Proposal recommendation and award• Funds authorization, payment, and draw-downs

(with DHHS Payment Management System)• Reporting – Ad hoc and canned

eGrants andGrants Management

C-REEMS Overview

• C-REEMS Features:– End-to-end grants data system (cont’d)

• Extensive data and rules validation

• Manages CSREES’ entire $1 billion assistance budget (grants, cooperative agreements, formula funds)

• Contains:– 80,000 proposal records

– 6,700 active AORs, 36,000 Project Directors from more than 500 institutions

– 50,000 potential proposal reviewers

– 650,000 funds draw-down transactions

eGrants andGrants Management

C-REEMS Overview

• C-REEMS Features:– End-to-end grants data system (cont’d)

• Oracle 8i database, Oracle 9i Application Server

• Currently 136 tables, 172 screens, 144 reports

• Currently client/server (expect browser-based in fall 2002)

eGrants andGrants Management

Modules Important Shared Functions

eGrants andGrants Management

Proposals Appropriation

Award Recommendation(RAD)

Proposal DataEntry

Proposal Review(Program Offices)

Budget Entry(Budget Office)

Funds Availability & FDC Codes(Funds Management Branch)

Processing & Obligation of Award(Awards Branch)

Funds Authorization & Disbursement(FMB/DHHS)

Award Notification (Awards Branch)

Reporting(Awards Branch,FMB, Program)

Post-Award Management (Program, FMB,

& Awards Branch)

C-REEMS Data Flow

Institutions(AORS)

Project Directors-----------

Reviewers

eGrants andGrants Management

Award Edit Screen• Review basic info• Review funding• Add basic award data

• Legal authority• Instrument

• Generate award docs

Data Control • A = Awarded, results in:• Locked fields (gray)• Disabling buttons (gray)

eGrants andGrants Management

eGrants andGrants Management

eGrants andGrants Management

Change Log • Audit trail

eGrants andGrants Management

Detail Buttons

eGrants andGrants Management

Detail Buttons

eGrants andGrants Management

Flexible funding • Multiple accounts• Multiple FYs

eGrants andGrants Management

Award Mgmt Info • Check for late reports• Add award info

• Contacts• Award date• Provisions

eGrants andGrants Management

Proposals Appropriation

Award Recommendation(RAD)

Proposal DataEntry

Proposal Review(Program Offices)

Budget Entry(Budget Office)

Funds Availability & FDC Codes(Funds Management Branch)

Processing & Obligation of Award(Awards Branch)

Funds Authorization & Disbursement(FMB/DHHS)

Award Notification (Awards Branch)

Reporting(Awards Branch,FMB, Program)

Post-Award Management (Program, FMB,

& Awards Branch)

C-REEMS Data Flow

Institutions(AORS)

Project Directors-----------

Reviewers

eGrants andGrants Management