Efficiency ׀ Transparency ׀ Accountability Multi-Donor Trust Fund Office Workshop on MDG-F Joint Programmes 23-25 March 2009 Casablanca, Morocco .

Efficiency ׀ Transparency ׀ Accountability

Multi-Donor Trust Fund Office

Workshop on MDG-F Joint Programmes

23-25 March 2009Casablanca, Morocco

www.undp.org/mdtf


Role of MDTF Office as Administrative Agent

Sign MOU with UN organizations

Receive allocation decisions from MDG-F Secretariat

Provide quality assurance for conformity with UNDG standards

Transfer funds upon receipt of signed documents

Receive and consolidate reports (Quarterly/Annual)2

http://www.undp.org/


UNDG Pass-through fund management

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Source: Guidance Note on Joint Programming, UNDG



Role of MDTF Office as Administrative Agent—Quality Assurance

Formulation stage:• Issue MDG-F Operational Guidance Note• Ensure conformity with UNDG standards:

• Pre-approval consultation• Post approval memo from Executive Coordinator

Implementation stage:• Check budgets and compliance with memo prior to

releasing funds

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Revised Joint Programme Document template and harmonised budget categories

Rationale:

• Replace individual UN org programming documents

• Produce financial reports using harmonized budget categories for consolidation and analysis purposes

• Emphasize UNDG common country programming

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UNDG Harmonized Budget Categories

1.1 Supplies, commodities, equipment and transport

1.2 Personnel (staff, consultants, travel and training)

1.3 Training of counterparts

1.4 Contracts

1.5 Other Direct Costs

Total Direct Costs

2.0 UN Agency Indirect Cost (7%)

Grand Total 6



Cover Page

• linkages to UNDAF• budget per Results Framework

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UNDAF Outcome 2: By 2010, livelihoods and food security among most vulnerable groups are improved in highly affected locations

Joint Programme Outcome 3: Food security and incomes for women, youth and other vulnerable groups are sustainably improved.Indicators: 3.1 Proportion of households living in relative poverty and extreme poverty (MDG1); Baseline 2003/4: 35 % ; Target 2012 41%

3.2 Yield of subsistence crops Kg per hectare e.g. Caprivi maize Baseline (2003/4): 600 , Target 2010: 790.

3.3 # of animals which are marketed in northern communal areas e.g. cattle. Baseline (2003/4) 17.776 ; Target 2010: CBS-NPC, Annual Agricultural Survey

JP Outputs(Give corresponding indicators and baselines)

SMART Outputs and ResponsibleUN Organization

Reference to Agency priority or Country Programme

Implementing Partner Indicative activities for each Output Resource allocation and indicative time frame*

Y1 Y2 Y3 TOTAL

3.1 Food availability, access and utilization improved through appropriate farming systemsIndicators: Yield of subsistence crops Kg per hectare Baseline (2003/4): 600 , Target 2010: 790.

# of animals which are marketed in northern communal areas e.g. cattle

15 Junior farm schools reach 450 youth (150 boys and girls, each) by 2010

UNICEF MOE 1. Establish and scale up Junior Farmer Field and life skills in-school curriculum in targeted areas, for vulnerable children

1000 4000 500 5500

15 Senior farm schools reach 450 households (disaggr.) by 2010

FAO MAWF

2. Establish Senior (above 18 yrs) Farmers Field and Life Skills ‘schools’ in conservation agriculture, based on needs assessments, including female headed households & SAN, PLWHA & TB support groups, with a range of

agricultural inputs. (Baseline 86% women)

300 4000 9000 13300

300 households engaged in improved agric. Practices by 2010

FAO MAWF 4. Support agricultural practices in peri and urban communities e.g micro gardening 1000 2000 9700 12700

300 households taking up new technology by 2010

UNICEF MOH 5. Conduct training on small scale appropriate technologies to improve nutrition 700 400 5000 6000

150 households benefiting from aquaculture by 2010

UNDP MFMR 6. Provide support to community aquaculture activities

Summary of Results framework

2. It is important that only ONE Agency be listed next to each output. It is essential to ensure accountability. Reference to the UN agency’s country programme or priority should be listed here

4. Be sure to insert a column for TOTAL

1. These OUTPUTS should be SMART (Specific, Measurable, Achievable, Realistic and Time related) and would be a sub-set of the JP outputs in the previous column.

3. As in previous column only ONE Implementing Partner should be in each line.



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Annual Targets

Key Activities

Timeframe UN Agency

Responsib

le Party

Planned Budget

2007

Q1

Q2

Q3

Q4

Source of

Funds

Budget Description Total Amount

Output 1 Improved knowledge and skills of officials and technical staff of the line ministries, district community authorities in Yerevan, 10 governor offices and 100 communities in the regions of Armenia to integrate HIV/AIDS activities into community development plans and to implement the activities that are rights-based, participatory, and promote access to HIV/AIDS information and services Target:

1. -By October 2005, 520 national, regional and local Government officials and technical staff will have passed training and skills building courses

2. 95% of course participants will have indicated

substantial improvement in their knowledge and skills in the areas covered by the courses (based on the pre- and post evaluation of the participants)

Development and printing of a training manual

UNAIDS

ANAF MGD-F 1.1Supplies/ commodities/ equipment/transport 1.2 Personnel 1.3 Training of counterparts 1.4Contracts 1.5 Other Direct Costs 2.0 UN Agency Indirect Cost

20,000

60,000

40,000

50,000

5,000

12,250

Identification of the government officials at the national regional and community levels in Yerevan and the regions of Armenia who are eligible for the knowledge and skills building training courses

UNFPA MOH MGD-F 1.1 Supplies/ commodities/ equipment/transport 1.2 Personnel 1.3 Training of counterparts 1.4Contracts 1.5 Other Direct Costs 2.0 UN Agency Indirect Cost

5,000

20,000

10,000

10,000

2,000

3,290

Annual Work PlanList only ONE UN- Agency. If responsible Party is not yet known, can list TBA

List actual Activities, NOT budget descriptions



Management Arrangements

(see operational guidance note)

-Composition of NSC-Role and function of NSC

-Composition of PMC-Role and function of PMC

-Role of RC

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Fund Management Arrangements

-Fund Management—refers to funding from AA to participating UN orgs

-Cash Management refers to transfers—refers to funding from participating UN orgs to national partners:

- Harmonized approach to cash transfer

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Signing the joint programme document

Please make sure all of Mr. Jenks and Mr. Aklilu’s comments have been incorporated PRIOR to signature.

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Fund transfer request form

-From the AWP and Results framework summary table……

……..to the fund transfer form

Please check consistency!

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Summary table at end of SRF and AWP

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Participating UN Organization (PUNO) 1 PUNO 2 Total

1.1 Supplies, commodities, equipment and transport 1.2 Personnel (staff, consultants, travel and training 1.3 Training of counterparts 1.4 Contracts 1.5 Other Direct Costs Total Direct Costs 2.0 UN Agency Indirect Cost (7%) Grand Total



Quarterly updates

Portal page

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Reporting

Report Name

Coordinating Author

/Consolidator

Approv. Auth.

Dead-Line(rep period: 1 Jan - 31

Dec)

RequiredLanguage

Consolidated Joint Programme Progress Report(including AA Management Brief, JP Narrative Report and Financial Reports)

MDTF OfficeMDTF Executive Coord.

31 May

AA Management Brief in English

Narrative Joint Programme Report

Part. UN Orgs jointly at Country Level

PMC 31 MarchWorking Language of CO

Financial Progress ReportsParticipating UN Organizations HQ Level

Financial Officer/ Comptroller

30 April English

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Annual Reporting

Follows UNDG Standard Progress report

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Efficiency ׀ Transparency ׀ Accountability Multi-Donor Trust Fund Office Workshop on MDG-F Joint Programmes 23-25 March 2009 Casablanca, Morocco .

Documents

undg slide

undg standards

joint programming

undaf budget

hectare baseline

mdgf joint programmes

country programme

food security