Effective Presentations Skillstry 1

8/14/2019 Effective Presentations Skillstry 1

1/69


2/69

Agenda Introduction

Planning Your Presentation

The Presentation Sequence

Creating Effective Visual Aids

Presentation Techniques Practice


3/69

Great speakers arent

born, they are trained.

Presenting is a Skill

Developed through experienceand training.


4/69

#1 Fear Feared More Than Death!

THE FACTS: Shaky hands, blushingcheeks, memory loss, nausea, andknocking knees

NORMAL!


5/69

Causes of the Anxiety Fear of the Unknown OR Loss of

Control

Fight or Flight Mode

No Backup Plan

No Enthusiasm For Subject Focus of Attention


6/69

DefinitionsPresentation

Something set forth to an audience for

the attention of the mind

Effective

producing a desired result


7/69

Effective Presentations Control Anxiety Dont Fight It

Audience Centered Accomplishes Objective

Fun For Audience

Fun For You Conducted Within Time Frame


8/69

Why Give A Presentation?

Two Main Purposes

1. Inform

2. Persuade

3. Educate


9/69

Motivation Design Meetings

Presentations for Management

Conference Presentations

Presentations for this class

Teaching section one day thiscould be you!


10/69

Motivation People will judge you and your ideas

based on your ability to communicate!

7/93 % Rule In school: Evaluation is mostly paper-

based

Out there: Its the reverse

The Good News: These skills can bepracticed


11/69

Part 2:Planning Your Presentation


12/69

Planning Your Presentation1. Determine Purpose2. Assess Your AudienceSuccess depends on your ability to reach your

audience.

Who are you talking to?

Why are you talking to them? Size Demographics Knowledge Level Motivation


13/69

Planning A Presentation3. Plan Space

Number of Seats

Seating Arrangement Audio/Visual Equipment

Distracters

4. What Day and Time? Any Day!

Morning

How long have you got?


14/69

More Planning5. Organization

Determine Main Points (2-5)

Evidence

Transitions Prepare Outline


15/69

Organizing Your

Presentation

Organizational Patterns

Topical

What story are you going to tell?

Chronological Problem/Solution

Cause/Effect


16/69

Organizing Your Presentation

Outline and sketch slides

Prepare slides

Proof read

Prepare notes -

brief keywords and phrases, exceptmaybe first couple of paragraphs


17/69


18/69

Preparation - Slides

Use Images & Graphics

Minimise text & numbers


19/69




Light text on dark background


20/69





Avoid distracting backgrounds


21/69






Use large sans serif fonts

Helvetica or Arial rather than serif fonts like Times

24 pt is minimum, 32 pt, or even 36 pt is better


22/69







Mix upper and lower case

ALL CAPITALS IS HARDER TO READ,ALTHOUGH IT MIGHT BE OK FOR THEODD TITLE


23/69







Mix upper and lower case

Use colour to highlight text

Use high contrast colours for importantlines, symbols or text, and lower contrastcolours for less important lines, symbols or

text. But use a small number of colours


24/69







Mixture upper and lower case


Keep figures simple


25/69

0

20

40

60

80

1 2 3 4 5 6 7 8

Condition

Ya

xis

(units)

*

Show means, sd, effect size statistics, but not test statistics


26/69









Keep figures simple

Thick lines and large symbols


27/69









Keep figures simpleThick lines and large symbols

Progressive disclosure


28/69

Preparation - Outline

1 - 2 minutes per slide

Generic 15 min Conference Presentation

Title Slide (1) Title, author, affiliation, acknowledgements

Rationale (1-2) Why this is interesting

Methods (1-2) What you did

Results (2-4) What did you find and what does it mean Summary (1) One thing you want them to remember


29/69


30/69

Part 3:The Presentation

Sequence


31/69


32/69


33/69

#2Completing the

Opening Clearly Defining Topic If Informative

Clear parameters for content withintime

If Persuasive

Whats the problem Who cares Whats the solution

Overview


34/69

#3: Presenting Main

Points (Solution) Main Point-Transition-Main Point-Transition-MainPoint..

Supporting Evidence

Examples

Feedback & Questions From Audience

Attention to, and Focus on, Audience(Listening)


35/69

#4: Concluding Your

PresentationGoal

Inform audience that youre about to

close Summarize main points

Something to remember or call-to-action

Answer questions

Tell em What You Told em.


36/69

Part 4: EffectivePresentation Techniques


37/69

Presentation Style3 Elements

1. Vocal Techniques

Loudness

Pitch

Rate

Pause Deviations From the Norm for

Emphasis


38/69


39/69

Presentation OverviewFriends, Romans,

countrymen

LEND me your ears.

(Voice, body, visuals, content)

Julius Eulogy

WhoFriends

RomansCountrymen

WhatLend ears


40/69

Body Stance

Dress

Facial Expression

Firmly planted feet,

square with

shoulders

Clean-cut, pleasant

dress

Pleasant grin


41/69

Body Stance

Dress

Facial Expression

Gestures

Avoid The Flipper

Zone

Aim here for

optimal

gesticulation


42/69

Body Stance

Dress

Facial Expression

Gestures

Eye contact

1 2

3 4

The 4 Quadrant Method


43/69

VoiceFriends, Romans, countrymen, lend me your

ears;

I come to bury Caesar, not to praise him.

The evil that men do lives after them;


44/69

VoiceFriends, Romans, countrymen, lend me

your ears;

I come to bury Caesar, not to praise him.

The evil that men do lives after them;

Voice projection


45/69

VoiceFriends, Romans, countrymen, LEND

me your ears;

I come to BURY Caesar, NOT to PRAISE him.

The EVIL that men do lives AFTER them;

Voice projection Meaningful Pauses

Pitch Consonants, Vowels Speak S L O W L Y .


46/69

Performance

Dont ApologiseSpeak loudly & clearlyUse short simple sentences

Avoid jargon & abbrev.Vary pitch, tone, volume, speed and pauses


47/69

Performance

Avoid distracting mannerisms

Relax, be enthusiastic

Make eye contact

Keep an eye on the time remaining


48/69


49/69

Questions

Anticipate likely questions andprepare extra slides with the answers

Maybe even plant a stooge

Q


50/69

Questions

Paraphrase questions1. so that other people hear the question

Q i


51/69

Questions


2. to check you understand the questions

Q ti


52/69

Questions


2. to check you understand the questions

3. to stall while you think about an answer


53/69


54/69

Common Problems Verbal fillers

Um, uh, like

Any unrelated word or phrase Swaying, rocking, and pacing

Hands in pockets

Lip smacking Fidgeting

Failure to be audience-centered


55/69

5 Presentation Tips1. Smile

2. Breathe3. Water

4. Notes

5. Finish On Or Under Time


56/69

Part 5:Creating Effective Visual

Aids


57/69

Visual Aids Enhance Understanding

Add Variety Support Claims

Lasting Impact

Used PoorlyA DistractionIneffective Presentation


58/69

Visuals Whiteboard Handouts PowerPoint Slides Overhead Trans Graphs/Charts Pictures

Films/Video Flip Charts Sketches Friends, Romans,

countrymen

LEND me your ears.

Julius Eulogy

WhoFriendsRomans

CountrymenWhat

Lend ears


59/69

Visuals

Use diagrams when possible Communication (easier to understand, more potent) Spatial memory Impact (less cognitive, more visceral)

Elements of Dynamic Delivery

55% Body Language

38% Voice

7% Content

Elements of Dynamic Delivery

55% Body Language

7% Content

38% Voice


60/69

Visuals

Picture how your slides will lookwhen blown up and projected

Font sizes Image resolution

Size of text on screenshots

Room lighting


61/69

Visual Aids Should

Supplement presentation

Outline of main points

Serve audiences needs, notspeakers

Simple and clear


62/69


63/69

Visual Aids

Improve comprehension

Add variety

Illustrate complex ideas


64/69

Be Visible

Titles should be 38-44 pt. font size

Text should be 28 pt font size

Use color wisely Contrasting colors


65/69

Practice!!

Practice


66/69

Practice

Practice, practice, practice

Get feedback, and use it.

Be ruthless - delete unnecessaryinformation


67/69

PracticeDo a dress rehearsal. Try to simulate the real thing. Many things can go wrong:

On your own laptop Power save mode, laptops auto-sleeping during presentations

The room Video output from the computer, sound output, volume, proper lighting, noise

Using a computer other than your own Powerpoint replaces bullets and fonts with random ones, demos stop working (see

below)

Demos Failing because they required the network, Internet, a particular version of an OS,

random dlls that are missing, video card settings Files disappearing Just plain crashing


68/69

Evaluation What has been good?

choice of activities, topics, style of teaching, grading,more structure, less structure in section, sectionmaterial too fluffy?

What has been bad? What would you like to do our our remaining

sections? Ideas: CHI Videos, HCI Research, Other HCI topics, more

discussion of homework, discussion of lecture material,

groupware, assistive technologies Any suggestions?

Summary


69/69

Summary

Like most things,the best way to learn is to do

Effective Presentations Skillstry 1

Documents