Effective Military Communication - moodle.unob.cz · “Effective Army writing transmits a clear message in a single, rapid reading, and is generally free of errors in grammar, mechanics,

Effective Military

Communication

Communication: The exchange of

thoughts, messages, or information, as

by speech, signals, or writing

A woman wearing what looks like a construction

worker’s clothes and carrying a putty knife, was

standing next to a black man in a $500 suit while

riding a bus.

They were talking in very loud voices. They were

both next to a woman talking to a man with a baby

in his lap. The red bus passed a yellow car before

stopping in front of a school.

The black man got off the bus.

• Physical Barriers

• Cultural Barriers

• Language Differences

• Format Errors

• Grammar and Spelling Mistakes

Barriers to

Communication

Military Writing

“Effective Army writing transmits a clear

message in a single, rapid reading, and is

generally free of errors in grammar, mechanics,

and usage.”

• AR 25-50: Preparing and Managing Correspondence

• DA PAM 600-67: Effective Writing for Army Leaders

Seven Rules of the Army

Writing Style

Rule 1: Put your main point up front (BLUF)

Rule 2: Write short paragraphs. No more than one inch deep or six

lines long

Rule 3: Write short staff papers (one to two pages long)

Rule 4: Use active voice

Rule 5: Use short, conventional words

Rule 6: Write short sentences (about 15 words average)

Rule 7: Be correct, be credible, be complete

ACTIVE/PASSIVE VOICE

ACTIVE - The subject of the sentence names the

actor

ACTIVE = DOER --- VERB --- RECEIVER

All qualifiers will zero their weapons before qualification.

PASSIVE - The subject of the sentence names

the receiver of the action.

PASSIVE = RECEIVER ---VERB --- DOER

All weapons will be zeroed before qualification.

ACTIVE VOICE IS MORE

EFFECTIVE BECAUSE …

It is a stronger form of expression because it

indicates the agent and shows the action.

It states the action in fewer words.

It prevents confusion about the actor. Use of “I”

and “We; the first person takes responsibility for

the action.

DISADVANTAGES OF USING

PASSIVE VOICE

Leaves critical information unstated

Evades responsibility

Increases length

HOW TO RECOGNIZE THE

PASSIVE VOICE

BE

AM

IS

ARE

WAS

WERE

BEING

BEEN

PAST PARTICIPLE

ENDING IN –ED OR

–EN

GIVEN

TAKEN

IMPLEMENTED

CONDUTED

ORDERED

HOW TO CORRECT

PASSIVE VOICE

Put the doer before the verb.

Appropriate clothing will BE WORN by all

personnel.

All personnel will wear appropriate clothing.

Drop part of the verb.

The soldier WAS TRANSFERRED to Ft

Bragg.

He transferred to Ft Bragg.

HOW TO CORRECT

PASSIVE VOICE

Change the verb.

Personnel ARE PROHIBITED from

smoking during refueling operations.

Personnel must not smoke during

refueling.

HOW TO CORRECT

PASSIVE VOICE

Military Briefs

Different Types of

Briefs

• Information

• Decision

• Mission

• Staff

Step 1:

Research The Topic (1 of 2)

• Obtain All Available Information

• Write Detailed Notes

• Organize Your Notes

• Determine the Purpose of Your

Briefing

Step 1:

Research The Topic (2 of 2)

• Determine the Role of the Briefer

• Determine Who the Audience Is

• Determine the Setting

• Determine the Time Constraints

Step 2:

Plan the Briefing

• Refine Your Thesis Statement

• Plan Your Major Parts

• Sort the Major Parts

• Write a Draft Introduction

• Write a Draft Conclusion

Step 3:

Deliver the Practice Briefing

Rehearse

Rehearse

Rehearse

Step 4:

Revise the Briefing

• Focus on Your Audience’s Perspective

• Validate Your Introduction

• Validate the Body of Your Introduction

• Validate Your Conclusion

• Review Your Style

• Revise As Necessary

Step 5:

Deliver the Final Briefing

• Be Prepared to Handle Audio-Visuals

• Develop a Method of Answering Questions

• Be Prepared to Handle any Problems

Which May Arise During Your Briefing

Information Brief

1. Introduction Slide

2. Purpose Slide

3. Outline Slide

4. Main Point Slides

5. Summary Slide

6. Conclusion Slide

Information Brief

INTRODUCTION

Information Brief Title

Briefer’s Name

Information Brief

52nd Infantry Division (Mechanized)

UNCLASSIFIED

CPT Hennessey

Information Brief

PURPOSE

To inform COL ### about……..

• Clearly state the purpose of your brief.

• If your slide is done right, it can speak for itself.

• As a general rule don’t read the slides, however,

you must ensure the audience knows the purpose

of your brief.

Information Brief

OUTLINE

Main Point #1

Main Point #2

Main Point #3…….etc..

Summary

Questions

Conclusions

Information Brief

MAIN POINT

• Start with your first supporting point. It should

coincide with the first main point you showed on

your outline.

• Use bullets to highlight.

• Focus slide content to complement your briefing.

• Don’t overcrowd your slide. Use no more than 5 –

7 lines.

• Don’t forget to transition to the next slide. Develop

deliberate transitions to help your audience stay on

track with you. Simple example is – “Now that I’ve

told you about……let me show you….”

Information Brief

SUMMARY

Main Point #1

Main Point #2

Main Point #3

Etc….

• Summarize the major points of the

briefing; then ask for questions.

• Ensure that the audience knows that you

welcome their questions.

Information Brief

• Be Brief, Be Clear, Be Gone

• You must conclude. Conclusions may be

verbal. Some of the best are.

• You may have a conclusion slide. This could

be your most important slide – it’s what you

want your audience to remember about your

brief.

• This could be a famous or not-so-famous

quote or maybe even the bottom line of your

brief.

Conclusion

History of the 82nd Airborne

• Formed Aug. 25th 1917 at Camp Gordon, GA. Nicknamed “All Americans”

• 1918- Deployed to France against German Imperial Army in WWI

• Demobilized after WWI, then reactivated in during WWII

• 1942- 82nd Infantry Div. became the 1st Airborne Div. in the US Army & redesignated 82nd Airborne Div.

• 1943- Sicily & Salerno, Italy

• 1944- Operation NEPTUNE: airborne invasion of Normandy

• Operation OVERLORD (D-Day): assault on Nazi-occupied France

• Operation MARKET-GARDEN: Holland

• 1983- Operation URGENT FURY: deployed to Caribbean

• Operation JUST CAUSE: Panama

• 1991- Operation DESERT STORM: Iraq

• 1993- Jumped out of planes many times and got into lots of bar fights down in Fayetteville, NC

• 1995- Crazy soldier opened fire on PT formation at “O-dark thirty”. Had the snot beat out of him by some

SF soldiers looking for cover

• 1996- Bragged about how great they are, went downtown and got drunk

• 2002- Pounded some Taliban loosers into the nasty dirt

• 2003- Chilled out while 3rd ID kicked some ass and then went into Iraq after the shooting stopped

History of the 82nd Airborne

• Formed Aug. 25th 1917 at Camp Gordon, GA. Nicknamed

“All Americans”

• 1918- Deployed to France against German Imperial Army in

WWI

• Demobilized after WWI, then reactivated in during WWII

• 1942- 82nd Infantry Div. became the 1st Airborne Div. in the

US Army & redesignated 82nd Airborne Div.

• 1943- Sicily & Salerno, Italy

Histry of the 82nd Airborn

• Fromed Aug. 25th 1817 at Camp Gordon, GA. Nicknamed

“All Americans”. Then they spend some R&R and hung

out by the PX, pulled CQ or SDO waiting for the CG do do a

CIP.

• 1918- Deployed to Germany against France’s Imperial Army

in WWI

• Demobilized after WWIII, then reactivated in during WWII

• 1942 - 83nd Infantry Div. became the 1st Airborne Div. in the

US Army & redesignated 82nd Airborne Div. They are hella-

cool!!

Information Brief

Equipment / Weapons Systems

• M1 Abrams Tank

• M2 Bradley Fighting Vehicle

• M113 Armored Personnel Carrier

Information Brief

Briefing Content

• What is the Branch you are briefing

• What is their function (What they do)

• Where do they train (What Army Post)

• What does the training consist of

• What types of specific equipment do they use

• What would a 2LT do in that Branch

• Would you want to be assigned to this Branch