Effective meetings for distributed teams by Marcus Degerman

EFFECTIVE MEETINGS

FOR DISTRIBUTED

TEAMSMARCUS DEGERMAN

SOFTHOUSE CONSULTING

CONFERENCE SPONSORS

GOLD

SILVER

BRONZE

MEDIA PARTNERS

I help organizations solve problems

together

Distributed

Meetings

Distributed Organisations

Distributed Projects

Distributed Teams

http://www.psychologytoday.com/blog/wired-success/201204/why-meetings-kill-productivity

50% 50% 1.5h

Distributed meetings are more exciting

“I think someone is breaking in to my

neighbors house.”

Three types of distribution

Time zone People Competence

Three Challenges

Time Alignment Understanding

Three Needs

Effective Align Relevant

And some models

Lots of examples

Evaluation of Agile Transformation

Visualise what people say

Visualise what people say

Simplified version of

Dialogue mapping by Jeffrey Conklin

Small Retrospective

Team debrief gives 25% higher

performance

Research by Kimberly Smith-Jentsch

Information

exchange

Communication

delivery

Supportive

behavior

Initiative &

Leadership

Talk about teamwork not taskwork

Small Retrospective

How might we improve?

Work in small groups

Small Retrospective

One change

Big Retrospective

13 2

1 - 2 - All

Be super-clear with your meeting

invitations

Goal

Customer service’s requirements are still not concrete and we need to get them into Jira for the project.

Output

• One Epic in JIRA

• List of rest of the Epics to be defined afterwards

• JIRA-settings defined (labels, status, version number,…)

Roles

• Marcus: facilitator

• Marie: Product owner

• Sophie & John: Knows the Customer service requirements

Foundation of any succesful group

Research by Susan Wheelan, Creating effective teams

Clear goal Clear roles Clear structure

Quick to connect

Complain about bad setups until they get

fixed

Would you like to know more?

Solve

problems

together

Marcus

Degerman

Effective meetings for distributed teams

Visualize

Don’t talk in big groups

Clear goal, roles, and structure

Plan the process

On a scale from 0 to 5, how satisfied are

you with this meeting?

On a scale of 0 to 5 how satisfied are you

with this presentation?

Marcus [email protected]

www.marcusdegerman.com