EEA – ESEM Cologne 2018 EXHIBITION AND ADVERTISING BOOKLET Dear Exhibitor / Advertiser, EEA-ESEM 2018 WILL BE HELD AT UNIVERSITY OF COLOGNE, IN COLOGNE, GERMANY, BETWEEN MONDAY AUGUST 27 AND FRIDAY AUGUST 31, 2018. NOW IS THE TIME TO RESERVE SPACE FOR YOUR EXHIBIT / ADVERT ON THE ENCLOSED FORMS. Website – http://www.eea-esem-congresses.org University of Cologne will play host to the 33rd Annual Congress of the European Economic (EEA) and the 71 st European meeting of the Econometric Society. EEA-ESEM Cologne 2018 will feature the work and findings of the leading scholars in economics, econometrics and related fields. The European Economic Association, Econometric Society and the University of Cologne hope to welcome over 1500 of these scholars. All exhibits will be located in Philosophikum, which is in the same building as the majority of contributed session rooms and the registration point. There will also be coffee and lunch stations in the area of the exhibits. The exhibit area will be available to exhibitors for setup from 10:00 to 14:00 on Monday August 27, 2018. Badges are required in the exhibition area at all times. Each exhibiting company gets one complimentary Exhibitor badge. Any extra representative will have to register at the special exhibitor rate. Full details are available on the contract overleaf. EEA-ESEM Cologne 2018 will provide your company an excellent opportunity to display and explain your product line to a large audience representing economics. Exhibitors and advertisers have had a lot of success by exhibiting and advertising at past EEA-ESEM meetings. We have already received numerous requests for information; therefore, we encourage you to reserve your space early. Exhibition and advertising space will be secured only by returning the enclosed application with full payment. Also, exhibition and advertising space will be assigned in the order in which applications, accompanied by payment, are received. The best way to receive your first space selection is to return your application with your payment as soon as possible. For further information regarding the possibilities of participating as an exhibitor at EEA-ESEM Cologne 2018, and on how you can advertise you company during the Congress, please read the following pages of this booklet, and don´t hesitate to get in contact with us. We are looking forward to hearing from you and welcoming you to the lovely city of Cologne! Gemma Prunner-Thomas EEA General Manager and EEA-ESEM Cologne Organizing Team Coordinator [email protected]
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EEA – ESEM Cologne 2018
EXHIBITION AND ADVERTISING BOOKLET DearExhibitor/Advertiser,EEA-ESEM2018WILLBEHELDATUNIVERSITYOFCOLOGNE,INCOLOGNE,GERMANY,BETWEEN
Website–http://www.eea-esem-congresses.orgUniversityofColognewillplayhosttothe33rdAnnualCongressoftheEuropeanEconomic(EEA)andthe71stEuropeanmeetingoftheEconometricSociety.EEA-ESEMCologne2018will featuretheworkandfindingsoftheleadingscholarsineconomics,econometricsandrelatedfields.TheEuropean Economic Association, Econometric Society and the University of Cologne hope towelcomeover1500ofthesescholars.All exhibits will be located in Philosophikum, which is in the same building as the majority ofcontributedsessionroomsandtheregistrationpoint.Therewillalsobecoffeeandlunchstationsintheareaoftheexhibits.Theexhibitareawillbeavailabletoexhibitorsforsetupfrom10:00to14:00onMondayAugust27,2018.Badgesarerequiredintheexhibitionareaatalltimes.Eachexhibitingcompanygetsonecomplimentary Exhibitor badge. Any extra representative will have to register at the specialexhibitorrate.Fulldetailsareavailableonthecontractoverleaf.EEA-ESEM Cologne 2018 will provide your company an excellent opportunity to display andexplainyourproduct linetoa largeaudiencerepresentingeconomics.Exhibitorsandadvertisershave had a lot of success by exhibiting and advertising at past EEA-ESEMmeetings. We havealreadyreceivednumerousrequestsforinformation;therefore,weencourageyoutoreserveyourspace early. Exhibition and advertising space will be secured only by returning the enclosedapplicationwithfullpayment.Also,exhibitionandadvertisingspacewillbeassignedintheorderinwhichapplications,accompaniedbypayment,arereceived.Thebestwaytoreceiveyourfirstspaceselectionistoreturnyourapplicationwithyourpaymentassoonaspossible.For further information regarding the possibilities of participating as an exhibitor at EEA-ESEMCologne2018,andonhowyoucanadvertiseyoucompanyduringtheCongress,pleasereadthefollowingpagesofthisbooklet,anddon´thesitatetogetincontactwithus.WearelookingforwardtohearingfromyouandwelcomingyoutothelovelycityofCologne!GemmaPrunner-ThomasEEAGeneralManagerandEEA-ESEMCologneOrganizingTeamCoordinatorcongress@eeassoc.org
EEA-ESEM Cologne will be held in the buildings of the University of Cologne, Germany, fromMondayAugust27toFridayAugust31,2018.ThedeadlineforapplicationforandfullpaymentofexhibitionspaceandadvertisingisThursdayMay312018.Allmaterialofallexhibitors/advertisersneedstobedeliveredto thevenuebetween10:00onWednesdayAugust 23andFridayAugust 25, 2018at 16:00 latest. Storage formaterialswill beavailable only during these dates. The exhibitors will have full use of storage room during theCongress. Returns must be collected by 13:00 Monday September 3 2018. It is of utmostimportancethatallboxesaremarkedwiththenameoftheexhibitingcompanyandlabelledforEEA-ESEMCologne2018.Completedeliverydetailsandcontactswillbeprovidedafterreceiptofpayment.AllexhibitswillbelocatedinPhilosophikum,closetothemajorityofconferenceroomsandfoodstationsandtheregistrationpoint,inaccordancewiththeenclosedfloorplan.TheCongressorganiserswill informallparticipantsatEEA-ESEMCologne2018ofexhibitorsandlocations of exhibition area through email blasts and Twitter feeds to maximize traffic flowthroughtheexhibitarea.A representativeof theCongressorganiserswillbeat the registrationstand,beginningMondayAugust27at9:30am(seesection6).Exhibitorsmustregisterandpickupbadgesbeforeenteringtheexhibitionareaandpreparingthestand.Badgesmustbewornatalltimes.TheCongressorganisers,however,reservetherighttochangetheopeningdateorthedurationofthe Congress, its prolongation, postponement or early closure, and the exhibitors / advertisershavenorighttoclaim indemnity. If theCongressdoesnottakeplaceduetocausesbeyondthecontrolof theorganiser, including consequencesof a fireor explosionoriginatingeitheron thepremisesornearby,thesumspaidbytheexhibitorswillremainthepropertyoftheorganisers.2. ExhibitionSpaceandEquipment
TheCongressorganiserswillensure that theexhibitorswillbeprovidedwithequipment (tablesand chairs) set up in suchaway that it covers an approximate areaof anythingbetween3mx1.5mand2mx2mor4mx1m).TheCongressorganiserswillnotprepareanyidentificationsignsfortheexhibitorsnorprovideanyfurnishingforthetabletops.Tomaintainuniformityandtopreventobstructionoftheviewoftheadjoining stands, displays must not be higher than 2.5 metres. No walls, partitions, paintings,decorations,orotherobstructionsmaybeerectedwhichinanywayinterferewiththeviewofanyotherexhibitor.Onlytheequipmentthatiswrittenontheapplicationformwillbeprovided.3. SpecialEquipmentandServices
If additional equipment, services or requests are required, exhibitors must send an email tocongress@eeassoc.org.Abudgetforthespecificcostswillbesentouttotheexhibitor.4. PaymentforSpaceand/orAdvertising
A signed copy of the application formmust be received by ThursdayMay 31, 2018, to ensurespaceand/oradvertising.Theapplicationmustbesignedbyamemberofstafflegallyabletosignonbehalfoftheexhibitor/advertiser.Applicationsmustbeaccompaniedbyconfirmationofbanktransfer.Applicationwillonlybefinalisedandconfirmedonreceiptoffullpayment.Allformsmustbesentelectronicallytocongress@eeassoc.org.5. AssignmentofExhibition/AdvertisingSpace
Exhibit space / advertising space will be assigned in the order in which applications with fullpayment are received. The Congress organisers reserve the right to add or remove space /advertisementsasnecessary.Anychangeinthepositiondoesnotentitletheexhibitor/advertisingto cancel the contract nor to request lowering of fees nor to put forward a claim to damagesincurredthereby.
TheCongressorganisers,however,reservetherighttochangetheopeningdateorthedurationofthe Congress, its prolongation, postponement or early closure, and the exhibitors / advertisershavenorighttoclaimindemnity.NOTE:Dismantlingmustbecompletedby17:00onFriday31August.Alldisplaymaterialsthatarenotremovedfromtheexhibitfloorby17.30willbediscarded.Wewould liketooffertheexhibitorsthechancetodonatethedisplaymaterial totheCongressorganisers at the end the Congress. Books would contribute and enlarge the Faculty´s library,which is frequently used by numerous researchers interested in all aspects of economicsliterature.
7. Cancellation
A50%refundwillbemade if thecontractedspace iscancelledbyanexhibitorbeforeThursdayMay31,2018.NorefundwillbemadeifthecontractedspaceiscancelledbyanexhibitorafterThursdayMay31,2018,oriftheexhibitorfailstooccupycontractedspace.Ifthespaceisnotoccupiedby08:30onTuesday28August,theCongressorganisersshallhavetherighttousesuchspaceasitseesfittoavoidemptyspacesintheexhibitarea.8. PowerandLight
Sufficient lighting will be provided in the exhibition area. If special electric service is required,pleasecommunicateittousatcongress@eeassoc.orgbyThursdayMay312018.9. UseofExhibition/AdvertisingSpace
All demonstrations, interviews, or other activities, including advertising and distribution ofpromotionalmaterials,mustbeconfinedtothelimitsofyourexhibitspace.Nomaterialsmaybeplacedonseats,attachedtowalls,ceilingorwoodworkintheuniversitybuilding,orleftinpublicplacesintheuniversityfordistribution.Noexhibitorshallassign,sublet,orapportionthewholeorany part of the space allotted to them without the knowledge or consent of the Congressorganisers.Should you wish to organise a reception outside or inside the Congress venue, please contactGemmaPruner-Thomas,EEAGeneralManager,[email protected] tothestartof theCongress.Theexhibitoragrees that radio, television,motionpicturesorother soundproducingapparatusand visual aidswill beoperated in suchamanner andplaceas toprovideno inconvenience tootherexhibitors.Soundmustbeataleveltoreachtheimmediatevicinityoftheexhibitor'sareaonly.TheCongressorganisersreservetherighttoprohibittheuseofanyequipmentcontravening
these regulations.TheCongressorganisers reserve the right to requireanexhibitor toalter theexhibitbeforetheshoworonsite.TheCongress organisers reserve the right to require a sample descriptionof the product to bedisplayed / advertised prior to accepting an application for exhibition space. Material to bedisplayed inanexhibitionspacemustbereputableandappeartobeof interesttoasubstantialportionofourmembers.TheCongressorganisersreservetherighttomakeadditionalconditions,rulesandregulationsasitdeemsnecessarytoensurethesuccessoftheexhibition.Thisrightcanbeassertedinanymoment,evenaftertheCongressstart.10. CongressOrganisers’StaffingofExhibitionSpace
TheCongressorganiserswillprovideastewardtobeathandduringthehoursthattheexhibitionis open. However, the Congress organisers are unable to provide guards during the hours theexhibit area is closed, and furthermore, neither the Local Arrangements Committee at theUniversityofCologne,northeEuropeanEconomicAssociation,northeEconometricSociety,norany subcontractor, accept responsibility for security or any damage to the exhibitor's property.ThestaffingismerelyaservicetoassisttheexhibitorsduringtheCongress.11. MaintenanceandLiability
No combustible decoration, such as crepe paper, tissue paper, cardboard, or corrugated papershallbeusedatany time.Allpackingcontainers,excelsior,andwrappingpaper,whichmustbeflameproof, are to be removed from the floor andmust not be stored under tables or behinddisplays.Allmaterialsand fluids thatare inflammableare tobekept in safetycontainers.Openflames,butanegas,oxygentanks,etc.,arenotpermittedwithoutthepermissionoftheUniversityofCologneandtheFirePreventionBureau.It ismutuallyagreedthatit isthedutyandresponsibilityofeachexhibitortoinstalltheirexhibitbeforetheopeningoftheexhibitionandtodismantletheexhibit immediatelyafterthecloseoftheexhibition(seesection6).Theexhibitorassumesentireresponsibilityandherebyagreestoprotect, indemnify,defendandsave the members of the European Economic Association, the Econometric Society and theUniversity of Cologne and its employees and agents harmless against all claims, losses anddamages topersonsorproperty, governmental chargesor finesand legal feesarisingoutoforcaused by exhibitor's installation, removal, maintenance, occupancy or use of the exhibitionpremises.Inaddition,theexhibitoracknowledgesthattheEuropeanEconomicAssociation,theEconometricSocietyandtheUniversityofColognedonotmaintaininsurancecoveringtheexhibitor'spropertyandthatitisthesoleresponsibilityoftheexhibitortoobtainbusinessinterruptionandpropertydamageinsurancecoveringsuchlossesbyExhibitor.
No obstructions shall be placed in any aisles, passageways, lobbies or exits leading to any fireextinguishing appliances. Direct passageways leading to fire alarm communications must bemaintainedfreeofanyobstructions.By acceptance of exhibit space, the exhibitor agrees that neither he/she nor employees shalldeface, mar or otherwise injure the exhibit premises. Nothing shall be pasted, tacked, nailed,screwedorotherwiseattachedtowalls,floorsorfurniture.Anydamageresultingfromactionsoftheexhibitororhis/heremployeesshallbecorrectedbytheexhibitor.12. InabilitytoPerform
Ifforanyreason,theEuropeanEconomicAssociation,theEconometricSocietyortheUniversityofCologne,shouldbepreventedfromconductingEEA-ESEMCologne2018byanycausebeyonditscontrol,orifitcannotpermittheexhibitortooccupythisspaceduetocircumstancesbeyondtheircontrol,theexhibitorwillberefundedtheamountoftheexhibitionfeepaidlessaproportionateshare of the exhibit expenses, which shall be determined by the Congress organisers, inagreementwiththeEuropeanEconomicAssociation,theEconometricSocietyandtheUniversityofCologne,andallshallhavenofurtherobligationorliabilitytotheexhibitor.Inallcasesoflitigation,itisagreedtobytheexhibitorthatthecompetencyofthedulyauthorizedcourtinCologne,Germanyisrecognized.Germanlawistobeused.
Itispossibletorentspaceonly.PleasecontacttheCongressorganisersatcongress@eeassoc.orgtoinformthemthatyouwillbebringingyourownstand.NB:forownstands,acopyoftheCertificateofInsurance,sketchesandplansofthestandtobesetupmustbesentbye-mailtocongress@eeassoc.orgbyMay31,2018.Theapplicationwillnotbeprocessedwithoutthisinformation.If you require other additional equipment, please send an email to [email protected]. Abudgetforthespecificcostswillbesenttoyou.
AdvertisingOpportunities
AdvertisingintheCongressProgramBookEEA-ESEMCologneparticipantswillbeabletodownloadfromtheCongresswebsiteapdfversionof theCongressprogramonemonthbefore the startof theCongress. Thiswill ensure that theprogramisdiffusedtoanevenwideraudiencefurtherincreasingthevisibilityoftheadvertisertoanevenwidergroupofpeople.Weherebyorder:□n.............fullpage/sintheprogrambooklet–black&white €595perpage □n.............fullpage/sintheprogrambooklet–upto4colours €892.50perpageInsertionofCompanyMaterialintheEEA-ESEMCologne2018CongressBag
Weherebyorder:□*FlyersoftheCompanyinsertedintoeachCongressbags €1190□DVDs/InternetKeys €1785□Brochure/booklets priceuponrequest *Definitionofflyer=equivalentofA4,texton2sides TOTALEUROS……………….Wewish to indicate that while these advertising opportunities are standard, we are willing tocater to the needs of potential advertisers so please send any tailor-made suggestions [email protected]. Please note, however, that the Congress organisers have the right torefuseanysuggestions.ThepositionsoftheadvertisingpagesintheprogrambookletandflyersintheCongressbagsareavailableona first-come, first-servedbasis,but theCongressorganisershavetheright torevisethem.Specialwishesregardingpositionswillbegivenconsideration,buttheCongressorganisershavetherighttorefusethem.The graphics (Format: Trim size cm 20 x 28.5 – file pdf high resolution) to be inserted in theprogrambookletmustbee-mailedtocongress@eeassoc.orgbyMay312018.FlyersmustbesentbyThursdayAugust23,2018.ThenumberoffinalparticipantstoEEA-ESEMCologne will be communicated to all companies wishing to include flyers in Congress bags byTuesdayJuly31,2018.Other“On-Site”BrandingOpportunities
All payments must be in EUROS (€) by bank transfer. Please note that all bank transfer costsshouldbecoveredbythepayee.BankName
KBC
AccountHolder
EuropeanEconomicAssociation
IBAN
BE73731005799460
SWIFTCode
KREDBEBB
Pleasemakesurethatyourcompany’snameisclearlywrittenonthemoney.Inorder to speedup theprocessingof thepayment,please senda copyof theconfirmationofbanktransfertoEEAGeneralManager,GemmaPrunner-Thomas,[email protected]
All cancellations must be made in writing and addressed to [email protected] and thefollowingcancellationpolicywillbeenforced.• 50%ofthecontractfeeifthecancellationisreceivedonorbeforeThursdayMay31,2018.
PleaseprovidethenameoftheCompanynameanditrepresentativesasyouwishittoappearonyourbadge.TheCompany:…………………………………………………………………………………………………Thenamesoftherepresentatives:1:………………………………………………………………………………………………………………...2:………………………………………………………………………………………………………………...3:………………………………………………………………………………………………………………...Please note that any other extra representative of the company not included in the exhibitor’sspecialregistrationrateof€150feemustcompletethecongressregistrationandpaytheregularCongressregistrationfee.TheCongressorganisersarenotresponsibleforanyprintmistake.