Edward G. Rendell, Governor ▪ Dr. Gerald L. Zahorchak, Secretary of Education ARRA Overview and Reporting ARRA Education Funding.

Edward G. Rendell, Governor ▪ Dr. Gerald L. Zahorchak, Secretary of Education www.education.state.pa.us

ARRA Overview and Reporting

ARRA Education Funding in Pennsylvania



Presentation Overview

Presenters:

• Michael Walsh, Deputy Secretary, Office of Administration, PDE

• Brian LaForme, Office of Administration, Stimulus Coordinator, PDE

• Sarah Hollister, Office of Policy, Policy Analyst, PDE

Overview:

• Review of ARRA funds• ARRA Reporting Basics• PAEdTrak

– PAEdTrak Security– PAEdTrak Overview

• Support and Resources• Next Steps



PDE’s ARRA Reporting Site

• Resources include:– Recent Communications– PAEdTrak Security Setup– PAEdTrak User Manual– ARRA Overview– ARRA Reporting Review– ARRA Reporting Basics– SFSF Quick Guide for LEAs– SFSF Quick Guide for IHEs– Jobs Quick Guide_M-10-08– SDB Guide– FAQs

• PDE ARRA Information– PDE Home

• Hot Topics-ARRA – ARRA Reporting



New This Quarter

FY 2009-2010 Q3 – It’s a whole new Quarter

• PAEdTrak & PDE Portal

• Electronic Verification of Data (versus print/sign/mail)

• Resubmission of Highly Compensated (required every calendar year)

• First SFSF Payments went out to many LEAs/IHEs

• Small & Disadvantaged Business identification



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Review of ARRA Funds



ARRA Education Funding to Pennsylvania ARRA Funding Stream Amount allocated to PA

State Fiscal Stabilization Fund Phase I: $1.04 billion/Phase II: $514 million

$1.56 billion

ARRA Title IARRA Title I, School Improvement

$398 million$121 million

ARRA IDEA School Age and PreschoolARRA IDEA Preschool Early Intervention

$427 million$14 million

ARRA Title IID $25 million

ARRA Food Service Equipment $2.8 million

ARRA Education of the Homeless $1.8 million

School Construction Bonds • Qualified Zone Academy Bonds • Qualified School Construction Bonds

$62.7 m for ‘08 and ‘09$316 million for 2009

(Phila gets separate $147 million alloc)



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State Fiscal Stabilization Funds $1.56 billion (total Phase I and Phase II) to help stabilize education budgets and minimize state and local budget cuts in exchange for state’s commitment to advance essential education reforms.

How SFSF funds were allocated to LEAs in PA’s 2009-10 education budget

Amount

Increase in Basic Education Fund for K-12 schools over 2008-09 level $300 million

Restoration of reduction in state funding in Basic Education Fund from 2008-09 level $355 million

Restoration of reduction in state funding to public institutions of higher education (IHE) $ 156 million

Balance remaining for FY 2010-11 $749 million

SFSF Update • Districts are now receiving SFSF payments (or will shortly)

– SFSF Quick Guide on PASBO and PDE website• USDE and PDE will be doing additional monitoring on SFSF funds• Governor Rendell has proposed using SFSF for BEF in FY 2010-11 ( would allow for a BEF increase of $354.8 million)



Qualified Zone Academy Bonds $62.7 million for 2008 and 2009 in zero interest bonds to eligible school districts for school renovations, repair and other educational activities.

Qualified School Construction Bonds$316 million in 2009 in zero interest bonds to school districts for the construction or renovation of school facilities.

Both types of bonds to be issued by state authority

QZAB (existing program)

• Eligible districts are those with low income, high tax effort

• Funds may be used for renovation or repair, equipment and technology, challenging curricula and training quality teachers

• Match required from business partner or private entity

QSCB (new program under ARRA)

• Pennsylvania has determined that eligible districts will be low income, high tax effort or growing districts

• Funds may be used for construction or renovation of school facilities



ARRA Competitive Grants

ARRA Competitive Grant Total Amount Available Nationally

Application Due Date

Race to the Top $4.35 billion Phase I - January 19, 2010Phase 2 – June 2010

Race to the Top: Nat’l Assessments $350 million Guidance not yet released

State Longitudinal Data System $250 million Dec. 4, 2009

Teacher Quality Enhancement Partnership

$100 million July 23, 2009 (Pa did not receive a grant in first

round)

Teacher Incentive Fund $200 million Proposed priorities released

Investing in Innovation $600 million Final priorities just released

Race to the Top Update: • PA application for $400 million; includes 120 participating school districts and their unions & 59 charter schools.• PA announced as a finalist on March 4, 2010.• Grantees will be announced in early April 2010 (6-7 grantees expected)



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ARRA Reporting Basics



ARRA Reporting• Purpose: Provide to the public a simple and clear explanation of ARRA

expenditures and return on investment.

• Applies to all ARRA funds (not just education)

• Information will be reported by ARRA funding stream at federal and state websites:

– www.recovery.gov – www.recovery.pa.us

• All LEAs and IHEs receiving ARRA funds through PDE signed contracts including (but not limited to) the following general requirements:– Comply with all federal and state reporting requirements– Cooperate fully with evaluators– Comply with all applicable statutes and regulations– Use appropriate fiscal control and fund accounting procedures

• See your Federal Grant Master Agreement, Rider ZZ & ARRA Agreement Addendum



ARRA Reporting Required

• One Time Survey (your 1st qtr) – already completed by most LEAs & all IUs– Identifying and Contact information – DUNS & CCR registration

• Compensation Affidavit (Required Annually – Calendar Year)– Information on most Highly Compensated Individuals in your organization

• Three questions determine if you must report – most will NOT need to report

• Quarterly Report – Quarterly confirmation of accuracy/changes in One Time Survey – ARRA reporting is on the use of funds (it is not accounting or cash management)– Quarterly activities supported by ARRA funds; Vendor Info and Payments; Jobs Data – One report for each Award, every quarter, until funds are fully expended

• Quarterly FAI Cash on Hand Reports– Annual Final Expenditure Report

• Additional Reports as requested by PDE and/or USDE



ARRA Reporting Set Up

First-time reporters: Institutions reporting for the first time must:• Register in the CCR: All entities receiving ARRA funds must be

registered in the federal Central Contractor Registration System (CCR). – To confirm your registration or register go to http://www.ccr.gov.

• Learn about ARRA Reporting: PDE’s ARRA Website has many resources for you.

You can do these two steps NOW, without PDE or PAEdTrak

ALL Reporters: No more eGRANTS for quarterly ARRA Reporting!! Now we have PAEdTrak!!

• PAEdTrak requires that All Institutions register their Users for the PDE Portal before accessing the PAEdTrak Application.

You must set up users BEFORE you can use PAEdTrak to report.



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PAEdTrak



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New System for ARRA Reporting

PAEdTrak• This is not eGrants; requires new user setup

• Users will access PAEdTrak through the Education Portal– http://www.education.state.pa.us

• Users who have UserID’s and passwords for the PDE Web Portal or the Education Portal may use those UserID’s to log in for PAEdTrak

• Users without UserID’s must create new accounts– Please review the How To Create a UserID guide in the Help & Support

community



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Three Steps to Setup PAEdTrak Security

1. Selecting and Approving a PAEdTrak - Local Administrator for your Institution

• The Local Application Administrator at your institution must approve a PAEdTrak - Local Administrator for your Institution for all ARRA funds.

2. Approving PAEdTrak Users• The PAEdTrak - Local Administrator – someone who is authorized to

sign documents on behalf of their organization and approve Authorized Users – must approve themselves and other Users into the PAEdTrak User application group

3. Login and Access the PAEdTrak application• Members of the PAEdTrak User group may login and use the

PAEdTrak application for ARRA funds.



PAEdTrak – Temporary Message

• PAEdTrak is not yet open

• When you have successfully signed up for the application you will see the message below



PAEdTrak Basics

• Once PAEdTrak is open and you log on you will be able to access the following:– Review Announcements from

PDE regarding ARRA Funds Reporting

– Download Data Collection Templates and Instructions

– View the list of Reports Submitted this Quarter

– Institution Information - (Enter/Confirm/Update)

– Upload Report – Upload completed Data Collection reports for the current Reporting Quarter

– Help– Contact PAEdTrak



Reporting Templates

• Excel Templates allow for easier reporting– Include Data Validation

and Prompts

– Can be saved to your PC or LAN

– Easier to input data than in eGrants



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PDE Help and Support



PDE ARRA Help & Support

• For Help with Login and Security issues please submit a help request through our online support request form: http://remedyweb.state.pa.us/PDEWizard.jsp

• For Help with PAEdTrak Application after login e-mail: [email protected]

• For Help with ARRA Reporting requirements and questions, e-mail: [email protected]

• General Help & Support: http://www.portal.state.pa.us/portal/server.pt/community/department_information/7203/help_and_support/510956

• Contact Information: If you have general questions on the appropriate use of funds based on your program/award (Title I, IDEA, etc.), please contact your program administrator at PDE using our website, www.education.state.pa.us and select Contact Us



Additional ARRA Resources

• Pennsylvania Department of Education • American Recovery and Reinvestment Act

– ARRA Reporting– FAI Reporting– Basic Education Funding Overview & Contact

• U.S. Department of Education Recovery Site – USDE ARRA 1512 Site– USDE SFSF Site– USDE Audit Guidance for SFSF Funds– USDE Guidance on the State Fiscal Stabilization Fund Program

• White House Office of Management and Budget ARRA Site– M-10-08 (Jobs Calculation Guidance as of 12/18/2009)– OMB FAQs

• American Recovery and Reinvestment Act of 2009• www.recovery.gov • Pennsylvania Association of School Business Officials



PA Green and Sustainable Schools

• PA Green and Sustainable Schools– PDE strongly urges school districts to ensure that renovation/construction

projects include green and sustainable design, materials and equipment.

– Districts can save money by improving energy efficiency, and making investments in products that reduce energy usage.

– Consulting services may be available at no charge to school districts for projects being considered in existing or proposed Title I schools identified for School Improvement or Corrective Action.

– For more information, contact: Mike Walsh, Deputy Secretary for Office of Administration, PDE, 717-772-4789



Next Steps• E-mail Announcements

– Notify [email protected] if not getting messages.

– Verify e-mail on Institution Page – this will be used going forward.

• Important Dates– March 17, 2010 8:00 am – PAEdTrak

Opens – March 17, 2010 2:30-3:30 pm –

Webinar on ARRA Reporting and PAEdTrak

– March 23, 2010 11:15 am – Federal Programs Conference, Hershey PA

– March 29, 2010 5 pm – PAEdTrak Closes and PDE begins data validation

– April 5, 2010 – PDE Submits Final Data to Federal Government

• Start Here– PDE ARRA Reporting Site– ARRA Reporting Review Sheet



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The mission of the Pennsylvania Department of Education is to lead and serve the educational community, to enable each individual to grow into an inspired, productive, fulfilled lifelong learner.

Additional Info: ARRA link at www.education.state.pa.us

Questions: [email protected]

Edward G. Rendell, Governor ▪ Dr. Gerald L. Zahorchak, Secretary of Education ARRA Overview and Reporting ARRA Education Funding.

Documents

secretary of education

arra title iid

review of arra funds

arra idea school age

pde overview

education budgets

arra food service equipment

basic education fund