EDITING FINAL EXAM SCHEDULES AFTER THEY’RE PUBLISHED€¦ · SCHEDULES AFTER THEY’RE PUBLISHED Shonda Cheever Butler University ... EDITING FINAL EXAM SCHEDULES AFTER THEY’RE

EDITING FINAL EXAM SCHEDULES AFTER THEY’RE PUBLISHED

Shonda Cheever

Butler University | Coordinator of Publications and Scheduling

September 14, 2016

Three Phases of the Final Exam Schedule

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• Pre publication/preparing the schedule

• Publishing the schedule

• Post publication

• What classes should NOT be scheduled for exams?

• Lab sections?

• 0-2 credit hour classes?

• Classes that have a final paper or project instead of an

exam?

Preparing the Exam Schedule

3

• Select ALL classes and

go into the Final Exams

Settings.

• Select Require Current

Room and click OK.

Preparing to Run the Process

4

• Start removing the

classes that will not be

holding exams.

• Schedule all common

exams.

Preparing to Run the Process

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Now you’re ready to publish –

Don’t panic!

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• Instructor changes the day and/or time

• Exams that should be scheduled together

• Instructor cancels the exam

You thought you were done! Possible changes that

might come up.

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• Choose the class

• Choose the exam date

• Change the date and/or time

• Don’t forget to change the event time

• You may get an error message about the room not being available

Changing the Day/Time

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• Schedule the first exam with room

• Select the other class

• Change the status from Academic Confirmed to Academic Crosslist

• Search for a room and uncheck the Show Available Rooms Only box

Cross-listing Exams

9

• Choose the class

• Choose the exam date

• Change the status from Academic Confirmed to Academic Cancelled

• Fill out the Cancel Status box

• Select the exam date and delete (optional)

Cancelling an Exam

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You’re done (maybe)!

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EDITING FINAL EXAM SCHEDULES AFTER THEY’RE PUBLISHED

Shonda Cheever

Butler University | Coordinator of Publications and Scheduling

• [email protected]

• Office: 317-940-9204

Thank You!