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In Peru the Compliance Sequences module is used to define and allocate government controlledcompliance transaction numbers against selected invoice and credit note transactions. Optionally, eachbook can be assigned a template (compliance document layout) for use when printing a governmentcompliance document.
This Update Note explains the ediEnterprise layout of the Peru specific Factura, Nota de Credito andNota de Debito documents. These specific documents are designed for printing to pre-printedgovernment controlled paper stock.
DescriptionCurrently, ediEnterprise supports three specific Compliance Template layouts for Peru.This document explains the content and layout of each of the following:
1. ARInvoice PE Factura The ARInvoice PE Factura template is designed for use with the Peru TXI compliance sub type.This layout is the Government Compliance Invoice layout.Use this template to print to Letter-size pre-printed Factura paper stock.
2. ARInvoice PE Nota De Credito The ARInvoice PE Nota de Credito template is designed for use with the Peru TCR compliance subtype. A Nota de Credito document is needed when an AR CRD transaction is recorded in order toamend or reverse a parent AR invoice transaction that had a Factura.Use this template to print to Letter-size pre-printed Nota de Credito paper stock.
3. ARInvoice PE Nota de DebitoThe ARInvoice PE Nota de Debito template is designed for use with the Peru TCD Compliance SubType. A Nota de Debito document is needed when an AR INV transaction is recorded in order toamend a parent AR Invoice transaction that had a Factura.Use this template to print to Letter size pre-printed Nota de Debito paper stock.
All three layouts are designed to print to Letter sizepaper stock.Each Document is broken into three primary sections:Header, Body and Footer.The dimensions of each section are noted in theGraphic to the right.
The ARInvoice PE Nota de Credito template is designed as a one page only document printed topre-printed, pre-numbered Letter size paper.The ediEnterprise Nota de Credito layout prints the following information:
NOTA DE CREDITO HEADER
FECHA Issued Place
and Date
The CITY of the Posting Branch
The Transaction Invoice Date
RUC No The PE RUC recorded against the AR Organization’s Config tab
SEÑOR(ES) AR Organization’s Name
REFERENCIA The Amending AR Credit Note Transaction/Job Invoice Number and the
Related (Parent) Transaction’s Transaction/Job Invoice Number
NOTA DE CREDITO The Government Compliance Number assigned to the transaction.
No. CLIENTE The ediEnterprise AR Organization Code
Documento que
Modificar
The Related Transaction’s Government Compliance Number.
Motivo de la
Modificación
The “Reason for the Amendment”.
When first creating an Amending or Reversal transaction a “reason” code is
recorded against the adjusting transaction. When no reason was recorded
against the CRD transaction the Nota de Credito will print “CREDITO”
NOTA DE CREDITO BODY
DESCRIPCION The body of each document will print
Key job related data when the related AR invoice was a Forwarding
Shipment or Consol invoice.
The first twelve charge lines recorded in the AR transaction.
A cross reference to the relevant AR INV / CRD Sales document when
there are too many charges to display (more than 12 charge lines)
Grand Total Invoice (Including Tax) in Spanish Words
IMPORTE Charges excluding tax in Invoice Currency are listed in this column
The ARInvoice PE Nota de Debito template is designed as a one page only document printed to pre-printed, pre-numbered Letter size paper.The ediEnterprise Nota de Debito layout prints the following information:
NOTA DE DEBITO HEADER
FECHA Issued Place
and Date
The CITY of the Posting Branch
The Transaction Invoice Date
RUC No The PE RUC recorded against the AR Organization’s Config tab
SEÑOR(ES) AR Organization’s Name
REFERENCIA The Amending AR Invoice Transaction/Job Invoice Number and the Related
(Parent) Transaction’s Transaction/Job Invoice Number (ie. The transaction
amended by the Amending transaction being printed)
NOTA DE DEBITO The Government Compliance Number assigned to the transaction.
No. CLIENTE The ediEnterprise AR Organization Code
Documento que
Modificar
The Related Transaction’s Government Compliance Number.
Motivo de la
Modificación
The “Reason for the Amendment”.
When first creating an Amending or Reversal transaction a “reason” code is
recorded against the adjusting transaction. The Nota de Debito document will
print the relevant registry defined description.
When no reason was recorded against the Amending INV transaction the Nota
de Debito will print “DEBITO”.
NOTA DE DEBITO
DESCRIPCION The body of each document will print
Key job related data when the related AR invoice was a Forwarding
Shipment or Consol invoice.
The first twelve charge lines recorded in the AR transaction.
A cross reference to the relevant AR INV Sales document when there are
too many charges to display (more than 12 charge lines)
Grand Total Invoice (Including Tax) in Spanish Words
IMPORTE Charges excluding tax in Invoice Currency are listed in this column
When the related AR Invoice transaction was a Forwarding Shipment Invoice the Factura, Nota de
Credito and Nota de Debito documents will include Job Number, Consignee, Consignor, Origin,
Destination, ETD, ETA, MasterBill and House Bill references.
When the related AR Invoice transaction was a Forwarding Consol Invoice the Factura will include Consol
Number, Vessel/Voyage/Flight, Master Bill, Port of Loading, Port of Discharge, ETD and ETA references.
Invoice Tax Message (reason IGV was not charged)
When the transaction includes charge lines with a Tax Message the Factura will print the text configuredagainst the Local Language Message.
Invoice Tax Messages are used to explain the legal reason an amount of VAT was not charged. (eg.Zero Rated as an Export under Article Z of VAT Law B). These reasons explaining Tax Treatment areconfigured in the Admin > Account > Invoice Tax Messages module and can be recorded againstindividual charge lines as transactions are prepared and posted.
All three documents are designed to print as one page only documents.
They will itemize the first twelve charge lines recorded against an AR Credit Note / Invoicetransaction.
When the AR transaction being printed contains more than twelve charge lines the documentwill print an appropriate cross reference to a Sales invoice document.
eg. “PARA VER OTROS CARGOS CONSULTE EL DOCUMENTO 00001000”
HINT: Reversal and Amending Invoices and Credit Notes Accounts Receivable Reversing Invoice and Credit Note documents identify the Reversed Transactionand Reversal Reason. When printed, Accounts Receivable reversal Invoice, Credit Note and AdjustmentNote transactions clearly identify the transaction that was reversed.
Accounts Receivable Amending Invoice and Credit Note documents identify the Original transaction beingamended and an Amending Reason. Users with appropriate security rights can create an AmendingInvoice or Credit Note for an existing job related AR INV or CRD transaction. When printed, theamending transaction will clearly identify the original transaction being amended.