EC Lecture (Presentation Skills)

8/3/2019 EC Lecture (Presentation Skills)

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Effective Presentation SkillsDr. Punyashree Panda

Assistant ProfessorIIT Bhubaneswar



The Ten worst fears we have:

1. Speaking before a group

2. Heights

3. Insects / bugs

4. Financial problems5. Deep water

6. Sickness

7. Death

8. Flying

9. Loneliness

10. Dogs

Source: David Wallechinsky, The Book of Lists.internet resource.



Presentation Opportunities

For Students: Classroom assignments,

Student Seminars, Talks, Debates,

Impromptu Talk etc. For Business Professionals: Reports,

Surveys, Client Meetings, In-House

Discussions, Training etc.



Why Present?

To Inform

To Persuade

To Motivate

To Entertain



The How of Presentation

An Effective Presentation is a

combination of Arts, Science, and Commerce:

It involves the art of speaking. It needs the ruthlessness of science.

It requires the power to sell an idea.



Essential Elements of Effective

Presentations

Formulate a strategy.

Develop a clear structure.

Know your Audience.

Support your ideas with evidences and

examples.

Use audio-visual aids appropriately.

Create a presentation style best suited toconvey your ideas.

Supplement it with clear, confident responses

to questions and challenges.



What the body tells…

Stage fright is NORMAL.

Shaking hands, memory loss, nausea,

sweating in an AC hall, goose bumps in

the stomach, jelly knees are NORMAL.

Use these as performance enhancers not

spoilers.

Be positive in your gestures.

Keep a smile on your face. It always

helps.



Audience Analysis

Age

Education

Sex/Gender Personal Beliefs

Religious affiliation

Attitude towards thesubject.



Audience Analysis

Ethnic Origins

Socio-economic

Status Knowledge of

your topic.

What’s in it forthem?



The four P’s and a Q of

Presentation.

Planning

Preparation

Practice

Performance

Questions



Positive Speaking Styles

Warm

Friendly

InterestingOrganized

Confident

Open



Positive Speaking Styles

Honest

Exciting

Knowledgeable

Creative

Inspiring

Authentic



Negative Speaking Styles

Pompous

Unenergized

Patronizing

Formal

Stuffy

Closed



Negative Speaking Styles

Vague

Complex

Unsure

Irrelevant

Monotonous

Nervous



Select a Delivery Approach

Memorized

Manuscripted

Extemporaneous

Impromptu



Presentation Openers

Unusual Fact

Personal Experience

Quotation

Citing of an AuthorityAnecdote

Rhetorical Question

Relevant jokeVisual aid

Story

An unusual definition



Introduction

Provide definitions, limits, vocabulary,

and background material for the

audience. Introduce and qualify yourself, if

necessary.

Blueprint your speech for the audience.



The Body: Pattern of Organization

Chronological

Topical

Cause and Effect

Problem-solution

Spatial

Geographic



Why use Visuals?

People areaccustomed to visualstimulation.

70% of people preferto receiveinformation visually.

Visuals helpreceivers get themessage.

Audiences rememberup to twice asmuch when they

both see and hear it.



But Remember You are the

Star here!!

Use visuals only to enhance your

message.

Plan visuals based on audience needs. Create consistent visuals.

Avoid over-complicating your visuals.

Check your presentation visuals beforeyour presentation.

Do not go overboard.





Conclusions

Prepare people for the end of your speech.

Restate your thesis, main points, or principalcontention.

Are either: descriptive -- explaining what you've just

said to your audience, or

prescriptive -- exhorting the audience to

action, telling them what you want them todo.

Leave absolutely no doubt about when thespeech is over.



After the End

Questions, questions, questions.

Answer questions with intellectual

honesty. Treat hecklers with respect and never

attack them.

Ask the opinion of those you respect onyour talk.

Never ever go overtime.



References:

Taylor, Shirley. Communication for Business: A Practical Approach. 4th ed.

New Delhi: Pearson Education, 2006.

Raman,Meenakshi and Prakash Singh. Business Communication. New Delhi:

OUP, 2006

O’Rourke IV, James S. and Anubha Singh. Management Communication: ACase Analysis Approach. 2nd Ed. New Delhi: Pearson India, 2006.

Whetten, David A. and Kim S. Cameron. Developing Management Skills.

New Delhi: Pearson Education, 2007.

Adams, Rhonda. Winning Presentations in a Day. New Delhi: Prentice Hall,

2005.



Thank You

EC Lecture (Presentation Skills)

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