Welcome to the Welcome to the Leadership Team Leadership Team Annual 2010 Washington, D.C.
Welcome to the Welcome to the Leadership TeamLeadership Team
Annual 2010Washington, D.C.
Sample Section StructureSample Section Structure
Meet the Executive BoardMeet the Executive Board
ChairStephanie Davis- Kahl– Primary liaison with
ACRL– Executive Committee– Advisory Board– Conference Room
scheduling
Meet the Executive BoardMeet the Executive Board
Vice-ChairSally Neal– Appoints members to
committees– Plans for 2012
Conference program– Assists Chair
Meet the Executive BoardMeet the Executive Board
SecretaryKate Silfen– Recording secretary
for Executive & Advisory
– Coordinates all committee agendas & minutes
Meet the Executive BoardMeet the Executive Board
Members-at-Large Dana Peterman & Cheryl Goldenstein–Current Topics–Dutch Treat dinner– Special projects
from Executive Board
Meet the Executive BoardMeet the Executive Board
Past ChairLori Mestre–Assists Chair–New Leaders
Orientation–Updates EBSS
Manual
Additional Important Additional Important PositionsPositions
Publications ChairBarbaraella Frazier– Monitors all EBSS
publications in all formats.
– Assists committees with projects as needed
Additional Important Additional Important PositionsPositions
Membership ChairScott Andrew Collard– Welcomes all new
members– Recruitment,
Retention, & Orientation
– EBSS Social– EBSS Buddy System
Additional Important Additional Important PositionsPositions
Newsletter EditorBeth Broyles– Always looking for a
good story to share w/membership
– Has her camera ready for that perfect shot
– Publishes the now virtual EBSS Newsletter
Additional Important Additional Important PositionsPositions
Web managerJessica Albano (until
7/1) andBeth Kumar– Wizards behind the
website• Including wiki
– Can assist with ALA Connect
Additional Important Additional Important PositionsPositions
Listserv ModeratorJudy Walker– Makes sure all EBSS
committee members are on the list
– Can also create a special list just for your committee
Advisory BoardAdvisory Board
• Provides a forum for reporting, discussing, and coordinating the work of the section's standing and special committees.
• Membership– Executive board– Committee chairs– Webmasters, Newsletter Editor and Listserv
Moderator
• Met Virtually for Annual 2010
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• Post-Annual– Post minutes to your ALA Connect committee space– Send the link to the Secretary
• August – EBSS Chair drafts Midwinter & Annual conference
schedules– Nominating Committee develops slate– Past Chair gathers reimbursement forms
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• Sept/Oct– Chair submits conference schedules– Nominations Committee submits slate– Members-at-Large choose topics for Midwinter
current topics– Committee Chairs/members submit articles for
Fall Newsletter– Chair writes “From the Chair” column for
Newsletter
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• Nov/Dec– Chair requests agenda items for Midwinter
Executive and Advisory meetings– Secretary requests agendas for Midwinter
committee meetings– Each ctte chair sets up agendas for virtual
Midwinter meetings and announces this to the EBSS list and in their ALA Connect space
– Webmaster publishes Midwinter schedule
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• December– Chair sends out agendas for Executive and
Advisory Board meetings.– Vice-Chair begins soliciting volunteers for
committee appointments.– Secretary submits agendas to ACRL.– Committee chairs send out agendas to committee
members.
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• Midwinter– Each committee chair sets up the virtual meeting
space, attends and leads assigned meetings– Vice-Chair
• Attends ACRL Conference Programming meeting• Solicits volunteers for committee appointments
– Secretary• Record minutes for Executive and Advisory meetings and
post to the ALA Connect space• Collects minutes from committee chairs• Consolidates all minutes into one pdf file to post to the EBSS
web page and the ALA Connect EBSS space.
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• Midwinter– Members-at-Large• Coordinate and/or lead a virtual Current Topics
Discussion meeting
– Committee Chairs• Chair their committee• Make sure minutes are taken and posted to the ALA
Connect committee space and the link sent to the secretary.• Attend Advisory Council (virtual at Midwinter)
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• Post-Midwinter– Committee chairs posts minutes to ALA Connect
and sends link to Secretary (by deadline)– Secretary distributes minutes to appropriate
groups– Chair submits “From the Chair” column to
newsletter editor • February– Vice-Chair completes committee appointments
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• March– Officers, chairs and members submit articles for
Spring newsletter (by deadline)
• April– Chair requests agenda items for Annual Executive
and Advisory Board meetings.– Secretary requests agendas from committee
chairs.– Webmaster publishes Annual conference schedule
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• May– Chair
• Sends agenda to Executive Committee & Advisory Board members
• Post/publish Annual conference schedule to EBSS-L
– Committee chairs • Send agenda to committee members and Secretary• Post agenda to ALA Connect (your committee space)
– Secretary• Sends agendas to ACRL
EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs
• Annual Conference– Same responsibilities as at Midwinter with slight
variations for some officers.– Committee chairs will provide a brief update after
the consolidated meeting
A detailed calendar can be found on pages 15-16 in the EBSS Manual
Keys to SuccessKeys to Success
• Read the EBSS Manual– Become familiar with the policies, procedures and
guidelines of the section• Ad-hoc committees• Reimbursements• Programs• Publications• Meeting attendance
Keys to SuccessKeys to Success
• Review the Checklist for Committee chairs on pages 24-26– Know the charge of your committee– Know who’s on your committee– Come prepared to your meetings.– Communicate with your members throughout the
year. Don’t wait until Annual/Midwinter to get everything done.
Keys to SuccessKeys to Success
• Know what you are responsible for– You are responsible for the working of the
committee– You are part of the Advisory Board and are
expected to attend that meeting.– You will be asked to give a report of your
committees work at the end of the Consolidated meeting.
Keys to SuccessKeys to Success
When in doubt -ASK!
Have a successful Year!