EBS and Primavera Integration

8/12/2019 EBS and Primavera Integration

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www.thalesgroup.com

Oracles E-Business Suite ofApplications [EBS] and

Primavera Integration

Mac ChouhanUKOUG Primavera Conference22ndMarch 2011


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1 /

1 /Agenda

Introduction

Introduction to Thales

Thales B1 Programme

Oracle / Primavera Interfaces

Q & A


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2 /

2 /Introduction

This presentation will provide how the B-One Primavera Rolloutwithin Thales was established and the benefits and Return on

Investment [ROI] it brings with it

The integration of Oracles E-Business Suite of Applications [EBS]

and Primavera Integration Architecture brings together a trueEnterprise Solution: B-ONE

Thales Core Model showing the various Interfaces between Oracle

EBS and Primavera


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3 /

3 /A technology leader providing safety and security

A global company with 68,000 employees

and 12.9 billion in revenues

We help our customers to:

Provide reliable and secure solutions

Monitor and control

Protect and defend

In two major sectors

Thales: a reliable, long-term partner with

operations in 50 countries

Defence and Security

60%

Aerospace and Transport

40%


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4 /4 /

Defence

Serving all branches of the armed forces

Air, Land, Naval and Joint operations

Security

Serving governments, institutional

customers and civil operators

Interoperable, scalable solutions and services

focused on operational requirements

Defence and Security

A comprehensive approach to national security

and citizen protection


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5 /5 /Aerospace and Transport

Aerospace

Serving aircraft manufacturers, airlines

and civil aviation authorities

Space

A major player through Thales Alenia Space

Serving satellite operators, space agencies

and defence customers

Transport

Helping to optimise use of

rail and road infrastructures

Presence on all types of civil and military aircraft

and all major new aircraft programmes

Central role on the major civil and militaryprogrammes

Driving improvements in traveller safety

and ground transport efficiency


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6 /6 /

Global reach, local expertise68,000employees in

50countries

A Global Player


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7 /7 /Thales Oracle Practice

Oracle partner since 1998

Certified Partner

Accelerate Partner

Engaged on Thales Global B1 Project

History of Worldwide Oracle Implementationsacross all Business types


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8 /8 /What is B1?

B1 is

a multinational programme being introduced in the UK,Spain, The Netherlands, France. More to Follow

aimed at enabling greater efficiency and productivity throughthe convergence of business process

2000+ B1 users now benefit from a process centric business

toolset that promotes collaboration and continuousimprovement

replaces all existing ERPs (Enterprise Resource Planningsystems) with a powerful single technology platform acrossall Thales Group activities

A global business transformation programme, not an IT

initiative Primavera provides key data inputs in to IBP (Integrated

Business Planning)


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9 /9 /Solution Architecture

17 April 2008th

Corporate

Purchasing

Thalsis

Component

Information

System

TCIS

PDM

DCC (TUS Only)

Scanning

System

Local Scanning

System

IMSCAN

Corporate

Reporting

Magnitude

Banking

BACS

Export

Control

Local Expor t

Systems

BI / Data

Warehouse

Cognos

Planning &

Resource

Management

Primavera

Timesheet

OTL

'

Purchasing

MS&C/

Programme

Controlling

Customer

SupportManufacturing

Accounting / General Controlling

(All Domains)

Clearing

&

Netting

Clearing &

Netting

System

Human

Resources

& Payroll

Northgate

Travel

&

Expenses

Marco Polo

Ke y

OCM Scope

Country appl ication

Group appl icat ion

Buyerless

Purchasing

SPAG


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10 /10 /

One MobileWorkforce OneWay ofWorking OneApproach toInformation

One Set of

Systems

Greater Speedand Accuracy

ImprovedQuality

of Service

LowerCosts

EnhancedStaff

Mobility

B1 is a key enabler of the groups transformation plans

Implementation of commonbusiness processes and systems

throughout the group

To deliver greater efficiencyand productivity

B1 - Realising the Power of One within Thales

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11 /11 /BackgroundPrimavera

Primavera ?

All During 2004, Thales synthesized all its Divisions programme management

processes on the basis of existing methodologies within the Group and

international standards.

To support this process, a tool was chosen Primavera, which is

a standard market tool widely utilised worldwide

particularly within companies functioning in Project mode

Its parameters are based on accepted business management processes

Acceptance:

First, functional and technical experts accepted Primavera together with its parameters before testing

and validating it on pilot schemes

Decided at Group level to utilise this tool and its associated processes within the Divisions

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12 /12 /ObjectiveProcess supported by a tool

Because Programmes are the whole point of reason for our business, the

Thales objective is to improve

Anticipation & forecast accuracy

Transparency

Data consistency

The Thales worldwide deployment of Primavera is at the same time

A more demanding application, but also more virtuous, of our process of Program

Management

A set of cultural changes

And finally, a tool in the service of the Programme Management

Use of a Thales Primavera Core Model

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13 /13 /Why a core model ?

secured fields

set of standard codes

configured layouts

additional tools / functions

data history

simulation

capability to capture

validated programme

situations

Additional reports

Excel

Cognos (finance

workload)

Interface with our BO

PRIMAVERA THALES

CORE MODEL LAYER

PRIMAVERA

THALES PM PROCESScultural changes

A need to standardize across regions / entities

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14 /14 /Keep in mind that

Before looking at the PM process, keep in mind that

Primavera stores all our data in a centralised & shared database

Any modificationat any level - is immediately recorded in the database

With limited undo capabilities

The current situation of our programmes is a live one (any change

immediately affects the milestones, the cost at completion, the workload,

etc ..)

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15 /Wh P M t P d T l


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15 /15 /Why a Programme Management Process and Tool

An integrated Programme Management

process for schedule, workload and

costs

Target situation

Programme Management tool

Costs

Workload

Integrated

resource schedule

No consistent view of schedule, workload

and costs

Disjointed situation

Excel

Costs

Artemis

P3

MSPExcel

Schedule(s)

Excel

Workload

Background

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16 /

S f h l


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16 /16 /

Scope of the Programme Management tool

All the programmes shall be managed within the Programme Management

tool.

The functionalities to be used depend on the programme complexity as a minimum: start dateend date,

workload, budget, costs

Workload forecast for the unit will be provided by Primavera and shall

include:

Business opportunities, Current programmes, Other budgeted activities (PV, bids, warranties)

Primavera is built to meet both Programme Management and Financeneeds

The Programme Management tool is the Masterfor the programme structure

The ERP is the master for actual costs

Every work package has its corresponding cost point in the ERP

EAC are transferred from the PM tool to the ERP

The Contract budget base is under the responsibility of the Programme Manager

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I t f B1 UK


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17 /17 /

PM tool

Time Sheet

ERP

WBSCA / WPs

ProgrammeHeader ID/Budget/Responsibility

Cost Points

Time sheet at costpoint level

CostEmployee & Non Labour plus

Summary CommitmentsAt Cost point level

PM EACProgramme Level

HierarchyOrganisation / Cost Centre

ResourcesEmployees/Non Labour/Rates

CommitmentDetailed PO info / Profiled ETC

- Labour Hours- Labour Costs To Date- Labour Period Costs

- NonLabour Period Costs

Business Organisation Hierarchy and Resource (Labour and Non Labour) to Primavera with various attributes

Programmes are created in the BO and transferred into Primavera if Status Full WBS is created in Primavera [Master]. Only key elements CA and WP are sent to the BO

Timesheet captures Hours at Cost Point level (Manufacturing WIP booking direct into BO)

Actual costs (both labour and non labour) are transferred from the BO to Primavera at cost point levelWP

Actual labour quantity (hours) also transferred at WP level

Detail Commitments information by WPsummary only. Next version direct into ETC as profile per PO dates

Global EAC (PMB + MR) at Programme level is transferred from Primavera to the BO

InterfacesB1 UK


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19 /

19 /Screenshots Hierarch


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ScreenshotsHierarchy

Hierarchy Interfaced into Primavera OBS View

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20 /Screenshots Resources


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ScreenshotsResources

Csv output

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21 /Screenshots Resources


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ScreenshotsResources

Resources Interfaced into Primavera Resources View

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22 /Screenshots Programme


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ScreenshotsProgramme

Oracle Projects

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Csv output

Primavera End Log file

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Programme Interfaced into Primavera Projects View

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25 /Screenshots WBS


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Screenshots WBS

WBS created in Primavera

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26 /Screenshots WBS


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Screenshots WBS

Sending WBS to Oracle

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27 /Screenshots WBS


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Screenshots WBS

WBS Interface

Log

Csv output

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28 /ScreenshotsWBS


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WBS Interfaced into Oracle

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ScreenshotsActual Costs


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Costs in

Oracle Time

& Labour

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30 /ScreenshotsActual Costs


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Oracle Csv

output

Costs Interface

Log File

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31 /ScreenshotsWBS


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Costs in Primavera Activities View

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32 /ScreenshotsActual Costs in


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Projects View

WBS View

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33 /ScreenshotsPMEAC


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PMEAC

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PMEAC Log File

PMEAC Csv

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PMEAC Interfaced to Oracle Projects

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36 /OraclePrimavera Interface Timings


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Frequency and timings of each interface are:

Cost interface run at month end when month end processing completeScheduled to run overnight

Log Files

log files generated for each interface and emailed to Business Super Users

Nominated key users validate and respond back to users

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Monthly Update Process


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EAC transfer

towards ERP. PMV Dashboard updating.

Possible schedule update (without to

change the Data Date)

Data Date

1st month N+1

Baselines creation

(Current Situation) Selection / Type

baselines change, for

creation of Financial

Baselines

End of month N

updating.

!

Actuals and

Commitments

transfer to PMV.

Data Date

1st month N

ETC

update

~ 2 weeks

!

The update session as currently practiced on programmesandappears as a very efficient process. The programme team meets

around the live Primavera schedule and updates it while discussing

the issues. Typical duration is to 1 daydepending on the

programme size.

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38 /Other Interface / Tools


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Other Interfaces and Tools

Resource Rate Inflation

A specific resource rate inflation tool to manage inflation rate for labour resources

PM Tools

Tools to aid reporting cycle

Checks Project data compliance to Standard Planning Practices

Automates Primavera Summarisation, Baseline creation for PMBI Reporting

WBS Loader

Load any ERP WBSs into Primavera

Used for Data / Cost Migration

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Questions ?


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TH NK YOU Mac Chouhan

Primavera Functional Consultant

[email protected]

EBS and Primavera Integration

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