1 eAYSO: Referee Scheduling Presented by: Rand Potter eAYSO Commission
Feb 22, 2016
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eAYSO: Referee Scheduling
Presented by:Rand PottereAYSO Commission
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Webinar Guidelines
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• This is a 45min webinar• We have many items to cover and hence no questions will be
entertained at any point. So please note down your questions with the slide # if applicable.
• At the end of the webinar a contact email will be provided. All questions or comments must be sent to that email
• Webinars sessions will be repeated until End of February
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What are we going to learn?
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• Referee signup screen
• Referee Scheduler screen
• Reports
A Few Caveats• Prior to using the Referee Scheduling feature, the
Region must have completed Scheduling games using the eAYSO Game Scheduling Module.
• Only currently registered volunteers with a Referee/Asst Referee assigned position can sign up for available games.
• Selections made by the volunteer are not final until accepted by the Referee Administrator/Scheduler(s).
• Referees receive an email confirmation or can view the schedule to verify that their game assignments are confirmed
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Referee Scheduling
Referee signup screen
Sign On to eAYSO as Volunteer
From the MyeAYSO page click on View referee schedule
Referee may chose from a number of different filters
‘Click Here’ allows the Referee to do some initial filtering.
Filter based on date
By Field
By Team
By Division
Referee may select one or more ‘Open’ Referee and/or Assistant Referee slots
If you pick a slot by mistake simply click ‘Cancel’
As you can see ‘Cancel’ returns your previous selection back to ‘Open’ status
When your games have been ‘Accepted’ by the Regional RRA or Scheduler your name appears in
‘Green’
This is the view the Referee will see once they are confirmed to referee a game.
Referee Scheduler Screen
Select Dates or Range of Dates Field
Division
Referee or Asst Referee
Tools for managing the confirmation process
Clicking on Confirm or Confirm & Email displays this referee management screen
Placing a “Check” here Accepts any Referees or Asst. Refs who are in a Pending status.
The Referee Scheduler may:- Change referees by choosing
from dropdown list or - Manually schedule all Referees
Check games you want to confirm Assignments
Click on either “Confirm” or “Confirm & send email” to lock in the referees
Note: You MUST always click ‘Confirm’ or ‘Confirm & Email’ to lock in all manual changes to a schedule.
Games you confirmed now show in ‘Green’ (Accepted)
unconfirmed games are still ‘Blue’ (Pending)
Modify your contact info and the message which goes to the Referee to be as generic or as specific as needed and ‘Submit’
From the ‘Contact Info’ tab…A Referee scheduler or RRA can modify the message being emailed to referees from the ‘Confirm & Email’ click
Exporting Your Referee ScheduleIf you need to Export your Schedule simply click‘Export Schedule’ to get an Excel version of the schedule.
Sample Results from Clicking ‘Export Schedule’
Reports
The Referee Scheduling report can be as general or as specific as needed. Filters may be applied or not applied as needed.
Click ‘Generate Report’ for a Printable schedule.
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Don’t forget the ‘Help’ menu
Use the tools on HELP- Excellent Tips - User Guides - Online Lab Exercises
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Contact information
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• Questions or comments regarding this presentation: [email protected]
• Questions or comments about eAYSO:[email protected] OR call (866) 588-2976
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Thank you
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