Easy Chair Online Conference Submission, Tracking and Distribution Process: Getting Started + Information for Reviewers AMS World Marketing Congress

Easy Chair Online Conference Submission, Tracking and

Distribution Process: Getting Started + Information for Reviewers

AMS World Marketing Congress / Annual Conference Paper System Instruction Guide

Click on play to begin show

Contents

• Introductory Material (how to get account, log in, tool bar information)

• Managing Papers• How to Add a Review

AMS General Information

• You can always access information about the WMC or Annual Conference pages accessed from AMS home page

The AMS Home Page

The link to the annual conference is here until the conference is done. Events

move up chronologically.

Go to the web site and click here

Conference Home PagesThis page is the main

interface for all conference

participants. You’ll find a link to the

conference management system

on this page. For now, it is located just below the opening information. For

many, this will be their first interface with the

conference management system.

Clicking here takes you to the login for the management

system

For Reviewers• This slide show will illustrate:

– How to set up a login for the Easy Chair system (if you have not used it with AMS before)• This allows you to make submissions of your own and access papers for

review at any time• If you had an account for the WMC or AMS Annual Conference

previously, and your email address is the same, you should see the latest conference listed in your list of conferences (no new account is needed)

– Introduce you to the interface that you will use to manage your reviews• Access and Complete Reviews

– My papers– Review Forms– Subreviewers

– Introduce you to other screens of interest

Step 1Click in the link in the e-mail you will get (got) from the Program Chairs sent through the Easy Chair system – or the link on the conference page.

As a Reviewer, you will first access the conference management

system through either an email link or (by the time you get the email

you may already have accessed it) via the web page shown on the

previous screen.

If you already have an account, go to the log-in screen (step 9).

Step 2 Create a user name and password

In creating your account, use the same login and password that you use to login to the AMS website

First time users, use the option to sign up

for an account

Just sign in if you already have an

account

Step 3 Type the two words in the box and click on continue

Setting up the account is easy; this is probably the most difficult

part (reading the words)

Step 4 Enter your name, e-mail address and click on continue

Step 5 Your application is received: you will receive another e-mail

This screen just provides information saying what to do if

you do not receive the email indicated in the second line.

Step 6When you receive your e-mail, please click on the link

Step 7 Complete the form and click on create my account

Remember to use the same ID and password as you do for

AMS

Step 8Your account is created, now click on the link corresponding to the Congress/Conference

Note: Conference name will be listed where this slide says AMS WMC 15 (we are reusing some of these slides).

Step 9 Enter your login and password and click on sign in

Step 10 Now you are on the conference website

This tool bar is the guide for most of the conference

activities. Each “role” will see a different tool bar.

How to manage your papers?

Managing Papers

You will receive an email from the corresponding track chair inviting you to review a paper(s). 1. You can access the paper directly from this

email (without logging into the system – however, we strongly recommend logging in to complete the review interactively)

2. Follow the instructions to “accept” the invitation, agreeing that you will provide a review. You can do this with or without logging in. Again though, we recommend logging in when you actually complete the review.

Managing Papers

From here, you can access the papers assigned to you for review from “reviews” or “submissions”. Depending on your program roles, this toolbar may look more like the one below.

How to add a review?

The next slides show A way to do the reviews. Other ways exist, but this way is relatively easy.

• When you click on the papers assigned to you for review, you will see these options for each. – The paper can be accessed here– When ready to review click

“submit review”– Avoid the download review form

as it is cumbersome

• After clicking “submit review”– Use this interactive form to

complete the review– Just below the evaluation

items, two boxes appear• One box is to enter

comments to the author• The other is to enter

comments to the track chairs. In this box, you may wish to indicate if you believe the paper should be considered for an award (Fenyo – best conference paper, Darden, best marketing research paper, Hollander, best services/retailing paper).Continued on next page

Step 3 Click on “Add Review” to add your reviewingAdd Reviewer Comments

Provide a detailed review for authors.

You can also send remarks for committee (optional) – particularly if you believe it could be considered for an award

Click submit review and you are finished – the review submitted screen will appear

How to obtain the offline review forms?

If for some reason, you would like to have a text file version of a review form, you can obtain one by following the next few steps.

WE STRONGLY ADVISE YOU TO NOT (REPEAT NOT) USE THE OFFLINE FORMS AND YOU WILL HAVE MUCH LESS PROBLEM UNLESS YOU ARE VERY COMFORTABLE WITH HTML EDITING.

• AVOID THE “DOWNLOAD FORM” OR “OFFLINE FORMS” TO MAKE THINGS SIMPLER FOR YOU. THE FORMS ARE OLD FASHIONED HTML FILES THAT MOST PEOPLE DO NOT REMEMBER HOW TO EDIT. THE INTERACTIVE FORM WORKS FINE AND IS VERY MUCH LIKE ANY EDITORIAL MANAGERS SYSTEM THEY USE FOR JOURNAL REVIEWS.

IMPORTANT!!