Rich Media Project Brochure EASITrain-P1-WP7-D7.2 Date: 31/10/2019 Grant Agreement 764879 PUBLIC 1 / 20 Grant Agreement No: 764879 EASITrain European Advanced Superconductor Innovation & Training DELIVERABLE REPORT (D7.2) R ICH M EDIA P ROJECT B ROCHURE Document identifier: EASITrain-P1-WP7-D7.2 EDMS 2041948 Due date: End of Month 22 (October 31 st , 2019) Report release date: 31/10/2019 Work package: WP7 (Communication) Lead beneficiary: Document status: RELEASED (V1.0) Abstract: A concise brochure providing an overview of the research carried out in the framework of the MSCA EASITrain network, including the scope, goals and valorisation potentials. It will serve to share the final results via a suitable e-publishing service to stakeholders and through a set of different communication channels (social media campaign, newsletters and communication offices of the consortium members) with the public.
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EASITrain report template · 1.3. REQUIREMENTS FOR THE NEW EASITRAIN INTERACTIVE BROCHURE WEBSITE The new website has to: 1. Be fully built in Drupal 8 using the theme and components
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Rich Media Project Brochure
EASITrain-P1-WP7-D7.2
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 1 / 20
Grant Agreement No: 764879
EASITrain European Advanced Superconductor Innovation & Training
DELIVERABLE REPORT (D7.2)
RICH MEDIA PROJECT BROCHURE
Document identifier: EASITrain-P1-WP7-D7.2
EDMS 2041948
Due date: End of Month 22 (October 31st, 2019)
Report release date: 31/10/2019
Work package: WP7 (Communication)
Lead beneficiary:
Document status: RELEASED (V1.0)
Abstract:
A concise brochure providing an overview of the research carried out in the framework of the MSCA
EASITrain network, including the scope, goals and valorisation potentials. It will serve to share the
final results via a suitable e-publishing service to stakeholders and through a set of different
communication channels (social media campaign, newsletters and communication offices of the
consortium members) with the public.
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 2 / 20
Copyright notice:
Information provided with this document is subject to the H2020 EASITrain – European Advanced
Superconductivity Innovation and Training grant agreement. This Marie Skłodowska-Curie Action
(MSCA) Innovative Training Network (ITN) receives funding from the European Union’s H2020
Framework Programme under grant agreement no. 764879.
1.1. GENERAL DESCRIPTION ...................................................................................................................................... 4 1.2. DEVELOPMENT OF THE INTERACTIVE BROCHURE WEBSITE: CONTEXT AND OBJECTIVES .................................... 4 1.3. REQUIREMENTS FOR THE NEW EASITRAIN INTERACTIVE BROCHURE WEBSITE ................................................. 4
2. SCOPE OF THE PROJECT ................................................................................................................................... 5
2.1. DELIVERABLES INCLUDED IN THE PROJECT ......................................................................................................... 5 2.2. DATA GATHERING AND ORGANIZATION .............................................................................................................. 6 2.3. RECOMMENDED IMPROVEMENTS ..................................................................................................................... 11
3.1. DESIGN RECOMMENDATIONS ............................................................................................................................ 11 3.2. ITEMS AND SERVICES PROVIDED BY CERN ...................................................................................................... 11 3.3. CERN PROVIDED TECHNICAL SUPPORT ............................................................................................................ 12 3.4. DRUPAL 8 THEMES ........................................................................................................................................... 12 3.5. MODULES & CONTENT TYPES ........................................................................................................................ 12 3.6. ROLES AND PERMISSIONS ................................................................................................................................. 12 3.7. COLLABORATION WITH CERN IT TEAM ............................................................................................................ 12 3.8. SECURITY AND PRIVACY BY DESIGN ................................................................................................................. 13 3.9. QUALITY ASSURANCE ....................................................................................................................................... 14 3.10. INTELLECTUAL PROPERTY ................................................................................................................................ 14
4. CURRENT STATUS ............................................................................................................................................. 14
4.1. DESCRIPTION OF CURRENT WORK .................................................................................................................... 14 4.2. GENERAL PREVIEW ........................................................................................................................................... 15 4.3. LINN KRETZSCHMAR ........................................................................................................................................ 16
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 4 / 20
1. EASITRAIN INTERACTIVE BROCHURE
1.1. GENERAL DESCRIPTION
The interactive brochure website enables to browse through the ESRs’ profiles, presents the scope and
valorisation potential of their research as well as the adopted methodology in their research.
Furthermore it showcases the skills obtained through EASITrain along with the outreach activities in
which they are involved throughout the project.
It will be used to present the work carried out in the framework of EASITrain with stakeholders and
through different communication channels (social media campaign, newsletters, and communication
offices of the consortium members) with the public.
1.2. DEVELOPMENT OF THE INTERACTIVE BROCHURE WEBSITE: CONTEXT AND OBJECTIVES
The goal of the new website is to improve the employability of the students at the end of the project
and feature their skills along with a description of the project. For this purpose one main entry page
with a brief description of the project and the associated technologies will be displayed together with
15 subpages for each Early Stage Researcher. These pages will feature the ESRs work using media-
rich contents and provide the possibility for updating the content as the project evolves.
The CERN’s Web infrastructures and Drupal are the optimum tools allowing the EASITrain PO to
easily update contents on the students profile pages. The interactive brochure is based on new layout
graphic charter that is consisted with CERN’s design guidelines and EASITRAIN’s graphic guide.
Since CERN hosted websites will be migrated to Drupal 8, the new website will use the CERN Drupal
8 themes and modules, guaranteeing continuous maintenance and support while avoiding additional
website development efforts and costs.
The target audience of the requested website include (in order of expected usage):
- The general public
- Industry
- Students and educators
- The scientific community
1.3. REQUIREMENTS FOR THE NEW EASITRAIN INTERACTIVE BROCHURE WEBSITE
The new website has to:
1. Be fully built in Drupal 8 using the theme and components developed by CERN. The
possibility of update and maintenance by the EASITrain PO and CERN web development team has to
be guaranteed by all means.
2. Be easily navigable by the general public, thus developing an accessible and intuitive
navigation menu. The graphic design has to stimulate wonder and curiosity and quickly give an
overview of their work in the EASITrain project and the acquired skills.
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 5 / 20
3. Be appealing for the general public, industrial partners and job hunters. The EASITrain
interactive brochure shall serve networking purposes for the ESRs with future employers from the
academia and industry.
2. SCOPE OF THE PROJECT
Following a tendering process in accordance with CERN’s Procurement Rules, the company Res Telae
has been selected to work on the design and develop the EASITrain Interactive Brochure following
the specifications mentioned above and further indications provided by the CERN IT service, the
CERN web development team and the EASITrain PO.
In particular, the contractor will provide:
- Three alternative design layout proposals from which one will be selected by the PO and WP7
leader;
- The implementation of this design using CERN’s Drupal 8 theme;
- The individual webpages for each ESR should be easily shared through social media and especially
professional networking platforms (i.e. LinkedIn, a.o);
- User-friendly navigation;
- Technical documentation on how to maintain and further populate the website;
- Use of SEO tools to ensure to increase the reach and visibility of the website.
2.1. DELIVERABLES INCLUDED IN THE PROJECT
The company Res Telae will produce a complete and coherent set of:
1. Art Direction and Design:
- Propose a design compatible with CERN’s Drupal 8 theme.
- Branding: implement EASITrain logo and produce branding elements which will enhance the visual
identity of EASITrain and in accordance with the main EASITrain website.
2. Technical development of website:
- Implement the proposed design.
- Populate one ESR profile with content provided by the client.
- Iterate with the client to reach proper implementation and that all present and future needs are
satisfied with the use of Drupal 8 as Content Management System (CMS).
3. Guidance and maintenance:
- At the moment of delivery of the brochure, provide technical training and advice to guarantee that
the EASITrain PO and the FCC study office at CERN will be able to update and maintain the website.
- Produce documentation with guidelines for further population of the website.
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 6 / 20
2.2. DATA GATHERING AND ORGANIZATION
In light of EC’s General Data Protection Regulation (GDPR) and the establishment of CERN’s Office
for Data Privacy Protection (ODPP) a number of measures and a certain workflow had to be
implemented to ensure appropriate treatment of ESRs personal data in accordance with the
organizations policy for Data Protection.
The establishment and approval of these procedures required extra coordination effort (between the
and slightly delayed the collection of data from the ESRs to ensure the establishment of the proper
procedures.
The type of data collected to meet the goals of this project fall in two main categories:
-Data for each student bio, previous work and any outreach experiments in which they have engaged
during the project (including text and photos). Consent should be obtained by CERN beforehand.
-Web analytics, which can rely on the Matomo (formerly named Piwik) installation provided by
CERN. The latter can be configured so that data are anonymized, then they no longer are considered
as personal data. Please note that only CERN controls the configuration of its Matomo instance. In
either way, all data will remain on CERN's infrastructure.
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 7 / 20
A record of Processing Operations has been created for the purpose of developing this website and all information collected will be used to create a Privacy
Notice that will make available to Data Subjects, in a transparent and easily accessible manner, what personal information is processed, what information is stored
and for how long; as well as who has access to it, and if it is shared with others. Here below a table for that purpose:
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 8 / 20
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 9 / 20
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 10 / 20
Rich Media Project Brochure
EDMS 2041948
Date: 31/10/2019
Grant Agreement 764879 PUBLIC 11 / 20
2.3. RECOMMENDED IMPROVEMENTS
This exercise offered a useful lesson regarding the requirements for ensuring compliance with GDPR.
The authors believe that the importance of ensuring data protection and privacy and compliance with
GDPR should be highlighted early in the lifetime of future projects perhaps linked with centralized
processes that will ensure compliance with existing regulations while establishing a functional
workflow.
3. TECHNICAL REQUIREMENTS
The website has to be developed using one of the new CERN Drupal 8 themes, whose template cannot
be changed, and modules. More details about the CERN Drupal 8 theme are provided in the following
subsections.
3.1. DESIGN RECOMMENDATIONS
The design recommendations, taken into account by the contractor, follow EASITrain’s design chart