E3 Fleet Program - IDLE-FREE for our kids™

Partnership

•  Membership •  Fleet Review •  Fleet Rating

•  IDLE-FREE Leadership

January 2017

ü SAVE MONEY ü SAVE EMISSIONS ü EARN GREEN PR

What We Do For Fleets

•  IDLE-FREE Training •  Branding •  Public Relations

•  Analyze / Optimize •  Certification •  Recognition

What We Do For Fleets

•  E3 Fleet 1. Membership 2. Review 3. Rating

•  GoGreen Drive Deep IDLE-Time Savings

•  E3 / GoGreen Video Interview

•  E3 / GoGreen Media Release

CONTENTS

Tools for Green Fleet Management

E3 Fleet Standards Program Familiarization

January 2017

DRIVING CHANGEsolutions for today’s fleet managers

What we doE3 Fleet Program

•  In November 2016, Richmond Sustainability Initiatives (RSI) assumed national administrative responsibility for E3 Fleet

•  RSI now manages two foundation programs: E3 Fleet

Standards Program and Fleet Challenge

What we doE3 Core Administrative Team

Roger SMITH Melissa FELDER John LYON Jana CERVINKA 416 418 9931 [email protected]

647 990 6312 [email protected]

416 951 9030 [email protected]

647 466 5234 [email protected]

Tools for Green Fleet Management

The E3 Fleet Program •  Membership •  Fleet Review •  Fleet Rating

What we doWhat is E3 Fleet?

•  E3 modeled after and referred to as the transportation equivalent to LEED* for buildings!

•  A not-for-profit, membership-based program!

•  Provides business tools to members; features E3 Fleet Review!!•  A Green Fleet Rating system!

•  Bronze, silver, gold and platinum levels, points-based and verified by independent auditor

* LEED=Leaders in Energy Efficient Design!

What we doHistory of E3 Fleet

•  Managed by FBC from 2006-2016 •  Now administered nationally by RSI-Fleet Challenge

•  Plans to include E3 chapters across all Canadian provinces •  Plans being developed to launch in the U.S. in 2017

•  E3 was developed in 2006 in BC by Fraser Basin Council (FBC) with assistance from Fleet Challenge

What we doWhy the Transition and What Is the Impact?

•  Fraser Basin Council wishes to focus on BC programs

•  Fleet Challenge has broader scope and international presence

•  E3 membership now polarized - highest concentration in BC and Ontario

•  FC’s goals are to grow E3 into all Canadian provinces and the U.S.

•  Objectives will be achieved with regional E3 representation and enhanced E3 services

What we doIs E3 Still Relevant ?

Yes, and even more so. Here’s why:

•  Canada is now signatory of the Paris Climate Agreement and committed to 80% carbon reduction by 2050

•  All provinces have ratified the Paris agreement

•  Cap and trade is imminent

•  With transportation being ~24% of Canada’s carbon emissions, there will be an increasing focus and need for programs like E3

•  Fleet managers will be challenged to find and implement solutions to reducing their GHG emissions – E3 is about solutions.

What we doE3 Fleet Program – 140 Members Strong !

What we doSampling of Diverse Membership

•  City of Camrose, Alta.•  Canadian Springs Water Co.•  Capital Regional District•  Emterra•  Regional Municipality of Halton•  City of Kitchener•  Town of Lakeshore•  Township of Langley•  London Hydro Inc.•  City of London•  City of Merritt•  City of Nanaimo•  Town of New Tecumseth•  Greater Toronto Airport Authority

(GTAA)•  Seaboard Transport•  Victoria BC•  Cambridge ON

•  Niagara Region•  Paradise Islands Foods Inc.•  Regional Municipality of York•  SLH Transport•  City of Revelstoke•  City of Richmond•  District of Saanich, BC•  HM Transport•  County of Simcoe•  City of Spruce Grove•  The Corporation of the City of New Westminster•  Thompson Rivers University•  UBC Building Operations•  Vancouver Airport Authority (YVR)•  Corporation of the City of Victoria•  Fortis BC•  Windsor ON

What we doE3 Fleet Program – 3 Key Elements

•  Newsletter •  Calculators •  Business tools •  BMPs •  Networking •  Personal

support and advice

•  Visual identification with recognized green brand

•  Fleet baseline GHG & costs, service levels assessment

•  Helps fleet managers demonstrate business case for fleet modernization

•  KPI’s, performance mgmt. •  Highlights exception •  Peer benchmarking •  Modeling & scenarios •  Strategies/

recommendations

•  Recognizes fleets publically for green accomplishment

•  Bronze, Silver, Gold and Platinum levels of achievement

Tools for Green Fleet Management

1. E3 Membership

What we doElement 1 - E3 Fleet Membership

•  E3 membership provides:

ü  Affiliation with like-minded, leading fleet professionals ü  Newsletter ü  Calculators ü  Business tools ü  BMPs ü  Networking events ü  One-on-one support and advice ü  Member identification via wall plaque, vehicle graphics, use of our

member-only logo/brand

•  As we go-forward, E3 will become increasingly focused on providing workable, viable solutions for members

Tools for Green Fleet Management

2. E3 Fleet Review

What we doElement 2 - E3 Fleet Review

•  A fleet manager’s decision support tool

•  Enables modeling of “what-if?” scenarios based on historical operating data

•  Assesses baseline financial and environmental performance

•  Forecasts future results of green planning

•  Helps fleet managers evaluate their asset management options objectively - ahead of actual implementation

•  Creates a step-by-step plan for fleet efficiency based on real-life historical data

•  Enables collaboration with individual fleet managers to identify

viable and realistic asset management solutions •  Provides access to baseline and peer group benchmarking

data to provide context for issues facing fleet managers today

What is the Fleet Review Program? Element 2 – E3 Fleet Review

Ontario Municipal Fleet Review Program•  Fleet Review provides a unique and in-depth environmental and

financial review of a transportation fleet’s operations.

•  Based on the premise that past predicts future, the Fleet Review process mines historical operating metrics to identify and evaluate the benefit of future management decisions

•  Low-cost - reviews of comparable complexity can typically cost upwards of six figures

Element 2 – E3 Fleet Review

Ontario Municipal Fleet Review Program•  Some fleets have E3 Fleet Review completed annually in order to

map their progress year over year – some for five consecutive years

•  Since 2006, Fleet Reviews completed for well more than 100 fleets across the country

•  E3 Fleet Reviews have a 100% satisfaction rate to date

Element 2 – E3 Fleet Review

•  Executive Summary •  Three-level Fleet Review reports •  Carbon and financial baseline •  Capital plan •  Exception Report •  Recommendations •  Fleet Managers Guide

Fleet Review – Fleet Review Deliverables

Exception Management

Blue highlighted units are performing 50% lower than average

Red highlighted units are 50% above average.

Exception managementE3 Exception Management Report (example)

Peer BenchmarkingKeyPerformanceIndicator(averages)

Urban Rural

FleetAge(totalfleet) 5.7 5

U1liza1on(kilometres,perunit) 15,532 26,707

MedianFuelEfficiency(totalfleet) 29.9 32

Opera1ngcost(costperkm/unit) $2.13 $1.53

MaintenanceRa1o(PM:Reac1ve) .50 .45

Availability(up1me) 96.6% 93.9%

Areacoveredpervehicle(km2) 788 3,090

Cons1tuentsservedpervehicle 881 1,123

GHGIntensity(kg/km) .83 .88

E3 Peer Benchmarking (example)

Environmental Commissioner: “Fleet Review a Notable Initiative”

Tools for Green Fleet Management

3. E3 Fleet Rating

What we doElement 3 - E3 Fleet Rating

•  Demonstrates green fleet commitment publicly

•  First fleet to be rated: Hamilton, Ontario 2007 - silver

•  Latest fleet to be rated: Richmond, BC October 2016 – platinum

•  Fleet Ratings now under way include Langley BC, UBC, Fortis BC, Windsor ON.

What we doThe Green Fleet - Corporate Pride !

What we doE3 Green Rated Fleets

Platinum •  University of British Columbia (Building Operations Department) •  Richmond, BC Gold •  County of Simcoe •  Township of Langley •  City of Surrey •  Hydro One •  Corporation of Delta •  City of Vancouver

Silver •  City of Prince George •  City of Kitchener •  City of Guelph •  City of Hamilton (Public Works Division) Bronze •  Regional Municipality of Halton

Tools for Green Fleet Management

The “Mechanics” of E3 •  Member Signup Process •  Fleet Review Processes •  Fleet Rating Processes

What we doE3 Fee Structure

Membership and Review

based on Fleet Size, Rating is

fixed-fee

What we doFleet Review – Member Signup Procedure

Fleet Manager (or delegate) registers as new E3 member:

•  Online registration via www.e3fleet.com •  E3 system accepts payment and e-mails receipt (for credit card)

or an invoice (for payment by cheque) •  New member assigned a member ID number and sets password •  New member receives a welcome letter from E3 •  New member receives personal wall plaque •  New member receives mention and welcome in next E3

newsletter

What we doFleet Review – Online Signup Procedure

Summary

Member signup process for E3 Fleet Review:

•  Signup via: www.e3fleet.com •  Member logs in with personal E3 member ID number •  Selects “Fleet Review” •  System accepts payment and e-mails a receipt (for credit card)

or an invoice (for payment by cheque) •  Member is mailed an E3 Fleet Review ‘Guidebook for Fleet

Managers’

Fleet Review Processes

SummaryFleet Review Processes - Guidebook

Summary

Member submits Fleet Review data:

•  Member is provided with E3 Fleet Review “Input Form” •  Input Form includes full instructions •  E3 provides guidance and assistance with data collection if

needed •  When Input Form is ready member sends to E3 •  E3 (Hugh Roberts) completes three levels of E3 reports

Fleet Review Processes

SummaryFleet Review Processes – Input Form

SummaryFleet Review Processes – Reports

Fleet Review Reports Include:

1.  Summary Letter to Fleet Manager (includes executive summary and detailed recommendations)

2.  Sorted Fleet Detail Sheet (exception analysis) 3.  Fleet Operational Profile 4.  Fleet Asset Profile 5.  Fleet Asset Management Profile

Summary

E3 prepares Fleet Review report package:

•  E3 (Hugh Roberts) sends three levels of E3 reports to Roger Smith

•  E3 (Roger) prepares analysis of results, a detailed report including executive summary and recommendations

•  Roger sends reports by e-mail to member and offers a personal review and discussion of results (via GoTo Meeting)

Fleet Review Processes

Fleet Review – Reports

Summary

About E3 Fleet Rating:

•  Auditable year-over-year fuel and GHG emissions reductions must be demonstrated via back to back E3 Fleet Reviews or alternately, E3 Lite (a member-only tool)

•  Other methods of demonstrated fuel and GHG reductions will be considered (such as the fleet’s own data systems)

•  When E3 Fleet Rating is awarded rating is valid for three years

Fleet Rating

Summary

Member signup process for E3 Fleet Rating:

•  Signup via www.e3fleet.com •  Member logs in with personal E3 ID number •  Member selects “Fleet Rating” •  System accepts payment and e-mails receipt (for credit card) or

an invoice (for payment by cheque)

Fleet Rating Processes

Summary

E3 Fleet Rating Processes:

•  E3 contacts the member fleet •  Member is provided with E3 Fleet Rating Guidebook (by courier) •  E3 offers a one-to-one session to discuss the Rating process

and how to compile/submit the information •  Member compiles their information and documentation •  When member’s Rating submission is ready, member sends to

E3 (usually via a zip file or a Dropbox link due to large file sizes)

Fleet Rating Processes

SummaryFleet Rating Processes - Guidebook

Summary

E3 Fleet Rating Audit Processes:

•  Independent Auditor (Chris Hill) is provided information submitted by member and competes E3 Auditors Worksheet

•  Auditor meets with member one-to-one (or contacts via telephone) to discuss submission and clarify

•  Points are assessed automatically as worksheet is completed •  Rating level (bronze, silver, gold, platinum) is determined •  Independent Auditor (Chris) notifies E3 (Roger) of Rating

Fleet Rating Processes

SummaryFleet Rating Processes – Auditors Worksheet

Summary

E3 Fleet Rating Congratulatory Processes:

•  E3 (Roger) notifies Regional Agent of member’s Rating level •  Roger and/or Regional Agent notifies member and congratulates

(via e-mail and/or telephone)

Fleet Rating Processes

Summary

E3 Fleet Rating Celebration Processes:

•  External communications are planned by E3 (Jana Cervinka) and member PR represenative

•  Media release is prepared by E3 (Jana Cervinka) and by member •  Media is informed •  News of member E3 Rating is added to next E3 newsletter •  E3 orders an award bearing member’s name, level of E3

achievement, fleet manager’s name and date •  E3 and/or Regional Agent makes formal presentation of award to

member (typically at a Council or Board meeting)

Fleet Rating Processes

SummaryFleet Rating Processes – Celebration!

DRIVING CHANGE

Questions?

solutions for today’s fleet managers

www.e3fleet.com

How to Drive Deep IDLE-Time Savings

1.  Fleet Analysis / Baseline 2.  IDLE-FREE target / training 3.  Measure / certify results 4.  Recognition / Promotion

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Roger Smith E3 Fleet

 Jan. 5, 2017 Media Release

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