1 Re e-Tender enquiry form for the supply of ESIC MEDICAL/SURGICAL INSTRUMENTS e -Tender enquiry form (Free of cost) Employees’ State Insurance Corporation Medical College Hospital SANATHNAGAR, Hyderabad – 38 ISO 9001:2008 certified E-mail: [email protected], [email protected]Phone No: 040-23701096, 23814852 LAST DATE OF SUBMISSION OF ONLINE e-TENDER Dt: 18-09-2019 at 2-30pm
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e -Tender enquiry form (Free of cost)...1 Re e-Tender enquiry form for the supply of ESIC MEDICAL/SURGICAL INSTRUMENTS e -Tender enquiry form (Free of cost) Employees’ State Insurance
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The Dean, ESIC Medical College, Hospital, Sanathnagar, Hyderabad, invites e-tenders from eligible and qualified Bidders for the supply of Medical equipments proposed to use for ESIC Medical College & Hospital, Sanathnagar, Hyderabad.
EMD
1. Bidder has to submit the Earnest Money Deposit (EMD) in the form of demand draft drawn in favor of “ESI saving Fund Account No. I” payable at Hyderabad, along with the Undertaking letter on 100 rupees non judicial stamp paper(Annexure II)
2. Separate EMD and Undertaking letter has to be submitted for each quoted item.
3. It is not mandatory for the bidder to quote all the items in the tender.
4. The EMD should reach this office through register post/courier/Speed post before the closing time of the tender
5. Please mention the tender enquiry number on the envelope and equipment name on the back side of the Demand draft.
6. All Tenders must be accompanied by EMD as mentioned above.
7. Bids without EMD and Undertaking letter shall be rejected.
Sub: Invitation of Tender for MEDICAL/SURGICAL INSTRUMENTS– Reg.
The Dean, ESIC Medical College & Hospital, Sanathnagar,Hyderabad-38, invites
e- tender in Double Bid system for procurement of MEDICAL / SURGICAL
INSTRUMENTS as per the specifications enclosed.
Bidders are requested to submit the requisite information / documents as per the following
annexures:-
Annexure – I (Compulsory documents or check list) Annexure – II (Forwarding of tender documents) Annexure –III (Tender Terms and Conditions) Annexure – IV (Company Profile) Annexure – V (Declaration Form) Annexure – VI (Request for refund of EMD) Annexure – VII (LIST OF QUOTED ITEMS) Annexure – VIII (VIGILANCE DECLARATION FORM) Annexure – IX (Price Bid) Annexure – X (Specifications)
1. Have you enclosed EMD of required amount for the
quoted schedules?
Please mention value of EMD &Date of issue from
Bank.
2. Have you Submitted tender document downloaded
from ESIC website and signed & seal in all
pages?(BLANK TENDER DOCUMENT TO BE UPLOADED)
3. Have you submitted tender specific manufacturer’s
authorization
4. Have you submitted The certificate of incorporation/Firm Registration, if a
firm / Valid trade license if a trader.
5. PAN Number of the firm/Partner/ owner as the case
may be
6. GST Registration certificate.
7. Have you furnished IT return with Balance Sheet and
Profit & Loss Account for last three years prior to the
date of Tender opening?
8. Have you accepted all terms and conditions of tender
document?(ON COMPANY LETTER HEAD)
9. Purchase Order copies of last three years prior to the
date of Tender opening, in the bidders name for the
quoted items to Government Hospitals/reputed
institutions
10. Satisfactory Performance of last three years of similar
nature, supply of similar products to the hospitals of
central government/State
government/PSU/Autonomous Bodies/Local Bodies
etc.
11. Have you submitted the List of quoted items separately (Proforma given at annexure-VII)
12. Certificate that the quoted items have not been supplied
to any other organization/institution at a rate lower than
quoted here in last three months
13. Have you submitted the vigilance declaration form
(ANNEXURE VIII)
B. Compulsory documents for Price Bid: (Fill Yes or No) (or) check list
1 Price Bid for the quoting items (ANNEXURE IX)
2 Price Catalogue for all the quoted items
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ANNEXURE - II
tender for the supply of MEDICAL/SURGICAL INSTRUMENTS
REQUIRED FOR USE IN ESIC MEDICAL COLLEGE & HOSPITAL, SANATHNAGAR,HYDERABAD
To
The Dean,
ESIC Medical College&
Hospital, Sanathnagar,
Hyderabad-38.
Sir,
Sub: Forwarding of Tender document for MEDICAL/SURGICAL INSTRUMENTS for - Reg.
*
*
*
We have pleasure in submitting our tender for: MEDICAL/SURGICAL INSTRUMENTS We enclose herewith a Demand Draft No. Dt. for Rs.
Drawn in favour of the ESI saving Fund account No.-I, Payable at Hyderabad towards
Earnest Money Deposit.
We bind ourselves to the conditions prescribed in the Tender Notification.
We agree to have the Earnest Money forfeited in case of failure in full or part to
undertake the contract upon the acceptance of this tender.
OFFICE SEAL: SIGNATURE:
DESIGNATION:
NAME
&ADDRESS:
Date………, Time ...... ” and Should Be Sent By Registered Post/ In Person to This Office.
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ANNEXURE – III
TENDER TERMS AND CONDITIONS
1. Tenders will be opened at MS/DMS/I/c STORES Chamber at ESIC Medical College & Hospital, Sanathnagar, Hyderabad-38, on the stipulated date and time.
2. The two part bids i.e. Techno - commercial (Unpriced Bid) and Price bid prepared by the Bidder shall comprise of the following:
3. Techno - commercial Bid (Unpriced Bid) Bidders should submit the documents as per the checklist A mentioned in Annexure-I
4. Price Bid Bidders should submit the documents as per the checklist B mentioned in Annexure-I
5. Rates should be typed in words as well as in figures, free from erasing, cutting and
Overwriting.
6. Price quoted should match with the items quoted in techno - commercial bid.
7. In case the price quoted cannot be matched with the items/quoted in technical bid, the bid
shall be liable to be rejected.
8. The quoted price should be all inclusive lump sum price offered for each item including cost
of the individual item and GST.
9. The rates quoted should be for ESIC Medical College Hospital, Sanathnagar, Hyderabad.
10. No other charges in addition will be payable on any account over and above the lump sum
price quoted in the price bid.
11. Only Techno - commercial bid (un-priced bid) will be opened first on the date mentioned.
The price bid of the firm who are technically viable fulfilling the specifications and all
other conditions alone, will be considered for evaluation
12. If it is found at any stage that the goods as stated have been supplied at a lower price, Then
that price, with due allowance for elapsed time will be applicable to the present case and
the difference in cost would be refunded by the supplier to the purchaser, if the contract
has already been concluded.
13. Tender currencies: The tenderer supplying goods shall quote only in Indian Rupees.
14. Bid Security (EMD) : Each tender must be accompanied by a EMD in the form of Demand
Draft only drawn in favour of ESI saving Fund account no.-I, payable at Hyderabad. The tenders not accompanied by EMD are liable for rejection. For EMD exemption, if any necessary documents for exemption should be submitted, otherwise tender will be liable for rejection. Advance Stamp Receipt for the refund of EMD should be enclosed with the tender document. The EMD of unsuccessful Tenderers shall be refunded after the award of tender to the successful tenderer. The Envelope Containing EMD Should Be Superscribed “EMD For Tender No…………….., Dt………… For “Supply Of …………………………..” Last
the scheduled date, the order in respect of the quantity not supplied is liable to be
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15. The manufacturers or their authorized distributor/stockist would be considered for the tender.
16. The contract should not be sublet without the prior written permission of the Dean/Medical Superintendent.
17. Either the authorized Indian agent on behalf of the principal/OEM or principal/OEM himself can bid but both cannot bid simultaneously for the same item/product in the same tender.
18. If an agent submits bid on behalf of the principal/OEM, the same agent shall not submit a bid on behalf of another principal/OEM in the same tender for same item/product.
19. Successful bidder shall not be entitled to any rate revision of price for any reason except That allowed by Government of India.
20. Copies of Purchase Order for having supplied the quoted item to Government Hospitals/reputed institutions should be enclosed. The rates quoted in the purchase order should not be deleted or made illegible. A certificate duly authenticated satisfactory performance should also be enclosed.
21. Tenderer should be able to provide demonstration of the product quoted by them, to the Technical Evaluation Committee in Sanathnagar, Hyderabad, within the stipulated period. The date for demonstration shall be fixed with mutual consent on telephone/e-mail and the same shall be confirmed in writing or by fax. In any case, not more than two weeks time shall be given to arrange for demonstration.
22. The bidders/manufacturer/OEM will get only one chance for demonstration. In case, the company fails to arrange the demonstration the tender shall be liable for cancellation.
23. The successful bidder should furnish Performance Security Deposit @ 10% of the value of
the contract.
24. The Dean ESIC Medical College & Hospital, Sanathnagar, Hyderabad will be at liberty to terminate the tender proceedings without assigning any reasons thereof. The bidder will not be entitled for any compensation whatsoever in respect of such termination.
25. No articles shall be supplied to the hospital except on requisition in writing signed by competent authority in writing to do so.
26. Bidders in their own interest shall ascertain the eligibility of whatsoever concessions and exemptions are eligible and applicable to the ESIC Medical College & Hospital, Sanathnagar, Hyderabad and shall advise the purchaser and quote accordingly.
27. Delivery Schedule: Within 04 weeks from the date of dispatch of supply order. The
delivery should be at the place shown by the receiving officer within the premises of the ESIC Medical College & Hospital, Sanathnagar , Hyderabad at the cost of the supplier. If the successful tenderer fails to execute the supply within the stipulated period, Penalty of 2% of the value of the order will be levied per week or a part of week will be recovered subject to maximum of 10 percent . Failure to execute the supply will lead to cancellation of supply Order and the Performance security will stand forfeited. If the items are not supplied by
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Cancelled at the supplier’s risk and expenses. The additional expenditure if any, involved in procuring similar supplies from other sources shall, in that case is recoverable from the supplier from any amount payable or Security Deposit.
28. Part supply should be avoided as far as possible. In case of part supply of any items
mentioned in the supply order or either quantity/goods requisitioned, the supplier shall
mention specifically when the balance will be supplied but supply all items so left out
should be made, in any case not later than 04 weeks from the date of despatch of
P.O, failing which the portion not supplied will be deemed to have been cancelled, and shall
be treated as failure to supply.
29. Bills for part supply shall not normally be admitted for payment. Bills normally shall be
preferred only after executing the supply order in full. The items should be delivered at the
Hospital Stores Department i.e. Door Delivery at Supplier’s Cost, before 2.00 PM on all
working days.
30. In case of failure of supply, the goods as per the supply order, the supply order shall be
placed either on the next lowest rate supplier/bidder or any other sources available
and difference of price will be recovered from the supplier either from the Security
deposit or from any sum due to him.
31. The supplier shall attach the certificate of Quality testing of items while supplying ESIC
Medical College & Hospital, sanathnagar, Hyderabad. Reserves the right to test any of the
items supplied. All rejected items shall be lifted by the supplier at his own cost. The supplier
should mention the brand name for the price they have quoted, to supply.
32. The supplier shall enter into a contractual agreement with the purchaser and the
cost incurred in this connection shall be borne by the supplier.
33. Mode of Payment: The payment towards the supply is subject to receipt of inspection note/performance certificate to the effect that the items supplied are conforming to the supply order placed. Bills for the supplies should be submitted along with the supplies but in any case not later than 7 days from the date of supply. The stamped pre-receipted bill in triplicate in the name of Dean, ESIC Medical College & Hospital, sanathnagar, Hyderabad shall be submitted to the hospital along with a copy of the receipt showing delivery of goods ordered, obtained from him. Order No. & date shall appear in all correspondence, delivery challans and invoices. Bills shall be prepared in whole rupees i.e. (fraction of Rupee below 50 Ps. to be ignored and 50Ps. above be rounded to the next higher rupee).
34. Termination for Default: The purchaser may, without prejudice to any other remedy for breach of contract, terminate the Contract in whole or part by giving a written notice of default to the supplier, if the supplier fails to deliver within the period specified in the contract, or within any extension thereof granted by the purchaser.
In the event of the purchaser terminating the contract in whole or in part, the purchaser may procure upon such items and in such manner as it deems appropriate, the goods similar to those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods. However the supplier shall continue the performance of the contract to the extend not terminated.
If the selected firm holder defaults in supply or makes part supply/non supply the items more than three times during the contract period the purchaser can terminate the contract and purchaser can also black list the supplier from the further participation in any ESI tenders.
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35. Resolution of Disputes The purchaser and the supplier shall make every effort to resolve amicably by
direct informal negotiation, any disagreement or dispute arising between them under or in connection with the Contract. If after 30 days from the commencement of such informal negotiations, the purchaser and the supplier have been unable to resolve amicably a contract dispute, either party may require that the dispute be referred for resolution in the formal mechanisms such as an arbitrator nominated by the Dean, ESIC Medical college & Hospital, sanathnagar, Hyderabad. The award of the arbitrator shall be final and binding on both parties of the contracts. The venue of the arbitration shall be such place as may be fixed by the arbitrator in his sole discretion. The Arbitration and conciliation act, 1996, the rules there under and any statutory modification or reenactments thereof shall apply to the arbitration proceeding.
36. Purchaser reserves the right to modify and/or relax any of the terms and conditions of the tender/contract.
37. This is a standard tender document, if anything not relevant to the tender may please be ignored.
38. If no tender with purchase order in the name of bidder is received, then those tenders with purchase orders in the name of manufacture or for same product to the GOVT hospital/institutions or reputed institutions will be considered in respect of S.No. 09 of the check list.
For DEAN
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ANNEXURE – IV
COMPANY PROFILE
1 Name of the firm
2. Full Address:
3Telegraphic Address/E-mail Id:
4. Telephone No.
5. Telex/Fax No.
6. Date of Establishment of firm:
7. Is Your Firm registered under
a. The Factories Act
b. Companies Act
c. Any other Act
8. Name & address of your Bankers.
Stating the name in which the
Account stands
(Please give Account details)
11. Are you on the list of approved? Contractors of any other authority
(if so please give details)
12. Give details of any Govt. contract
Executed during the last 12 months
13. Are you a Manufacturer? If so
Please furnish the items you
Manufacture
14. Are you a small scale industry?
Registered with the appropriate
Authority. If so furnish details
15. Are your products certified by ISI?
If so furnish details
16. Any other information which you
Consider necessary to furnish
DATE SIGNATURE:
NAME & ADDRESS:
12
ANNEXURE – V
DECLARATION FORM
We ………..having our office at .............................. do declare that we have carefully read all
the terms &conditions of Tender for the supply of ...................................... and abide by all the
conditions set forth therein by the Dean, ESIC Medical College & Hospital, Sanathnagar ,
Hyderabad-38.
We further declare that we .………….possess valid licence bearing No… .......... valid
upto............
DATE:
SIGNATURE:
SEAL: NAME & ADDRESS:
13
ANNEXURE – VI From
To The Dean,
ESIC Medical College & Hospital Sanathnag ar , Hyderabad -38. Sub: Request for refund of EMD Amount – reg.
* * *
With reference to your advertisement dated _, we have submitted tender for
(tender name)……………………………..
In case we are not the successful bidder, we request you to kindly refund the EMD amount of Rs. ...............The Cheque may be kindly be drawn in favour of
Beneficiary’s Name :
Account No. :
A/C Savings
Current : IFSC
Code No. :
Bank Name :
Branch Name &
Address : Yours
faithfully, (SIGNATURE & SEAL)
PRE- RECEIPT
Received an amount of Rs…………………………… vide cheque No.......................... dated.................. from ESI Corporation towards refund of EMD amount.
RevenueStamp (SIGNATURE & SEAL)
14
ANNEXURE – VII (LIST OF QUOTED ITEMS)
S.NO ITEM NAME BRAND/MAKE
Signature of Bidder with date and seal
15
ANNEXURE – VIII VIGILANCE DECLARATION FORM
We declare that no central vigilance case is pending or existing on our firm name.
DATE: SIGNATURE:
SEAL: NAME & ADDRESS
16
ANNEXURE – IX
Price bid for the supply of MEDICAL/SURGICAL INSTRUMENTS
I/We hereby offer to supply MEDICAL/SURGICAL INSTRUMENTS at
Medical College & Hospital, Sanathnagar, Hyderabad-38 as per the specifications in the
Tender, at the rate given below.
S.
No.
Item Description Rate Per
Unit (Rs.)
Taxes, if Applicable (in
Rs.)
Total Amount (Rs.)
01
Buyer
Vendor
Vendor Rate Per Unit +
Taxes
* In case the taxes not specified, quoted rate considered as inclusive of taxes.
* The L1 will be selected by comparing the rates along with taxes.