E-rate Modernization and Alabama Public Schools for ... · E‐rate Modernization and Alabama Public Schools ... B1 B2 Local Area Network ... Form470 Services Requested Form471

5/5/2015

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Questions here

Housekeeping

$282,899,000

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E‐rate Modernization and Alabama Public Schools

Alabama State Department of Education

Jerome Browning

State E‐rate Coordinator

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5/5/2015

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Agenda

• Background

• E‐Rate Modernization

• Goals

• New Rules affects on Alabama Schools

• What’s Next?

• Questions

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E‐Rate Program Background

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E‐Rate Program Background INTERNET

Wide Area Network(WAN)

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WAN Data Project

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Variable Configurations

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E‐Rate ProgramPriority 1 Eligible Services

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Basic Maintenance on Internal Connections

E‐Rate Program Background

C7 C6

C5 C4

C3 C2

C1

B7

B8

B5

B6

B3

B4

B1

B2

Local Area Network(LAN)

‐Internal Connections‐

E‐Rate ProgramPriority 2 Eligible

Services

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FY2014 Eligible Services List(partial)

http://www.usac.org/sl/applicants/beforeyoubegin/eligible‐services‐list.aspx17

E‐Rate FlowchartAnimated

Created by

Jerome Browning

State E‐Rate Coordinator

Alabama Department of Education

(USAC Flowchart Modified)

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Granted Granted

Develop a Technology

Plan

After Form 470/RFP is posted, negotiate a contract (or

arrangement for tarriffed or month‐to‐month services

Technology Plan Approved by ALSDE

Wait at least 28 days!

Form 470Services

Requested

Form 471ServicesOrdered

Form 486Services

Confirmed

Program Integrity

Assurance (PIA) review

Form 472BEARForm

ServiceProviderProcess

Reimbursement Check to AP from

SP

RNLReceipt

Notification Letter

RALReceipt

AcknowledgmentLetter

AP 486N Ltr

QtrlyDisbRpt

BEAROr SPIN Ltr

FCDL Letter

Funded

FCDLAP Ltr

Appeal

FCC

Type

USACDeniedSecondAppeal

EndNo

Yes

EndNot

Granted

Received discounts on bill

Denied/NotFunded

DiscountMethod

ESLEligible Services List

Form 471 Filing Window(varies annually)

Funding Commitment Decision Letter

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$‐

$10.00

$20.00

$30.00

$40.00

$50.00

$60.00

$70.00

2008 2009 2010 2011 2012 2013

Alabama E‐Rate Funding Commitments(in $ Millions)

Priority 1 Priority 2

90% P2 Apps

88% P2 Apps

60% *P2 Apps77% P2 Apps

87% P2 Apps

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Why Modernize?

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$‐

$500.00

$1,000.00

$1,500.00

$2,000.00

$2,500.00

$3,000.00

$3,500.00

$4,000.00

$4,500.00

$5,000.00

2008 2009 2010 2011 2012 2013

FUNDS COMITTED

FUNDING YEAR

E‐Rate Funding Commitments Program Wide(in $ Millions)

Priority 1 Priority 2

$2.25 (Billion) Program Cap(+ inflation adj.)

Priority 1 Funding Demands exceed Program Cap

Funding Issues

20%

30%

40%

50%

60%

70%

80%

90%

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

P2 Funding Level

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E‐Rate Program Initiated in 1998

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E‐Rate Modernization OrderThree Goals

• Ensuring affordable access to high‐speed broadband sufficient to support digital learning in schools and robust connectivity for all libraries.

• Maximizing the cost‐effectiveness of spending for E‐rate supported purchases.

• Making the E‐rate application process and other E‐rate processes fast, simple, and efficient.

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E‐Rate Modernization INTERNET


E‐Rate ProgramPriority 1 Eligible ServicesCategory

Focus High Speed Broadband to

Classroomvia Last Mile/WAN &

Internet

Internet Access Goals: (at least)

Short‐Term100Mbps per 1000 students

Long‐Term1 Gbps per 1000 students

WAN scalable capacity of 10 Gbps per 1000 students

No Dedicated Bandwidth for Ineligible Services

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Category 1 – Eligible Services

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FY2014 Priority 1Eligible Services List

http://www.usac.org/sl/applicants/beforeyoubegin/eligible‐services‐list.aspx

Web HostingEmailOthers

No longer eligible –Beginning FY2015

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Budget Concerns ‐ Building

• Beginning FY2015

• Web Hosting No Longer Eligible

• Phasing out of Voice and other services

• Discount Calculation

• District Wide

• Rural vs. Urban

• CEP

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Discount Calculation

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Calculating Discounts

SCHOOL Individual Entities EXAMPLECalculation for Entities

Entity Urban/Rural

Total # of Students

# of Students

Eligible for NSLP

% students Eligible for

NSLP

Discount % from

Discount Matrix

Madison Elementary U 127 49127 49 49/12738.58% 60%60%

Adams Middle U 195 67

Washington High U 142 47

Prior to E‐Rate Modernization!!

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Snapshot

Calculating Discounts

SCHOOL Individual Entities EXAMPLECalculation for Entities

Entity Urban/Rural

Total # of Students

# of Students

Eligible for NSLP


NSLP

Discount % from

Discount Matrix

Central High R 450 251 55.777 80%

Career Tech R

Madison Elementary U 127 49 38.58% 60%


Washington High U 142 47(27)

(82)27 + 82=109

20 + 53=73

73/109=66.97% 80%

Keep All Documentation

NSLP Forms, State Calculations, CTC data,

etc…

(20)

(53)


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Calculating Shared Discounts

SCHOOL DISTRICT EXAMPLECalculation for Washington School District

Entity Urban/Rural

Total # of Students

# of Students

Eligible for NSLP


NSLP

Discount % from

Discount Matrix

Weighted Product for Calculating

Shared Discount

Central High R 450 251 55.777 80%

Career Tech R

Totals for Calculating Weighted Average discount

Weighted Average Discount

Madison Elementary U 127 49 38.58% 60%


Washington High U 142 47(27)

(82)

27 + 82=109

20 + 53=73

73/109=66.97% 80%

60% of 12776.250% of 195

195 50%

127 60%

97.5

142 71.0 50% of 142

50%

450 80% 36080% of 450

109 80%80% of 109

87.2

1023

sum

691.9

sum

/691.9 1023

67.6%


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Calculation for Entities

Entity Urban/RuralTotal # of Students

# of Students Eligible for NSLP

% students Eligible for NSLP

Discount % from Discount Matrix

Madison Elementary U 127 49


Washington High U 142 47

Central High R 450 251

District Wide Average U 914 414414/914=

45.3%60%

Calculating DiscountsE‐Rate Modernization

NEW DISTRICT WIDE DISCOUNT

All Eligible EntitiesDiscount“Schools with changing populations” (CTC, Alt. Schools, etc..)will get the District Wide Discount.

Urban/Rural From Census Data33

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Discounts Comparison ‐ Example

Before E‐Rate Modernization

Entity Discount

Madison Elementary 60%

Adams Middle 50%

Washington High 50%

Central High 80%

Share District Services 68%

After E‐Rate Modernization

Entity Discount

Madison Elementary 60%

Adams Middle 60%

Washington High 60%

Central High 60%

Share District Services 60%

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Projected Discounts vs. Previous Discounts

Estimated Values

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Phase Down of Certain Category 1 ServicesFunding Year

Prefunding Year‐Discount

Discount ReductionPhaseOut

20%Reduction in Discount

2015 90% (20%) 70%

2016 80% (40%) 40%

2017 90% (60%) 30%

2018 90% (80%) 10%

2019 90% ‐ 0%

EXAMPLE:

Para. 135:We agree that voice services, while important for schools and libraries, are notas essential as high‐speed broadband is for meeting the educational needs of students and library patrons.Instead of immediately eliminating support for voice services, we will reduce voice support each fundingyear by subtracting the discount rate applicants receive for voice services by 20 percentage points everyfunding year. In funding year 2015, the discounts applicants receive for voice services will be reduced by20 percentage points from their discount rates for other eligible services, and in funding year 2016, thediscounts applicants receive for voice services will be 40 percentage points lower than their discount ratesfor other eligible services. In each subsequent funding year, the discounts applicants receive for voiceservices will be reduced by an additional 20 percentage points.

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Funding Year Prefunding Year‐Discount

20% Reduction in Discount

2015 60% 40%

2016 40% 20%

2017 20% 0%

2018 0% 0%

2019 0% 0%

Budgeting ConsiderationsCategory 1

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Basic Maintenance on Internal Connections

E‐Rate Modernization

C7 C6

C5 C4

C3 C2

C1

B7

B8

B5

B6

B3

B4

B1

B2

Local Area Network(LAN)

‐Internal Connections‐

E‐Rate ProgramPriority 2 Eligible

ServicesCategory

Focus High Speed Broadband to

Classroomvia WiFi/WLAN/LAN

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Category 2 – Eligible Services Focus High Speed

Broadband to Classroomvia WiFi/WLAN/LAN

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Category 2 Stated Ineligible Former Priority 2 Equipment and

Services

Previous Priority 2/Internal Connections to be eliminated from Cat2/P2“Circuit Cards/Components; Interfaces, Gateways, Antennas; Servers (some exceptions);Software; Storage Devices; Telephone Components, Video Components, as well as voice over IP or video over IP components, and the components, such as virtual private networks, that are listed under Data Protection other

than firewalls and uninterruptible power supply/battery backup”

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Category 2 Budgeting

85% 85%

Category 2 Only!

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Category 2 Budget Allowance

$150 per StudentPre‐Discount

FY2015 – FY2019

Per School

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Example Beginning FY2015:

Oxford High SchoolEnrollment= 1230 $184,500

Pre‐Discount Amount

1230 Students x $150 Pre‐Discount Allowed per Student = $184,500

F Y 2 0 1 5 – F Y 2 0 1 9

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Example:

Oxford High SchoolEnrollment= 1230 $184,500

Pre‐Discount Amount

FY2015 Pre‐Discount Award = $52,659.26

$131,841F Y 2 0 1 5 – F Y 2 0 1 9F Y 2 0 1 6 – F Y 2 0 1 9

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Category 2 Budget

Entity Total # of Students

5-Yr Category 2 Budget*

Pre-Discount

($150* #Students)

District Wide

Discount

5-Year Maximum Funds

(Funding Request (s))

5-Year Maximum Match

Oxford High School 1230 $ 184,500 80% $ 147,600 $ 36,900

CE Hanna School 655 $ 98,250 80% $ 78,600 $ 19,650

Oxford Elementary School 777 $ 116,550 80% $ 93,240 $ 23,310

Oxford Middle School 659 $ 98,850 80% $ 79,080 $ 19,770

De Armanville Elementary School 492 $ 73,800 80% $ 59,040 $ 14,760

Coldwater Elementary School 428 $ 64,200 80% $ 51,360 $ 12,840

Shared WiFi Devices such as Wireless Controllers must split and/or be allocated to the schools.Note: Non Instructional Facilities (NIF) are not eligible for Category 2 Equipment or Services.

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Category 2 FundingNationally

2015 2016 2017 2018 2019

Category 2 Funding

$1 Billion

$1 Billion

$1 Billion (?)

$1 Billion (?)

$1 Billion (?)

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Category 2

• Previous “two‐in‐five” rule is removed

• Funding must be installed and spent in the Funding Year of Application

• Budget Floor is $9,200 (Five Years)

• Not Retro

• Not a Block Grant

• Match must be met

• Eligible services and equipment only

• Early Installation –April 1 prior to Funding Year Start Date

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Maximizing the cost‐effectiveness of spending for E‐rate supported purchases.

• Increase Price Transparency

• Item 21 Information posted publically

• Consortium Participation Encouraged

• Lowest Corresponding Price clarified and enforced

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Making the E‐rate application process and other E‐rate processes fast, simple, and efficient.

• District Wide Discount Calculation (FY2015)

• Census Data used for Urban & Rural

• Community Eligibility Provision included

• Alternative Survey Mechanism improved

• All students must return survey

Keep it Simple

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Granted Granted

After Form 470/RFP is posted, negotiate a contract (or

arrangement for tarriffed or month‐to‐month services

Technology Plan Approved by ALSDE

Wait at least 28 days!

Form 470Services

Requested

Form 471ServicesOrdered

Form 486Services

Confirmed

Program Integrity

Assurance (PIA) review

Form 472BEARForm

ServiceProviderProcess

Reimbursement Check to AP from

SP

RNLReceipt

Notification Letter

RALReceipt

AcknowledgmentLetter

AP 486N Ltr

QtrlyDisbRpt

BEAROr SPIN Ltr

FCDL Letter

Funded

FCDLAP Ltr

Appeal

FCC

Type

USACDeniedSecondAppeal

EndNo

Yes

EndNot

Granted

Received discounts on bill

Denied/NotFunded

DiscountMethod

ESLEligible Services List


Develop a Technology

Plan

Expedite applications based on Multi‐Year Contracts

Reimbursement Check to Applicant

All appeals must first be submitted through USAC.

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Making the E‐rate application process and other E‐rate processes fast, simple, and efficient.

• FCC to hold USAC to Target Dates

• Modernize USAC IT Systems

• Use of “Plain Language” in all communications

Keep it Simple

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More Before we go..

• Document Retention – 10 Years

• FY2015 Data coming up…

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Form 471 Data05/04/2015

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Alabama Category 1 FY 2015

PreDiscount $ 57,298,740.54

Funding Request $ 42,207,387.46

Match $ 15,091,353.08

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Initial 5‐Year Category 2 Budget

5/5/2015

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What’s Next?

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Questions????

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E-rate Modernization and Alabama Public Schools for ... · E‐rate Modernization and Alabama Public Schools ... B1 B2 Local Area Network ... Form470 Services Requested Form471

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