E portfolio overview administrators

Desire2Learn ePortfolio

Training Objectives

• Direction of how you plan to use ePortfolio.• Understand the configurations for eP:

• DOME• Roles & Permissions• Sharing Groups• Forms• Tag Management

• Understand the application of Themes.

ePortfolio: The Big Picture

Store• Artifacts• Easy capture• Unlimited

Share• Dynamic + Fresh• Internal + External

Feedback• Tap into collective wisdom• Exert control• Be specific

User Focused

DEMONSTRATE

Dashboard

preferences

Updated work

New items

invites

My Items

Artifacts

Foundation of ePortfolio• ‘Entry point’ for all electronic

documents• MS Office documents, PDF,

images, media files, etc• Certified Artifacts: Learning

Environment Quizzes, Dropbox submissions, Grades, Competency results

• Date/time stamp

Tagging

Tags• Key words to describe/identify

items• Aid in searching and organizing a

user’s ePortfolio

Use tags• Profusely• Copiously• Liberally

• course codes

• subject• topic• status

Presentations

‘Portal’• Easy access to variety of material

• Product vs process

• All-in-one toolStore + share + get feedback

• Up to date to the world• Forms for progress checks

Evolving uses• Job search, professional/personal

development, presentations, collaboration, *feedback

• Instructors, students, business, personal

Collections

Keep it together• Organize and share

ePortfolio items with Collections

• Simplifies sharing of items

• ‘Auto-add’ simplicity based on tags

Reflections

Personal recordings• Capture success, challenges,

thoughts, etc• Required or optional• Can be addictive behavior• *Powerful under-utilized resource

for learning• Human mind can only hold onto

so much

e-Portfolio elements and structure

Presentations

CollectionsReflections

Artifacts

Forms

Forms = Fabulous• Fully customizable forms created

at both organization and course level

• Completed forms become artifacts

• More structured format (than Reflections) to guide user thinking

Sharing

Sharing• Who and What

• Who can access (Group or individuals)• What can they do (View, Comment, Assess, Edit)• Granular control of sharing

• Sharing Groups• Simplify sharing with pre-defined groups• Organization, course, individual• Forced profiles (Admin)

Feedback – Comments

Running commentary• Permissions allow others to

attach comments to:• Artifacts• Collections• *Reflection• Presentations (Process vs

product)

• *Tap into collective wisdom of peers

Feedback – Assessment

Rubric assessment

• Permission allows others to assess items with rubrics

• Fully customizable analytic rubrics that allow addition of specific feedback

Import/Export/Push

Provide structure and templates to users

• Standard Import/Export of all or some of ePortfolio

• Templates allow creation of pre-defined structure

• ‘Push’ allows for easy provisioning of item to other users (often instructor to student)

ePortfolio Project Outline

Project flow

Business consultin

g

• Define participants• *Use case discussion (matrix, use case template)• Introduce technical elements (access, permissions)

Technical consultin

g

• Access• permission

Training

• 3 elements (Store, Share, Feedback)• Tips/best practices

Access options (for limited access)

• Single course with eP nav bar link• All participants enrolled into eP ‘course’

• Pro No new roles required• Con Some eP elements appear elsewhere• ConFutureaccess?

Course-based

• Add additional roles with eP permissions (e.g. Student – eP)

• Pro ‘Clean’ access• Con Additional roles required

Role-based

Step 1: Dome Settings for ePortfolio

Roles and Permissions

ROLES

ePortfolio:• Upload files• Manage forms

• Student• Teaching Assistant• Instructor• Administrator*

cascading

USERS• Dave M.

Permissions - tools

Roles & Permissions: Objectives1) Program-directed approach:

2) Self-directed approach:

Competencies configurations

Permissions for tag managment

Roles and permissions: certified artifacts

Organization Course Offering

Managing Tag vocabulary

Black list

GONE FOR

GOOD

Create Form at the organization level

Create Sharing group at organization

Managing themes for presentations

Data Warehouse

Production Database

Datasets

Final grades

sessionsusers

tools

users Is Active

Is Deleted

Role

REPORT:Rendering param

eters

Creation date

Last login

ePortfolio Best Practices

A variety of best practices

Overview1. Limited access

2. Instructor champions

3. Sharing groups

4. Templates/Push

5. eP course and/or eP presentation

6. ePortfolio presentation contests

Limited access

Start simple to not overwhelm

• Limited roll-out• Limited functionality

• Limit presentation themes

• Release additional functionality on staggered basis

Instructor champions

Boost buy-in by both instructors and students

• Identify one ‘ePortfolio champion’ from each department/group

Sharing Groups

Make sharing as easy as possible

• Course-level sharing groups• Org-level sharing• Automatic sharing

• Course: Simplest sharing for students, or tag-based sharing (e.g. julieshare)

• Naming convention• Who + What

Templates/Push

Provide structure/ scaffolding

• Instructor creates templates and push to all students

• Admin creates PD/accreditation templates and push to instructors

ePortfolio course or presentation

Provide resources to all users

• course in ePortfolioComponents:

• Samples of existing work (i.e. instructor presentations samples)

• Branded help docs/videos

• Templates for download or push

• Links to ePortfolio resources on Web

• Discussions/Quiz /blog (LMS)

ePortfolio presentation contests

Boost usage/creative with contests

Questions & Comments