Why Archive Email? Employee Productivity Risk Management HR Issues Business Continuity Legal Discovery Compliance Reduced Load on Server Storage Management Knowledge Management TIME MONEY EFFORT SAVE
Jul 23, 2015
Why Archive Email?
Employee ProductivityRisk Management
HR Issues
Business ContinuityLegal DiscoveryCompliance
Reduced Load on ServerStorage ManagementKnowledge Management
TIME
MONEY
EFFORT
SAVE
Traditional Mail:
InvoicesProposalsContracts AgreementsNotificationsMarketingContact Information
Plus New “Mail”:
DiscussionsNegotiationsWorking documentsHistorical record
Email: The New “Filing Cabinet”
Objectives
Give the End User:Better service
Reduce the Load on:IT Department
Protect Valuable:Business Information
Meet Compliance Standards
Email Storage Lifecycle
Appliance Based Archiving Solution
How it Works
SimplicityEasy to Use:
Fast, Easy Search and Restore.Web Based interfaceMultiple Retrieval options
Easy to Install:
Everything you need in One Network ApplianceNo Software to Install on mail server or desktop
Easy to Manage:
Emails Archived Immediately and AutomaticallySecure data StorageBuilt-in media Independent Backup and Roll-off capabilityActive Directory compatibilityUser level security to Prevent Unauthorized mail viewDaily status and real-time Exception Reporting
Additional Features
• Import MS Exchange, PST, and MBOX Files
• Export Capability
• Supports Multiple Mail Servers and Multiple Domains
• Data Compression
• Single Instance Storage
• No Per-Seat License Requirement
Supported Mail Servers
AtMail Domino/Notes Exchange 5.5, 2000, 2003, 2007 Exim GroupWise w/ Discovery gatewayHMail Server Ipswitch Imail IronMail Java Enterprise Server Kerio Mdaemon Postfix Sendmail QMail First Class Mail Enable Zimbra
Appliance vs. Software vs. Hosted
BENEFITS: Defender Software Hosted
Easy to get started X X
Requires little management X X
Network Configuration X
No software to install or integrate X
Includes disk storage X X
Database network, user and storage management handled by one source X X
Web browser doesn’t require mail server of client to retrieve mail X
Appliance vs. Software vs. Hosted
DRAW BACKS: Defender Software Hosted
Data sits outside firewall X
Added costs for additional mailbox account or data retrieval X
Per-user charges (higher costs overtime) X
Requires integration with database, network and storage
Can significantly increase load on mail server X X
High total cost of ownership with management and monthly fees X X
Requires integration with mail client X X
Increases network traffic sending all internal emails outside firewall X X
• No Mail box Limits• True Archiving• Reduce Upgrades
• No User Mgnt.• Search/Restore• Remote Access• IT productivity
• Real Time• Auto Archive• Disaster Recovery• History • Centralized
• No Tapes• No Back Up Time• Save time and money
• Rapid discovery• FRCP, SOX, FINRA, HIPPA. Patriot Act, etc.• Fines or Sanctions may be Imposed
• Intellectual Property • User Access• Unaltered
• Unaltered Paper Trail• HR Issues• Reduces Email Abuse• Disputes Resolutions
Recap of Benefits
Some Users
Next Steps1. Watch End User Demo
Via Web at:
http://archmailtech.com/video/index.php
2. Schedule Administrator User Webinar
Tuesdays & Thursdays at:
MST – 12 noon, EST – 2 pm
3. Evaluate Current Solution
4. Make an Intelligent Informed Decision
Contact Information
Kiaya Schnellmann
Business Development Manager
ePliance Solutions
(A Division of Saytek)
Mobile: (858) 926-5492
Office: (303) 799-6299 xt 22