E college overview-0.1

College Resource Planning

College Resource Planning is a comprehensive web-based College Management Software.

It is designed for better interaction between Students, Tutors, Parents & Management.

It gracefully handles all the requirements for easy college management.

This being web based can be accessed from anywhere, which enables the students, tutors, parents & the management be in touch with each other at all times.

Uses Open Source Technology.100% Pure Java.

Multilingual Support.

Security - Application and DB Level Obfuscation.

Supports various DB like Oracle, MYSQL.

Easily Customizable UI with various themes similar to CMS.

Supports various OS like Windows, Linux, UNIX and Solaris.

Excellent Reporting Utility using Open Source technology - JASPER.

The system has a comprehensive set many useful modules with exhaustive functionalities.

Easily Customizable and Pluggable new functionalities and Modules.

Access Rights Control for the Users from the Module Level to the Transaction Level viz. CRUD, enables the Data Security and Integrity.

Administration

Masters

Course

Admission

Student

Health

Inventory

Facility

Conveyance

Scheduling

The following are the various modules available in the application.

Recruitment

HR

Leave

Timesheet

Examination

Attendance

Library

Hostel

Fees

My Corner

The following are the various modules available in the application.

The functionalities specified below are used by all the users of the Application.

HelpContext sensitive help enables the user for a better

understanding and usage of the system.

Change PasswordFor the password change of the users. Users are advised to

frequently change the password in context with better security.

The module is predominantly used by the Administrators for managing

the Users with their Access Roles and Rights. Mapping the users (Parents) with their Students are done here.

Functional Access ProfileManage the various Access Profile Restriction to the various

functions of the Application based on the User Roles.

Data Access ProfileManage the various Access Profile Restriction to the certain

data of the Application based on the User Roles. For maintaining data security.

User ProfileManage the various User Profile of the application. Here the

User Roles and their Access Profile assigned.

User PortalHere the application users can choose the preferred UI theme

and the Language for the Application. Also their preferred nickname for the display in the Web Page when logged into the Application.

Online UsersThis enables the Administrator to view the Online Users and

also to unlock the user in case of improper logout due to unforeseen incidents.

User MappingThis enables the Administrator to map the Parent Login ID to

their Children (Students) so that they would be able to view their details.

ReportsVarious reports are available to the users in the pdf format.

The module is used by the Administrators for configuring the entities that would be used in the other Modules of the Application. The

various sub-modules are as below.

Constant Type & Constant ValueManage the Various Constant Parameters used in the Application.

Country, State, CityManage the Various Countries, States, Town and Cities for the

Application.

NationalityManage the Various Nationalities for the Application.

LanguageManage the Language that the user can use for accessing the

Application.

CurrencyVarious Currencies used in the Application.

ReportsVarious reports are available to the users in the pdf

format.

The module is used for the Management of the Batch, Programs and Subjects details. The various sub-modules in this module are as below.

BatchVarious batches of the College. This may be viz. 2001-Summer,

2001-Winter or any mode of convenience.

ProgramsVarious Programs of Arts, Science, Eng.. Offered by the College.

Also the Requirements and Type for the Program can be configured.

Subjects, Subject TutorSubjects offered and their mapping to the Programs and the

Tutors assigned for it.

Curriculum, Lesson Plan and TrackingThe chapters and their details for the Subjects, their plan for

teaching and check points.

Subject Plan, Assign Subject PlanThe mapping of the Subjects and their Programs and assigning

the same to the Students.

Subject Assignment, Assignment EvaluationAssignments for the Subjects, details and evaluation.

Subject TestManagement of the Subject Tests.

QuestionnaireManagement of the Question Bank for the various Chapters

of the Subjects.

Batch-Program CalendarCalendar regarding the Batch-Program Events and Details.

Subject CalendarCalendar regarding the Subject Events and Details.

News LetterNews Letter info regarding the Course Details.

FeedbackFeedback details of the Application as well as the

Management for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for the Management of the Student’s Profile details. The various sub-modules in this module are as below.

AdmissionAdmission availability details for the Academic Year and the

Programs.

ApplicationApplications Details of the Students for the Admission.

AssessmentAssessment Test Details of the Students for the Admission.

Interview Interview Assessment Details of the Students for the Admission.

SelectionSelected Students details for the Admission.

RegistrationRegistration of the Selected Students for the Admission. During the

Student Registration, the application login credentials for the Students are also created.

ProfileProfile creation of the present Students of the college. During the

Profile creation, the application login credentials for the Students are also created.

DisciplineDisciplinary Record Details of the Students.

CounselManagement of the Counseling Details of the Students.

CPA StatusManage the Credit Point Average of the Students of the

Programs. This would be used for the Program completion of the Student.

FeedbackFeedback details of the Application as well as the

Management for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for the Management of the Student Health details. The various sub-modules in this module are as below.

ImmunizationVarious types of Immunization for the Students of the college.

This Immunization will also be used in the Student Health Plan of the College.

SpecializationVarious types of Specialization for the doctors.

Health Activity PlanCalendar for planning the Health activity of the college.

DoctorProfiles of various doctors of the College and their specialization.

ImmunizationVarious types of Immunization for the Students of the college.

This Immunization will also be used in the Student Health Plan of the College.

CalendarCalendar regarding the Health Events and Details.

Health DetailsMaintains the Health Details of the Student / Staff. This contains

the Allergic details and the Annual health Check up for each Academic Year.

News LetterNews Letter Announcements and Info regarding Health.

FeedbackFeedback details of the Application as well as the Management

for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for managing the inventory of the College. The

various sub-modules in this module are as below.

Item CategoryManaging the Categories of the Items of the Inventory. For

example Stationary, Electrical, Electronics etc.

Item SupplierProfile of the authorized supplier of the Items.

Item Catalogue, Item InfoManaging the various Items, their location, Stock etc.

Item QuotationQuotation for the Items for the Purchase.

Item PurchaseProcurement Details of the Items.

Inventory CheckChecking of the Inventory for the Stock Details.

Check the AccountIndividual Account Check for the Inventory Transaction.

Item IssueItems issued on Loan to the various Facilities and Individuals.

Item ReserveItems reserved for Loan by the various Facilities and Individuals.

Item Return / Lost / DamagedItem returned or Lost or Damaged by the Loaner.

Item Maintenance HistoryHistorical Record Details of the Item from the Date of

commissioning. It provides the number of times it was Under Repair, Damaged and Serviced.

CalendarCalendar regarding the Inventory Events and Details.

News LetterNews Letter Announcements and Info regarding the Inventory.

FeedbackFeedback details of the Application as well as the Management for

this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for the Management of the College Facilities.

The various sub-modules in this module are as below.

Facility CategoryVarious Categories of Facilities available in college like

Engineering, Electrical, Electronics, Furniture, Sports, Music etc..

Facility TypeVarious Facility Types and its corresponding Facilities of the

College are maintained here. E.g. Building, Room etc..

FacilitiesVarious Facilities corresponding to the Facility Types are

maintained here. E.g. Building - Admin, Library, Room - Class Room, Meeting Hall etc..

Facility CheckChecking of the Facility for the Status and Condition.

Check the AccountIndividual Account Check for the Facility Transaction.

Facility IssueFacilities issued on Loan to the various Individuals.

Facility ReserveFacilities reserved for Loan by the various Individuals.

Facility Return / Lost / DamagedFacility returned or Lost or Damaged by the Loaner.

Facility Maintenance HistoryHistorical Record Details of the Facility from the Date of

commissioning. It provides the number of times it was Under Repair, Damaged and Serviced.

News LetterNews Letter Announcements and Info regarding the Facilities.

CalendarCalendar regarding the Facility Events and Details.

FeedbackFeedback details of the Application as well as the Management

for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for the Transport Management of the College.

The various sub-modules in this module are as below.

TransporterThe profile of the authorized Transport provider for the College.

VehicleProfile of the Various Vehicles of the College are maintained here.

SectorManagement of the Sectors in the City/Town where the College is

located.

Pickup PointManage the Pickup Points for the Students in the Sector defined.

Route PlanDriving Plan of the Routes based on the Pickup Points defined.

Based on this Route Plan, the Routes will be defined.

RouteManage the various routes based on the Route Plan.

Conveyance RequestRequest of the Conveyance by the College Members.

CalendarCalendar regarding the Tour, Booking Details.

News LetterNews Letter info regarding the Conveyance Details.

FeedbackFeedback details of the Application as well as the Management

for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for Scheduling the Activities of the College like Time Table, College Functions and Holidays. The varioussub-modules in this module are as below.

WeekendWeekend Setting for the College.

HolidayHoliday, Vacation Setting for the College.

CalendarBased on the Events Calendar, various college activities like

College Holidays, Functions, Sports Events can be configured.

Time Table TemplateThe template is for both Students as well as the Staff. This

includes information regarding tutors, Batch-Program, subject, day-of the week, time and duration of lecture.

Time TableBased on the templates created, both the Staff and Student time

table can be created.

Notice Boarde-Notice Board for the College. The circulars and memorandums

from the Admin office of the College would be managed here.

PollOpinion on certain decision by College Members.

News LetterNews Letter Announcements and Info regarding the College.

GuidelinesVarious Forms, Brochures and Info details of the college can be

maintained here.

FeedbackFeedback details of the Application as well as the Management

for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for the Management of the HR’s Profile details. The various sub-modules in this module are as

below.

Job VacancyVacancy details for the various Job Positions in the College.

ApplicationApplications Details of the candidates for the Job Vacancy

Position.

AssessmentAssessment Test Details of the candidates for the Job Vacancy

Position.

SkillsSkills that are needed or possessed by the College Members.

Job SpecificationJob Nature, Duties and Responsibilities for the Job.

DesignationDesignation of the Jobs.

ProfileProfile creation of the present Staffs of the college. During the

Profile creation, the application login credentials and the Staff Type for the Staffs are also created.

CalendarCalendar regarding the Departmental events and its Details.

AppraisalAppraisal Record Details of the Staffs.

ResignationResignation Details of the Staffs.

FeedbackFeedback details for the Functionality, Performance, Suggestions,

Usability and the User Interface.

ReportsVarious reports are available to the users in the pdf format.

The module is used for the Management of the Staff and Student

Leave details. The various sub-modules in this module are as below.

Leave TypeVarious Leave Type for the Staff as well as the Students and their

details like carryover, approval level etc.

Leave PlanManage the various types of Leave into a Plan and assign it to the

Staff rather than assigning the Leave individually.

Assign Leave PlanManages the Leave Plan to the Staffs.

Leave StatusThis enables to view the Leave Status of the Staff as well as the

Students.

Leave ManagerThis enables the Leave/Permission of Staff as well as the

Students to be approved or rejected by the authorized persons.

FeedbackFeedback details of the Application as well as the Management

for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for managing the Time involved by the Staff

in each activity to measure his efficiency and improve the Quality

Time.

Project OwnerThe activity owner. This may be College or Department.

ProjectThe Highest hierarchy of the Activity.

Project ActivityVarious activities that are involved in the Projects.

Assign ActivityThis enables to assign Project Activities to Staff based on the

needs.

ApprovalThis enables the Timesheet of Staff to be approved or rejected

by the authorized persons.

FeedbackFeedback details of the Application as well as the Management

for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for managing the Examination, Tests of the

College Students. The various sub-modules in this module are as

below.

TypeThe various types of the Assessments like Class Test, Mid-Term

Test, Monthly Test, Term-Exams etc.

ConfigThe Major Exams can be scheduled for various Programs. Using

this template, the exams can be easily configured.

ScheduleThe Tests/Exams can be scheduled for various Batch-Programs

along with the Syllabus for the Exams. The status of the Examination also would be configured. Option for the Grace Marks will be provided.

InfoInfo of the Exam like time, Room etc.

EvaluationEvaluation details of the Examination Subjects.

ResultResults of the Examination.

FeedbackFeedback details for the Functionality, Performance, Suggestions,

Usability and the User Interface.

ReportsVarious reports are available to the users in the pdf format.

The module is used for managing the Attendance of the College

Members. The various sub-modules in this module are as below.

Attendance EntryThe Attendance Entry is captured in the morning as well as the

afternoon for both Staff as well as Students.

FeedbackFeedback details of the Application as well as the Management

for this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for managing the Library of the College. The

various sub-modules in this module are as below.

ConfigurationConfiguring the Number of Books, Loan Days, Penalty etc.

Category MappingMapping Staff / Students to various Categories based on which

facilities may vary.

CollectionsGrouping of the Library Materials Arts, Business, Science&

Technology and Social Science & Humanities.

SubjectManaging the Subjects of the Library Materials.

Publisher / DealersPublishers / Dealers from where the Books are procured.

Catalogue, ItemManage the ISBN Number, Call Numbers and other details for the

Books.

BrowseSearch by Alphabets, Types and Collections.

Basic SearchSearch based on Title, Author, Subject and Publisher.

Advanced SearchSearch based on narrowing down the Search with Key words,

Year of Publishing, Author Name, Media Type etc.

Book RecommendationRecommend a Book to the Library. It can be done both by

Students as well as Staff.

Library CheckChecking of the Library for the Status and Condition.

Check the AccountIndividual Account Check for the Library Transaction.

Library IssueLibrary Materials issued on Loan to the various Individuals.

Library RenewLibrary Materials issued on Loan to the various Individuals can be

renewed.

Library ReserveLibrary Materials reserved for Loan by the various Individuals.

Periodicals CataloguePeriodicals, Journals etc. that are subscribed by the Library are

maintained here.

Periodicals SubscriptionDetails of the Periodicals subscribed on a date basis with other info

like copies and Price.

Library Return / Lost / DamagedLibrary Materials returned or Lost or Damaged by the Loaner.

Library Maintenance HistoryHistorical Record Details of the Library Materials from the Date of

commissioning. It provides the number of times it was Under Repair, Damaged and Serviced.

News LetterNews Letter Announcements and Info regarding the Library.

RecommendationRecommend a Media to the Library. It can be done both by

Students as well as Staff.

IssueIssue of Library Materials for the Staff and Students.

ReturnReturn of Library Materials by the Staff and Students.

ReserveReservation of Library Materials by the Staff and Students.

CalendarCalendar regarding the Library events and its Details.

News LetterNews Letter Announcements and Info regarding Library.

FeedbackFeedback details of the Application as well as the Management for

this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for managing the Hostel (s) of the College. The

various sub-modules in this module are as below.

ProfileManaging the Name and the Details of the Hostels and the Staffs

In-Charge of the Hostels.

BlockBuilding Units in the Hostel Buildings.

FacilityFacilities available in the Hostel like Rooms, Halls etc.

Room DetailsManaging the Room Details of the Hostel. The Facilities present

and the Location of the Room.

Room AllotmentManaging the Allotment of the Room to the Students.

Room TransferManaging the Room Transfer for the Students in the Hostel.

Room EvacuationManaging the Room Evacuation for the Students in the Hostel.

Leave & PermissionManaging the Leave and Permission for the Students in the Hostel.

VisitorsManaging the Visitors for the Students in the Hostel.

DisciplineDisciplinary Record Details of the Hostel Students.

Hostel Facility CheckChecking of the Hostel Facility for the Status and Condition.

Check the AccountIndividual Account Check for the Hostel Facility Transaction.

Hostel Facility IssueHostel Facilities issued on Loan to the various Individuals.

Hostel Facility ReserveHostel Facilities reserved for Loan by the various Individuals.

Facility Return / Lost / DamagedFacility returned or Lost or Damaged by the Loaner.

Facility Maintenance HistoryHistorical Record Details of the Facility from the Date of

commissioning. It provides the number of times it was Under Repair, Damaged and Serviced.

News LetterNews Letter Announcements and Info regarding the Facilities.

CalendarCalendar regarding the Tour, Booking Details.

FeedbackFeedback details of the Application as well as the Management for

this module.

ReportsVarious reports are available to the users in the pdf format.

The module is used for managing the fees of the College. The various sub-modules in this module are as below.

Fees TypeManaging the Various types of fee namely Admission Fees,

Monthly Fees etc.

Fees StructureManage the Fees Structure for the various Programs. The same

would be used during the Payment of Fees.

Fees Plan and Fess Plan AssignManagement of the Fees Plan and Assigning the Fees to the

Students.

Fees PaymentPayment of the Fees of the Students.

Fine PaymentPayment of the Fine (s) by the Staff/Students.

FeedbackFeedback details of the Application as well as the Management for

this module.

ReportsVarious reports are available to the users in the pdf format.

The module is the place where the Users makes use of the functionalities assigned to them.

My Portal SettingsHere the Nick name, Theme etc. for the user can be set.

My ProfileHere the Users can view their Profile details.

My AppraisalHere the Staffs can view their Appraisal details.

My Subjects, Curriculum, AssignmentThe Students can view their Subjects, Curriculum and their

Assignments.

My TimetableHere the Students as well as the Tutors can view their Timetable.

My CalendarThe User Calendar can view all the Calendar Events and also

schedule his Calendar Details.

My LeaveThe Staff / Students can manage their Leave.

My PermissionThe Staff / Students can manage their Permission.

My Hostel LeaveThe Students can manage their Hostel Leave.

My Hostel PermissionThe Staff / Students can manage their Hostel Permission.

My ConveyanceThe Staff / Students can manage their Conveyance Details.

My Loan, Reservation, RecommendationThe Staff / Student can view their Loans / Reservations of the

Library, Facility and Inventory items.

My OpinionThe Staff / Student can display their thoughts and suggestion over

anything under the sun.

My TimesheetThe Staff can manage their Activity records.

My Loan ReservationThe Staff / Student can view their Loans / Reservations of the

Library, Facility and Inventory items.

My Fees StatusThe Student can view their College Fees Status.

My Health RecordsThe Staff / Student can view their Health records.

My VisitorThe Staff / Student can view their Visitors for them in the

Institution.

My DisciplineThe Student can view their disciplinary records.

My CounselThe Student can view their Counseling.

My Fine StatusThe Staff / Student can view their fines and penalty of the Library,

Facility and Inventory items.

My FeedbackUser Feedback details of the Application as well as the

Management for this module.

My ReportsVarious reports are available to the users in the pdf format.