Dynamic Customer Engagement for Dummies

7/30/2019 Dynamic Customer Engagement for Dummies

1/52

Making Everything Easier!

Randy Brasche

John Quaglietta

Allen Wyatt

Complimentsof

DynamicCustomerEngagement


2/52

Todays challenging global economic climate has created

tremendous obstacles for every business. How do you

differentiate yourself in a commodity marketplace? Howdo you extend the power of traditional marketing to new

vehicles based upon Social Media and the Web? And, how

do you retain your most valuable customers?

If youve asked yourself any of these questions over the past

year, then this book is for you.

Dynamic Customer Engagement For Dummies provides a road-

map to help you navigate through the new world order of

customer sales and service. Based upon our experiences with

5,000 global enterprises, Dynamic Customer Engagement

is the new strategy to drive growth and brand loyalty in a

challenging marketplace. Wed like to share our knowledgewith you in this book to help you better engage customers to

retain them, drive profits, and contain costs.

We wish you success as you embark on this new journey.

Genesys Telecommunications Laboratories

2001 Junipero Serra Blvd

Daly City, CA 94014

Phone 888.GENESYS

Fax 650 466 1260

www.genesyslab.com

These materials are the copyright of Wiley Publishing, Inc. and any

di i ti di t ib ti th i d i t i tl hibit d


3/52

by Randy Brasche,John Quaglietta, Allen Wyatt

DynamicCustomer EngagementFOR

DUMmIES




4/52

Dynamic Customer Engagement For Dummies

Published by

Wiley Publishing, Inc.111 River StreetHoboken, NJ 07030-5774www.wiley.com

Copyright 2010 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

No part of this publication may be reproduced, stored in a retrieval system ortransmitted in any form or by any means, electronic, mechanical, photocopying,recording, scanning or otherwise, except as permitted under Sections 107 or 108 of

the 1976 United States Copyright Act, without the prior written permission of thePublisher. Requests to the Publisher for permission should be addressed to thePermissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ07030, (201) 748-6011, fax (201) 748-6008, or online at http://www.wiley.com/go/permissions.

Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Manlogo, A Reference for the Rest of Us!, The Dummies Way, Dummies.com, MakingEverything Easier, and related trade dress are trademarks or registered trademarksof John Wiley & Sons, Inc. and/or its affiliates in the United States and other coun-tries, and may not be used without written permission. All other trademarks are

the property of their respective owners. Wiley Publishing, Inc., is not associatedwith any product or vendor mentioned in this book.

LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO

REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS

OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUD-

ING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WAR-

RANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE

ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION.

THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN

RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL

ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD

BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGESARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN

THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES

NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE

ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE.

FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK

MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND

WHEN IT IS READ.

ISBN: 978-0-470-60719-0

Manufactured in the United States of America

10 9 8 7 6 5 4 3 2 1


http://www.wiley.com/http://www.wiley.com/


5/52

Table of Contents

Introduction ..................................................................1

Part I: Driving Growth through Engaged Customers ..........3

Chapter 1: Understanding the Changing Market ...........................5

Chapter 2: Achieving Growth ..........................................................11

Part II: Creating Dynamic Customer Engagement ...........15

Chapter 3: Understanding Dynamic Customer Engagement .....17

Chapter 4: Strategies for Engaging Customers ............................27

Chapter 5: The Benefits of Engagement ........................................35

Chapter 6: Ten Steps (Okay, Eleven) to Engagement .................39




6/52

Publishers Acknowledgments

Were proud of this book; please send us your comments throughour Dummies online registration form located at http://dummies.

custhelp.com. For other comments, please contact our CustomerCare Department within the U.S. at 877-762-2974, outside the U.S.at 317-572-3993, or fax 317-572-4002. For details on how to create acustomFor Dummies book for your business or organization, contact

[email protected]. For information about licensing theFor Dummiesbrand for products or services, contact BrandedRights&Licenses@

Wiley.com.

Some of the people who helped bring this book to market includethe following:

Publishing and Editorial for Technology DummiesRichard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary Bednarek, Executive Director, Acquisitions

Mary C. Corder, Editorial Director

Publishing and Editorial for Consumer Dummies

Diane Graves Steele, Vice President and Publisher,Consumer Dummies

Composition Services

Debbie Stailey, Director of Composition Services

Acquisitions, Editorial,and Media Development

Project Editor:Jennifer Bingham

Editorial Manager: Rev Mengle

Business DevelopmentRepresentative: Karen Hattan

Custom Publishing ProjectSpecialist: Michael Sullivan

Cartoons: Rich Tennant(www.the5thwave.com)

Composition Services

Project Coordinator:Kristie Rees

Layout and Graphics:Wiley Composition Services

Proofreader: Melissa Cossell




7/52

Introduction

In todays chaotic marketplace, everyone is lookingfor the one silver bullet to beat the competition. Asan executive or manager responsible for customerservice or sales, youre probably challenged to find new

ways to differentiate yourself and hit your revenue goals.

How can you establish a unique relationship with yourcustomers that enables you to stand out from the com-petition? How can you create an extremely loyal cus-tomer base that will never defect to the competitionand will make all of your sales dreams come true?

About This BookYour silver bullet can be found within this book. ItscalledDynamic Customer Engagement.

Before you run into your boss office with this greatnews, you first need to take a step back, understand

the basics, and formulate your own Dynamic CustomerEngagement plan. Your unique strategy, effectivelyimplemented, can create brand champions and loyalcustomers based on the Dynamic Customer Engagementbuilding blocks and your companys unique environment.

By following the recommendations in this book, youllbe on your way to establishing profitable relationships

with your customers that can withstand an evolvingmarketplace and even the fiercest competition.




8/52

Icons Used in This BookSome information we present in this book warrantsextra special treatment. The handy way that we identifysuch information to you is through the use of clevericons. Notice one of these, and you know that you needto take note. Heres what to look for:

If there is something we feel is cool and canhelp you with all this Dynamic CustomerEngagement stuff, we call it out by putting thisnifty little icon beside it.

What was this about? We almost forgot! Whenyou see this icon, you may find the accompany-ing information helpful if you remember it atleast for a while.

Betcha didnt think this was gonna be a techni-cal book, did ya? Well, its not, but there are afew times where a technical tidbit crops up.While these are undoubtedly interesting, theyare not essential to your well-being, and noharm will befall you if you just skip over them.

2




9/52

Part I

Driving Growth throughEngaged Customers




10/52

In this part . . .

This part discusses the changing marketand why companies are scrambling toretain customers. It also goes over some of

the better ways to make customers your bestfriends.




11/52

Chapter 1

Understanding theChanging Market

In This Chapter Understanding the evolution of brand loyalty

Looking at key market trends

Chances are good that you and your company havecome up, over the years, with a variety of plans toidentify, qualify, procure, and keep customers. Perhapsyouve been using the same plan for decades; perhapsyoure still casting about for a plan that will work foryou. Regardless, youre probably facing some frustration

as you recognize that the old ways arent always work-ing and there is no clear-cut consensus on whatthe new ways really should be.

Looking at the BasicsYour frustration is easily understood. Over the pastdecade, the Web and shifting market dynamics haveradically changed the way companies and their brands




12/52

interact with customers. In the past, how did you (as aconsumer) identify with your favorite brands? Most

likely, television advertising and direct marketing influ-enced your purchasing decisions.

Today, brand decisions are based on a newworld order that marginalizes traditional mar-keting while giving tremendous power to theconsumer. Companies are now faced with fiveelements that tend to erode brand loyalty:

Traditional marketing is more difficult with newregulatory and behavior patterns

The Internet has introduced a pervasive samenessin products and services

Multi-channel information sources create newlevels of complexity for businesses

Customers have new information and purchasingpower that they previously didnt have

Building customer relationships is no longerlimited to a single company department

This chapter explores some of these earth-shatteringtrends that erode brand loyalty and present uniquechallenges in the market.

Realizing TraditionalMarketing Is Broken

Somebody broke traditional marketing and you didnt

get the memo? Unfortunately, there wasnt a memo. Ifthere had been, not so many people would have beencaught by surprise. But its a brave new world outthere, bucko!

6




13/52

7

New technology and regulatory laws are restricting theways companies can engage their customers. When was

the last time you watched a television commercial? Mostlikely, you now zip through commercials by hitting thefast-forward button on your DVR (digital video recorder).

Youre probably also thankful that government regula-tions are keeping those pesky telemarketers from call-ing during dinner or stuffing your mailbox full of junk.And youre no longer annoyed by those online computer

pop-up ads because youre protected by computer secu-rity software. The list goes on and on. Ultimately, com-panies are looking for new ways to captivate todaysconsumer.

Looking at Everything

as a CommodityThe Internet has created a new virtual marketplacewhere its almost impossible to differentiate yourself.Some say that the Internet is the great equalizer; itlevels the playing field for companies of all sizes. Thisalmost leads to a sameness among companies,

regardless of what they sell.For example, if you visit sites such as Amazon.com,Expedia, Overstock.com, or your local bank, youd proba-bly have a hard time telling the difference between books,home electronics, travel packages, clothing, or financialservices from competitive sites. Its also very easy forconsumers to use popular search or price tools such as

Google, mySimon, or PriceSCAN to automatically find thebest price from any online vendor.




14/52

8

Communicating via Multiple

Channels Creates ComplexityToday, consumers can exercise their purchasing poweron a variety of fronts: in the store, over the phone, orfrom a computer or smartphone. Although having mul-tiple contact points provides greater convenience forthe customer, these various channels are creating new

headaches for companies.For example, a customer may research a product overthe Internet, call the contact center with questions, andlater walk into a store to seal the deal. In this case, mostcompanies are having separate, compartmentalizedconversations with customers each unaware of theprevious conversation. This can translate into missed

revenue opportunities, not to mention added frustrationfor the customer.

Understanding that CustomersNow Have the Power

Do you feel empowered? You should; youre a customer.What did you do in the past when you received dismalcustomer service? Most likely you carried out your revengeby taking your business elsewhere and bad-mouthing thecompany to your friends. Sure, it felt good to vent, but itdidnt do much to change the companys behavior.Today, customers have a booming megaphone and canforcefully express their displeasure through blogs,focused online communities, or through social mediatools such as Twitter, Facebook, and YouTube.




15/52

9

After a bad experience, customers are usingthese new tools to expose the offending compa-

nies to an audience of millions of people andpotential customers. As a result of one majorblunder with a customer, companies havetaken some disastrous PR hits and, some-times, erosion of shareholder value.

Making Customer EngagementEveryones ResponsibilityWhen you think about the customer experience, thecontact center probably immediately comes to mind.Today, these activities are no longer confined to the fourwalls of the contact center. Historically, customer salesand service have typically been synonymous with asingle department.

Customer engagementand experience requiressales and service to be treated as a businessfunction, handing over the responsibility of therelationship with the customer from onedepartment to many.

The contact center, along with marketing, online sales,back office, outsourcers, branches, and remote organi-zations all play an integral role. For example, when youcall a company to open a new account, an intricate ritualinvolving many organizations outside of the contactcenter comes into play.




16/52

10




17/52

Chapter 2

Achieving Growth

In This Chapter Defining your best friends

Differentiating through engagement

Faced with the challenges business faces today (seeChapter 1 for more), every company is (or should be)

re-evaluating how they do business and engage theirbest customers. How do you give customers what theywant and foster a positive feeling about your brand togenerate loyalty all while exceeding expectations?

Seeking Great InteractionsThink about your best friend or, as co-author Allens16-year-old neighbor says, your BFF. (Not up with thelingo? BFF means best friend forever. In her world,forever means until a new BFF comes along.)

Back in the business world, a relationship with your bestfriend is no different than a relationship with yourbest customer. The relationship with your best friendspans conversations and experiences over time. Most




18/52

importantly, your best friend is loyal, your biggestadvocate, low-maintenance, and will always recom-

mend you to other friends.In the same way, every interaction or conver-sation with your customers, over time, estab-lishes a positive (or negative) relationship andhelps drive your growth objectives.

Making Every Customer CountSo, youre probably asking yourself, what does yourbest friend have to do with your company achieving itsrevenue goals?

The answer is quite simple: An engaged bestfriend relationship with your customers candrive long-term growth objectives in fourkey areas:

Likelihood to recommend: Engaged customersmake brand recommendations to others.

Willingness to purchase more: Engaged customerspurchase additional products.

Reluctance to switch: Engaged customers areloyal to a brand or company.

Ability to contain costs: Engaged customers arelow-maintenance (the least-expensive to service).

12




19/52

13

The correlation betweenengagement and growthForrester Research recently conducted a study about thecorrelation between the customer experience and revenueobjectives. The model incorporated three major elementsassociated with loyal customer behavior: likelihood to rec-ommend, willingness to buy more, and reluctance to switch.

The results of the study demonstrate a clear link betweencustomer engagement and revenue objectives:

New sales: Hotels that provided a quality customer expe-rience benefited the most. The annual revenue increaseassociated with the customer experience translated intoa whopping $311 million. For all other major industriesexcept healthcare, the difference is more than $260 mil-

lion per year on a base of $10 billion in revenues.

Buy more: The banking and hospitality industries oftenexperience the greatest customer turnover. Fortunately,when providing a quality customer experience, both ofthese industries can generate more than $206 million peryear from their existing customers.

Word of mouth: Customers have great memories andalways recount their positive and negative experiencesto friends, family, and colleagues. These discussions withpotential customers, in turn, influence future purchasedecisions. This word of mouth dynamic is most significant

(continued)




20/52

14

for airlines, where it represents more than $118 millionper year. Next on the list are wireless carriers, which cangain $111 million from these recommendations.

Based upon these compelling results, how will you create acustomer engagement environment that drives bottom lineresults?

(continued)




21/52

Part II

Creating Dynamic CustomerEngagement




22/52

In this part . . .

This part explains Dynamic CustomerEngagement and shows you how to assesswhere you are. It also explains how to create

a Dynamic Customer Engagement plan andthe benefits of doing so.




23/52

Chapter 3

Understanding DynamicCustomer Engagement

In This Chapter Understanding the guiding principles

Looking at the building blocks

Surveying your environment

Dynamic Customer Engagementis the measure ofthe strength of a relationship a company or brandhas with its customers over time. Its dynamic becauseyoure proactively anticipating your customers needsand, over time, the output of this anticipation becomes

a normal part of your day-to-day business, working itsway into your business process.

Sounds simple, right? Perhaps it is better to say that itis deceptively simple. The deceiving part is that dif-ferentiating your brand and company in a commoditymarketplace through Dynamic Customer Engagementdoesnt happen overnight (but it is within your reach).




24/52

Listing Your Guiding PrinciplesYour company can create an engaging customer experi-ence by implementing a simple four-step framework.

These four concepts can be used to engagecustomers in ways that make them feel theyrein an active, committed relationship with yourcompany:

Convenient: This is the most basic rule of customerengagement. When your customers want to findyou, they require ease-of-contact and short waittimes. And, they want you to be available 24/7through a variety of channels spanning phone,self-service, e-mail, chat, or SMS.

Competent: You need to ensure that you have the

right resources supporting you. This means thatpeople interacting with customers need to haveaccess to all necessary information regardless ifthe interaction is taking place on the phone, Web,or smartphone. Because every interaction createsa lasting impression, your resources need to get itright the first time in todays world you dont

get many second chances. Personalized: Customers like to feel special

dont we all? You need to intimately know yourcustomer the moment they contact you in orderto cater to their specific needs. To do this, youneed to leverage every ounce of information youhave about your customer.

18




25/52

19

Proactive: This is the dynamic part in DynamicCustomer Engagement. You need to immediately

anticipate your customers needs without themhaving to tell you. Consider the following scenario:Isnt it nice whenever your favorite restaurant makesrecommendations based on your preferences?Your customers are no different. You shouldinform them about relevant products, services, orinformation. And, every customer interaction is an

opportunity to add additional value to deepen therelationship. Your customers will appreciate thatyoure taking the initiative.

Looking at BasicBuilding BlocksFive fundamental building blocks are used to build acustomer engagement strategy (see Figure 3-1). Thefollowing sections discuss them in detail.

InteractionsYour customers have one thing in common: long memo-

ries. Every customer interaction with your brand or com-pany creates a lasting impression. Today, companies arechallenged to manage many different interaction chan-nels including phone, Web, face-to-face, and mobiledevices. This challenge is compounded as customerschange interaction channels during a sales or serviceprocess.




26/52

20

Interactions

Processes

Infrastructure

Resources

Performance

DynamicCustomer

Engagement

Figure 3-1: Dynamic Customer Engagement building blocks.

You may have experienced the frustration of a companythat doesnt remember your account number, purchasinghistory, preferences, or recent transactions when youcontact them from different interaction channels. Thatpersonal frustration should help illuminate the decisions

you make within your own company.

Remember, too, that social media is providing anotherpowerful channel for customers to very publicly discussyour product and brand for better or worse.Frustration is no longer suffered singularly.




27/52

21

Consider the importance of each interaction. Atypical airline has over 50 million interactions

with customers every year. Most of theseinteractions are in bursts, say 15 to 20 sec-onds at a time. But, it is the sum of these rela-tionships that form the lasting impression acustomer has about your organization. Theopportunity to delight or disappoint can occur50 million times a year. Every interaction must

count.

ResourcesYour reputation with customers is built through manyresources, including agents, outsourcers, knowledgeworkers, at-home agents, and automated systems.Accounting for up to 60 percent of your companys

overhead, personnel and systems that interact directlywith customers are your Dynamic Customer Engagementambassadors. Competent ambassadors can make a tre-mendous difference to minimize costs, while deliveringhigh levels of customer service, combating customerdefections, and attaining revenue objectives.

Equipping resources (both personnel and systems)

with the right information about a customer and thecontext of their relationship with your organizationis an important part of recognizing a resources fullpotential.




28/52

22

Infrastructure

If you pay a visit to your IT department, youll probablyfind a ton of hardware, applications, and other technol-ogies that support your customers. (In IT departmentsthat havent been cleaned out in a while it may be a tonand a half or two tons.) This may include servers, cus-tomer relationship management software, billing systems,and other software. This stuff is the foundation of yourDynamic Customer Engagement structure that empowersevery employee responsible for customer service, sales,and support.

Two key points to remember:

The infrastructure decision needs to be made inthe context of what experience you want to createfor your customer.

Infrastructure is a building block, but the strengthof that block is in direct correlation to how thatblock is utilized to facilitate and strengthencustomer relationships.

Processes

Every customer interaction incorporates an underlyingcustomer process. Processes are the intellectual capitalof your organization. How processes are organized andexecuted affect the customers experience with yourcompany.

A customers experience is the sum of the inputs, out-puts, and resources that feed a process. Processes

should be viewed as the brackets that contain theexperience, and designed in such a way as to focus onthe customer.




29/52

23

Great customer experiences are deliberate,and being deliberate means creating pro-

cesses that center around the customer andare efficient, repeatable, and of value to boththe organization and the customer.

Processes are often overlooked as part of the customerengagement experience. For example, calling your insur-ance company to file a claim automatically initiates a pro-cess involving many organizations across the company.

Often, these processes are managed independently inthe back-office through a Business Process Management(BPM) or Service Request system.

Unfortunately, these systems cant find the right personto do the work and guarantee that its done on time.Although your initial phone call to the insurancecompany may have been a pleasant experience, theoverall experience is soured if the insurance claimisnt processed quickly.

PerformanceNo, this isnt an audition for a play or a movie. That typeof performance is best left to a different book. The type ofperformance we are talking about is more akin tothe performance of an athlete. If your organization iscommitted to customer engagement, over time yougrow from your first uncertain steps to the perfor-mance of a trained sprinter.

Because customer engagement is driving revenue growth,senior executives and business management are now

scrutinizing the performance of customer service andsales operations. Unfortunately, most reports or Key




30/52

24

Performance Indicators (KPIs) dont provide a clearpicture of how Dynamic Customer Engagement impacts

the bottom line. Most KPIs are operational in natureand focus on efficiency or effectiveness from the view-point of the organization. They have little to do withoverall financial performance or customer experience.

The sum and importance of these operational metricscan be best quantified in two questions to the customer:

What is the likelihood you would recommend ourproduct or service to one of your friends orcolleagues?

Given the experience with our organization todate, would you consider us for future purchases?

Assessing Your EnvironmentDo you care about the environment? You should particularly the environment within your organization.Before you can successfully formulate your own DynamicCustomer Engagement plan, it probably makes sense tofirst take stock of your environment and company. Asyou do so, ask yourself the following questions:

When you think about making changes in yourorganization, be it a technology purchase, intro-ducing a new process, hiring new employees, orwhatever, do you ask yourself the question, Howwill it impact my customer?

If you were to sit back today and think about howyour company is organized, would you say it is




31/52

25

around a product or service or around the cus-tomer? And ask the same question about how you

utilize resources. Are you getting the most out of your people?

Are your customer interactions compartmentalizedwithin different departments?

Are your agents aware of previous conversationsas customers jump from one interaction channel

to another? How do you utilize your existing customer appli-

cations and data to manage customer interactions(for instance, where do you send your high valuecustomers when they call your company)?

Do your agents and resources have one singular

view into customer applications and data? Dothese resources have access to every bit ofcustomer data?

Are your back-office resources that handlecustomer-related work items managed like yourfront-office/contact center counterparts? As workis sent to knowledge workers, are you aware of

resource availability, skill-sets, and current work-load? Can you measure the efficiency and effective-ness of specific work activities?

How does your organization generate, consume,and act on customer information? Do you use it tostrengthen interactions with customers? Whatmetrics are driving your decision-making process?

Do you have the appropriate level of businesscontext associated with customer activity?




32/52

26

The answers to some of these questions mayexpose weaknesses in your environment. But

dont fret. By honestly assessing your situation,youll be in a better place to make the requiredchanges to successfully implement the strate-gies necessary to implement each of the fiveDynamic Customer Engagement building blocks.




33/52


34/52

different organizations. Over time, these silos mustbe dissolved so that customers have one conversation

with your company.Wouldnt it be nice if an agent immediately knew abouta recent complaint that a customer submitted on yourWeb site when they called the contact center to followup? Or knew about their online purchasing preferencesand history if they decided to purchase on the phone or vice versa?

How can you reach this level of customerexperience? We like to call this nirvana cross-channel conversation. If an interaction beginson the Web and jumps to the phone, it mustseamlessly transition including completecustomer data. And agents must immediatelyhave detailed information and visibility aboutevery customer at their fingertips.

Dont pinch yourself; this scenario isnt a dream. Youcan actually break down customer service and salessilos to create this nirvana. But it requires both a com-prehensive technology and operational strategy shiftand commitment:

Technology: Each of your voice, Web, and mobileinteraction channels are probably supported by aslew of technologies and applications includingcontact center/customer service hardware andsoftware and e-mail, chat, and SMS applications.Over the past decade, youve probably spent a lotof money on this stuff. Dont stress; you dont

need to throw anything away. Rather, think abouthow will you use, re-use, and combine the existingtechnology.

28




35/52

29

Operational: Customer-service and sales silos aretraditionally managed by operational fiefdoms.

Customers often experience the negative conse-quences of these fiefdoms because a phone orWeb agent is unable to connect-the-dotsthrough the many contact center, sales, market-ing, and service organizations. You need to get toa place where each of these fiefdoms are playingnice in the same sandbox. As a result, your cus-

tomers will appreciate that youve made them apriority by taking the high road and transcendinginternal politics.

Maximizing Your ResourcesResources both human and systems are your

greatest assets. Maximizing them requires understand-ing how to best deploy them to take advantage of theirstrengths while simultaneously improving on theirweaknesses.

In order to do this, your human resources (alsoknown as co-workers) must be made aware ofwhat your organizational goals are in relation

to customer engagement. They also need toknow their role and contribution to this effort.They must be equipped to effectively do theirjobs and given responsibility to act.

A proven strategy used by many is workforce optimizationor WFO. WFO is about organizing and deploying resourcesin accordance to their strengths. Its also about recog-nizing weaknesses in skills and carefully formulating anongoing professional development plan designed toincrease resource knowledge in key areas.




36/52

30

The power of social mediaYour cross-channel conversation strategy must incorporatethe major social media channels such as Twitter, YouTube,Facebook, and LinkedIn. Why? Consider the following statis-tics: In April, 2009, 250 million Facebook members spent 13.9billion minutes on its site. During the same period, 45 millionTwitter members spent 300 million minutes on its site. These

statistics represent a lot of engaged eyeballs.Social media channels represent a new customer engage-ment opportunity that must be aligned with your existingvoice and Web channels. In the traditional contact centerworld, customers are segmented and routed to agents basedon perceived business value to the company. In a socialmedia world, customer value and segmentation take on new

dimensions. For instance, ask yourself these questions aboutcustomers:

Are they super influencers? (In other words, do theyhave the ability to influence followers or subscribers ona companys forum Web site?)

Do they have large followings on Twitter?

Do they have blogs with large audiences and the poten-tial to adversely affect your brand with one posting?

How many times have they commented?

What is their accuracy?

Do they comment positively or negatively aboutproducts?




37/52

31

For most companies, cost, quality, and growth objectivesare in direct conflict with one another and with the

expectations of your customers. To strike the appropriatebalance, companies are investing in optimization initia-tives with the goal of gaining visibility into operationalperformance, streamlining operations, and driving reve-nue into the business. Through ongoing optimization andedification, workers are happy and challenged and willbecome effective brand ambassadors to customers and

constituents.

Using Your Existing TechnologyYour workforce relies on countless technologies, sys-tems, and applications to engage customers and createbrand champions. For most companies, building this

environment from disparate and legacy systems mayseem like a daunting task.

No, we arent going to suggest you go out and spend agazillion dollars on new technology; we dont want todrive you from the room screaming. Fortunately, todaysapplication interfaces and Web standards provide thetools to use what you already have to create a customer

engagement infrastructure that empowers agents, cus-tomer service representatives, and back-office workers.

You can use the following to actually tie all yoursystems together, to create a seamlessinteraction for customers:

Customer Relationship Management (CRM)

applications: Incorporate valuable customer datato manage and prioritize interactions.




38/52

32

Business Process Management (BPM) applications:Align customer-service processes with business

priority and value with the ideal back-office orknowledge-worker resource.

Telephony hardware: Virtualize disparate tele-phony hardware systems to manage voice interac-tions while integrating Web and mobile interactions.

Homegrown applications: Utilize standards to

incorporate homegrown applications into yourcustomer engagement framework.

Remembering Your ProcessesEvery customer engagement strategy is dictated by anunderlying set of customer-related processes. Unfortu-

nately, many of these core processes are detachedfrom the overall customer experience and not priori-tized by business value or service level requirements.

Consider the following example: As a high-value cus-tomer, you may call your bank to initiate an applicationfor a home equity loan. Your experience applying forthe loan over the phone is extremely pleasant. However,

those positive feelings and goodwill are eventuallyextinguished when your application is mired in theback office for three weeks and you take your busi-ness elsewhere.

Although the bank may have prioritized yourinitial phone call based on your valued cus-tomer status, they missed a prime opportunity

to similarly prioritize the application (the busi-ness process) in the back office to win yourhome equity loan business.




39/52

33

Gaining Visibility into

Business PerformanceTodays Global 2000 enterprise is capable of producingmillions of data points a day associated with customeractivity and engagement. Youve probably noticedthose data points lying around the office, collectingdust. Phone calls, Web clicks, chat sessions, and pur-

chase history all paint a disconnected picture of anindividual customer experience.

Isnt it about time to dust off those data points and dosomething with them? It really is necessary so thatyour company can create a complete and integratedview of each customer across multiple products andchannels. At the same time, you need to measure the

performance of agents, customer service representatives,and other customer-facing resources to determine theirimpact on your bottom line.

Ultimately, high-performance companies must measurebusiness outcomes in the following areas to guide deci-sions and ongoing refinements:

Customer segmentation: Going on customer activ-ity, status, and purchase history, how do youclassify customers based on current and potentialprofitability? This insight determines how individ-ual customer interactions are prioritized, managed,and targeted for specific opportunities. Similarly,by fulfilling the needs of each customer by segment,companies can better engage their most profitablecustomers for incremental revenue. For example,




40/52

34

by segmenting its customers based on businessrequirements, the Royal Bank of Canada has

grown its market capitalization from $18 billion to$50 billion over a six-year period.

Anticipate customer needs: Predicting customerbehavior is essential when engaging customersand creating the optimal customer experience.Your company needs to transform the multi-levelcustomer activity from the phone, Web, and other

sources into relevant, timely, actionable insight.

Agent performance: Agents and customer servicerepresentatives are on the front line to minimizecustomer defections, personify a companys brand,and drive revenue growth. Although todays agentmetrics focus on raw interaction details (averagecall time, calls in queue, and so on), many organiza-tions fail to correlate business outcomes associatedwith individual agent activity.

For example, you may be concerned that an agentsaverage call time exceeds the average for all otheragents. But what if this agent also had the highestcross-sell/upsell rate within the contact center?

Measuring and aligning business outcomes withstandard operational metrics is essential as yourresource pool becomes the new engine forrevenue growth.




41/52

Chapter 5

The Benefits of Engagement

In This Chapter Achieving differentiation in a commodity marketplace

Cutting costs

Meeting or exceeding growth objectives

Relishing engaged customers and employees

So, if you do execute your own Dynamic CustomerEngagement plan what can you expect? Whenyoure done, what sort of dramatic changes will yousee in your business? In this chapter, we discuss someof the tangible benefits your company can experienceafter completing its Dynamic Customer Engagement

transformation.

Growing Market Shareand Wallet Share

Run down to the local garden store and ask them for a

packet of market share seeds. Get several and plantthem out behind your office. This is an easy way togrow market share, right?




42/52

Actually, the best way is through implementing yourDynamic Customer Engagement strategy. Once your

strategy is hitting on all cylinders, youll be building abase of high-value, committed customers.

Customers with a history of positive interactions aremore likely to consider new products and servicesfrom a company they already do business with.Similarly, prospective customers will be attractedto buy since their friends referred them to you.

Knowing a customers transaction and service history,marketing professionals can better tailor product andservice offers to their customers needs. In no time,youll be increasing your customer lifetime value (seesidebar) and gobbling up market share.

Minimizing Customer TurnoverIt almost goes without saying that engaged and happycustomers are less likely to defect to the competition.In an era where customer turnover is high for certainindustries and the ability to switch to a competitor issimple and seamless, Dynamic Customer Engagementcan ensure that your customers stay put.

When you do it right, engagement can eventurn unhappy customers into loyal brand fans.(Resolving a complaining customer into ahappy customer is a win-win!)

36




43/52

37

Differentiating YourselfNo matter what industry youre in, Dynamic CustomerEngagement helps you stand out from the crowd. Giventhat many products and services are difficult to differ-entiate, customers will take notice when your brand is

The importance of customer lifetime valueYou know that it costs more money to attract new customersthan it does to keep existing customers. Thats becausekeeping existing customers is associated with ongoing rev-enue, a metric that is sometimes measured by somethingknown as customer lifetime value. This is an estimate of howmuch money a company will make from ongoing relation-

ships with customers. Unfortunately, many companies boilthe ocean and employ a ton of mathematical and scientificformulas to determine how to do this. The better way to keepcustomers happy is to establish a best friend forever (BFF)relationship with them (more on that in Chapter 2). EnterDynamic Customer Engagement.

Dynamic Customer Engagement iscustomer lifetime value. If

you consistently create the best customer experience, yourcustomers will continue to buy more and recommend you tofriends and colleagues. This isnt rocket science and youdont need a complicated formula to figure it out.




44/52

38

engaging them in unique, valuable, and exceptional ways.Every touch point online, in person, over the phone,

e-mail, or paper-based where customers interactwith your brand and company is an opportunity forcompetitive differentiation.

Reducing the Costsof Doing BusinessEngaged customers are always less costly to service.Why? On average, loyal customers require fewerresources because they call back less and have fewerunresolved issues. In addition, by increasing customerloyalty, your company can actually decrease the salesand marketing efforts of selling new features or prod-ucts, as these customers will tend to keep buyingfrom you.

Creating Happy EmployeesYour customers arent the only ones who benefit fromDynamic Customer Engagement. Employees, agents,and other customer-facing folks will experience a more

fulfilling work environment because theyre workingwith happy (and not irate) customers. In addition,employees are challenged (in a good way) when theywork on higher-value activities focused on increasingcustomers lifetime value.




45/52

Chapter 6

Ten Steps (Okay, Eleven)to Engagement

In This Chapter Pulling it all together

Creating an actionable plan

Before you start down the road of formulating astrategy and executing it tactically, you must stopand realize one thing an effective Dynamic CustomerEngagement Strategy starts with putting the customerat the center of everything you do. This chapter goesover some steps you need to take.

Gain Executive SponsorshipExecuting a Dynamic Customer Engagement strategynecessarily involves looping in countless organizationsacross your company. Not an easy task! Although yourepassionate about this initiative, you will be challengedto single-handedly marshal support and resources acrossmultiple and often conflicting internal organizations.




46/52

The success of any Dynamic CustomerEngagement initiative requires executive

support. Where to start? Start with your senior-level executive. From there, connect the dotswith other senior-level managers and execu-tives responsible for customer service andsales. Once you gain critical mass with yourexecutive team, youll find that this processbecomes a lot easier.

Ask the Tough QuestionsCreate your own list of self-assessment criteria that spansthe five Dynamic Customer Engagement building blocks(interactions, resources, infrastructure, processes, andperformance). Once youre aware of gaps and weak-

nesses, youll be in a better place to formulate a cohesivestrategy and plan of attack. For a good starting list ofquestions, see Chapter 3.

Dont Forget ITAfter you and your business executives formulate aDynamic Customer Engagement strategy (with a rock-solid ROI), theres one major item that you may haveforgotten: the IT organization.

Although many business decisions drive ITrequirements, the IT organization is required toimplement any solution. Existing investments,migration plans, technology platforms, security,

data management, and other variables need tobe taken into consideration. So, engage your ITorganization early in the strategy-developmentprocess.

40




47/52

41

Break Down the WallsOrganizational silos create interaction challengeswhenever customers change interaction channels(phone, Web, or mobile) because these channels aremanaged by different fiefdoms and may be unaware ofprevious conversations.

Technology walls create a separate challenge as criticalcustomer data and applications are inaccessible orpresent multiple views to those interacting with cus-tomers. As you build support for your Dynamic CustomerEngagement initiative with key executives, determine howthey can help you break down these walls.

Engage the Back-OfficeWhatever happens in the back office has a direct effecton the front office/contact center: If a customer requestor process is broken in the back office, the contact centeris the first to hear about it. The back office mustbe partof your Dynamic Customer Engagement strategy. Assuch, every customer-related work item, process, orfax should be treated with the same care and urgency

as an incoming phone call.

Invest in Web andMobile Channels

Over the next few years, the Web will become the pri-

mary hub through which companies interact with theircustomers. At the same time, mobile devices will also




48/52

42

become a primary means for delivering a quality cus-tomer experience. The traditional phone will still retain

a vital role in your customer engagement strategy but will be focused on high-value conversations. Yourcompany needs to incorporate Web and mobile (andtraditional telephone) channels into a cohesive strategyto remain competitive and relevant in a changingmarketplace.

Use What Youve GotMost companies turn queasy whenever presented witha new business initiative. Often, this scenario creates aperception where companies need to spend more moneyfor additional technology on hardware, software, andIT resources. Today, companies can leverage many of

the common Web standards and protocols to incorpo-rate existing technology investments as part of aDynamic Customer Engagement initiative. Assess yourexisting technology environment and determine how itcan support your customer engagement initiative.

Create a Feedback MechanismAs you engage your customers, youre going to learn alot from them. Many of these data points will be col-lected from customer conversations on the phone orthrough Web-clicks and online purchases.

You need to transform this massive mountainof customer data into actionable insights and

decisions that help you continually improveyour customer engagement process whileunderstanding what your customers want.




49/52

43

Empower Your ResourcesResources both human and systems are yourgreatest assets, because they interact with your high-valued customers. As Dynamic Customer Engagementambassadors, your resources must always be fully lev-eraged, empowered, and optimized. As a result, yourtechnology infrastructure and workforce optimizationtechnologies must all work in harmony to ensure that

resources are always improving and have access tonecessary data and tools.

Take RisksDynamic Customer Engagement is a new initiative formost companies. What might work for one company

may not work for another. However, you should not beafraid to take risks and experiment to improve salesand service performance. The key is to first clearly defineand understand what youre trying to accomplish andthen assess measurable outcomes. No pain, no gain.

Get HelpIf youre thinking to yourself at this point, DynamicCustomer Engagement is something we want to pursuebut Im not sure we have the time or experience to doso, dont worry. Help exists in many forms. Our maingoal by sharing these valuable nuggets with you is tosimply say, times-are-a-changing, and successful com-panies over the long haul need to better engage cus-tomers. Dynamic Customer Engagement is a provenstrategy to do so.




50/52

44

If your company needs assistance, there aremany qualified organizations in the marketplace

to help you. We recommend consulting with oneor many of them. They all possess differentexperiences, but typically share a common goalof improving the customer experience and pro-viding insight from various industries that youcan best use when formulating your strategy.




51/52


52/52

Open the book

and find:

Guiding principles

and building blocks for

customer engagement

Questions to help youassess where your

company is now

Tips on how to build

customer engagement

How to create your ownengagement plan

Randy Brasche is currently the direc-f d k i G

Go to Dummies.comfor videos, step-by-step photos,

how-to articles, or to shop!

How do you keep your existing cust-

omers? How do you find new ones?

By engaging them and making themhappy. As an executive or manager

responsible for customer service or

sales, youre probably challenged to

find new ways to differentiate yourself

and hit your revenue goals. This book

shows you how to dynamically engageyour customers and make your customer

experience dreams come true.

Get a grasp on the changing

market things are changing

out there and you need to know

whats going on

Grow your customer base

and find your new best friend

customers

Create Dynamic Customer

Engagement differentiate

your brand, build relationships,and anticipate needs

Recognize the benefits cut costs,

grow, and make customers happy

Stand out fromthe competition!

Dynamic Customer Engagement for Dummies

Documents