DYNAMIC CONTENT MANAGEMENT Centriworks Lunch and Learn for.

DYNAMICCONTENT MANAGEMENT

Centriworks Lunch and Learn

for

we haveHEADQUARTERS IN

TEXAS & FINLANDwe have customers of

ALL SIZESIN 100+ COUNTRIES

we haveCUSTOMERS INMANYINDUSTRIES

ELECTRONICS

SOFTWARE

GOVERNMENT

HEALTHCARE

PHARMACEUTICAL

AEC

MANUFACTURING

ACCOUNTING

MEDIA

customers& INDUSTRIES

MARKETING/PRPROPERTY MGMT

MAGIC QUADRANT FOR ENTERPRISE CONTENT MANAGEMENT2012, 2013, 2014, 2015

FORRESTER RESEARCH ECM WAVE2013/2014/2015 (Leader in 2015)

DELOITTE TECHNOLOGY FAST 500 EMEA - FINALIST 2010, 2011 & 2013

TREND-SETTING PRODUCT OFTHE YEAR2012

CONTENT MANAGEMENT FORKNOWLEDGE WORKERS VENDORLANDSCAPE REPORT- ”MARKET PILLAR”2012

100 GLOBAL FINALIST2010

recognitionAND AWARDS

CRN has named M-Files as the Enterprise Software 2014 Product of the Year!

MAGIC QUADRANT FOR ENTERPRISE CONTENT MANAGEMENT2012, 2013, 2014

NICHE PLAYERS VISIONARIES

LEADERSCHALLENGERS

COMPLETENESS OF VISION

ABIL

ITY

TO E

XECU

TE

'12 '13

'14

competitive info- TOPTENREVIEWS

http://enterprise-content-management-system-review.toptenreviews.com/

WE HELP BUSINESSES MANAGE INFORMATION

• Broad ECM platform • Excel in Quality and

Compliance• Strong channel support• Exceeding 50% YOY

growth

WHO WE ARE

FIND, SHARE, AND SECURE DOCUMENTS AND INFORMATION QUICKLY AND EASILY

make stuff better.ERP

CRM

DMS

CONNECTED

INFORMATIONIS

USERADOPTION

GIVESCONTROL

BACK

A TRULYSIMPLEINTERFACE

ALL OF YOUR

TO

USERS

OUR SOLUTIONSTO THE ECM DILEMMA

HIGH

IT TASKS

DYNAMICCONTENT MANAGEMENT

ORGANIZED BY

WHAT WHERESOMETHING IS IT'S BEEN STORED

VS

DOCUMENT TYPE

CUSTOMER

DATE

PERMISSIONS

Playlist

Artist

Genre

Album

It's as simple as an iPhone

Gartner Magic Quadrant for ECM 2012/2013/2014/2015

StrengthsMetadata-driven architecture

FolderlessNavigation, Permissions, ReplicationWorkflow - notifications/assignments

Windows Explorer/Office integrationM: DriveM-Files buttons inside Word/Excel/Outlook/PPT

On-premise and cloudFull multitenant, public cloud offering (Cloud Vault)Run natively on Windows Azure

Technology is built around an easy to use and very flexible metadata model

Several strong vertical use-cases in quality management and contract management

DYNAMIC CONTENT MANAGEMENT

organized by WHAT WHERESOMETHING IS IT'S BEEN

STORED

CUSTOMER

PERMISSIONS

not

DATE

DOCUMENT TYPE

?WHERE IS THE BEST PLACE TO SAVE THE DOCUMENT?

the problemWITH FOLDER STRUCTURES

Hearing Aid Proposal 2013for A&A ConsultingPrepared by Andy

why MANAGE CONTENT?

CHAOTIC NETWORK FOLDERS• Employees use up to 20% of their time searching

for documents - costs $10K/employee/year

DUPLICATE FILES• 50% of all docs in the shared drive are copies• Lost docs cost up to $700 misfiled docs cost $125

EMAIL ATTACHMENTS• Sales has no access to emails in Accounting• Archive emails and attachments with metadata

PAPER DOCS• Digitize incoming paper docs and import archives • Hot Folders and Zonal Scanning for Metadata Capture + Workflow

DATABASES• Connect to 3rd party systems (ERP,CRM, etc) to retrieve data to support metadata requirements (Customer, Project, Vendor etc)

BUSINESS PROCESSES• Implement Workflows across the business to improve efficiencies• Support Quality Initiatives (ISO, FDA, SOX, HIPPA) with QMS

savingDOCUMENTS TO M-FILESSAVE TO THE M: DRIVE

FILL OUT PROPERTIES

ENJOY THE BENEFITS

DOCUMENT TYPE

DATE

CUSTOMER

PROJECT

LIGHTNING FAST SEARCH• Contents or Metadata

OFFLINE AVAILABILITY• Single document or any View (group of documents)

ONE, ALWAYS UP-TO-DATE DOCUMENT• Every change creates a new version

DYNAMIC VIEWS• Saved Searches using Filters on Metadata Properties

Automatic Workflow

ANY WAY YOU WANT TO• ACCESS TO DOCUMENTS

RESEMBLES TRADITIONAL FOLDER DIRECTORIES

• Easy to use

• DEFINE VIEWS BASED ON DOCUMENT PROPERTIES

• One document can be found several ways

• VIEWS ARE CENTRALLY MANAGED

• ANYONE CAN CREATE VIEWS SPECIFIC TO THEM

• DYNAMIC VIEWS

VIEW YOUR DOCUMENTS AND DATA

TRADITIONAL FOLDER PITFALLS:

Files only have one locationMultiple copies of files may be in different locations

FLEXIBLE DEPLOYMENT: CLOUD, ON-PREMISE, HYBRID• Use your infrastructure or use ours reducing your IT expenditures

METADATA-DRIVEN (WHAT VS. WHERE)• Only 100% metadata based product currently available

whyM-FILES

SIMPLE, YET HIGHLY CONFIGURABLE ECM• No programming required, full functionality out of the box• Short implementations, usually 3-5 days including training

INSTANTLY FAMILIAR (INTEGRATED IN TO WINDOWS)• M Drive - drag/drop or File Save As• M-Files function buttons inside MS Office Products

INTEGRATES WELL WITH OTHER SOFTWARE• MS DCRM, Salesforce.com, MS GP, ConnectWise, AccountMate and more

ACCESSIBILITY ON EVERY DEVICE• Windows Client• Web Client• Mobile Client - Smart phones, Tablets

?

Windows FoldersBox, Dropbox

DocumentumOpenText

Hyland

• Perceived as "easy,"but lack key ECM features

• Low cost

• Lots of Features

• Complicated• Expensive

Complete feature setEasy to use and deployUniquely differentiated

the bestOF BOTH WORLDS

theBOTTOM LINE!ORGANIZE EVERYTHING BY WHAT IT IS

FIND WHAT YOU'RE LOOKING FOR

IMPROVE SECURITY

SHARE & COLLABORATE

STAY COMPLIANT

x

BEST VALUE AND QUICKEST RETURN?

M-FILES DMS/QMS

Questions & AnswersWe are on the web and on social mediawww.centriworks.com

LINKED IN https://www.linkedin.com/company/centriworksTWITTER https://twitter.com/centriworksGOOGLE+ https://plus.google.com/+Centriworks-USA

Email [email protected]@centriworks.com

Call us865-524-1124