Duxbury 11.1 Braille Duxbury 11.1 Braille Translation Software Translation Software Gaeir Dietrich Gaeir Dietrich Director Director High Tech Center Training Unit of High Tech Center Training Unit of the California Community Colleges the California Community Colleges
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Duxbury 11.1 Braille Translation Software Gaeir Dietrich Director High Tech Center Training Unit of the California Community Colleges.
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Gaeir DietrichGaeir DietrichDirectorDirectorHigh Tech Center Training Unit of the High Tech Center Training Unit of the California Community CollegesCalifornia Community Colleges
Software SpecificsSoftware Specifics
DBT Win 11.1; currently on SR 4DBT Win 11.1; currently on SR 4– Always check for latest service Always check for latest service
releaserelease– http://www.duxburysystems.com/
Buy on version, next upgrade freeBuy on version, next upgrade free During install load the Word During install load the Word
templatetemplate– Nice information in help on using itNice information in help on using it
Braille Expert? NOT!Braille Expert? NOT!
Braille knowledge not requiredBraille knowledge not required Some knowledge very helpfulSome knowledge very helpful 90% of work done in MS Word90% of work done in MS Word
– Use Word stylesUse Word styles
““Braille Boot Camp” will teach you to Braille Boot Camp” will teach you to read braille as a sighted userread braille as a sighted user– www.htctutraining.net/trainingspublic.p
hp
Word Styles?Word Styles?
Paragraph stylesParagraph styles– Paragraph attributesParagraph attributes– Font type & size, line spacing, indentFont type & size, line spacing, indent– Affects entire paragraphAffects entire paragraph
Attribute StylesAttribute Styles– Applies only to selected charactersApplies only to selected characters– Font type, size, styleFont type, size, style
Word Styles for DBTWord Styles for DBT
Use Word paragraph stylesUse Word paragraph styles– Normal, Body TextNormal, Body Text– Headings One, Two, ThreeHeadings One, Two, Three– List, Bulleted List, Numbered ListList, Bulleted List, Numbered List– Index levels one-nineIndex levels one-nine
Can also use attribute stylesCan also use attribute styles– Strong (for bold)Strong (for bold)– Emphasis (for italic)Emphasis (for italic)
Applying StylesApplying Styles
Paragraph stylesParagraph styles– Click in text, click on style nameClick in text, click on style name– Use format painterUse format painter– Use keyboard shortcutUse keyboard shortcut
Attribute stylesAttribute styles– Select text, click on style nameSelect text, click on style name
Handy Style ShortcutsHandy Style Shortcuts
Heading OneHeading One– Ctrl + Alt + 1Ctrl + Alt + 1
Heading TwoHeading Two– Ctrl + Alt + 2Ctrl + Alt + 2
Heading ThreeHeading Three– Ctrl + Alt + 3Ctrl + Alt + 3
List BulletList Bullet– Ctrl + Shift + LCtrl + Shift + L
Change caseChange case– Shift + F3Shift + F3
Seeing StylesSeeing Styles
Work in Draft Mode Work in Draft Mode – View DraftView Draft
Turn on “Area Pane”Turn on “Area Pane”– Button > Word OptionsButton > Word Options– Advanced > DisplayAdvanced > Display– Set area pane over 1 inchSet area pane over 1 inch
Area PaneArea Pane
Selecting Text in WordSelecting Text in Word
Shift clickShift click– Click mouse once where selection Click mouse once where selection
beginsbegins– Move to end of selectionMove to end of selection– Hold down shift key and click mouse Hold down shift key and click mouse
onceonce Select a single wordSelect a single word
– Double click on wordDouble click on word– Use arrow keys with shift key downUse arrow keys with shift key down
Selecting ContinuedSelecting Continued
Select a paragraphSelect a paragraph– Triple clickTriple click
Select one lineSelect one line– With cursor at beginning of lineWith cursor at beginning of line
Hold down shift key and tap down arrow Hold down shift key and tap down arrow onceonce
Hold down shift key and tap end keyHold down shift key and tap end key
MovingMoving
Ctrl + down arrowCtrl + down arrow– Moves you to beginning of next Moves you to beginning of next
paragraphparagraph– Very handy for inserting “bullet” Very handy for inserting “bullet”
asterisksasterisks Ctrl + homeCtrl + home
– Moves to top of documentMoves to top of document Ctrl + endCtrl + end
– Moves to bottom of documentMoves to bottom of document
TemplatesTemplates
Word templateWord template– Allows you to format more easilyAllows you to format more easily– Allows more precise formattingAllows more precise formatting– Makes advanced formatting much Makes advanced formatting much
Also, styles based on Braille Also, styles based on Braille indentsindents
When to Use the When to Use the TemplateTemplate For complex formattingFor complex formatting For foreign languageFor foreign language For computer codeFor computer code To see how the document will To see how the document will
look in Braillelook in Braille
When Not to UseWhen Not to Use
Do not use the template when Do not use the template when you have a lot of tablesyou have a lot of tables
Duxbury will automatically create Duxbury will automatically create a stair-step indenta stair-step indent– The template requires that you The template requires that you
apply the stair-step stylesapply the stair-step styles
FormatsFormats– Begin in a particular cellBegin in a particular cell– Runovers (i.e., following lines) go in Runovers (i.e., following lines) go in
particular cellsparticular cells Might begin in cell 3 with runovers in cell 1Might begin in cell 3 with runovers in cell 1
Taming WordTaming Word
Hardest part is knowing what Hardest part is knowing what Word is up to…Word is up to…
Go to Button > Word OptionsGo to Button > Word Options– Choose ProofingChoose Proofing– Turn off auto bullets and numberingTurn off auto bullets and numbering
Autoformat As You Autoformat As You TypeType
NoteNote
Autoformat as you type is Autoformat as you type is automatic.automatic.
Autoformat is manual.Autoformat is manual. Go figure…Go figure…
SettingsSettings
We now want We now want – ““smart quotes” okaysmart quotes” okay– Em dashes and en dashes okayEm dashes and en dashes okay
Use stylesUse styles Unknown styles are brought Unknown styles are brought
through as “none”through as “none”– Flush left, no indentFlush left, no indent
Use search and replace (Ctrl + H) Use search and replace (Ctrl + H) to change publisher styles to to change publisher styles to standard stylesstandard styles
File Clean UpFile Clean Up
The good news is…there hardly is The good news is…there hardly is any!!any!!
Duxbury 11.1 can handle most Duxbury 11.1 can handle most Word formatsWord formats
The bad news is that what’s The bad news is that what’s needed is a bit tricky…needed is a bit tricky…
Opening ApostropheOpening Apostrophe
11.1 still confuses an opening apostrophe 11.1 still confuses an opening apostrophe with a single quote when curly quotes are with a single quote when curly quotes are used—unless it goes the correct directionused—unless it goes the correct direction– NO ‘tisNO ‘tis– YES ’tisYES ’tis
You can turn off the smart quotes entirely!You can turn off the smart quotes entirely!– But you don’t have to: turn off just while But you don’t have to: turn off just while
searching; search for space apostrophesearching; search for space apostrophe– YES 'tisYES 'tis
Fixing Opening Fixing Opening ApostrophesApostrophes Search for single quotes, but do not Search for single quotes, but do not
auto replaceauto replace Change to straight quoteChange to straight quote
– Select the apostropheSelect the apostrophe– RetypeRetype– Immediately Ctrl + Z if smart quotes Immediately Ctrl + Z if smart quotes
are turned onare turned on OR turn off “smart quotes” just during OR turn off “smart quotes” just during
search and replacesearch and replace
From ScratchFrom Scratch
If you are entering open If you are entering open apostrophes from scratchapostrophes from scratch– Use Ctrl+' followed by ' Use Ctrl+' followed by ' – You will get a curly quote going the You will get a curly quote going the
correct direction!correct direction!– Duxbury handles these correctly!Duxbury handles these correctly!
Auto Page NumberingAuto Page Numbering
Text on Word page must match Text on Word page must match bookbook
Use hard page breaksUse hard page breaks– Ctrl + EnterCtrl + Enter
Adjust margins or font sizes as Adjust margins or font sizes as necessarynecessary
Set Page NumbersSet Page Numbers
Insert > Page NumbersInsert > Page Numbers
Not page one?Not page one?
If the document does not begin If the document does not begin with Arabic number one (1)with Arabic number one (1)– Choose FormatChoose Format
Done in WordDone in Word
Formatting and clean up Formatting and clean up completecomplete
Save document Save document Close WordClose Word
– Important for running macroImportant for running macro Open DuxburyOpen Duxbury
Duxbury SettingsDuxbury Settings
First set-up DuxFirst set-up Dux Global > Embosser SetupGlobal > Embosser Setup Global > Word ImporterGlobal > Word Importer
Please NotePlease Note
If you are using the BANA If you are using the BANA template, do not select Duxbury’s template, do not select Duxbury’s courier to CBC setting. courier to CBC setting.
That will undo to template That will undo to template settings.settings.
Two Embosser Two Embosser SettingsSettings For individual documents not For individual documents not
following defaultsfollowing defaults Document > Embosser SetupDocument > Embosser Setup
– Changes will be made Changes will be made onlyonly for that for that documentdocument
– Make changes Make changes beforebefore translate translate document!document!
Opening File in DuxOpening File in Dux
File > OpenFile > Open Select templateSelect template
TemplatesTemplates
If using BANA template in Word, If using BANA template in Word, use BANA template in Duxuse BANA template in Dux– Includes textbook page numbersIncludes textbook page numbers
If not using Word templateIf not using Word template– Can use standard if no page Can use standard if no page
numbers needednumbers needed– Use textbook template for page Use textbook template for page
numbersnumbers– Can use textbook all the timeCan use textbook all the time
In DuxburyIn Duxbury
TranslateTranslate– Ctrl + TCtrl + T
EmbossEmboss– Ctrl + ECtrl + E
You’re done!You’re done!
BindingBinding
Standard Braille paper is 11 x 11.5 in.Standard Braille paper is 11 x 11.5 in. Buy it 19-hole punchedBuy it 19-hole punched Get a comb binding machineGet a comb binding machine Use Duxbury to create a title pageUse Duxbury to create a title page Can use Braille paper for front/back Can use Braille paper for front/back
covercover– For larger volumes, cut light poster board For larger volumes, cut light poster board
paper to sizepaper to size– Plastic covers available from APHPlastic covers available from APH
Braille SourcesBraille Sources
American Printing House (APH)American Printing House (APH)– www.aph.orgwww.aph.org
National Library Services (NLS)National Library Services (NLS)– Good source of Braille musicGood source of Braille music
Alternate Text Production Center Alternate Text Production Center (ATPC)(ATPC)– www.atpc.netwww.atpc.net– Sells Braille outside CCCs—many Sells Braille outside CCCs—many
textbookstextbooks
ReferencesReferences
BANA siteBANA site– www.brailleauthority.orgwww.brailleauthority.org– Great resource for formatting Great resource for formatting
questionsquestions Duxbury SystemsDuxbury Systems
– www.duxburysystems.com/support.aspwww.duxburysystems.com/support.asp– Good information on using DuxburyGood information on using Duxbury– Online help filesOnline help files