1 The annual meeting of OCTOBER 17 - 20 Trade Show Shedule EXHIBITOR COMPLETE THESE EASY STEPS: • Check the deadlines • Make hotel & travel arrangements • Send badge order form by... • Order exhibit services by ... • Read shipping information & important deadlines • Read the show shedule for each day ORDER EARLY AND SAVE MONEY For more info on TRADESHOW & SPONSORSHIP [email protected] For more info on the CONFERENCE www.aquaeas.eu Thank you for participating in AE2017. This manual will help you prepare everything you need for your booth so that when the exhibit doors open, you are ready to do business ! Welcome Contents Urgent ! Action Required Deadlines - Link Badge Order - Add- on Registration Form General Information & Travel Show Shedule - Advertising - Spon- sorship - Exhibition Floor Plan - Hotel & Accommodation Shipping General Shipping Guidelines Exhibit Services Basic Exhibit Services - Security, Business Center - Messages - Info on furniture & accessories - Interpreters - Translation staff Rules & Regulations General Rules & Regulations - Requi- rement of Liability Insurance • standard booth: €2250 • corner booth: €2500 • All booths on 6 m² (2x3) including walls on three sides, electricity, carpet, two chairs & one table, spotlights, fascia identification sign, two free passes for the AE2017 conference & 5 free trade show passes. • Please mention if you need water or electricity (more than 220v) in the booth action required deadlines NOW Check your booth configuration against Conven- tion Center Rules & Regulation Book Travel and Accommodation Check Advertising & Sponsorship Opportuni- ties SEPT. 15, 2017 Final Booth Payment Due SEPT. 15, 2017 Order Badges – see Badge Order Form SEPT. 15, 2017 Discount Deadline for all Exhibit Services OCT. 17, 2017 Last days for shipments to arrive in Dubrovnik OCT. 9-13, 2017 Shipments can be accepted at the convention center booth information MANUAL Dubrovnik CROATIA October 17 Tuesday October 18 Wednesday October 19 Thursday October 20 Friday Move in 12.00 -18.00 Trade show open 10.00 -19.00 Trade show open 10.00 -19.00 Trade show open 10.00 -16.30 Opening Ceremony & Welcome Drink 18.30-20.00 Happy hour 17.30 -19.00 Presidents’ reception 19.00 - 22.00
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1
The annual meeting of
OctOber 17 - 20
Trade Show Shedule
Exhibitor
Complete these easy steps:• Checkthedeadlines• Makehotel&travelarrangements• Sendbadgeorderformby...• Orderexhibitservicesby...• Readshippinginformation&
importantdeadlines• Readtheshowsheduleforeachdayorder early and save money
For more info on TRADESHOW & SPONSORSHIP
[email protected] more info on the
CONFERENCEwww.aquaeas.eu
Thank you for participating in ae2017. This manual will helpyouprepareeverythingyouneedforyourboothsothatwhentheexhibitdoorsopen,youarereadytodobusiness!
Welcome
ContentsUrgent!ActionRequiredDeadlines-LinkBadgeOrder-Add-onRegistrationFormGeneralInformation&TravelShowShedule-Advertising-Spon-sorship-ExhibitionFloorPlan-Hotel&AccommodationShippingGeneralShippingGuidelinesExhibitServicesBasicExhibitServices-Security,BusinessCenter-Messages-Infoonfurniture&accessories-Interpreters-TranslationstaffRules&RegulationsGeneralRules&Regulations-Requi-rementofLiabilityInsurance
• standardbooth:€2250• cornerbooth:€2500• Allboothson6m²(2x3)includingwallsonthreesides,electricity,carpet,two
chairs&onetable,spotlights,fasciaidentificationsign,twofreepassesfortheAE2017conference&5freetradeshowpasses.
• Pleasementionifyouneedwaterorelectricity(morethan220v)inthebooth
actio
n req
uired deadlines
now
CheckyourboothconfigurationagainstConven-tionCenterRules&RegulationBookTravelandAccommodationCheckAdvertising&SponsorshipOpportuni-ties
sept. 15, 2017 FinalBoothPaymentDue
sept. 15, 2017 Order Badges–seeBadgeOrderForm
sept. 15, 2017 DiscountDeadlineforallExhibitServices
oCt. 17, 2017 LastdaysforshipmentstoarriveinDubrovnik
oCt. 9-13, 2017 Shipmentscanbeacceptedattheconventioncenter
booth information
Manual
DubrovnikcrOatia
October 17Tuesday
October 18Wednesday
October 19Thursday
October 20Friday
Movein12.00-18.00
Tradeshowopen10.00-19.00
Tradeshowopen10.00-19.00
Tradeshowopen10.00-16.30
OpeningCeremony&
WelcomeDrink18.30-20.00
Happyhour17.30-19.00
Presidents’reception
19.00-22.00
2
AlimitedamountofadvertisingspaceisnowavailablefortheAE2017ShowDirectory.Directoryadsareaneffectivewaytoincreaseyourcompany’ssuccessonandofftheshowfloorasbuyersrefertothisDirectoryallyear.Showattendeesrefertothedirectoryconstantlyduringtheconferenceandaneffectiveadwillincreaseyourvisibilitytremendously!
Theadswillbeinterspersedthroughoutthedirectory.Speci-ficationsfortheadsareasfollows:
Ad sizes: black & white / Camera-readyFullpage(188mmhighx134mmwide) 1000€Halfpage(90mmhighx134mmwide) 750€
Specifications: Thedirectoryadswillbeprintedinblackintheyellowpage.Pleasesupplyadcopyinelectronicformat.Position: WillbeatthediscretionofAE2017.Deadlines:Placeadorder(insertionorder)bySept.1st,2017.Camera-readycopymustbereceivedbySept.1st,2017.Payment:Fiftypercentduewithinsertionorder.Balanceisduewhendirectoryisprinted.
GEnEral inforMation & travEl
advErtisinG
Your company can gain valuable exposure and good will as the sponsor of a show event.Please contact [email protected] to discuss details.
Refreshment Breaks:Hostarefreshmentbreakheldintheexhibitarea.Thesponsorwillbepromotedonsignage,announcementsandintheconferenceprogram.
Happy Hours:Hostacoffeebreakheldintheexhibitarea.Thesponsorwillbepromotedonsignage,announcementsandintheconferenceprogram.
President’s & Welcome Reception:Exclusiveorsharedsponsorshipforthesereceptionsisavai-lable.
sponsorship opportunitiEs ContaCt now !
badGE ordEr infoPlease register your staff and customers online. Use similar link as you registered for your booth and add names.
https://www.was.org/EasOnline/Login.aspx?ReturnUrl=%2fEasOnline%2fexhibitor%2fdefault.aspx
Addthenamesforyourbadgesonthelinksimilartoyourboothregistration.www.was.org,clicktheeventyouprefer,clickexhibitoronline,fillinyouraccountandpasswordandfillinthenamesforthebadges.
Youcaninviteupto20peoplefortradeshowpasses.Eachboothincludestwocomplimentaryfullconferenceregistrations.Extraregistrationsat345€.Deadline September 15th.
Would you like to • run a Directory Advert • sponsor an event at the show (refreshment break, happy hour, reception, session)
please contact AE2017ConferenceManagerBegijnengracht42,9000Gent,BelgiumE-mail:[email protected]
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hotEl & accoMModation
shippinG
AE2017willmaintain24-hour-a-daysecuritystaffattheConventionCentrefromtheinitialmove-inperioduntil8:00pmonmove-outday.Theseguardswillchecktomakesurethatunauthorizedpersonsarenotwanderingaroundthebuilding.
Evenwiththisprotection,exhibitorsareaskedtotakepre-cautionsinguardingtheirexhibitsandpersonalbelongings.Move-inandmove-outhoursareparticularlysensitivetimeswhentheftsofsmall,easilycarrieditemsaremorelikelytooccur(VCR’s,monitors,fireextinguishers,cellularphones).Wesuggestthatyouplanyourstaffschedulesothatyourexhibitisnotleftunattendedduringthesetimes.
AMessageBoardwillbelocatedneartheRegistrationAreawhereyoucanpickupmessagesorleavemessagesforotherexhibitorsorconferenceattendees.
ShowManagementcannotdelivermessagestoyourbooth.Ifyouwillbereceivingphonecallsduringtheexhibition,pleaseplantohaveyourownphoneinyourboothorar-rangetorentacellphoneorpager.
basic Exhibit sErvicEs
sEcurity
MEssaGEs
ae2017
Cannot be held liable for lost or stolen items.
furniturE, accEssoriEs and tailorMadE booths
offiCial stand assembly Company
Štand expo d.o.o.VojinaBakića610020ZagrebCroatia
tel00385166360100038516636415
fax00385166360100038516636416
listofadditionalequipment:www.marevent.com
ATACarnetIfATACarnetisoperatinginyourcountry,pleasenotethatcustomprocedurescanbedonewithATACarnetguaranteemoreconveniently.ATACarnetisaninternationalcustomsdocumentthatpermitstheduty-freeandtax-freeTEMPORARYimportofgoodsforuptooneyear.Fordetailedinstructions,pleasecontactyourCountry’sChamberofEconomyorChamberofCommerce.
• PleasereadtheshippinginstructionscarefullyinordertogetyourpromotionalmaterialsontimeatValamar.
• Alwaysmention:AE2017• Avoidproblemsandextraexpense:planearly,ship
early.
AE2017willbeheldatthefantasticVALAMARHOTELandRESORTneartoDubrovnik.Wehavearrangedawiderangeofqualityaccommodationsatspecialrates.Pleasecheckthewebsitewww.aquaeas.orgforhoteldetails.
• ShippingInstructions:http://www.marevent.com/2017-AE_DUBROVNIK/shipment%20instructions.pdf
Shipment Company: CEVA Showfreight Elektronweg 12, 3542 AC Utrecht, Netherlands /
www.cevalogistics.comT +31 (0)88 028 3149 / M +31 62 001 4192 /
4
floorplanAquAculture europe 2017Dubrovnik
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34
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2122
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ceili
ng li
ght
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coffe
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Aqu
acul
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rpla
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co�ee
Entr
ance
Dub
rovn
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spon
sor-
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co�ee
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rulEs & rEGulations
GEnEral rulEs and rEGulations• Allactivitiesmustbecontainedwithinyourbootharea.Distributionofliteratureorotheractivities
willnotbeallowedintheaislesandlobbies.• Loudspeakersand“carnival”tacticswillnotbepermitted.• AllexhibitorsshouldreadandbefamiliarwiththeRulesandRegulationsonthebackoftheExhibit
contract.• Theremustbeatleast3metersofclearanceatallexitdoors.• Allcordsatanydoorwaysoracrossanyaislesmustbesecurelytapeddownandcoveredwithcarpet.• Youmusthavepriorapprovalfromdecorator/constructioncompany/conventioncentertobringin
anyvehicleormachineryintotheexhibitarea.Thegastankmustbedrainedandpurgedandhavethebatterydisconnected.Adropclothmustbeunderit.
• Anymaterialsuchasdrapingorcurtainsbroughtintotheexhibitareamusthaveacertificatestatingthatitisaninherentlyfireproofmaterialorhasbeenfireproofed.
• Appropriatebusinessattireshouldbewornduringtheshow.• Exhibitionsare“publicaccommodations”undertheprovisionsoftheAmericanswithDisabilitiesAct
(ADA).Youshouldtakecaretocomplywiththeprovisionsoftheact.TheIAEMHandbookforAcces-sibleExhibitions,aguidethatcontainsdetailedinformationabouthowyoucanachieveADAcompli-anceisavailablefromthepublicationsdepartmentofIAEM.FailuretocomplywiththeADAcanbeaseriousmatterinvolvinglitigationandfines.ForfurtherinformationcontactIAEMat+1-972-458-8002.
• All exhibits must adhere to the “Convention Center Guideline for Display Rules and Regulations”. Con-tact us for a copy of the “Convention Center Guideline for Display Rules and Regulations” for more infor-mation on exhibition rules.
rEquirEMEnt of liability insurancEYourcompanymusthavepropertydamage,publicliabilityandpersonalinjuryinsuranceasspecifiedintheAE2017ContractforExhibitSpace.Pleasecallyourinsurancecompanyandverifythatyourexhibitandpersonnelarecovered.
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