Drug Management System 2016 June 11, 2016 1 CHAPTER ONE INTRODUCTION 1. Introduction Our Application will develop, to implement in an organization’s existing manual system. This project will replace, and will retain the present functionality available in the current system. The specific purpose of this system is to store, distribute and process information about drugs. The drug Information Management system is manually difficult, because it causes information inconsistency and data integrity problem. To overcome this information inconsistency and integrity we need to have a computerized data management system. Drug management system is a system that used to control the existing system which is done manually. We have taken the drug management system, to change the existing system from manually to computer based application system. The efficiency of the Policing function and the effectiveness with which it tackles the improper and corrupted managing of drugs depends on what quality of information it can derive from its existing records and how fast it can have access to it. 1.1 Background Desktop application is an application that runs stand alone in a desktop or laptop computer. Contrast with "Web-based application," which requires the Web browser to run. The term may be used to contrast desktop applications with mobile applications that run in smartphones and tablets. Desktop applications relay support all phases of distributing and managing of drugs. Our proposed desktop application offersto the store an opportunity to search needed drugs on its storage.
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Drug Management System 2016 June 11, 2016
1
CHAPTER ONE
INTRODUCTION
1. Introduction
Our Application will develop, to implement in an organization’s existing manual system.
This project will replace, and will retain the present functionality available in the current
system. The specific purpose of this system is to store, distribute and process information
about drugs.
The drug Information Management system is manually difficult, because it causes
information inconsistency and data integrity problem. To overcome this information
inconsistency and integrity we need to have a computerized data management system.
Drug management system is a system that used to control the existing system which is
done manually. We have taken the drug management system, to change the existing
system from manually to computer based application system. The efficiency of the
Policing function and the effectiveness with which it tackles the improper and corrupted
managing of drugs depends on what quality of information it can derive from its existing
records and how fast it can have access to it.
1.1 Background
Desktop application is an application that runs stand alone in a desktop or laptop
computer. Contrast with "Web-based application," which requires the Web browser to
run. The term may be used to contrast desktop applications with mobile applications that
run in smartphones and tablets.
Desktop applications relay support all phases of distributing and managing of drugs. Our
proposed desktop application offersto the store an opportunity to search needed drugs on
its storage.
Drug Management System 2016 June 11, 2016
2
Based on the existing manually searching for drugs, the project team decides to change
this manually of searching of drug into a desktop application providing management of
drug and distribution functionality well programmed The store has to input the products
and the desired start and end in time. The system to be designed provides much
information regarding to the drugs. The first frame the user interacts with the front page
that has two buttons those buttons allow the user to login as owner and staff. Owner page
you containing the way to essential to other information’s. It consists of information of
about the general overview of the drugs management system and about staff
information.Staff page you containing the way to essential to other information’s. It
consists of information of about the overview of the drugs management system and
saleing products .
1.2 Statement of problem in drug management system
This project is aimed to automate the drug management system. This project is
developed mainly to manage, distribute and store drugs in an appropriate way. The
purpose of the project entitled as drug management system is to computerize the
Management of drug to develop software which is user friendly, simple, fast, and cost –
effective. It deals with the collection of drugs information, distribution details, etc.
Traditionally, it was done manually. The main function of the system is to register and
store drugs data and retrieve these data as and when required, and also to manipulate
these details meaningfully. The importance:
1. Efficiently maintains the details about the drug
2. Simultaneously updates changes made to any data, item in the entire data base.
3. It is faster than manual system.
Drug Management System 2016 June 11, 2016
3
4. The goal of any system development is to develop and implement the system cost
effectively; user-friendly and most suited to the user’s analysis is the heart of the
process.
5. This function of drug Management Information System deals with registering the
new drug and giving unique batch Identification Number to the drug. This number is
unique throughout the System for identifying the drug.
6. Analysis is the study of the various operations performed by the system and their
relationship within and outside of the system. During analysis, data collected on the
files, decision points and transactions handled by the present system.
7. Different kinds of tools are used in analysis of which interview is a common one.
8. The drugs batch identification number is also created for the distribution of the drug.
This is also a part of registering the drug till it reaches its destination which is the
pharmacy.
1.3 Objective of the project
The ultimate aim of the study is to automate the routine function of drug management
system and overcome the problems associated with the manually function organization.
The aim and objectives are to handle the following;
1. To change the existing manuals system by introducing a computerized
system.overcome the problems associated with the manually function organization.
2. To reduce human dependability and lapses.
3. To design a system for easy information storage update and retrieval.
4. To bring into focus the important of computer in drug management.
Drug Management System 2016 June 11, 2016
4
6. To improve the operational speed for faster calculation of sentences.
7. To provide facility for good access to date store in the data base.
1.3.1 General objective
The general objective of this project is to develop and implement anautomate desktop app
that provides full information and distribution about drugs and with all its inventory
system.
1.3.2 Specific objectives this project
To prepare reports in simple way.
To provide secured information.
To improve data availability
To update data easily
To secure the organization data.
To keep data integrity.
To keep data consistency.
To minimize the number of workers those are assigned to one task.
To save time.
To retrieve any information regarding the drug in a short period of time.
To keep track of drug information.
1.4SCOPE OF THE PROJECT
The scope of the project is concentrating on how to manage the drug distribution and its
inventory activities and applications of the drug in easy, efficient, and functional way.
The following lists are in our scope:
To Register and allow drugs general information.
Drug Management System 2016 June 11, 2016
5
To allow the staff members and the administrator to login.
To Keep track of the drug.
To activate new information sharing among staff,
To check drug transfer information,
To Update record of drug,
To add new records of drug.
1.4.1Significance
Organizations are going through tremendous changes to create environments where
everyone can contribute their best, where customer requirement are not only meet but
exceeded and where strategically planned with competitive advantage, efficiency,
effectiveness, productivity, quality and customer satisfaction are taken as critical success
factors. This study was important in order to give more valuable in servicing organization
with an appropriate drug management system that resolve the problem arises to them.
Some benefits of this project are:
Time-saving - pharmacist can save their time much; they don’t need to go to all
over the stock anymore.
Full Access Information – the user can know and compare the latest price and
other related information from each agent specifically.
Reduced cost – electronic transaction enables faster processing cost, and can help
to minimize errors often associated with paper based systems.
Attract to new customer and markets – the system provides a new sales channel
opening up many new opportunities for suppliers.
1.4.2 Methodology
A methodology is usually a guideline system for solving a problem, with specific
components such as phases, tasks, methods, techniques and tools. A methodology can be
Drug Management System 2016 June 11, 2016
6
considered to include multiple methods, each as applied to various facets of the whole
scope of the methodology. The research can be divided between two parts; they are
qualitative research and quantitative research.
Qualitative methods, as the name indicates, are methods that do not involve measurement
or statistics. It focuses only the quality of the project that you develop.
Quantitative Method: is a research method that relies less on interviews, observations,
and small numbers of questionnaires, focus groups, subjective reports and case studies
but is much more focused on the collection and analysis of numerical data and statistics.
1.4.3 Requirement in developing the system
1.4.3.1 Software requirements
For successful completion of our system we will use the following software
requirement. These are:-
MySQLjdbc deriver :-
Xampp:-
apache
Netbean -
php , and JavaScript application.
Microsoft Office Word 2013 and Microsoft Word: mac 2011.
Microsoft Office PowerPoint 2013 and Microsoft PowerPoint: mac 2011.
Operating system and Windows10 or further versions
Edraw max 6.0
1.4.3.2Material requirements
Computer/laptop with more than 320GB hard disk, more than 4GB RAM.
Drug Management System 2016 June 11, 2016
7
Pencil
Pen
CD/DVD
Paper
Flash drive
1.5Current system
The existing system of the drug management system in the store works manually (uses
stock management system manually which takes time, human labors, data inconsistency
and integrity). Details of work procedure takes time create work load to the workers,
manager, not reliable and data can be lost.
1.5.1Problems of the Existing system
The problems of the existing system are described using manual system framework. This
framework is used only to identify the problems within an existing information system.
Therefore the problems indicated are the main reason for the introduction of
computerized system. The Existing system has different problems. The problems that
faced the Existing system are:-
It is difficult knowing materials information from the manual system
It is difficult to update specific material information from manual system
It is difficult knowing of total Products stored
It is difficult knowing which and when the Record manager is taken the material
It is difficult knowing how many goods In and Out from the Store.
Performance:
The current working system has a low level of throughput as viewed under
globalization era.
Drug Management System 2016 June 11, 2016
8
It can only provide required information of the users after a long period of time
(takes a lot of time to perform a specific task).
Materials registration, viewing information etc.
It is difficult to produce needed information to the users as required with accurate
time.
Data is not accurately captured, contains errors
Data is not flexible – not easy to meet new information needs from stored data
because the databases that are used currently are limited to a specific record.
Security: Too little security or control
Input data is not adequately edited
Ethics are breached on data or information – refers to data or information getting
to unauthorized people
Data privacy regulations or guidelines are being violated
Efficiency: Information generated with some sort of anomalies and there is
no way of checking data redundancy because checking data is manually.
Service: The system is inflexible to new or exceptional situations, changes, and it is not
coordinated with other systems.
1.6Overview of the new system
The proposed system converts the existing manual system in to a computerized drug
management system. This desktop application helpsto easily manage different drugs and
organize data without consuming time. The usercan also accomplish tasks in minimum
time requirement, arrange and manage tasks and user profiles. The new system is
Drug Management System 2016 June 11, 2016
9
designed usingNetbean 7.3 with xamppserver. The system can be able to register new
drugs according to the drug, Updating drug information and approve information and add
drug information it can be able to prepare reports as needed. The Manager should control
the organization wisely and efficiently. User is able to view,apply and approvals any
information that is given by the desktop application. So this new system provides fast and
easy access to the administrators and users, finance. The new system can be useful for
drug registration. It will avoid the complexity and wastage of time that the user. This new
system will have several advantages like: -
A user friendly interface (the user can use our application easily without
difficulty).
Fast access.
Accurate and Clear data storage.
1.6.1Functional Requirements
Functional requirements are the intended behaviors of the system. This behavior may
express as services, tasks or functions that the system is required to perform. Functional
requirement define what the system is supposed to do. Our application will be developed
to Manage and process the data by using the required data base. The database of the
system provides the following functionality:
1.6.1.1 Data entry
The data entry is the functionality that is used to enter the data of the drug in to the
system. The system serves different interface that can manage data entry mechanisms in
drug Management System in drug store.
The main data entries are the following:
Recording the description of drug
Drug Management System 2016 June 11, 2016
10
Update data
Login
Search the needed drugdata by using their batch no
1.6.1.2 Data processing
The system on input data will provide the following data:
Saving the product data
Update data
Clear the data
Generating report
Search requested drug’s data
Exit
1.6.1.3Report generation
Total number of product that are sealed and unsealed in the stock
Products with the required registration date, name, quality, Quantity, Model, cost,
expiry date…etc.
Total number of drugs that are stored by their pharmacological order
Total number of drugs that are sale from drug store.
1.6.2 Non Functional Requirements
Non-functional requirement is a requirement thatspecifiescriteria that can be used to
judge the operation of a system, rather than specific behaviors. Non-functional
requirements define how a system is supposed to be. Non-functional requirements are
often called qualities of a system. Other terms for non-functional requirements are
"constraints", "quality attributes”, “Quality goals" and "quality of service requirements".
Qualities, that is, nonfunctional requirements, can be divided into two main categories.
Drug Management System 2016 June 11, 2016
11
1. Execution qualities, such as security and usability, which are observable at run time.
2. Evolution qualities, such as testability, maintainability, extensibility and scalability,
which are embodied in the static structure of the software system.
Performance:
Computer performance is characterized by the amount of useful work accomplished by a
Computer system compared to the time and resources used. The performance of software
is measured in terms of space and time. So it is fast in accepting inputs and displays the
result. Depending on the context, good computer performance may involve one or more
of thefollowing:
Short response time for a given work
Rate of processing work
Low utilization of computing resource
High availability of the computing system or application
High bandwidth / short data transmission time
1.6.2.1 Security
In order to make the system safe from an authorized access and modification, the system
uses a log in account to differentiate among the different users of the system on the
organization Side. This enables the system to verify who has logged in using the correct
logging account provided and display the right form associated with that user.
The technology that the system is going to be built on gives a robust security handling
and User authentication facilities. Access is controlled through proper password
verification Facilities which the database and the server require. The security service
provided by the system will maintain the security, confidentiality and integrity of the
system. Users will have their own password and username through which they could gain
access to. The security provided includes giving users a higher confidentiality. Security is
Drug Management System 2016 June 11, 2016
12
addressed using proper authentication. Generally this system introduces a proper
authentication and accountability through proper authentication requirement to that
aspect. Authorization is the mechanism by which a system determines what level of
access particular authenticated user should have to secure data controlled by the system.
The proposed system provides authorization facilities by determining whether a user is
authorized to access a data, a user are authorized to perform an operation and a user is
authorized to perform operation on a resource.
1.6.2.3Usability
Usability is a term used to denote the ease with which people can employ a particular tool
Other human-made object in order to achieve a particular goal. Usability can also refer to
The Methods of measuring usability and the study of the principles behind an object's
perceived
Efficiency or elegance. Usability often refers to the elegance and clarity with which the
interaction with a computer Program. The term is also used often in the context of
products and knowledge transfer. The Primary idea of usability is that an object designed
with a generalized users' psychology and physiology in mind is, for example:
More efficient to use—it takes less time to accomplish a particular task
Easier to learn—operation can be learned by observing the object
More satisfying to use
1.6.2.4Backup
A backup or the process of backing up refer to making copies of data so that these
additional copies may be used to restore the original after a data loss event. These
additional copies are typically called "backups." Backups are useful primarily for two
purposes. The first is to restore a state following a disaster (called disaster recovery). The
second is to restore small numbers of files after they have been accidentally deleted or
corrupted. Data loss is also very common.
Drug Management System 2016 June 11, 2016
13
CHAPTER TWO
LITERATURE REVIEW
2.1Introduction
The use of computers in pharmacy has expanded rapidly over the last 4 years. They have
changed both institutional and community practice dramatically. They have changed both
institutional and community practice dramatically. Computers have automated many of
the traditional technical functions of pharmacist, enabling them to increase their clinical
activities. The working conditions of the community pharmacist have also undergone
unprecedented changes as a result of computerization. For example, prescription refills,
which may account for three quarters or more of drug stores. As the 1990s begin, it is
difficult to find many drug stores which do not have some sort of computer. Many, in fact
have several. Computerization has extended beyond the Pharmacy department into the
remainder of the store. Inventory management, point-of sale information and virtually
any other function within a drug store which lends itself to automation has been
computerized.
Generally, Drug Management System is a system that consists of data entry, retrieval and
stock monitoring facility, tracking drug dispensing pattern, generating of reports and
other. Drug Management System focuses on pharmacy store operation and how it
manages department dispensary (internal). The system covers typical operations like