Drive Information Governance and Significant Cost Savings with Email Archiving

8/14/2019 Drive Information Governance and Significant Cost Savings with Email Archiving

1/26

Drive Information Governance

and Significant Cost Savings

with E-Mail Archiving

John Wang, CCP

Product Manager

ZL Technologies, Inc.

October 13, 2009Session: S310980


2/26

Drive Information Governance and Significant Cost Savings with E-Mail Archiving

EXTREMEPERFORMANCE

Proven Deployments

Common ChallengesPrivate CloudsOracle RAC

GREENCOMPUTING

Reduce Costs

Reduce CarbonFewer ServersLess Storage

SUCCESSFUL INFORMATION

GOVERNANCE with EMAIL ARCHIVING


3/26


Overview

ZL Technologies Background

My Background

Information Governance

Extreme Performance

Green Computing and Cost Containment

Q&A


4/26


ZL Technologies Backgrounder

Experts in E-Mail archiving

10 years experience

Profitable since 2003

Full-spectrum code ownership and expertise The most scalable production archiving systems

600,000+ user carrier-class system in a single vault

20,000,000+ messages / day into a single vault

1,000,000,000+ messages in a single vault

Validated by top partners

Top ED Service Provider


5/26


John Wang Backgrounder

Experience / Roles

15+ years in Technology

i

Degrees test

Industry Participation

sional

Product Manager Solutions Architect Developer

EDRM AIIM LexisNexis Project Lead

Search Guide

Contributor

SF Chapter Board

Member

AIIM Email

Management

Master

Certified

Concordance

Professional

MBA Computer Science Finance


6/26



Reasons to Archive E-Mail

The E-Mail Management Challenge

Its More than E-Mail


7/26


Reasons to Archive E-Mail

Market Trends

E-Mail provides a record of virtually every major

transaction, project and contract

E-Mail is now covered under Federal civil litigation rules FRCP Amendments, Dec. 2006

Sanctions and Adverse Inferences

Regulations

SEC 17a-4NASD 3010, 3110

HIPAA

FDA 21 CFR 11DoD 5015.2

Sarbanes-Oxley


8/26



E-Mail volume is huge

Many traditional records management

systems were not designed for this volume

Many traditional email archives were not

designed for this volume

20,000 users at150 emails / day

= over 1 billion emails / year


9/26



Extreme Performance

Archive 10s of millions vs. 100,000s / day into a single vault

Search billions of items in seconds vs. days or weeks

Produce 10s of millions of emails / day vs. 100,000s Delete 10s of millions of emails / day vs. 100,000s

Cost containment

Reduce Exchange Tier 1 storage

Reduce archiving servers by 75+% and storage by 80+%


10/26


Its More than E-Mail

Instant Message

xml data

ExchangeDominoBeehive

Lotus Quickr

File System

Legacy Data

PST NSF


Supervision / OCC

eDiscovery

Records Management

Legal HoldSingle Archive

Cost Containment

Disaster Recovery

End-User Search & Restore

Mailbox Management

Mail Server Migration

Data Mapping


11/26


EXTREME PERFORMANCE

Where and Why

Proven Performance

Common Challenges

ZL+Oracle Solution


12/26


Where and Why

Performance is needed across the information

management life cycle

Lack of performance in any area can be debilitating

Ingestion

Can preventsuccessfuldeployment

Can preventfullcompliance

Search

Can reducetime forreview

Can provideinconsistentresults

Reconciliation

Can result ininaccessibledata

Can put thefirm out ofcompliance

Production

Can reducelegal reviewtimes

Deletion

Canincreaseinformation

risk


13/26


Proven Performance in Real Deployments

Vertical scaling on vault / database

Horizontal scaling on processing

20,000,000 emails / dayingestion into a single

database / vault

1,000,000,000+ emailcorpus in a single

database / vault with

search in seconds

600,000+ users systemin a single database /

vault

Top eDiscoveryService Provider

Top 5 US Bank

Deutsche Telekom / NTT

DoCoMo Joint Venture


14/26


Common Challenges

It is easy to improve performance in one area by reducing

it in another, e.g. improve ingestion performance by

reducing search performance.

Easy to Map Hard to Reduce

Inability to Effectively Utilize More Hardware

Search and eDiscovery become more difficult

hours or days Single-Instance Storage becomes more difficult

Etc.


15/26


Example Legacy Architecture


16/26


ZL+Oracle Solution

Elastic architecture allows easy addition and removal of

10s to 100s of archiving servers

Private structure ensures data security

Private Cloud Computing Architecture

Proven Technology

Deployed at large-scale production sites

Can run on Linux or Windows Can archive a wide variety of data sources

Uses Oracle RAC and Oracle Data Guard


17/26


ZL+Oracle Architecture


18/26


Green Computing

Why Green Computing?

Proven Cost Containment

Save the Planet

Reduced Server Count

via Grid Computing

Reduced Storage Footprint

via Advanced SIS


19/26


Proven Cost Containment

Leading organizations have found ZL+Oracle

provides hard cost containment

Server count wasreduced by 75%

Leading International Bank

$3+ trillion in assets*

More replacements pending

Server count was 50%

less than alternative

Leading US Bank

$800+ billion in assets*

Currently archiving100s of terabytes

D i I f i G d Si ifi C S i i h E M il A hi i


20/26


Why Green Computing

E-Mail archiving is suited for energy efficiency

Large processing and storage requirements

Large management requirements

Reducing energy consumption can:

Cut hard costs

Reduce server count by 50-75%

Reduce Tier 1 Email Server storage by 80+% Reduce Archiving storage by 80+%

Cut emissions by reducing carbon footprint

Save the planet

D i I f ti G d Si ifi t C t S i ith E M il A hi i


21/26


Example Legacy Architecture

Many

servers and

database to

manage

Dedicated,

passive

extra

capacity

D i I f ti G d Si ifi t C t S i ith E M il A hi i


22/26


Reduced Server Count

ZL reduces server counts because ZL is

Grid-based

Every server can handle every task

Internally load balanced Self-healing

No need for dedicated passive standby servers

All servers can handle all tasks

Fully capable of being virtualized

Efficiently use hardware

Drive Information Governance and Significant Cost Savings with E Mail Archiving


23/26


ZL+Oracle vs. Traditional Approach

Mailbox archiving

Journal archiving

SharePoint

archiving

Compliance

eDiscovery

etc.

Inefficient

load

distribution

Every server canhandle every task

Dedicated,

passive

standby

servers are

under

utilized

Efficient load

distribution

TraditionalNon-GridApproach

ZL+OracleGrid

Approach

DR servers can be

active or 100%

decommissioned



24/26


Reduced Storage Requirements

Advanced SIS

Archiving reduces mail server storage by 80+%

Archiving with ZL+Oracle reduces archive storage by 80+%

Reduced network bandwidth vs. other archives

Comparisons

Many systems only SIS within a server

Some need a directory server to coordinate

Exchange 2010 no longer supports SIS In-store compression is of limited use

Most storage requirements are for attachments which are already

compressed



25/26


Recap and Summary

More content and rules means:

E-Mail archiving is necessary for

eDiscovery

Regulatory Compliance

Cost Containment

Many challenges to large-scale archiving

Results in failed or partially-failed projects

ZL+Oracle Better engineering

Better results

Better solution



26/26


Session: S310980

Thank You

John Wang

[email protected]

Drive Information Governance and Significant Cost Savings with Email Archiving

Documents