#DF16 The True Automation ProCoCipBan Oscar Ferreiro & Noe Vela Information Technology Associate II UTSA – The Graduate School [email protected] [email protected] @UTSAGradSchool
#DF16
The True AutomationProCoCipBan
Oscar Ferreiro & Noe VelaInformation Technology Associate IIUTSA – The Graduate School
[email protected]@utsa.edu@UTSAGradSchool
#DF16
Oscar FerreiroBBA in Actuarial Science
UTSA - 1 year 3 months
Microsoft – 2 years
“I manage over 20+ employees and they never fail me because they are automations”
#DF16
Noe VelaBBA in M.I.S, AAS in Network Administration
UTSA – 1 year & 2 monthsTAMUK – 1 year & 3 months, TAMIU - 5 years
“Automation is like the Showtime Rotisserie Grill, You Set it and Forget it”
#DF16
Overview• Our Story• An Issue Arises• ProCoCipBan• The Automation• Improvement
#DF16
#DF16
#DF16
The Issue
Salesforce Group Assignment uses “College” • Business
DecisionDesk™ to Salesforce using “Program”• MBA/Cyber Security, Master of Business Admin
Banner to Salesforce using “Banner Program Code”• MBA-BUSCYS
CIP Code (Classification of Instructional Programs)• 52020100
Data Communication
#DF16
The Issue Source Data
#DF16
The ProCoCipBan
Create an object with all the required fields.• ProCoCipBan
Upload the fields using a CSV or manually .
Create the flows with record lookup and record update.• BPC Flow and Program Flow
Set Process builder to run the flows• ProCoCipBan S Process
The Connection
College CIP CODE Program Banner Program CodeBusiness 52030100 Accounting, MACY MACY-ACTEngineering 14080100 Civil Engineering, Master of Science MS-CEPublic Policy 44070100 Social Work - 60 hour, Master of Social Work MSW-SW-NASciences 26010100 Biology, Master of Science MS-BIO
#DF16
BPC
FLOW
PROGRAM
FLOW
Process Builder
#DF16
The ProCoCipBan
#DF16
“The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency”Bill Gates
Obstacles and Hurdles Double Negative (Cat-Toast Effect)
A simple space broke our automation.
#DF16
The ProCoCipBan S
#DF16
The Automation
Why do we Automate?
• Saves time.
• Increase productivity.
• Decrease human error.
• Improved data accuracy
• Reporting made easy.
• Benefits everybody.
Who benefits From it?
• Administrators
• Recruiters.
• Admissions.
• Student Engagement
• Fellow IT users
• Students
The Solution
#DF16
Improvement Keep moving forward
The Grant Project
#DF16
Questions?
Contact us
thank y u
#DF16