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Draft Report of the 4rd IAEA Steering Committee Meeting on Competence of Human Resources for Regulatory Bodies and Seminar on SARCoN (Systematic Assessment of Regulatory Competence Needs)
Vienna, December 4– 7 December 2012
[Type the document subtitle]
TABLE OF CONTENTS
1 PREPARATORY BUREAU MEETINGS DURING 2012..................................................................................5
2 SUMMARY OF 4TH SC MEETING..........................................................................................................6
2.1 OPENING AND INTRODUCTORY PRESENTATIONS.....................................................................................6
2.2 PRESENTATIONS BY IAEA STAFF AND SC ‘MEMBERS..............................................................................7
2.3 PRESENTATION AND DISCUSSION OF THE SC’S ACTION PLAN AND 2013-2022 STRATEGY FOR EDUCATION AND TRAINING IN THE AREA OF NUCLEAR INSTALLATION SAFETY.......................................................................7
2.3.2 Basic Professional Training Course (BPTC), Regulatory Control Course and Other Training Materials.................................................................................................................................................8
2.3.3 Seminar on SARCoN guidelines............................................................................................................8
3 CONCLUSIONS, FURTHER ACTIONS AND DATE FOR THE 5TH SC MEETING.....................................................9
APPENDIX I. AGENDA...................................................................................................................................10
APPENDIX II. LIST OF PARTICIPANTS................................................................................................................15
APPENDIX III INTRODUCTORY PRESENTATIONS..................................................................................................19
APPENDIX IV. ACTION PLAN..........................................................................................................................21
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Background
Following the conclusions of two IAEA Technical Meetings related to developing and ensuring regulatory competence in Member States with Nuclear Power Plants, the establishment of a Steering Committee (SC) to exchange information and advise the IAEA on how best to support the Member States’ systems for ensuring regulatory competence was strongly recommended. Terms of Reference for the Steering Committee were prepared and approved. The Steering Committee was established formally in 2009, and since then it has been implementing its strategic work plan, which is revised annually.
Amongst the achievements of the Steering Committee on Competence of Human Resources of Regulatory Bodies, the following work can be noted:
Annual revision and updating of the Guidelines on Systematic Assessment of Competence Needs (SARCoN), and its associated questionnaires and software based self-assessment tool
Research on best systems to ensure and manage regulatory competence. A safety report collecting current knowledge and good practices on management systems for regulatory competence is under preparation
Sharing training courses and documentation amongst its members and creating a compilation of websites and internet resources useful for training of regulatory bodies available from the Member States and the IAEA
Promoting and giving advice on the IAEA safety standards related to developing, ensuring and managing regulatory competence.
In 2010, a limited number of Member States considering embarking on a Nuclear Power Programme joined the Steering Committee. The strategic action plan of the Steering Committee was modified to include an additional objective in order to identify and support as possible and as appropriate the competence’s needs of regulators wishing to embark on a Nuclear Power Programme. Given the interest in sharing information amongst regulators in the process of embarking on a Nuclear Power Programme, it was agreed to expand the ToR of the SC in order to include members from the newcomer regulators. In 2011 the SC was then enlarged.
1 Preparatory Bureau meetings during 2012
The SC meets in plenary once a year. A limited group of SC Members known as Bureau meet twice during the year together with the IAEA secretariat in order to revise the implementation of the strategic action plan and to follow up on actions for the upcoming plenary meeting. Current Members of the Bureau are the UK, Belgium, Germany, Finland, France, Spain and the IAEA secretariat.
In preparation of this 4th SC, two Bureau Meetings had been held in 2012 on 27-28 March in Brussels, hosted by BelV and on 29-30 August in Vienna. The main aims of the two Bureau meetings were:
to discuss the development of the safety report on managing regulatory competence, to prepare the SARCoN seminar planned in connection with the next SC meeting, to discuss progress on the implementation of the strategic action plan of the SC, to prepare an Agenda for the SC meeting of December 2012 in Vienna
Documents related to the Bureau meetings as well as reports and other related information of the SC can be found at: http://gnssn.iaea.org/NSNI/EaT/
2 Summary of 4th SC Meeting The agenda for the Steering Committee and seminar on the SARCoN tool, as well as the list of participants are given in Appendix I and II. Participants attended the SC meeting and the SARCoN seminar during the week 4-7 December 2012. The meeting was chaired by Mr Mark Gabbott of the ONR (UK). The number of countries that participated in the meeting: 20 countries in 2012 and 33 countries in 2011. Following the Steering Committee plenary meeting, a one day seminar on the updated software tool for SARCoN was organised by the IAEA secretariat.
The 4th SC meeting consisted of three parts:
1) Opening and introductory presentations from the director of the division of nuclear installations, from the leader of the regulatory activities section and the leader of the action on capacity building within the Nuclear Safety Action Plan.
2) Presentations of the national status and issues from each of the Member States3) Presentations of the various IAEA activities in the area of education and training,
human resources developments and networking addressing thematic areas such as security, radiation safety, emergency preparedness and response, e-learning tools and training packages for developing nuclear and safety infrastructure
4) Revision the action plan of the SC for 2013 and the developed IAEA strategy for Education and Training in the area of nuclear installation safety
2.1 Opening and Introductory presentations1
The meeting was opened by the director of the IAEA Nuclear Installations Division (NSNI), J. Lyons. Mr Lyons’s remarks summed up the 2012 highlights of the IAEA work within the division of nuclear installations safety and emphasized the role the SC in advising how the IAEA can best support the regulatory competence building systems through international cooperation. He also underlined the value of sharing information on resources and needs of the Member States and he welcomed the achievements of the SC, in particular the safety report on managing regulatory competence and SARCON.
A presentation from the head of the regulatory activities section, Ms A. Nicic followed the opening. Ms Nicic gave an overview of the IAEA regulatory activities, results and status of the Integrated Regulatory Review Service, the extraordinary meeting of the Nuclear Safety Convention held during 2012 and efforts in support of the countries embarking on a nuclear power programme. Finally, Mr S. Mallick explained recent IAEA efforts in the area of capacity building. The IAEA has developed together with the Member States an integrated concept of capacity building that includes four pillars: education and training, human resources development, knowledge management and knowledge networks. A methodology for self-assessment of the capacity building has been developed and is available on the web2. This methodology includes questionnaires addressing the capacity building aspects related to the government and the relevant stakeholder organisations such as the regulators, operator, technical support and safety organisations universities and educational institutions.
1 See appendix III2 http://nucleus.iaea.org/sites/safernuclearpower/Pages/default.aspx
Capacity building methodology also posted on our shared space http://gnssn.iaea.org/NSNI/EaT/
The member states representatives presented the national update in the area of developing competence with a focus on the regulatory issues and their experience using SARCoN and the 4Q model. Reports were given by Armenia, Belarus, Belgium, Bulgaria, Egypt, Finland, Germany, Indonesia, Italy, Jordan, Lithuania, Malaysia, Mexico, Pakistan, Russian Federation, Slovakia, United Kingdom and Vietnam. A discussion followed emphasizing the following issues:
1. Generational gap and aging of the regulatory staff. 2. Challenges on competence, expertise and training for both senior staff and newcomers3. SARCoN and the 4Q is found very useful however flexibility in its application should be kept
in mind –It can be modified/tailored in order to reflect to the needs and resources of the country
IAEA’s staff gave an update on IAEA training related activities in the following areas: radiation safety, security, emergency preparedness and response, e learning tool for applying the milestones approach, training safety packages, IRIS (self-assessment for safety infrastructure) and the Regulatory Cooperation Forum (RCF).
Topical presentations were also given by the member states on relevant regional work. The Forum of Ibero American regulators is engaged in a three years project for developing regulatory competency framework and profiles using a version of SARCoN adapted to the Latino American region. The Forum also contributed to the revision of the safety report. Similarly a presentation was given on a European Union Cooperation project to strengthen regulatory and technical capacities of regulatory bodies.
2.3 Presentation and discussion of the SC’s Action Plan and the revised medium-long term strategic approach to r education and training in nuclear safety
The Action Plan of the SC was presented briefly by Ms K. Koskinen. The last day of the meeting Ms Moracho reported on the IAEA progress on each of actions and the future action plan for 2013 was revised and discussed. Ms Moracho also presented the final draft proposal for the medium-long term IAEA Strategic Approachto Education and Training in nuclear safety and the role of the SC in revising and advising on the implementation of the strategy was acknowledged.
2.3.1 Safety Report
The members of the SC reviewed the latest available draft version of the Safety Report, and provided feedback to the IAEA. The general view of the SC is that although the structure of the competences in Appendix V of the safety report is somewhat different to that in the main body of the report, the information in Appendix V is helpful. The SC recognizes that the IAEA will undertake some further minor editorial work on the safety report, but encourages the IAEA to publish the document as soon as practicable, and the SC considers the document is now generally fit for purpose.
2.3.2 Basic Professional Training Course (BPTC), Regulatory Control Course and Other Training Materials
The IAEA informed that the BPTC is held regionally in the Asian and Latin-American region. The regulatory Control book needs to start a revision; a first outline of contents in line with the new GSR PART 1 has been drafted. A Consultants meeting shall be arranged during next year. The SC was asked to cooperate as possible in this revision.
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The IAEA web for training was presented and appreciated. New video presentations from a workshop in the area of safety culture were disseminated to the participants. http://www-ns.iaea.org/training/ni/train-on-ss.asp?s=100&l=102http://www-ns.iaea.org/training/ni/materials.asp
Also newsletters on training are regularly produced and disseminated in the SC.
2.3.3 Seminar on SARCoN guidelines
The new software for applying the SARCoN guidelines was presented. Four working groups were established in order to test user interface and get feedback from the set of competencies.
Overall the new software was found useful and it was agreed that an improved version shall incorporate the feedback from the working groups.
It was agreed that the next step is to revise the set of competencies of SARCON questionnaires in line with the safety report. The safety report modified slightly the arrangement of the first level of competence areas within the four quadrant model. A revision of SARCoN will therefore be needed in line with these modifications.
More information about SARCoN is available at: http://www-ns.iaea.org/training/ni/sarcon.asp?s=100&l=103
3 Conclusions, further Actions and date for the 5th SC meeting
The SC meeting achieved its objectives in line with its mission and action plan. The agenda provided for a comprehensive presentation and up to date of the Agency activities in the area of regulatory competence as well as presentations from the Member States on their national situation. The dissemination of national reports, presentations and discussions fostered exchange of views and useful information about current systems for developing and ensuring regulatory competence in the Member States and provided useful advice to the IAEA on how best further support Member States’ regulators in the area of human resources development. The participation of regulators from countries planning to embark on a nuclear power programme was very positive and fruitful for all country members and for the IAEA.
The SARCoN software seminar was appreciated as it permitted a better understanding of its principles and use. The safety report was finalised and appreciated as an important step towards the development of advice for establishing adequate competence management systems in line with the IAEA safety standards. This is an important achievement of the SC and provides the basis for further work in the area for human resources development
The SC’s action plan for 2013 was revised and discussed as well as the newly developed IAEA strategy for education and training for 2013-2022. This gives the IAEA a validated framework for developing its activities in support of education and training in the Member States, in the short and medium term. The IAEA secretariat shall continue to report the SC on new developments, newsletters and asking for comments and advice as appropriate during the year. Information on the conclusions of the Bureau meetings shall also be disseminated to the SC members through the web based shared space http://gnssn.iaea.org/NSNI/EaT/ .
The 5th meeting of the SC shall take place during the week of 29-31 October 2013 in Vienna.
Ministry of Emergencies of the Republic of Belarus; Department for Nuclear and Radiation Safety (Gosatomnadzor)Betonniy Proezd Street, 33220036 MINSKBELARUSTel: 00375 17 2099631Fax: 00375 17 2529984Email: [email protected]
Egyptian Atomic Energy Authority (EAEA); National Centre for Nuclear Safety and Radiation Control (NCNSRC); Material Safety and Fuel Cycle Department3 Ahmed El-Zomor StreetEl Zohoor DistrictCAIRO 11787EGYPTTel: +20 2 2272 8815Fax: +20 2 2276 0238Email: [email protected]
Nuclear Energy Regulatory Agency (BAPETEN); Directorate for Regulatory Development of Nuclear Installation and Nuclear Materials; Sub Directorate for Regulatory Development of Non-Power ReactorJl. Gajah Mada 8, Central JakartaP.O. Box 400510210 JAKARTAINDONESIATel: 0062 21 6385 8269Fax: 0062 21 630 2547Email: [email protected]
State Nuclear Power Safety Inspectorate (VATESI)A. Gostauto Street 1201108 VILNIUSLITHUANIATel: 0037052661624Fax: 0037052614487Email: [email protected]
Secretaría de Energía; Comisión Nacional de Seguridad Nuclear y Salvaguardias (CNSNS)Dr José María Barragán 779, Colonia Narvarte.Deleg. Benit Juárez03020 CIUDAD DE MÉXICO, D.F.MEXICOTel: 0052 55 50953200Email: [email protected]
Federal Environmental, Industrial and Nuclear Supervision Service of Russia (Rostechnadzor); Scientific and Engineering Centre for Nuclear and Radiation Safety (SEC NRS)Malaya Krasnoselskaya ulitsa 2/8, dom 5107140 MOSCOWRUSSIAN FEDERATIONTel: 007 495 2640352Fax: 007 495 2642859Email: [email protected]
Vietnam Agency for Radiation and Nuclear Safety (VARANS)Vietnam Agency for Radiation and Nuclear Safety (VARANS)Director GeneralVietnam Agency for Radiation and Nuclear Safety (VARANS)14th floor, Headquarter of Ministry of Science and Technolgogy (MOST)113 Tran Duy Str.HANOIVIETNAMTel: +84 43 9410213Fax: +84 43 8220298Email: [email protected]
Progress report on the action planRevision dated 30 August 2012
IAEA Steering Committee on Competence of Human Resources for Nuclear Regulatory Bodies
ACTION DETAIL LEAD TIMING PROGRESS
Revision of the Strategy
Advise the IAEA secretariat on its revision of the Strategy Paper on education and Training
Bureau Start in Bureau meeting of September 2012
IAEA secretariat produced a draft strategy paper for comments. Revision and endorsement –if appropriate-expected in December 2012
AIM 1: Adequate tools are available for helping the RB to establish and implement an adequate competence management system1.
1.1 Finalise Safety Report on Competence Management and issue to SC for their consideration for endorsement
This Safety Report provides guidance for regulatory bodies on their competence management systems. It is a successor to TECDOC 1254 and will give consideration to and reference the SARCON document.
SC/IAEA SC comments before 15/03/2012
CS Mtg before Bureau Mtg 27-28 March 2012
The safety report is expected to be approved by the IAEA Coordination Committee in October 2012 and be ready for publication process in December
Two CS s took place in Vienna one to revise and expand the embarking countries related appendix (5-9 March) and a second one to revise the main safety report (12-16 March).
A 3rd CS took place July 9-13 in order to finalise the appendix on “embarking countries”
Members of Bureau participated in the CS in March and discussed and a number of other meetings took place in IAEA in order to discuss and complete the safety report
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ACTION DETAIL LEAD TIMING PROGRESS
1.2 Issue Revision 16 of SARCON guide to SC for their consideration
SARCON is self-assessment of competence needs of the regulatory body.
SC/IAEA Target for completion after the Safety Report is finalised
It is anticipated that the SARCON, rev 16 will be ready in 2013.
New software was presented in December 2011. It has since been further improved
1.3 Provide training for Training Co-ordinators on application of the ‘Guidelines for Competence Needs Self-Assessment for the Regulatory Body’
It is anticipated that this will be provided on a workshop/seminar basis.
IAEA A first seminar was given in December 2011 and a follow up is expected in December 2012
Ongoing
1.4 Set up system for the provision of examples of good practice on competence management and its continual updating.
It is expected that initial work will concentrate on information thought to be available in IRRS reports.
In due course it may be possible to include examples provided by MS’s in the standing agenda item for this at SC meetings.
IAEA Information targeted for SC meeting in December 2012.
Permanent Action at SC
IAEA made available a share space for sharing information and documents within the SC meeting
1.5 Analyse questionnaires on training systems and practices.
Approximately 20 questionnaires have been received to date.
Bureau Progress report at SC meeting in December 2010. Difficulty in allocating resource to this task.
OK Action completed at a first stage
Upload the questionnaires on the share space
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ACTION DETAIL LEAD TIMING PROGRESS
AIM 2: A system is in place for sharing knowledge, training materials and exchanging information on training events2.
2.1 Establish an IAEA continuous improvement process for sharing relevant training information.
This should include obtaining, ‘capturing’ and making available training information from regional centres and other agencies e.g. NEA, in particular for use by embarking countries.
It will also include an IAEA website location for accessing training information and capturing MS practice.
IAEA IAEA will report developments at each Steering Committee.
Much progress has been made on improvements to the IAEA website and these have been demonstrated in SC meetings.
Permanent Action at SC
IAEA made available a share space for sharing information and documents within the SC meeting
2.2 Analyse questionnaire on web links.
Approximately 20 questionnaires have been received to date.
Bureau Progress report was discussed at SC meeting in December 2010
OK Action completed at this stage, no further actions
Upload the questionnaires on the share space
2.3 Identify barriers to exchange of information on training and competence management.
This action has been raised to follow up and explore feedback on language barriers raised in December 2009.
There may be other barriers to communication other than language.
Steering Committee
It was discussed at SC meeting in December 2010.
OK Action completed. No further actions
2.4 Complete revision of BPTC.
Develop syllabusRevise textbookOrganise course at international level
IAEA Progress and future intentions are reported at SC meeting.
Permanent Action at SC. Funds have been made available for a future revision of the BPTC and for producing a e-learning platform
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ACTION DETAIL LEAD TIMING PROGRESS
2.5 Revision of the Regulatory control course
Develop syllabusRevise textbook
IAEA Progress and future intentions are reported at SC meeting.
New table of contents has been drafted for the RC. A project for the revision of the main text is intended to start at the end of 2012 or early in 2013
AIM 3: To incorporate the outcome of the Steering Committee’s work into the development of IAEA safety standards which deal with competence of the regulatory body3.
3.1 IAEA to establish and implement a process to keep SC members advised of developments of all safety standards and other relevant activities that deal with the competence of the regulatory body.
This is intended to complement existing IAEA processes for the development of standards and guides.
IAEA The effectiveness of this will be a standing review item at the SC meeting.
Permanent Action at SC
3.2 Training Co-ordinators in Member States to comment on relevant standards as appropriate and to report on any issues of concern to Bureau.
The IAEA will ensure that MS feedback will be taken into consideration as standards are developed.
MS Standing review item at the December Steering Committee.
Permanent Action at SC
3.3 New Safety Guide on competence, compatible with existing Safety Report.
Objective is to produce a Safety Guide based on safety report and SARCON
IAEA This remains under consideration as a potential long term action
No progress because this is not considered as a priority at the moment
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ACTION DETAIL LEAD TIMING PROGRESS
AIM 4: Mutual support and sharing of experience, in the area of regulatory competence, to meet the needs of Embarking Countries.
4.1 Develop assistance proposals specific to the needs of embarking country.
Development of information exchange with Regulatory Cooperation Forum for embarking countries and other similar activities.
Identification of additional steps needed that are not covered by other actions in this plan.
Involve in Bureau some representation from embarking countries as appropriate
IAEA Further actions to be discussed at the SC meeting in December 2012
Briefing from IAEA at each Bureau and SC meeting
Two CSs have been organised (refer to Action 1.1)
The safety report now includes a specific appendix for embarking countries.
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i All presentations are available at: http://gnssn.iaea.org/NSNI/EaT/