DRAFT MINUTES OF THE MEETING OF THE NATIONAL …...Orlagh Allen Daria Veccio Caitriona Hosford Orla Doyle Maureen Kenny Cian Brady Bairbre Pigot-Glynn Shane Cahill Sarah Dixon Aisling

DRAFTMINUTESOFTHEMEETINGOFTHENATIONALCOUNCIL

OFSCOUTINGIRELANDVenue:RDSConcertHall,Dublin

Date:8thApril,2017

MeetingReferenceNumber:NC17001

A. PRESENT:(1) ChristyMcCann–ChiefScout(2) OllieKehoe–NationalSecretary(3) DavidShalloo–ChiefCommissioner(YouthProgramme)(4) AnnetteByrne–NationalTreasurer(5) PatO’Sulleabhain–Chairperson(NationalSpiritual/ReligiousAdvisoryPanel)(6) AllotherattendeesaslistedintheAttendancesRegister

B. INATTENDANCE

(1) JohnLawlor–ChiefExecutiveOfficer

C. APOLOGIES(1)ThereseBermingham–ChiefCommissioner(AdultResources)

MATTERSDISCUSSED ACTIONPOINT/FOLLOWUP1. OpeningTheNationalCouncilwascalledtoorderbytheNationalSecretary.TheopeningthoughtandrenewaloftheScoutPromisewasdeliveredbythePatO’Sulleabhain–Chairperson(NationalSpiritual/ReligiousAdvisoryPanel)TheNationalCouncilwasaddressedby:

• TheChiefScout–ChristyMcCann• MáireFitzgerald–YouthAdvisortheWorldScoutCommittee• JohnFarrelly–CEO,CharitiesRegulatoryAuthority• AddressbyGuestSpeaker

2. ApologiesNotedintheattendanceregister

3. MeetingProceduresandAppointmentofTellersTheNationalSecretary,OllieKehoeaddressedNationalCouncilandoutlinedthehousekeepingdetailsandmeetingprocedures.ThefollowingtellerswerenominatedandapprovedbytheNationalCouncil:ChiefTellersMarkO¹Callaghan

BillJamesBrendanMcNicholasNiallWalshMickDevinsMichaelLivingstoneLaurenMcColeEvaMoylanEoinKellyGeluCrisanEoghanRyanAllanaghConwayEmilySheridan-O’SheaOrlaghAllenDariaVeccio

CaitrionaHosfordOrlaDoyleMaureenKennyCianBradyBairbrePigot-GlynnShaneCahillSarahDixonAislingMcGarryCianWhelanFerdiaComerford

4. StandingOrdersTheNationalCouncilresovledtoadopttheproposedstandingorders:

• NC2017-02-07-NationalCouncilAGM2017ProposedStandingOrders

5. MinutesTheNationalCouncilresolvedthatthefollowingminuteswereapproved:

• NC2017-01-03-DraftMinutesoftheAGMoftheNationalCouncil2016

6. MattersarisingTheNationalCouncilnoted:

• ReportontheReviewofONEProgramme• UpdateontheScoutingIrelandUniformReview

7. AnnualReportTheNationalCouncilresolvedtoadopttheAnnualReport:

• NC2017-01-02-AnnualReport2016

8. AuditedAccountsandFinancialReportofScoutingIrelandTheNationalTreasurer,AnnetteByrneandtheFinancialControllerpresentedtheFinancialReportofScoutingIreland.TheNationalCouncilresolvedtoadpttheAuditedAccounts:

• NC2017-01-11-AuditedAccountsofScoutingIrelandServicesCLG

9. MattersarisingfromtheFinancialReportFollowingarequestfromSeanScanlon,(5thCarlow),theNationalTreasureradvised

thatabreakdownoftheaccountsfromthePhoenixChallengewillbecirculatedbytheChiefCommissioner(YouthProgramme).10. AppointmentofAuditors.TheNationalCouncilresolvedtoappointGrantThorntonCharteredAccountants&RegisteredAuditorsasAuditorsforScoutingIreland.

11. ScoutFoundationTheNationalCouncilresolvedtoendorseoftheAnnualReportofTheScoutFoundation

12. GovernanceProjectTheNationalCouncilnotedanupdateontheGovernanceProjectfrom:

• JamesO’Toole• MartinBurbridge• JimmyCunningham

13. ElectionofHonoraryVice-Presidents–HVP-1TheNationalCouncilresolvedtoelectthefollowingasHonoraryVice-PresidentsofScoutingIreland:

• EoghanLavelle• KennethRamsey• DonaldHarvey• MartinBurbridge• SeánFarrell• KiernanGildea

14. HonoraryLifeMembership-HM-1 TheNationalCouncilresolvedtograndHonoraryLifeMembershipofScoutingIrelandto:

• IanDavy

15. NationalYouthRepsDavidShalloo,ChiefCommissioner(YouthProgramme)introducedtheNationalYouthReps,whowerepresentedwiththeirYouthRepsneckerchiefsbytheChiefScout:-

ScoutReps VentureReps RoverRepsÉadaoinDoherty AmyBarter CalumArmstrongLeoGeary KealanCaseyDonnelly EoinBoylanOrlaHendrick SamDean ChristopherBoyleJackHorgan CurtisDent TiarnanDohertyLukeHurson GraceDunne ShaneDowlingAoifeKiely MaxGoetze CaoimheFitzgibbon

TrudyNolan AineKane AineLynchSeanO’Hara DeanO’Sullivan MaeveRichardsonNiamhPhelan MichaelaTracey ConorWaters

16. AdultAwardsScoutingIrelandconferredtheOrderoftheCúChulainnon:

• AnthonyCorcoran• TommyMcKiernan• MartinRyan• JamesO’Toole

Lunch13:00–14:0017. PresentationstoNationalCouncilTheNationalCouncilnotedpresentationsfrom:

• JamboRí2018–KiernanGildea• TheScoutShop–DermotMcMullan• Dr.TonyBates-CEOJigSaw,• JohnLawlor–CEO,ScoutingIreland

18. MotionsandProposalstoNationalCouncilTheChiefScoutremindedNationalCouncilofmeetingprocedures.ResultsofMotionsandproposalsasreceivedbytheNationalSecretaryandreferredbytheNationalManagementCommittee–AppendixAtotheMinutesofNationalCouncil2017.

19. SuspensionofStandingOrdersAt5pmtheChiefScoutaskedtosuspendStandingOrderstoextendthetimeforanother60minutes.Thiswasagreed.At6pmtheChiefScoutaskedtosuspendStandingOrderstoextendthetimeforafurther30minutes.Thiswasagreed.

20. GuestsofNationalCouncilTheInternationalCommissioner,ClaireMcAroe,introducedrepresentativesoftheDanishScoutAssociation,DDS,whohadattendedthemeetingoftheNationalCouncil.TheInternationalCommissionerinformedthemeetingthatScoutingIrelandhasstartedapartnershipwiththeDanishScouts.TheyaddressedNationalCouncilandpresentedtheChiefScoutwithan“Optomist”andtheChiefScoutpresentedthemwithInternationalscarves.

21. AnnouncementsofResults

TheChiefScoutcalledonthosewhowereretiringfromtheNationalManagementCommitteeandpresentedthemwithamementofromScoutingIreland:

• OllieKehoe,NationalSecretary• KieranMcCann,ProvincialCommissioner(NorthernProvince)• JamesO’Toole,ProvincialCommissioner(NorthEastProvince)• ChrisMcSweeney,ProvincialCommissioner(SouthernProvince)

Followingthevotescastbydelegates,theNationalSecretaryannouncedthefollowingcandidatesaselectedforthefollowingpositions:

• CharlieMcGuinness–NationalSecretary• KieranMcCann–ProvincialCommissioner(NorthernProvince)• StephenHalpin–ProvincialCommissioner(NorthEastProvince)• DerekLong-ProvincialCommissioner(SouthhernProvince)

22. ChiefScoutsClosingAddressTheChiefScout,ChristyMcCann,thankedallofthecandidatesforpositionsandtheTellersfortheirwork.HecongratulatedallthosewhowerepresentedwithawardsandtheYouthReps.HepraisedtheformerNationalSecretariesfortheirsterlingworkforScoutingIreland.TheChiefScoutalsothankedeveryonewhohadmadeNationalCouncilhappen:thestaffoftheRDS,thespeakersoftheday,PatHollingsworthandcrew,alloftheTellersandPodiumManagers,andtheNationalOfficeTeam.HewelcomedthenewteamintheNationalManagementCommitteeandthankeddelegatesforattendingandwishedthemasafetriphome.

23. CONCLUSIONTherebeingnootherbusinessthemeetingwasconcludedDateandvenuefornextyear’sNationalCouncil:

14thApril2018–TheHelix,Dublin

Page1of26

NATIONALCOUNCILAGM2017–MOTIONS&PROPOSALS

HONORARYVICE-PRESIDENTS

HVP-1

HonoraryVicePresidents:ToelectthefollowingasHonoraryVicePresidentsofScoutingIrelandasnominatedbytheNationalManagementCommittee:

• EoghanLavelle• KennethRamsey• DonaldHarvey• MartinBurbridge• SeánFarrell• KiernanGildea

(NationalManagementCommittee)

Carried

HonoraryMembership

HM-1

ToconferthetitleofHonoraryLifeMemberofScoutingIrelandon:

• IanDavy(NationalManagementCommittee)

Carried

Motion

M-1

Article3ThatthisNationalCouncilagreestoamendArticle3oftheConstitutiontoreadasfollows;TheAimofScoutingIrelandistoencouragetheSocial,Physical,Intellectual,Character,EmotionalandSpiritualdevelopmentofyoungpeoplesothattheymayachievetheirfullpotentialand,asresponsiblecitizens,toimprovesociety.(WaterfordScoutCounty)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2016)Proposer’sExplanationWhentheNoticeofMotiontoamendArticle3waspresentedtoScoutingIrelandin2006(andcarriedin2007)thewordingwasnotstatedinthemannertowhichwenowrefertoastheSPICES.ThisnoticeofmotionistobringourConstitutioninlinewithhowwepresent,deliver,andtrainmembersofScoutingIrelandinrelationtoourAim.

Carried

Page2of26

NoticeofMotion

NM-1

Article4

ThatNoticeofMotionbeacceptedtoamendArticle4oftheConstitutiontoreadasfollows;ScoutingIrelandachievesitsAimthroughasystemofprogressiveself-education,knownastheScoutMethod,theprincipalelementsofwhichare:

a) PromiseandLaw-thecommitmenttoacodeoflivingbasedonthevaluesoftheScoutmovement;

b) PersonalProgression-aschemetosupportthe

developmentofknowledge,skillsandattitudesinallareasandtoproviderecognitionforindividualandgroupachievements;

c) LearningbyDoing-anapproachthatprioritiseslearning

throughpractice,first-handexperience,andfrombothsuccessesandmistakes;

d) SmallGroupSystem–progressive,democraticandself-

governinggroups,usuallyof6-8youngpeople,arethebasicorganisationalstructureofScouting;

e) SymbolicFramework-providesasettingforScoutingthat

stimulatestheimaginationthroughsymbols,themesandstories;

f) NatureandOutdoors-thenaturalenvironmentisthe

primarysettingforScoutingofferinguniqueopportunitiesforthedevelopmentoftheyoungperson;

g) YoungPeopleandAdultsWorkingTogether-apartnership

modelinwhichyoungpeoplearesupportedtobecomeincreasinglyself-governingandindependent;and

h) ServiceandCommitment-recognisestheimportanceof

contributingtosocietybycaringforothersandtheworldaroundus.

a) Voluntarymembershipofagroupwhich,guidedbyadults,

isincreasinglyself-governinginitssuccessiveagegroups.b) CommitmenttoacodeoflivingasexpressedinthePromise

&Law,themeaningofwhichisexpandedasthemembergrowstowardsmaturity.

c) Theprovisionofawiderangeofattractive,constructiveandchallengingactivities,includingopportunitiesforadventureandexplorationbothindoorsandoutdoors.

d) Theprovisionofopportunitiesforleadershipandresponsibility.

e) Learningbydoing.f) Encouragementofactivityinsmallgroups.

Carried

Page3of26

g) Anawardscheme,whichencouragesparticipationinitsfull

rangeofactivitiesandprovidesrecognitionofindividualandgroupachievements.

h) SymbolicFramework.(NationalManagementCommittee)Proposer’sExplanationThecurrentdescriptionoftheScoutMethodcontainselements,whichareinthesystem,butarenottheonesreferredtoingeneraldocumentsandresources.ThisNoticeofMotionistobringourConstitutioninlinewithhowwepresent,deliverandtrainmembersofScoutingIrelandinrelationtotheachievementofourAim.

NM-2

Article41

ThatNoticeofMotionbeacceptedtoamendArticle41oftheConstitutiontoreadasfollows;TheagendafortheAnnualGeneralMeetingoftheNationalCouncilofScoutingIrelandshallinclude:

a. TheappointmentofTellers.b. Theapprovaloftheminutesofthepreviousmeeting.c. TheadoptionoftheAnnualReport.d. ThelayingoftheAuditedAccountsofScoutingIreland

beforetheNationalCouncil.e. ThereadingoftheReportoftheIndependentAuditors.f. TheappointmentofAuditors.g. TheelectionoftheChiefScout,ChiefCommissioners,

NationalSecretaryandNationalTreasurerasandwhennecessary.

h. TheelectionofsuchothermembersoftheNationalManagementCommitteenominatedinaccordancewiththeRulesasrequired.

i. TheelectionoftheHonoraryVice-Presidents.j. ThereceiptoftheAnnualReportoftheTrustCompanies.k. ToappointmembersanddirectorstotheScoutFoundation

wherenominatedbyaScoutGroupCouncil,ScoutCountyBoardortheNationalManagementCommittee.

l. TheconsiderationofanymattersreferredtoitbytheNationalManagementCommittee.

m. TheconsiderationofanyotherproposalssubmittedinwritingtotheNationalSecretarynotlessthansixweeksbeforethedateofthemeetingorotherwiseinaccordancewiththeRules,byoronbehalfofanyScoutGroupCouncil,ScoutCountyBoard,oranyoftheNationalYouthFora.

n. TheconferringofthetitleofHonoraryLifeMemberonsuchindividualseithernominatedbyanyScoutGroupCouncil,

Carried

Page4of26

anyScoutCountyBoardortheNationalManagementCommittee.

o. TheexercisingofanyotherfunctionsresultingfromthisConstitutionortheRules.

(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘B’

NM-3

Article53

ThatNoticeofMotionbeacceptedtoamendArticle53oftheConstitutiontoreadasfollows;MovableandimmovablepropertyofScoutingIrelandshallbevestedintheScoutFoundationinaccordancewiththeRules.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘B’

Carried

NM-4

Article54

ThatNoticeofMotionbeacceptedtodeleteArticle54oftheConstitution.TheScoutFoundationisacompanyregisteredinIreland,limitedbyguaranteewithoutasharecapitalandisgovernedbyitsMemorandumandArticlesofAssociation.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘B’

Carried

NM-5

Article55

ThatNoticeofMotionbeacceptedtodeleteArticle55oftheConstitution.ThemembersanddirectorsoftheScoutFoundationshallcompriseoftheChiefScout,NationalSecretary,NationalTreasurerandfourothermembersofScoutingIrelandnominatedbyanyofthefollowingforappointmentbytheNationalCouncil:theNationalManagementCommittee,anyScoutCountyBoardoranyScoutGroupCouncil.(NationalManagementCommittee)

Carried

Page5of26

Proposer’sExplanationSeeAppendix‘B’

Page6of26

RuleChanges–GovernanceProject

R–1

Rule32ThatRule32bealteredtoreadasfollows:AScoutGroupshallberegisteredbeforeitcommencesScoutingandshallcomplywiththeprovisionsoftheScoutingIrelandScoutGroupCharter.AScoutGroupmustberegisteredbeforeitcommencesScouting.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

Carried

R–2

Rule41

ThatRule41bealteredtoreadasfollows:TheScoutGroupCharterisrenewedeachyearaftertheScoutGrouphassuccessfullycompletedtheannualregistrationprocedure.WhereaScoutGroupfailstocompletetheannualregistrationprocedure,andpaytheannualfees,orfailstocomplywiththeprovisionsoftheScoutGroupCharter,theNationalManagementCommitteemaysuspendorcanceltheScoutGroup’sCharterandtheregistrationoftheScoutGrouportakesuchotherreasonablestepsasitdeemsappropriate.IntheeventthataScoutGroupisunabletocontinueinoperationorwheretheScoutGroupmateriallycontravenestheConstitutionorRulesofScoutingIrelandtheNationalmanagementCommitteemayclosetheScoutGroup.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

Carried

R–3

NewRule

43(A)

Thatanewrulebeintroducedtoreadasfollows:ThemembersoftheScoutGroupCouncilshallbe:

a) TheGroupLeader;b) TheGroupChairperson;c) TheGroupSecretary;d) TheGroupTreasurer;ande) TheGroupQuartermaster/Bo’sun.

Carried

For394

Against292

Page7of26

f) UptotwoothermembersofScoutingIrelandovertheage

of18years.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

R–4

Rule44

ThatRule44bealteredtoreadasfollows:TheScoutGroupCouncilshallconveneanAnnualGeneralMeetingoftheScoutGroup.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

Carried

R-5

Rule45

ThatRule45bealteredtoreadasfollows:TheScoutGroupCouncilshallmeetatleastfourtimesayear.includingtheAnnualGeneralMeetingoftheScoutGroupCouncil.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

Carried

R-6

Rule46

ThatRule46bealteredtoreadasfollows:ThefunctionsoftheScoutGroupCouncilshallbeprescribedbytheNationalManagementCommittee.are,interalia:

a) Toplanandco-ordinateallactivitiesoftheScoutGroup.b) Tocontrolandallocatefinanceandmaintainproper

accounts.c) ToensurethattheProgrammeSectionsoperatetheYouth

ProgrammeinaccordancewiththeAim,PrinciplesandMethodofScoutingIreland.

d) ToimplementtheYouth&AdultInvolvementPolicyofScoutingIreland.

Carried

Page8of26

e) ToprovidesupporttotheGroupScoutersinthedeliveryof

theYouthProgrammewithintheProgrammeSection.f) Toconsiderandapprovenominationsandproposalsfor

submissiontotheScoutCountyBoard,theScoutCountyManagementCommitteeandtheNationalCouncil,asappropriate.

g) TofacilitatethetrainingofallGroupScouters.h) TorecruitsuitableindividualstomembershipofScouting

IrelandandmakenominationsforappointmentasGroupScouters.

i) ToformaParents&FriendsSupportGroup.j) Toco-ordinateasocialprogrammeforadultmembersas

desired.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

R-7

NewRule

Thatanewrulebeintroducedtoreadasfollows:TheNationalManagementCommitteemayprovideforotherorganisationalstructuresfortheScoutGrouptosupporttheScoutGroupandit’sProgrammeSectionsinthedeliveryoftheYouthProgrammeandtheimplementationoftheYouth&AdultInvolvementPolicyofScoutingIreland.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

Carried

R-8

Rule47

ThatRule47bealteredtoreadasfollowsTheAgendafortheAnnualGeneralMeetingoftheScoutGroupCouncilshallconsistofincludethefollowing:

a) TheapprovalofthereportoftheGroupLeader.b) TheapprovalofthereportoftheGroupSecretary.c) TheapprovaloftheaccountspreparedbytheGroup

Treasurer.d) TheapprovalofthereportoftheGroup

Quartermaster/Bo’sun.e) TheelectionoftheGroupChairperson,GroupSecretary,

GroupTreasurer,GroupSpiritual/ReligiousAdvisor/ChaplainandGroupQuartermaster/Bo’sun,whennecessary.

Carried

Page9of26

f) ThenominationoftheGroupLeaderandtheDeputyGroup

Leader(s),whennecessary.g) AnyotherrecommendationstotheScoutGroupCouncil.

(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

R-9

Rule50

ThatRule50bealteredtoreadasfollows:ThoseentitledtoattendandvoteattheAnnualGeneralMeetingoftheScoutGroupCouncilshallinclude:

a) TheGroupLeader;b) TheDeputyGroupLeader(s);c) UptothreeProgrammeScoutersfromtheBeaverScouts,

CubScouts,Scouts,VentureScoutsandthreememberselectedbytheRoverScouts;

d) TheGroupChairperson;e) TheGroupSecretary;f) TheGroupTreasurer;g) TheGroupSpiritual/ReligiousAdvisors/Chaplains;h) TheGroupQuartermaster/Bo’sun;i) UptothreeothermembersofScoutingIrelandco-optedby

theGroupCouncilannuallyforpurposesagreedbytheScoutGroupCouncil;

j) UptothreeotherrepresentativesoftheParents&FriendsSupportGroup,whoaremembersofScoutingIreland,subjecttotheapprovaloftheScoutGroupCouncil;

k) TheGroupTrainer;l) ArepresentativefromtheScoutSection;m) ArepresentativefromtheVentureScoutSection;n) ArepresentativefromtheRoverScoutSection;o) GroupScoutersmayattendmeetingsoftheScoutGroup

Council.OtherpersonsmayattendmeetingsoftheScoutGroupCouncilsubjecttotheapprovaloftheScoutGroupCouncil.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

Carried

R-10

Rule52

ThatRule52bealteredtoreadasfollows:

Carried

Page10of26

TheGroupLeader isaScouternominatedbytheScoutGroupCouncil, recommendedby theCounty Commissioner andappointedbytheChiefCommissioner(AdultResources),onbehalfofthe NationalManagementCommittee,foratermofthreeyears,and is eligibleforreappointmentbytheChiefCommissioner(Adult Resources),onbehalfof theNationalManagementCommittee,upon thenominationoftheScoutGroupCouncilandrecommendationof theCountyCommissionerforonefurthertermofthreeyears.Onthe expiryofthesecondthree-yearterm,theGroupLeadermaybereappointedbytheChiefCommissioner(AdultResources),onbehalfof theNationalManagementCommittee,forsubsequentone-yeartermssubjecttotheapprovaloftheScoutGroupCouncilandtheCountyCommissioner.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

R–11

Rule172

ThatRule172bealteredtoreadasfollows:EveryScoutCountyManagementCommitteeshallcomplywiththeproceduresadoptedbytheNationalManagementCommitteeinrelationtoAnnualReports,AnnualBudgeting,OperationalPlans,andFinancialControlsfortheScoutCounty.EveryScoutCountyBoard,throughitsCountyTreasurer,mustsubmitannualaccountstotheNationalTreasurer.TheannualaccountsofeachScoutGroupintheScoutCountymustbesubmittedbyScoutCountyBoardtotheNationalTreasurer.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

Carried

R-12

NewRule

Thatanewrulebealteredaddedtoreadasfollows:ThemembersofScoutGroupCouncilshallbe:

a) TheGroupLeaderb) TheGroupChairpersonc) TheGroupSecretaryd) TheGroupTreasurere) TheGroupQuartermaster/Bo’sunand

Fell

Page11of26

f) FurthermembersofScoutingIreland,overtheageof18

years,electedattheannualGeneralmeetingoftheScoutGroup

(SlieveBloomScoutCountyBoard)Proposer’sExplanationWeappreciateandsupporttheneedforthechangetotherulestoallowforinparticulartherequirementsoftheCharityRegulatorinNorthernIreland.WedohoweverbelievethattheScoutGroupshouldhavetheauthoritytodecideonthenumbersandpositionsthatserveontheGroupCouncil,subjecttotherelevantlegalrequirements.

R-13

NewRule

Thatanewrulebeaddedtoreadasfollows:ThatNationalCouncilacknowledgesthatthelegislationandstatutoryrequirementsinNorthernIrelandandTheRepublicofIrelandmaydiffer.NationalCouncilfurtheracknowledgesthattheGroupsinScoutingIrelandanditsmembersmustcomplywiththelawandstatutoryrequirementsoftheJurisdictioninwhichtheScoutGroupresides.ThereforeanyAmendmentsoradditionstoanyorallrules43(a).43(b),44,45,46,46(A),47,50,and52,butnotlimitedtothese,proposedbytheNationalManagementCommitteeforconsiderationbyNationalCouncil,shallrelateonlytogroupswithinNorthernIrelandandshouldbedenotedassuchintheRulesofScoutingIrelandwhereastherulespriortosaidAmendmentsoradditionsshallbedenoted“RepublicofIrelandonly”.(SlieveBloomScoutCountyBoard)Proposer’sExplanationThismotionprovidestheopportunityforchangestobemadetoSIRulestosatisfytheCCNIwhilstallowingforfurtherdiscussionswiththeCharitiesRegulatorintheRepublicofIrelandtotakeplace.ItalsoallowsforfurtherdiscussionsonpossiblefuturestructureswiththeRepublicofIrelandScoutGroups.Thechangescurrentlyproposedare,inouropinion,potentiallythebiggestchangetogrouplifeinScoutGroupssincetheformationofScoutingIreland.ScoutingIrelandmustremainanAll-IrelandAssociationandwerecognizethatGroupsinNorthernIrelandrequirerulechangessothattheymaycomplywithlegislationinthejurisdictioninwhichtheyreside.Thisruleallowsforboththisandforthefactthattheremaybedifferencesinlegalandotherrequirementswithinthetwojurisdictions.

OutofOrder

Page12of26

R–13(A)

NewRule

Thatanewrulebeaddedtoreadasfollows:We propose that the rule changes being put forward bytheNationalManagementCommittee,toNationalCouncil,tomeettherequirementsoftheCharitiesCommissionofNorthernIrelandandScout Groups in that jurisdiction, only apply to Groups in the sixCountiesofNorthernIrelandandnotacrossallthirty-twoCounties,allowing for theGroups inNorthern Ireland tooperate ina lawfulmannerinlinewiththeAssociationRules,whileallowingtherestoftheAssociation timely discussion and preparation during the nexttwo years tomeet the requirements of the Charities Regulator intheRepublicofIreland(WaterfordScoutCountyBoard)Proposer’sExplanationAttheGovernancemeetingonthe19thMarchmembersoftheGovernanceteampresentedproposalsbeingputforwardtoNationalCounciltoamendtheRulesoftheAssociationinrelationtoGroupCounciltoensurethatourScoutGroupsinNorthernIrelandmeettheirlegislativerequirements.Therulechangeshoweverwillapplytothewholeassociation.ThismotionwillallowfortheGroupsinNItooperateinlinewiththeassociationsrules,whileallowingtherestoftheassociationtimefordiscussionandpreparationtomeettherequirementsoftheCharitiesRegulatorinROI.

OutofOrder

Page13of26

RuleChanges–OtherCompanies

R-14

Rule179KThatRule179Kbedeleted:TheIrishScoutingFoundationisacompanyregisteredinIreland,limitedbyguaranteewithoutasharecapitalandexemptfromusingthewordlimitedandisgovernedbyitsMemorandumandArticles.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘B’

Carried

R-15

Rule179L

ThatRule179Lbedeleted:ThedirectorsofIrishScoutingFoundationshallconsistofthe,ChiefScout,NationalSecretary,theNationalTreasurer,anduptofiveotherMembersofScoutingIrelandrecommendedforappointmentbytheNationalManagementCommittee.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘B’

Carried

R-16

Rule179M

ThatRule179Mbedeleted:ThefiveotherMembersrecommendedbytheNationalManagementCommitteeforappointmentasdirectorsofIrishScoutingFoundationareappointedforatermofthreeyearsandareeligibleforre-appointmentforonefurthertermofthreeyears.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘B’

Carried

R-17

Rule179N

ThatRule179Nbedeleted:TheaccountsofIrishScoutingFoundationshallbeauditedannuallybytheAuditorforScoutingIreland.(NationalManagementCommittee)

Carried

Page14of26

Proposer’sExplanationSeeAppendix‘B’

Page15of26

RuleChanges–ComplaintsandAppeals

R-18

Rule28ThatRule28bealteredtoreadasfollows:AnindividualmaybeexpelledfrommembershipofScoutingIrelandonthegroundsofmisconductoractsnotinaccordancewiththeScoutPromiseorbreachofanytermsorconditionsattachingtomembershipofScoutingIreland.Expulsionshouldbebynoticeinwritingtothatmemberandservedpersonallyortothelastknownpostaladdressofthemember.ExpulsionproceedingswillbeissuedinaccordancewithScoutingIreland’sDisputesProcess.ThenoticeshouldbesignedonbehalfoftheNationalManagementCommittee(NationalManagementCommittee)Proposer’sExplanationTheproposedamendmentstotheseRulesarerequiredinordertofacilitatetheintroductionofanewScoutingIrelandDisputesProcess.ThisnewProcesswillreplacetheexistingScoutingIrelandConflictResolutionPoliciesandProcedures,whicharenolongerfitforpurpose.

Carried

R-19

Rule29

ThatRule29bealteredtoreadasfollows:Anymemberdissatisfiedwithadecisionmadetocancel,withdraworsuspendhisorherAppointmentorPositioninScoutingIrelandorterminatehisorhermembershipofScoutingIrelandmayappealsuchcancellation,withdrawal,suspensionortermination,inwritingtotheNationalSecretary,orinthecasewheretheNationalSecretaryistheappellant,theChiefScout,within21daysofnotificationofsuchcancellation,withdrawal,suspensionortermination.AppealswillbeconductedandconcludedinaccordancewithScoutingIreland’sDisputesProcess.TheNationalSecretarywillappointanAppealsCommitteeconsistingofaCommissionerandtwoothermembersofScoutingIreland,onenominatedbytheappellant,theothernominatedbytheNationalSecretary.NomemberoftheAppealsCommitteeshouldhaveadirectconnectionwiththeappellant.SuchanAppealsCommitteewillnotlaterthan21daysafteritsappointmentcommencesuchproceedings,asitdeemsnecessarytoallowitconductsuchanappeal.ThedecisionsoftheAppealsCommitteeshallbefinal.(NationalManagementCommittee)Proposer’sExplanationTheproposedamendmentstotheseRulesarerequiredinorderto

Carried

Page16of26

facilitatetheintroductionofanewScoutingIrelandDisputesProcess.ThisnewProcesswillreplacetheexistingScoutingIrelandConflictResolutionPoliciesandProcedures,whicharenolongerfitforpurpose.

R-20

Rule30

ThatRule30bealteredtoreadasfollows:Intheeventofadispute,everyeffortshallbemadetosettlethematterlocally.ScoutingIreland’sDisputesProcessshallbeusedtofacilitatearesolution.ThedisputeshallberesolvedinaccordancewithScoutingIreland’sConflictResolutionPolicy.Intheeventofafailuretoreacharesolution,themattershallbereferredtotheNationalManagementCommittee.(NationalManagementCommittee)Proposer’sExplanationTheproposedamendmentstotheseRulesarerequiredinordertofacilitatetheintroductionofanewScoutingIrelandDisputesProcess.ThisnewProcesswillreplacetheexistingScoutingIrelandConflictResolutionPoliciesandProcedures,whicharenolongerfitforpurpose.

Carried

Page17of26

RuleChanges–CountyYouthForum

R-21

Rule84ThatRule84bealteredtoreadasfollows;TheScoutCountyYouthForainexercisingitsfunctionunderArticle35oftheConstitutionmusthaveaquorumofeightmemberspresentandvoting.(DunLaoghaireScoutCountyBoard)Proposer’sExplanationTheRulechangeisbeingproposedtoreducetheriskofScoutCountyYouthForabeingunabletoexerciseitsfunctionswithinScoutingIreland’sRulesduetoasometimesdemandingandunreachabletarget.TheproposalasksforarequirementofeightYouthMemberstobeinattendance,allowingformoreCountiestoruneffectiveYouthForathatabidebytheRulesofScoutingIreland.

Withdrawn

Page18of26

GeneralProposals

GP-01

GeneralProposal

ThatthisNationalCouncilestablishestheprinciplethatallYouthMembersparticipatinginaNationalActivity,withanassessmentleadingtotheachievementofanaward,mustbeoftheageoftherelevantprogrammesectionon,orbefore,the31stAugustimmediatelyfollowingtheconclusionofthatNationalActivity.(NationalManagementCommittee)Proposer’sExplanationThismotionprovidesdefinitiveclarityonwhenaYouthMemberiseligibletoparticipateinaNationalActivity.Bysettingacleardate,YouthMembersandScouterswillbeprovidedwithacertainty,whichiscurrentlymissing.ThiscriteriononlyreferstoNationalActivitiesthathaveacompetitiveelementoraformofassessment.Fortheavoidanceofdoubt,YouthMemberswillnotbeeligibletoparticipateinaNationalActivitywithanassessmentleadingtotheachievementofanaward,incircumstanceswheretheirageexceedsthemaximumagefortherelevantProgrammeSectionon,orbefore,the31stAugustimmediatelyfollowingtheconclusionofthatNationalActivity.

Carried

GP–02

GeneralProposal

ThatthisNationalCouncilimplementamodulesimilartotheRoverScout‘TheSafeguarding–FoundationeLearningModule’fornewScoutersinordertoallowbeddinginperiodof6monthsmaximum,beforetheystarttheirofficialBeingaScouterTraining.(LakelandsScoutGroupCouncil)Proposer’sexplanationItwasfeltbytheGroupLeadersthatifanewscoutercandotheirSafeguardingmoduleonlineoncetheyhavesentintheirapplicationstoHOandhavebeenvetted,thatthiswouldgivethemtimetoseewhatexactlyScoutingisaboutandtoallowthemabeddinginperiodbeforetheydotheweekendtraining.Iftheyhavetheirgardavettingandthesafeguardingmoduledoneonlineatleasttheywouldbeabletoattendweeklymeetings.WeasaScoutCountyfeelthatthenewtrainingregimeisfantasticopportunityforadultstocommittoScoutingandlearnoutdooradventureskillsthroughactiveinvolvementwithyoungpeopleintheircommunity.Thischangeifadopted,wouldgivegroupsachancetoshowcasewhatScoutingisallabout,andallowthemto"Sell"Scoutingforadultstoprospectivenewmembers.Forgroupsthatarestrugglingtorecruitnewadultmembersthischangewouldremoveanyobstacles(perceivedorotherwise)torecruitingthese

Lost

Page19of26

newadults.WestronglyfeelthatthischangeisessentialtothecontinuedgrowthofScoutingincommunitiesacrossthecountry.

GP–03

GeneralProposal

ThatthisNationalCounciltakesintoconsiderationthatananomalyhasarisenwiththechangeovertothenewtrainingschemeinthatpeoplewishingtobecomeAdultMembersofScoutingIrelandmustnowcompletetheBeingaScouterelementofthewoodbadgetrainingaswellasGardaVettingbeforetheycanbecomeanactivememberofScoutingIreland.TheanomalyariseswheretheGardaVettingprocesshasbeencompletedbuttheprospectivememberhasnotyetattendedtheBeingaScoutercourse.AccordingtothedatabasetheyarenowafullyactivememberofScoutingIreland,whichincursthecapitationfeewhenthey’renotyeteligibletoparticipate.(CarlowKilkennyScoutCountyBoard)Proposer’sexplanationOurproposalisthatthedatabasebekeptas“pending”untiltheyhavecompletedboththecourseandtheGardaVetting.

Withdrawn

GP-04

GeneralProposal

ThatthisNationalCouncilrequeststheNationalManagementCommitteetorecognizetheneedfornewScouterstobeabletoengagesoonerintherespectiveProgrammeSections,byfacilitatingthedeliveryofthe“SafeGuarding”partofthecurrentScoutertrainingscheme,asaseparate,stand-alonemoduleofthattrainingscheme.(TolkaScoutCountyBoard)Proposer’sexplanationGroupsinourScoutCountyhaveexperiencedthatwhenrecruitingnewScoutersintotheirGroupsthatthetimeframeisextremelylongbeforetheycangetinvolvedwiththeweeklymeetingsofProgrammeSections.BecauseofthiselongatedtimeframesomeofthepeoplewhohadvolunteeredtobeScoutershavelostinterestinjoiningtheseGroups.WhenpeoplevolunteertobeScouters,theyexpecttobeabletoparticipateinweeklymeetingsofProgrammeSectionswithinareasonabletimeframe.IfpassedbyNationalCouncilwebelievethatoutcomeofthismotion,whenimplemented,wouldalsoallowsuchpeoplewhowishtobecomeScouterstimetofamiliarizethemselveswiththeGroupandwithScouting,includingouraimsandobjectives.

Withdrawn

GP-05

General

ThatthisNationalCouncilinstructstheNationalManagement

Lost

Page20of26

Proposal CommitteetoreverttothepreviouspolicyofnotchargingitsAdult

Membersanannualregistrationfee.(WaterfordScoutCountyBoard)Proposer’sExplanationTheinvolvementofScoutersisvitaltoScoutingIrelandandtheyshouldnothavetopayfortheprivilegefordoingso.AdultscontributefreelyoftheirtimeandenergyfortheyoungpeopleatGroup,County,ProvincialandNationallevelandthiscontributionshouldbeacknowledgedthroughnon-paymentoffees.InthepasttheNMCmadethedecisiontodoawaywithadultfeesandatthesametimeincreasedyouthmembershipfeesaccordingly.ItisnowprofoundlyunfairtonotonlychargeadultsbuttoincreasethefeesinlinewiththeleveloftheYouthMembers’fees.

GP-06

GeneralProposal

ThatthisNationalCouncilinstructstheNationalTreasurertobringanyandallfutureproposedincreasesinmembershipfeestoNationalCouncilforconsideration.(WaterfordScoutCountyBoard)Proposer’sexplanationAttheformationofScoutingIrelanditwasdecidedthattheadultfeeswouldbedoneawaywithandtheyouthmembershipfeeswouldberaisedaccordingly(tocovertheshortfall).UnfortunatelyinrecentyearsfeesforadultshavebeenbroughtbackintoScoutingIrelandwithoutanyreductioninyouthmembershipfees.Thismotionwillensurefulltransparencyinrelationtomembershipfeesinthefuture.

Withdrawn

GP-07

GeneralProposal

ThatthisNationalCouncilinstructstheNationalManagementCommittee(NMC)toreverttoitspreviouspolicyinrelationtothe12DaysofChristmasDrawandnottakeanyoftheproceedsofthisfundraiser,insteadleavingalltheproceedsatGrouplevelwheretheyaremostneeded.(WaterfordScoutCountyBoard)Proposer’sexplanationThe12DaysofChristmasfundraiserwasre-launchedsomeyearsagotoprovideGroupswiththeopportunitytousetheeventtoraiseadequatefundstoruntheirScoutGroups.Atthetimeofthere-launchthemembershipfeeswereincreasedsothatthefullamountsraisedthroughthe12DaysofChristmasDrawwould

Withdrawn

Page21of26

remainwiththeGroupandnotbeusedatNationallevel.Tobeginthisprocessoftakingproceedsfromthefundraisercouldlead,inthefuture,tothefullamountsgoingtoNationallevel.

GP-08

GeneralProposal

ThatthisNationalCouncilinstructsthattheNationalManagementCommitteeshallacknowledgethatScoutGroupsmayhavevarioustypesoftentsandshallnotpenalizeanypatrolwhichdoesnothavecanvasIcelandictentsinuseatNationalCompetitionsorattheirqualifyingevents.(4Offaly(Edenderry)ScoutGroupCouncil)Proposer’sexplanationManyScoutGroupsareunabletoaffordthepurchaseofexpensiveIcelandicstyletents.IfoneoftheprerequisitesofapatrolqualifyingtoattendaNationalCompetitionisownershipofacanvasridgetentwefeelthatthisdiscriminatesagainstScoutsfromfinanciallydisadvantagedareasofthecountry.TheIcelandictentmaybeaniconassociatedspecificallywithScoutingbutthisisnotanacceptablereasontoignoreskillsassociatedwithcorrectuseofmoreaffordablemodernstylegrouptents,whichdeserveequalcommendationatNationalScoutingCompetitionlevel.

Withdrawn

GP-09

GeneralProposal

ThatthisNationalCouncilinstructtheNationalManagementCommitteetoinstructNationalOfficeandProvincialOfficestobeginacceptingcardpayments(CreditandDebit)immediatelyfortrainingcoursesandtoalsolookatthefeasibilityofacceptingothermethodsofpaymentsincludingonlinethroughthescouts.iewebsite,alongwithEFTBankTransfers,DirectDebitsandStandingOrdersfromScoutGroups,bythestartofthenewScoutingyearinSeptember2017.

(2/6/47/93CorkDouglas&StFinbarresScoutGroupCouncil)Proposer’sexplanationWeproposethismotiontoallowplacestobebookedontrainingcoursesgoingforwardonceapaymenthasbeenmadeelectronicallyoroverthephoneviaacard.MorethanoncehasaScouterbeenunabletoattendatrainingcourseduetothefactachequeneedstobesenttoNationalOfficetosecureaplace.ItisfairtosaythatthepracticeofusingchequesisslowlybeingphasedoutbythefinancialinstitutionsandthatanumberofScouterswouldnotpossessachequebookandthereforeneedtoarrangetomeettheGroupTreasureranddelaythebookingprocessfurther.

Carried

GP-10

General

ThatthisNationalCouncilrequeststheNationalManagement

Carried

Page22of26

Proposal CommitteetoundertaketodelivertothemembersofScouting

Ireland,assoonaspossible,anonlinebookingandpaymentsystemforthetrainingcoursesdeliveredtoScouters

(TolkaScoutCountyBoard)Proposer’sexplanationThecurrentsystemisnotworking;GroupsinourScoutCountyhavehadseveraloccasionswheretheycheckedonlineandthereareplacesavailableoncourses,butbythetimethepayment(cheque)reachesNationalOffice,suchcoursesarefull.OnoneoccasiononcontactingNationalOfficeaGroupwasinformedthattherewerevacanciessotheGroupLeadersentthecompletedformandachequeinthepostthatdaytoNationalOffice,howeveruponreceiptoftheformandchequeNationalOfficeemailedtheGroupLeadertosaythecoursewasfull.Webelievethattheexistingbookingsystemisnotthemosteffectiveworkingmodelforsuchalargeorganization,whenothermoresuitableresourcesareavailableonthemarket,includinginthiscasebothanonlineavailability,bookingandpaymentsystem.

GP-11

GeneralProposal

ThatthisNationalCouncilacceptsandunderstandstheneedforallScoutersandScoutGroupstotaketimelyactiontoimplementsafeguardsandprotectionofpersonaldataheldbythemrelatingtotheirmembers,andthereforeinstructstheNationalManagementCommitteetoprepareandprovideappropriateandtimelylevelsoftrainingandresourcesregardingPersonalDataProtectionandDataPrivacytoScoutersandScoutGroups,soastoensurethatScoutingIrelandmitigatesthecurrenthighlevelofriskanduncertainty,andsoastoensurethatScouters,ScoutGroups,andScoutingIrelandareproperlypreparedforcompliancewithEuropeanDataProtectionRegulation(GDPR)(6MeathAshbourneScoutGroupCouncil)Proposer’sexplanationOurcurrentlackofapproachtoPersonalDataProtectionandDataPrivacyexposesScoutingIreland,ScoutGroupsandScouterstoconsiderablelevelsofrisk.AsideeffectofourproposedcompliancewithCharitiesregulationswillbeformalizationoflegalresponsibilityfordataattheScoutGrouplevel–alevelofresponsibilityforwhichScoutGroupsarenotprepared.TheforthcomingEUGDPRcreatesmanychangestoregulationsonchildren’sdata,sensitivedata,andthepoweranddiscretionofthesupervisoryauthoritytoimposesanctionsareofdirectconcern.AllScoutersneedtoobtainaparticularminimumofawarenessconcerningobligationsondataprotection,and‘officers’ofScout

Carried

Page23of26

Groups(onwhomlegalresponsibilityfalls)needtobeprovidedwithspecifictrainingandrelevantresourcestosupporttheminmeetingtheirspecificobligations.

GP-12

GeneralProposal

ThatthisNationalCouncilrecognisestheimportanceofPersonalDataProtection,andsorequiresNationalManagementCommitteetoprovideadequatereassurancetoScoutingIrelandmembersthatboththeCompanyandtheAssociationhasadequateprocessesandsafeguardsinplaceinrespectofthepersonaldata(automatedandnon-automated)whichareheldonallmembersoftheScoutingIrelandpastandpresent,youthandadult;andthatappropriatepreparationsareinplaceforcompliancewiththeEUGeneralDataProtectionRegulation(GDPR)fromMay2018,particularlythoseaspectsrelatedtochildren’sdata,sensitivedata,consent,risk,datasubjectrights,andassociateddataprotectionimplicationsarisingfromBREXIT.(6MeathAshbourneScoutGroupCouncil)Proposer’sexplanationScoutingIreland’scurrentlackoftransparentapproachtoPersonalDataPrivacyexposesScoutingIreland,ScoutGroupsandScouterstoconsiderablelevelsofrisk.AsideeffectofourproposedcompliancewithCharitiesregulationswillbeformalizationofjointlegalresponsibilityfordatabetweentheScoutGroupandScoutingIreland–alevelofresponsibilityforwhichScoutGroupsarenotprepared.TheforthcomingEUGDPRcreatesmanychangesinthelegalandregulatoryframeworksurroundingtheprocessingofpersonaldata,andinparticularchangestoregulationsonchildren’sdata,sensitivedata,andthepoweranddiscretionofthesupervisoryauthoritytoimposesanctionsareofdirectconcern.ThesechangeshavedirectimplicationsforhowScoutingIrelandobtains,processes,keepsanddisclosespersonaldata,particularlyinrespectofchildren.

Carried

Page24of26

AppendixA–GovernanceProposalsThisyearatNationalCouncil,thereisaseriesofrulechangesproposedtorestructuretheScoutGroupCouncilinordertocomplywiththeCharitieslegislationinboththeRepublicofIrelandandNorthernIreland.TheScoutGroupistheprimaryleveloforganisationofScoutinginIreland.ItiswheretheYouthProgrammeisdeliveredtoouryouthmembers.RegisteringScoutGroupsasCharitiesensuresthattheScoutGroupremainsincontrolofitsownactivitiesandfinances.TheregistrationprocessrequiresaconstitutiondocumentfortheCharityandtheidentificationofCharityTrustees.CurrentlyScoutGroupsareorganisedundertheScoutingIrelandConstitutionandRules.AstheConstitutionandRulesalsocontainsmuchdetailaboutotherpartsofScoutingIreland,aseparateconstitutiondocumenthadtobecreatedforScoutGroupstoregisterasCharities.AllofthereferencestotheScoutGroupintheConstitutionandRulesdocumentwererepeatedinaseparateconstitutiondocumentforusebyScoutGroups.Suchwasthemoststraightforwardwaytoproceed.However,itwasalsoclearthattheexistingmanagementstructuresofourScoutGroupswouldposeproblemsandimposealevelofunnecessaryriskonthosevolunteersleadingourScoutGroups.ThemanagementstructureofourScoutGroupsisbothsimpleandunusual.TheScoutGroupCouncilisthebodychargedwiththemanagementoftheadministrationoftheScoutGroup.Itistheonlybodyinvolved.Itreportstoitself!ItisalsoaverylargebodyandwhiletherearesomepermanentmembersoftheScoutGroupCouncilsuchasforexample,theGroupLeaderandtheGroupTrainertherearealsoseveralnonpermanentmemberssuchasScoutersfromaProgrammeSectionoryouthrepresentativesneitherofwhichisnecessarilythesameindividualfrommeetingtomeeting.TheCharitieslegislationinbothjurisdictionsrequireseveryCharitytohaveCharityTrustees.ThelegislationimposesspecificdutiesonCharityTrusteesandtherearesanctions,whichcanbeimposedonanyCharityTrusteewhofailstocarryouthisorherduties.TheCharityTrusteeshavecollectiveresponsibilityforthewellbeingoftheCharityandtoensurethattheCharitycomplieswiththelaw.ItisthereforeimportantthatthosemembersofScoutingIrelandinourScoutGroupswhohavebeenfixedwiththeresponsibilityofbeingCharityTrusteesareawareofwhotheirfellowCharityTrusteesare.ItisalsoimportantthatthosewhobecomeinvolvedinsomeformwithaCharitydonotfindthemselvesinaposition,whichmakesthemdefactoCharityTrustees(orbeingaCharityTrusteewithoutknowingitbecauseofwhattheydoforaCharity).TherearemanydifferentsolutionstothedevelopmentofamanagementstructureforourScoutGroups,whichfacilitatesaneffectivebutinclusiveadministrationfromaProgrammeSectionandayouthinvolvementaspectwhilemeetingtherequirementsimposedontheScoutGroupbyCharitylegislation.LastyeartheNationalManagementCommitteetookfirststepsinthedevelopmentofaconsultationprocess,whichwoulddesignamodernmanagementstructureforScoutGroups,whichwouldincludealltheprinciples,whichScoutingIrelandanditsScoutGroupsregardasfundamental.Thatprocessiscontinuing.ThenewdesignmustofcourseattendtotheobligationsimposedbythelawbutitmustalsobeeffectiveandsufficientlyflexibleforScoutGroupsofdifferentsizesindifferentcommunities.TheregistrationofourScoutGroupsasCharitiesisuponus(indeeditiswelladvancedinNorthernIreland).AnimmediatesolutioninvolvestheamendmentofthemanagementstructuresofourScoutGroupstointroduceanAnnualGeneralMeetingatwhichthememberoftheScoutGroupCouncilarenominated/electedandthereductionofthesizeoftheScoutGroupCouncil(allmembersofwhichwillbeCharityTrusteeswithoutexception).

Page25of26

Thisnewstructurecanintimebereplacedupontheconclusionoftheextensiveconsultationprocessforthedesignofanewmodernmanagementstructure.ButintheinterimitwillfacilitateastructurewhichmeetstherequirementsofthelegislationandwhichprotectsourmembersbyhavingaclearlydefinedScoutGroupCouncil(theGroupLeader,Chairperson,Secretary,Treasurer,QM/Bo’sunandupto2othersappointedbytheAGM).ThosemembersoftheCouncilwillunderstandtheirresponsibilitiesasCharityTrustees.ItwillalsoprotectothersintheScoutGroupbecausethestructureswillclearlyindicatethattheydonothavetheresponsibilityandtheyshouldnotfallintothetrapofbeingadefactoCharityTrusteeprovidedtheyobservethestructures.Clauses6.4and6.5oftheGroupConstitutiondocumentprovidesforsomeflexibilityforeachScoutGroupinthedevelopmentofitsownstructuresbeneaththeScoutGroup.TheNationalManagementCommitteehasproposedaGroupLifedocument.InthedesignofthesestructurestheScoutGroupmusttakecarenottodisrupttheresponsibilityoftheScoutGroupCouncilasCharityTrustees.SuchwouldnotonlyposelegalrisksforthemembersoftheScoutGroupCouncilbutwouldalsocreaterisksforthoseinvolvedinthebody/committee/forumwhichtheScoutGroupcreated.ThedocumentrelatingtoScoutGroupLifesetsoutoptionsforsubcommittees,forumsandteamsthatoperatewithintheScoutGroup.ScoutGroupshavetochooseforthemselvestheoptionthatsuitstheminorderforGroupLifetoworkeffectively.ThereisflexibilitywithintheseoptionsfortheGroupitselftomakechoicesthatbestsuititsowncircumstances.ItiscertainthatthestructureoftheScoutGroupcannotremainasitis.Thatcreateslegalriskforallinvolved.TheproposedstructureisminimalistintermsofchangeandpermitsasignificantdegreeofflexibilityuntiltheprocessofdesigninganewmanagementstructurewhichScoutGroupsfeelcanbeeffectiveinmeetingtheirnewlegalresponsibilitiesandeffectiveintheirdeliveryofyouthprogrammetotheyouthmembersintheircharge.

Page26of26

AppendixB–OtherCompaniesTrustCompanies(TheScoutFoundation,ScoutAssociationofIrelandTrustCorporationLimited,ScoutingTrustPropertyLimited)Articles41j.and53arebeingamendedtoreflectthefactthattherearecurrently3TrustCompaniesandnotTheScoutFoundationalone.Articles41k.and55oftheConstitutionprovidedfortheinclusionontheagendaoftheNationalCounciloftheappointmentofmembersanddirectorstoTheScoutFoundation.Legallythiswasincorrect.ItisnotlegallypossibleforScoutingIrelandtoappointmembersanddirectorstotheCompanybutsince2004ithasbeeninterpretedbyallconcernedthatScoutingIrelandwouldnominateindividualsforappointmentbyTheScoutFoundation.TheScoutFoundation(andindeedalloftheTrustCompaniesare)isacompanylimitedbyguarantee.Currentlythesameindividualsserveasmembersofthecompanyanddirectorsofthecompany.FollowingagovernancereviewoftheTrustCompanies(includingTheScoutFoundation)theBoardsoftheTrustCompaniesconcludedthatitwouldbepreferabletocreateadistinctionbetweenthemembersofthecompanyandthedirectorsoftheCompany.ThemembersoftheCompanywouldattendtheAnnualGeneralMeetingsoftheTrustCompanies,approvetheAnnualReportsandappointDirectorstotheBoard.Whiletheroleofthememberisimportantitisinvariablynottimeconsuming(meetingsoftheAGMoftheTrustCompaniesrarelylastmorethan10minutes!).AmechanismforthegenerationofmembersoftheTrustCompanieshadtobedevised.ItwasresolvedthatthemembersoftheCompanywouldbeindividualswhohadservedfulltermsasNationalOfficersormembersoftheNationalTeamforPolicyImplementationandCo-ordination.SuchamechanismwouldgeneratenewmembersautomaticallywhileensuringthatthesenewmemberswereindividualswhohadbeenelectedbytheNationalCounciltohighofficeinScoutingIreland.TheproposalwasconsideredbytheNationalManagementCommitteewhoagreedthatthegovernancechangewasinaccordancewithbestpracticeandbestservedtheinterestsoftheAssociationintheTrustCompanies.AccordinglytheNationalManagementCommitteeproposestheamendmenttotheConstitutiontoreflectthechangeswhichhavealreadybeenimplementedbytheTrustCompaniestoensurethattheConstitutionaccuratelyreflectswhatexists.Article54oftheConstitutionisproposedtobedeletedasitisastatementoffactonly.ItissuperfluousandtheNationalManagementCommitteeproposesitsdeletionaspartofaprogrammetotidyuptheConstitution.IrishScoutingFoundationFurthertoameetingoftheBoardofDirectorsoftheIrishScoutingFellowshipon18thAugust(Minutesattached)theBoardresolvedtorecommendthattheCompanybewounddowninanorderlymanner.ThereasonforthisisthattheCompanyremainsinactive,andthatScoutingIrelandServicescanbeusedforfundraisinginitiatives,andhasbeengrantedpermissionbyRevenuetooperatetheDonationsschemeundertheprovisionsofSection848AandSchedule26ATaxesConsolidationAct(TCA)1997.TheBoardalsonotedthatRevenuehaswrittentotheCompanyon3separateoccasionsinrelationtothecharitabletaxexemptionitenjoys,andnotedthatitwouldseekanupdateinrelationtoitsactivitiesinOctober2016.TheBoardfeelthatthereisapotentialforreputationaldamagetoScoutingIrelandifRevenuerescindthecharitabletaxexemptionforthisCompany.TheBoardhaverequestedtheNMCtoconsidertheimplicationsfromaScoutingIrelandperspective.TheBoardnotedthatitwouldappearfromScoutingIreland’sRule179thattheCompanymustremaininexistence,andtheBoardareseekingclarificationinrelationtothis,andifsowhatadviseScoutingIrelandcanprovidesothattheCompanycanbewounddown.