PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY COMMISSIONERS’ MEETING DRAFT AGENDA March 26, 2019 4:30 PM PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approval of Agenda 03/26/19 2. Approval of Minutes 03/12/19 Commission Meeting 3. Ratification of Vouchers 03/19/19 4. Approval of Vouchers 03/19/19 5. Project Acceptance – Best Road, Rudene Road to Summers Drive (Mount Vernon) TREASURER’S REPORT February 2019 AUDIENCE COMMENTS OLD BUSINESS 6. Manager’s Report 7. Quarterly Report – IT Department NEW BUSINESS 8. Approve 2019 CIP Mid-Year Budget Modification –Action 9. Approve Doug Streeter, CPA Contract Auditing Services Modification #2 –Action 10. Award Tierra ROW Acquisition Consultant-Judy to MV Transmission Line Phase 2- Action 11. Award Carollo Condition Assessment Contract-Judy Reservoir Water Treatment Plant-Action 12. Award R&E Inspection Services Contract-College Way, Freeway Drive East Pipe Replacement- Action 13. Authorize Task Order #6 RH2 Engineering-Judy Reservoir WTP Raw Water Pump Station Replacement Design, Permitting, & Services During Construction-Action 14. Award Faber Conway I-5 Crossing Project – Action 15. PUD Campus Assessment/Replacement - Establish Schedule for Identification of Potential Options- Action MISCELLANEOUS COMMISSIONER COMMENTS ADJOURNMENT JUDY RESERVOIR ELEVATION
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PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY COMMISSIONERS’ MEETING
DRAFT AGENDA March 26, 2019
4:30 PM
PLEDGE OF ALLEGIANCE
CONSENT AGENDA 1. Approval of Agenda 03/26/19 2. Approval of Minutes 03/12/19 Commission Meeting 3. Ratification of Vouchers 03/19/19 4. Approval of Vouchers 03/19/19 5. Project Acceptance – Best Road, Rudene Road to Summers Drive (Mount Vernon)
TREASURER’S REPORT February 2019
AUDIENCE COMMENTS
OLD BUSINESS 6. Manager’s Report 7. Quarterly Report – IT Department
10. Award Tierra ROW Acquisition Consultant-Judy to MV Transmission Line Phase 2- Action 11. Award Carollo Condition Assessment Contract-Judy Reservoir Water Treatment Plant-Action 12. Award R&E Inspection Services Contract-College Way, Freeway Drive East Pipe Replacement-
Action 13. Authorize Task Order #6 RH2 Engineering-Judy Reservoir WTP Raw Water Pump Station
Replacement Design, Permitting, & Services During Construction-Action 14. Award Faber Conway I-5 Crossing Project – Action 15. PUD Campus Assessment/Replacement - Establish Schedule for Identification of Potential Options-
MINUTES OF THE REGULAR MEETING OF THE COMMISSION PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY, WASHINGTON
March 12, 2019
The regular meeting of the Commission of Public Utility District No. 1 was held in the Aqua Room of the utility located at 1415 Freeway Drive, Mount Vernon, Washington, on March 12, 2019.
The meeting was called to order at 4:30 PM. Those Commissioners in attendance were: Eron Berg, President; Al Littlefield, Vice President and Joe Lindquist, Secretary. Also in attendance were: George Sidhu, General Manager; Peter Gilbert, Attorney, Mark Handzlik, Engineering Manager, Sally Saxton, Treasurer and Kim Carpenter, Clerk of the Board; Audience: Judy Littlefield, Les Walker, Ellen Bynum (Friends of Skagit County); District Employees: Mike Fox, Kevin Tate, Mark Semrau, Brian Henshaw, Damon Schwetz, Kathy White, Jay Sedivy and Luis Gonzalez.
Commissioner Berg led the Pledge of Allegiance.
Commissioner Lindquist moved to approve the Consent Agenda for March 12, 2019 1. Approval of Agenda 03/12/19 2. Approval of Minutes 03/05/19 Commission Meeting 3. Approval of Vouchers 03/12/19
Treasurer Saxton presented the Treasurer’s Report for the month of January 2019.
Under Audience Comments, Ellen Bynum, (Friends of Skagit County 110 N 1st Street, Mount Vernon) commented on conservation and reserve elements and asked about the District’s buildable water supply plan over the next 5-20 years; Commissioner Berg suggested that a starting point would be for Manager Sidhu to orient her to the District’s Water System Plan and thanked her for her comments.
Under Old Business:
4. Manager’s Report Manager Sidhu reported on the following items:
• Reminder-Commissioner Orientation Work Session 03-19-19 at 4:30 PM
• District was approved for the L&I Retrospective Rating Program and should help the District receive refunds on L&I premiums.
• Damon Schwetz –new Maintenance Supervisor. Damon began work with the District in 2011 in Construction and moved to the position of Inspector in 2014 and has now moved in to the Maintenance Supervisor position. Damon thanked Manager Sidhu for the opportunity to represent the District and looks
Agenda Item #2
Commission Meeting 2 March 12, 2019
forward to bringing positivity, improved communication and a great work ethic to his department.
5. Quarterly Report – Operations Operations Manager Fox commented that Damon was an outstanding choice for Maintenance Superintendent. Operations Manager Fox presented the quarterly report for the Operations Department, including updates regarding Skagit River Diversion pump station maintenance; positive DOH Sanitary Surveys, condition assessment, HVAC completion, new floors, painting and diesel tank at the WTP; new equipment; results of the recent Best Tasting Water competition (Alderwood); Best Road water quality issues; reservoir cleaning invitation to bid; Division Street security lighting and security of all sites; and flushing information will be posted on the District’s website. A brief discussion ensued regarding various aspects of the report.
Under New Business:
6. Removal of Capital Assets –Action Commissioner Lindquist moved to retire asset numbers 248, 253, and 255 from the fixed asset ledger. The motion passed.
7. Safety Practice & Procedure (SP&P) #3002 – Discussion Manager Sidhu stated that District Policy #1026 Safety Requirement and Commitment to Safety was revised at the meeting of January 22 and outlined the creation of SP&P’s to better outline and administer the District’s overall safety program. Safety/Risk Coordinator Sedivy reviewed the proposed Safety Practice & Procedure #3002. Manager Sidhu stated that the SP&P is for review and no action is required of the Commission. A brief discussion ensued.
8. Interlocal Agreement with Del Mar Community Services, Inc. - Potential Action Manager Sidhu stated that the proposed agreement has been reviewed by Del Mar and by Attorney Gilbert. Attorney Gilbert indicated proposed language corrections changes on Pages 2 & 6. Discussion ensued regarding the proposed agreement and revisions. Commissioner Littlefield moved to approve the Agreement with Del Mar Community with the revisions as suggested by Attorney Gilbert. The motion passed.
Under Commissioner Comments, Commissioner Lindquist reported he would be attending WA PUD Association (WPUDA) new Commissioner training in Olympia this week.
Commissioner Littlefield reported he would be attending WPUDA meetings this week as well.
Having no further business to come before the Board, Commissioner Berg adjourned the meeting of March 12, 2019 at 4:59 PM.
Respectfully submitted:
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Commission Meeting 3 March 12, 2019
Kim Carpenter Clerk of the Board
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%41% General Revenue Fund $7,166,451 Local Govt Investment Pool $15,098,424 85%0% Capital Project Fund 0 Cash 88,537 1%
21% Construction Fund 3,705,632 Govt Agencies/ Securities 2,500,000 14%21% System Development Fund 3,724,630 0%9% Debt Service Fund 1,631,9198% Bond Funds 1,458,329
100% Total Funds $17,686,961 Total Funds $17,686,961 100%
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PUBLIC UTILITY DISTRICT NO. 1 OF SKAGIT COUNTY
TREASURER REPORT
AS OF FEBRUARY 28, 2019
Balance of District Funds Investment of District Funds
General Revenue Fund
Capital Project Fund
Construction Fund
System Development Fund
Debt Service Fund
Bond Funds
District Fund Segments
Local Govt Investment Pool
Cash
Govt Agencies/ Securities
Investment of District Funds
470,000
480,000
490,000
500,000
510,000
970,000
980,000
990,000
1,000,000
1,010,000
De
c
Jan
Feb
Mar
Ap
r
May Jun
Jul
Au
g
Sep
Oct
No
v
De
c
Market Value vs. Face Value of Government Securities
Fed Natl Mtg Assn (mat10/19)
Resolution Funding Corp(mat 7/20)
Face Value
Fed Natl Mtg Assn (mat8/19) $500,000
0
0.5
1
1.5
2
2.5
3
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Inte
rest
Rat
e
Rates of Investment Interest Received
FNMA LGIP RFC FNMA
2018 2017 2016
REVENUE FUND COMBINED COMBINED COMBINED COMBINEDCapital Projects Restricted Debt Reserve Bond Sinking Bond Reserve
Coupon Rates Current Rate Mature Date Beg Bal Interest Rates Mature Date Beg Bal Interest Rates Mature Date Beg Bal Interest Rates Mature Date Beg Bal2009B BAB 2.7%* - 3.79%* 3.66% Jul 2029 $3,660,000 2018 Gilligan Cr Property 2.00% Oct 2038 $1,156,612 2001 SRD 0.50% Jul 2021 $10,000,000 2000 Clearwell 1.50% Oct 2021 $1,803,3602016 Revenue 2.65% - 10.00% 2.65% Jul 2036 $6,300,000 2002 WTP Controls 0.50% Jul 2022 $10,000,000 2000 SVV Distribution 1.50% Oct 2021 $704,0702017 Revenue 2.65% - 10.00% 2.65% Jul 2037 $4,200,000 2012 Josh Wilson Rd 0.25% Jun 2031 $3,342,154 2000 SVV Controls 1.50% Oct 2021 $64,619
2001 Transmission Line 1.50% Oct 2022 $1,758,4802001 WTP Controls 1.50% Oct 2022 $77,5202015 Division St Tank Const 1.50% Oct 2037 $10,004,0502018 Mountain View Consol 1.50% $1,224,221
Year Principal Interest Principal Interest Interest Rate Principal Interest Principal Interest Interest Rate Total*(after 35% tax credit)
SKAGIT PUD DEBT REPAYMENT AMOUNTSAS OF FEBRUARY 28, 2019
Senior Lien Bond Debt Public Works Trust Fund Loan Debt Drinking Water State Revolving Fund Loan Debt
Interest Rate Range Interest Rate Range
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ID
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3/26 Commission Meeting
3/26 Establish Project Schedule & Expectations
3/26 Establish Geographical Study Area
3/26 Discuss Site Selection Criteria List
3/26 Discuss Site Selection Criteria List-Long List Exclusion Values
4/2 Commission Workshop
4/2 Establish Long List Exclusion Values
4/5 Preliminary Headquarters Valuations (NVG)
4/9 Commission Meeting (Driftmier/NVG)
4/9 Discuss Weighting Values for Short List
4/9 Discuss Preliminary Headquarters Valuations
4/10 Draft Long List (NVG)
4/15 Revised Long List (NVG)
4/16 Commission Workshop (Driftmier)
4/16 Establish Weighting Values for Short List
4/16 Introduce Long List
4/23 Commission Meeting (NVG)
4/23 Establish Long List
4/30 Draft Real Estate Report-Short List & HQ Marketability Study (NVG)
5/3 Revised Real Estate Report-Short List & HQ Marketability Study (NVG)
5/7 Commission Workshop (NVG)
5/7 Discuss Short List & Real Estate Report
5/14 Commission Meeting (NVG)
5/14 Establish Short List
6/14 Draft Options Analysis Report (Driftmier)
6/21 Revised Options Analysis Report (Driftmier)
6/25 Commission Meeting (Driftmier)
6/25 Discuss Options Analysis Report
7/9 Commission Meeting (Driftmier)
7/9 Establish selected Option
W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S7, '19 Mar 24, '19 Mar 31, '19 Apr 7, '19 Apr 14, '19 Apr 21, '19 Apr 28, '19 May 5, '19 May 12, '19 May 19, '19 May 26, '19 Jun 2, '19 Jun 9, '19 Jun 16, '19 Jun 23, '19 Jun 30, '19 Jul 7, '19 Jul 14, '19 Jul 21, '19 J
District Office Feasibility Project - Representative Acquisition Site Fri 3/22/19
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3/26 Commission Meeting
3/26 Establish Project Schedule & Expectations
3/26 Establish Geographical Study Area
3/26 Discuss Site Selection Criteria List
3/26 Discuss Site Selection Criteria List-Long List Exclusion Values
4/2 Commission Workshop
4/2 Establish Long List Exclusion Values
4/5 Preliminary Headquarters Valuations (NVG)
4/9 Commission Meeting (Driftmier/NVG)
4/9 Discuss Weighting Values for Short List
4/9 Discuss Preliminary Headquarters Valuations
4/10 Draft Long List (NVG)
4/15 Revised Long List (NVG)
4/16 Commission Workshop (Driftmier)
4/16 Establish Weighting Values for Short List
4/16 Introduce Long List
4/23 Commission Meeting (NVG)
4/23 Establish Long List
4/30 Draft Real Estate Report-Short List & HQ Marketability Study (NVG)
5/3 Revised Draft Real Estate Report-Short List & HQ Marketability Study (NVG)
5/7 Commission Workshop (NVG)
5/7 Discuss Draft Short List & Real Estate Report
7/16 Commission Meeting (NVG)
7/16 Establish Short List
8/16 Draft Options Analysis Report (Driftmier)
8/23 Revised Options Analysis Report (Driftmier)
8/27 Commission Meeting (Driftmier)
8/27 Discuss Options Analysis Report
9/10 Commission Meeting (Driftmier)
9/10 Establish selected Option
Mar Apr May Jun Jul Aug Sep OctQtr 2, 2019 Qtr 3, 2019 Qtr 4, 2019
District Office Feasibility Project - Focused New Site Option Thu 3/21/19
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Skagit PUD March, 2019 Project #21726
_____________________________________________________________________________________ The Driftmier Architects, P.S. Page 1
Site Criteria List • Cost
o Purchase/Sale o Construction o Design & Permitting o Labor & gas for driving
• Existing utilities o Power o Water o Sewer o Telecom
• Drive Times o Proximity to I-5 o Proximity to current facility o Proximity to water treatment facility o Average response time from facility to all customers o Average employee commute time o Ease for customers to pay bills in person
• Site Physical Characteristics o Topography o Wetlands o Previously developed or green field o Forested vs previously logged or developed
• Access to site o Road width o Traffic Signals o Multiple access points
• Out of floodplain • Size • Existing buildings on site • Permitted use, conditional use or variance required • Availability for purchase • Neighborhood compatibility (including adjacencies)