Dr. John D. Barge, State School Superintendent “Making Education Work for All Georgians” FY2012 Data Collections Conference Special Education.

Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org

FY2012Data Collections Conference

Special Education Discipline, Data, Disproportionality,

Discrepancy,Determinations and Other "D" Words

Athens, GeorgiaAugust 17 - 19, 2011

Georgia Department of EducationDivision for Special Education Services and Supports

1870 Twin Towers EastAtlanta, Georgia 30334


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Session Agenda


OSEP/WESTAT Reporting Directions for Federal Data Report (FDR) – Discipline

Data elements related to a discipline event for a student that must be reported according to law.

Out-of-school Suspension

“Incidences in which a child is temporarily removed from his/her regular school for disciplinary purposes to another setting (e.g., home). This includes removals in which no IEP services are provided because the removal is 10 days or less as well as removals in which the child continues to receive services according to his/her IEP.” FDR- Table 5

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While Free Appropriate Public Education (FAPE) requirements are unique to students with disabilities excluded from school for more than 10 days, reporting requirements are consistent with those for students without disabilities unless otherwise indicated in local board policy.

Two issues:• Compliance with FAPE (Continuation of Service)• Reporting Requirements

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OSEP/WESTAT Reporting Directions for Federal Data Report (FDR) – Discipline

• “If, following a discipline offense, the IEP team meets and determines that the child’s current placement is not the least restrictive environment for that child, and therefore makes a permanent change in the child’s IEP placement, DO NOT report the child on the FDR for discipline. If the child is suspended pending an IEP team meeting in which his/her IEP placement is changed, the suspension must be reported.”

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Review of Discipline RecordDiscipline Record Layout:

• Fiscal Year• Period• System Code• School Code• Student ID• Discipline Incident Number• Data Type Indicator• Discipline Incident Date• Discipline Type• Discipline Incident – Context and Location• Teacher ID• Discipline Action Code• Discipline Action Auxiliary Code• Administrator ID• Event Identifier• Continuation of Services

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DISCIPLINE ACTION CODE

DISCIPLINE ACTION CODE indicates the action taken by a school administrator or administrator’s designee (pursuant to O.C.G.A 20-2-731 and 20-2-740).

Discipline Action Code & Type Description

• 00 Continuation of IncidentAn entry of “00” for a DISCIPLINE ACTION CODE is acceptable only

when the DATA TYPE INDICATOR is “2,” indicating that an event with multiple incidents for a single action has occurred.• 10 Corporal Punishment

Corporal Punishment - corporal punishment was administered pursuant to O.C.G.A 20-2-731.• 20 In-School Suspension

In-School Suspension - placed in a state in-school suspension program.• 30 Out-of-School Suspension

Out-of-School Suspension - suspended out of school.• 40 Expulsion

Expulsion - expelled.

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Discipline ActionCode & Type

Action Auxiliary

CodeDiscipline Action Auxiliary Code Description

20 In-School Suspension ‘nn’ Auxiliary Code is the number of days assigned. (Unless code ’99’ is used – less than one day.).

30 Out-of-School Suspension ‘nn’ Auxiliary Code is the number of days assigned. (Unless code ’99’ is used – less than one day.)

40 Expulsion 1

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Expelled beyond the end of the current school quarter or semester but not permanently expelled. Permanently expelled.

60 Assigned to Crossroads Alternative School

‘nnnn’ The 4-digit school number of the Crossroads Alternative School to which the student was assigned.

61 Assigned to Other Alternative School for Disruptive Students

‘nnnn’ The 4-digit school number of the Alternative School for disruptive students to which the student was assigned.

62 Assigned to Other Alternative School for Non-Disruptive Students

‘nnnn’ The 4-digit school number of the Alternative School for non-disruptive students to which the student was assigned.

63 Assigned to Other Alternative School by Administrative Law Judge

‘nnnn’ The 4-digit school number of the Alternative School to which the student was assigned.


Discipline Data Trends

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Removal Type FY11 FY10 FY09 FY08Students Out-of-School Suspended/Expelled greater or equal to 10 Days in School Year 1,423 1,466 1,708 4,755

Students with Disciplinary Removal Totaling greater than 10 Days 3,742 4,755 5,387 10,668

Total Disciplinary Removals 107,944 124,266 137,425 159,592


Discipline Data TrendsYear to Year Decrease

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Removal Type FY11 FY10 FY09

Students Out-of-School Suspended/Expelled greater or equal to 10 Days in School Year -43 -242 -3,047

Students with Disciplinary Removal Totaling greater than 10 Days -1,013 -632 -5,281Total Disciplinary Removals -16,322 -13,159 -22,167

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Out-of-school suspension 1-10 days (cumulative) – No services required

Out-of-school suspension 11+ days (cumulative) – Services required

(Continuation of Services)

Continuation of Service

Significant Disproportionality/Significant Discrepancy data are not influenced by Continuation of Services.


DIS090 Continuation of Service:

“For students that receive out-of-school suspension or expulsion, indicate whether or not the student continued to receive education services during the disciplinary action. Enter ‘Y’ if student received education services and ‘N’ if student did not receive education services.”

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New Discipline ReportOSS >10 Days

Continuation of Services = N GTID LAST NAME FIRST NAME

CESSATION OF SERVICE AUXILLARY CODE Total

N,N,N 002,008,001 11

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•Removes suspensions before and after placement in special education•Does not reflect all days of OSS

(OSS days with Cessation of Service Flag =Y are excluded)


Remember: After your superintendent

certifies the accuracy of the your Student Record,

the opportunity for correction is not available.

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Discipline and IDEA Compliance

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Indicators B9 and B10 •Identification only•Overrepresentation •Underrepresentation

Indicators 4a and 4b•Discipline discrepancy SWD•Discipline discrepancy by race/ethnicity

APR Indicators


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Significant Disproportionality

•Identification (Overrepresentation only)

•SWD•Six disability areas

•Placement•Discipline


Disproportionality: The Big Picture

Significant Disproportionality 1. Reserve 15% of the federal funds to provide

Coordinated Early Intervening Services (CEIS) for at-risk students

2. Review and revise policies, procedures and practices3. Publicly report any revisions on policies, procedures and practices4. May result in a finding of non-compliance

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Disproportionate Representation and Significant Discrepancy:

The Big Picture 1. Does not prompt Coordinated Early Intervening

Services (CEIS) for at-risk students 2. Must review and revise policies, procedures

and practices3. Must publicly report any revisions on policies,

procedures and practices4. May result in a finding of non-compliance

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IdentificationAll Disabilities

Six Disability Areas

Data Source FY12 Changes Second Look

Filter Conditions:

WRR ≥4.0Two consecutive years

Formula: Westat Weighted Risk Ratio (WRR)

FY 11 WRR ≥4.0 and FY12 WRR ≥4.0

District SWD Subgroup ≥10 618 Federal Child Count Data

District Enrollment Subgroup ≥40

Fall FTE Count

District Enrollment Composition ≥.90 for Subgroup

Fall FTE Count

If district subgroup composition ≥.90, subgroup incidence rate is ≥4.0 above district subgroup composition

Data Year:FY11 + FY12 Notification Year: FY12 CEIS Year: FY1321


40-79% General Education<40% General Education

Separate Placement(Private or Public Schools

or Residential Placements)


Filter Conditions:

WRR ≥4.0Two consecutive years


FY 11 WRR ≥4.0 and FY12 WRR ≥4.0

District SWD Subgroup ≥10618 Federal Environment Data


Fall FTE Count


Fall FTE Count


Data Year: FY11 + FY12 Notification Year: FY12 CEIS Year: FY1322

Significant DisproportionalityTotal Disciplinary

Removals (Incidence Count) Data Source FY12 Changes

Filter Conditions:

WRR for Disciplinary Removals is ≥3.0 (≥5.0)

Formula: Relative Risk (District SWD Subgroup risk for Disciplinary Removal/District SWD risk for Disciplinary Removal)

Two Year LookFY10 Relative Risk for SWD Subgroup for Disciplinary Removals is ≥5.0FY11 Relative Risk for SWD Subgroup for Disciplinary Removals is ≥3.0

District SWD count of Disciplinary Removals by

subgroups

Student Record – Discipline Record File Includes count of removals (ISS, OSS, Expulsions regardless of length)

Includes count of removals (ISS, OSS, Expulsions regardless of length)

District SWD SubgroupStudent Record – Cumulative Count of annual SWD enrollment

Data Year: FY10 + FY11 Notification Year: FY12 CEIS Year: FY13

Data Year: FY11 + FY12Notification Year: FY13 CEIS Year: FY14

FY11 Relative Risk for Disciplinary Removals ≥3.0 FY12 Relative Risk for Disciplinary Removals ≥3.0

Data Year: FY12 + FY13 Notification Year: FY14 CEIS Year: FY15 FY12 Relative Risk for Disciplinary Removals ≥3.0 FY13 Relative Risk for Disciplinary Removals ≥3.023

Significant Disproportionality Duration and Type

(Student Count) Data Source FY12Changes

Filter Conditions:

Relative Risk for Disciplinary Removals is

≥3.0 (≥5.0)

Formula: Relative Risk(District SWD Subgroup Risk for Disciplinary Removal by Weighted Duration and Type/District SWD risk Weighted Duration and Type)

Two Year LookFY10 Relative Risk for SWD Subgroup by Duration and Type is ≥5.0FY11 Relative Risk for SWD Subgroup by Duration and Type is ≥3.0

District SWD Count of Students by Race/Ethnicity with Disciplinary Removals

by Duration and Type

Student Record – Discipline Record File

Removal Weights:ISS <10 days = 1OSS <10 days =2ISS >10 days =3OSS >10 days =4 Formula:(District SWD Subgroup Risk for Disciplinary Removal by Weighted Duration and Type/District SWD Risk Weighted Duration and Type)

District SWD SubgroupStudent Record – Cumulative Count of annual SWD enrollment

Data Year: FY10+FY11 Notification Year: FY12 CEIS Year: FY13



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Disproportionate Representation

IdentificationAll Disabilities

Six Disability Areas


Filter Conditions:

WRR ≥3.0 (4.0)Two consecutive years


FY 11 WRR ≥4.0 and FY12WRR ≥3.0

District SWD Subgroup ≥10 618 Federal Child Count Data


Fall FTE Count


Fall FTE Count


Data Year: FY11 + FY12 Notification Year: FY12

Data Year: FY12 + FY13 Notification Year: FY13FY12 WWR ≥3.0 and FY13 WWR ≥3.0

Data Year: FY13 + FY14 Notification Year: FY14FY13 WWR ≥3.0 and FY14 WWR ≥3.0 25

Disproportionate RepresentationAll Disabilities Underrepresentation Data Source FY12 ChangesFilter Conditions:

WRR ≤.25(Inversion of over representation)

Formula: Westat Weighted Risk Ratio

District Subgroup Enrollment Fall FTE Count

District SWD Subgroup Fall FTE Count

Projected Incidence CountProjected Incidence Count = District Total Subgroup Count * State Total

Disability Risk

State Incidence Rate FY12 = TBD

N Size difference between projected and actual ≤-10 = Under

Representation

Data Year: FY12 Notification Year: FY12

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Disproportionate RepresentationSix Disability Areas Underrepresentation Data Source FY12 Changes

Filter Conditions:WRR ≤.25

(Inversion of over-representation)Formula: Westat Weighted Risk Ratio

District Subgroup Enrollment Fall FTE Count

District SWD Subgroup Fall FTE Count

Projected Incidence CountProjected Incidence Count = District Total Subgroup

Count*State Total Disability RiskState Incidence Rate FY12 = TBD

Autism

Emotional disturbance

Intellectual Disabilities

Other health impairment

Specific learning disorder

Speech or language impairment

N Size difference between projected and actual ≤-10 = Under Representation

Data Year: FY12 Notification Year: FY12

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Significant Discrepancy APR-4a Out of School Suspension (OSS) for

>10 Days among Districts Data Source FY12 Changes

Filter Conditions:

Relative Risk for OSS among districts is ≥3.0

Student Record – Discipline Record File(District SWD risk for OSS greater than 10 days /State SWD risk for OSS >10 days)

Two Year LookFY10 Relative Risk for OSS among districts is ≥3.0FY11 Relative Risk for OSS among districts is ≥3.0

District SWD count of OSS for ≥10 Days is ≥5

Student Record – Discipline Record FileOSS ≥10 days SWD count ≥5

District SWD Student Record – Cumulative Count of annual SWD enrollment

Data Year: FY10+FY11 Notification Year: FY12

Data Year: FY11+FY12 Notification Year: FY13FY11 Relative Risk for OSS among districts is ≥3.0 FY12 Relative Risk for OSS among districts is ≥2.0

Data Year: FY12+FY13 Notification Year: FY14FY12 Relative Risk for OSS among districts is ≥2.0 FY13 Relative Risk for OSS among districts is ≥2.0

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Significant DiscrepancyAPR 4b Out of School Suspension (OSS) for

>10 Days among Districts Data Source FY12 Changes

Filter Conditions:

Relative Risk for OSS greater than 10 days among

districts by ethnicity/race RR is ≥3.0

Student Record – Discipline Record File(District SWD Subgroup risk for OSS greater than 10 days /State SWD risk for OSS >10 days)

Two Year LookFY10 Relative Risk for OSS among districts is ≥3.0FY11 Relative Risk for OSS among districts is ≥3.0

District SWD count of OSS for >10 Days

Student Record – Discipline Record File

District SWD Student Record – Cumulative Count of annual SWD enrollment

Data Year: FY10 + FY11 Notification Year: FY12

Data Year: FY11 + FY12Notification Year: FY13

FY11 Relative Risk for OSS among districts is ≥3.0 FY12 Relative Risk for OSS among districts is ≥2.0

Data Year: FY12 + FY13 Notification Year: FY14FY12 Relative Risk for OSS among districts is ≥2.0 FY13 Relative Risk for OSS among districts is ≥2.029


State Level Relative Risk for OSS by Subgroups

FY10 District SWD Relative Risk for OSS by Race** (APR Indicator 4b)American

Indian/AlaskanAsian Black Hispanic Pacific

IslanderTwo or More Races

White

* * 1.73 0.35 * 1.16 0.51

*≥ 5 students** Subject to final verificationState Risk = .50

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State Level Risk for Discipline

•Includes All District and All Subgroups

•Yields lower relative risk values than “All Other Districts” or “All Other Subgroups”

•Sets one bar for All Districts and All Subgroups

Dr. John D. Barge, State School Superintendent “Making Education Work for All Georgians” FY2012 Data Collections Conference Special Education.

Documents

school administrator

state school superintendent

digit school number

school suspension incidences

school suspension program

hisher regular school

current school quarter

discipline event