DQN Debrief/Review/Clarification Did we all hear the same thing? What questions remain?

DQN Debrief/Review/Clarification• Did we all hear the same thing?• What questions remain?

10-15-14 Discussion Topics• Data Quality Curriculum • Round 1 Ending November 15• Round 2 Beginning in January• Specialty Modules Available now through December 15

• COGNOS Reports• Access by Function

• Updates on New Fields• PDE Guidance Documents• PDE 4605 Form Discussion

COGNOS REPORTS

• Two Areas:• Verify – Immediate; Data Currently in PIMS• Production – Wait for Refresh at 5:00 a.m. & 12:00 Noon; Possible Errors;

Comparisons; Look Fors

New FieldsSTUDENT TEMPLATE• Field 65 – Graduation Status Code “S”• Special Ed. Student who Graduated and exited Special Ed. after 6/30 and must be

reported in the next year’s student template as exited

• Field 167 – Special Education Referral Code “Y” or “N”• If “Y”, a School Enrollment Record is not needed• PDE Guidance:

• You are a SD or CS• You are only submitting these students for special education reporting purposes• You are NOT the educating LEA• If you have Special Ed students who are residents of your district, and are out-placed, you should

report a Y in Field 167. These are students who would be uploaded for the December 1 Special Ed collection only

• A student with Y in field 167 should NOT have a School Enrollment record

New FieldsSTUDENT CALENDAR FACT TEMPLATE• Field 15 – Special Education Indicator• Used to determine Special Education ADMs• Valid Values “Y”, “E”, “N”• A student with an IEP for partial school year will have multiple Calendar Fact records

• Ex: Regular Ed. at start of year; Identified and IEP written in January. Curriculum change to generate two Student Calendar Fact records…one with “N” in Field 15 (BOY – Jan.) and one with “Y” in Field 15 (Jan. – EOY)

• Ex: Special Ed. at start of year; Exited to Regular Ed. in January. Curriculum change to generate two Student Calendar Fact records…one with “Y” in Field 15 and one with “E” in Field 15

• Curriculum changes are not reported in School Enrollment Template – only grade level or school changes within LEA

PDE Guidance Documents• DCC Internal Snapshot Reporting Guide• 2014-15 School Enrollment Code CrosswalkPDE Programs PIMSPIMS DocumentsPIMS How to Guides & Training Documents

• Summer Exit Guidance – Newly Released

Tracking Placement Students• PDE 4605 Form – Determination of District of Residence for Students in

Facilities or Institutions (Section 1306 of School Code)• General Guidelines• Other Placement Situations w/o a 4605 Form• How Does Everyone Else Do It?