Downtown San Diego Clean & Safe Board of Directors November 3, 2015 8:30 a.m. 401 B Street, Suite 100, San Diego, CA 92101 - Non Agenda Public Comment - Approval of Minutes: 10.12.2015 (Pages 2-3) Action - Next Board Meeting: 1.12.2015 at 8:30 a.m.—Location TBD - International Downtown Assocation - Overview of Operations: B. Hamraz, Executive Director - Safe Update: A. Vivas, Director of Operations (Page 7) - Homeless Update: K. Knight, L. Michael, A. Quiros, Homeless Outreach Coordinators (Page 8-11) - Clean Update: A. Gutierrez, Assistant Director of Operations (Page 12) - Review & Accept September 2015 Financials: J. Hanley, VP of Finance (Pages 13-22) Action - Review & Accept FY15 Audit: J. Hanley, VP of Finance (Handout) Action - Member Discussion THIS INFORMATION IS AVAILABLE IN ALTERNATIVE FORMATS UPON REQUEST.To request an alternative format or to request a sign language or oral interpreter for the meeting, please contact the Clean & Safe Program office at least five (5) working days before the meeting at (619) 234-8900 to ensure availability. Assistive Listening Devices (ALDs) are available for the meeting upon advanced request. Welcome Chairman’s Update Operations Update Financial Report Team Update (Pages 4-6) Member Discussion Adjourn 1 of 22
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Downtown San Diego Clean & Safe
Board of Directors November 3, 2015 8:30 a.m.
401 B Street, Suite 100, San Diego, CA 92101
- Non Agenda Public Comment- Approval of Minutes: 10.12.2015 (Pages 2-3) Action - Next Board Meeting: 1.12.2015 at 8:30 a.m.—Location TBD
- International Downtown Assocation
- Overview of Operations: B. Hamraz, Executive Director
- Safe Update: A. Vivas, Director of Operations (Page 7)- Homeless Update: K. Knight, L. Michael, A. Quiros, Homeless Outreach Coordinators (Page 8-11)- Clean Update: A. Gutierrez, Assistant Director of Operations (Page 12)
- Review & Accept September 2015 Financials: J. Hanley, VP of Finance (Pages 13-22) Action - Review & Accept FY15 Audit: J. Hanley, VP of Finance (Handout) Action
- Member Discussion
THIS INFORMATION IS AVAILABLE IN ALTERNATIVE FORMATS UPON REQUEST.To request an alternative format or to request a sign language or oral interpreter for the meeting, please contact the Clean & Safe Program office at least five (5) working days before the meeting at (619) 234-8900
to ensure availability. Assistive Listening Devices (ALDs) are available for the meeting upon advanced request.
Welcome
Chairman’s Update
Operations Update
Financial Report
Team Update (Pages 4-6)
Member Discussion
Adjourn
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Downtown San Diego Clean & Safe Board
Meeting Minutes
Tuesday, October 13, 2015 - 8:30 a.m.
401 B Street, Suite 100, San Diego, CA 92101
Call to Order
The meeting was called to order by Sumeet Parekh at 8:32 a.m.
The following Clean and Safe Board Members were present: Sumeet Parekh, Kris Michell, Mike
Madigan, Nelson Ackerly, Bill Sauls, Christie Kong, Howard Greenberg, Michael Trimble, Joan Wojcik, Doug Korn and LC Cline
The following staff members were present: Bahija Hamraz, John Hanley, Kelly Knight, Lucky Michael,
Alonso Vivas, Alex Gutierrez, Arturo Quiros, Alicia Kostick, Lise Koerschgen and Annie Wilson
The following members of the public were present: Capt. Chuck Kaye and Lt. John Morris
Non Agenda Public Comment
Ms. Hamraz introduced a student from e3 Civic High, who is shadowing the Clean and Safe team for
the day.
Approval of Minutes
Mr. Parekh asked for comments and approval.
Motion: to approve September 8, 2015 minutes. By: Kris Michell. Seconded By: Mike Madigan. Accepted unanimously.
Financial Report – John Hanley
Mr. Hanley reviewed the updated July 2015 financials and variances.
Motion: To accept the updated July 2015 monthly financials.
By: Mike Madigan. Seconded By: Doug Korn. Accepted unanimously.
Mr. Hanley reviewed the August 2015 financials and variances.
Motion: To accept the August 2015 monthly financials.
By: Bill Sauls. Seconded By: LC Cline. Accepted unanimously.
Guest Speakers: Captain Chuck Kaye and Lieutenant John Morris, Central Division San Diego Police
Department
Capt. Kaye discussed how the partnership with Clean and Safe and the San Diego Police Department
has made an impact on the quality of life in Downtown.
Lt. Morris explained the various teams and responsibilities the San Diego Police Department have in
Downtown, such as the Neighborhood Resource Team (NRT) and Homeless Outreach Team (H.O.T.).
The board shared and discussed their excitement and concerns.
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Safety Update –Alonso Vivas
Mr. Vivas discussed and reviewed safety incidents that has affected Clean and Safe Staff. Mr. Vivas
gave an overview on the solutions that have been set in lieu of these incidents, such as additional
training, collecting data through Eponic, proper placement and additional radios.
Homeless Update – Kelly Knight, Lucky Michael and Arturo Quiros
Ms. Knight shared that the monthly sleep count in September had decreased from previous months.
Ms. Michael explained how Clean and Safe received a grant that enabled the program to rent a
detox bed from the McAllister Institute. Ms. Michael shared that 19 individuals who were referred to the
McAllister Institute were placed into detox treatment.
Mr. Quiros shared that 43 individuals accessed the Work Your Way Home (WYWH) Program in the
month of September. Since the initiation of the WYWH program, over 700 individuals have been
reunited with family and support systems outside of San Diego.
Clean Update –Alex Gutierrez
Mr. Gutierrez expressed the goal of the Clean and Safe is to be the most innovative PBID, which is cost
efficient and able to continue to strengthen relationships with property owners and vendors.
Mr. Gutierrez gave an overview of current maintenance projects, which included the Gum Removal
and Enhanced Brick/Tile repair.
Placemaking Update –Lise Koerschgen
Ms. Koerschgen discussed and reviewed the positive feedback received during the neighborhood
Community Meetings, such as additional public art and landscaping within each neighborhood.
Ms. Koerschgen also shared the Open House event which will take place on October 17th from 10am –
4pm. This event is a part of ArchtoberFest and will give the public a behind-the-scenes look at various
buildings within Downtown.
Status of Information from the City Update –John Hanley
Mr. Hanley discussed and reviewed the Mid-Block Lighting update received from the City. In FY2015
Clean and Safe saw a savings in comparison to FY2014 due to the City installing LED lights.
Member Discussion
No member discussion.
Adjourn
The Meeting was adjourned by Sumeet Parekh at 9:56 a.m.
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Downtown San Diego Clean & Safe Board Monthly Update
October 2015
MAINTENANCE
• Gum Removal:
Meetings with companies to pitch partnership: Cutting Edge Clean Finalize details with partnering companies based: early October 2015 Launch of gum removal program and media: October 19, 2015
• Enhanced Sidewalk Repair: Sidewalk needs assessment in Gaslamp and surrounding blocks Walk through with tile contractor: October 5 – 10, 2015 • Launch of enhanced sidewalk repair program: late October 2015
• Urine Repellant: Testing of two products for urine repellant (local company and foreign company) Discussion with local company to supply product at reduced rate Testing of product with Ace Parking: September 25, 2015 • Notify property managers, residents and businesses about product: October 2015
• El Niño preparation for operations: October 21, 2015 • Powerwashing • Maintenance and Safety deployment • Flooding protocol • Landscaping and beautification
Purchase of electric vehicle for hot spot operations
SAFETY & HOMELESS
• HHSA BHS Community Meetings: October 7 & 20, 2015 • Body Camera Pilot program:
Body camera for Assistant Supervisor to test program for one month • Deployment of program for all Safety Ambassadors: November 2015
• Community Watch Program: • Develop signage for downtown property owners – Community Watch Program • Deployment of signage on buildings throughout downtown
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Meeting with Salvation Army, Urban Discovery Academy, East Village resident and SDPD regarding collaboration of efforts in East Village
• Individual Case Studies Project: • Develop list of top problem individuals: September 10 – October 16, 2015 • Work with SDPD, City Attorney and CMH to develop plan for each individual
• Safe Streets Now: Meeting to discuss program and identify problem location • Begin discussions with surrounding property owners and residents: October 2015
Preparation for Quality of Life Committee Attend Girls Think Tank Transitional Storage Center Locker Ribbon Cutting: October 9, 2015 • Begin preparation for 2016 Point in Time Count in collaboration with RTFH
Conference call to discuss details: October 6, 2015 Safety Network Meeting: October 14, 2015 • Attend Inclement Weather Protocol - Community Planning Meeting: October 26, 2015 Attend San Diego Stakeholders meeting with HUD Secretary to advocate for modifications
to the homelessness funding formula and strategize on efforts to end veteran homelessness in San Diego: October 19, 2015
Continue monitoring and reporting hot spots
BEAUTIFICATION & PLACEMAKING
• Launch Placemaking and Beautification program FY16:
Placemaking Community Meetings • Develop plan for each neighborhood based on input: mid October 2015
Creative Culture Committee involvement • Call for vote for each neighborhood: end of October 2015 • Launch programs in each neighborhood: November 2015
GQA Placemaking Committee Meeting: September 28, 2015 • Pocket Park Refresh:
Create new design Meetings and discussions with property owner • Approval to move forward • Parks & Open Space Board: approval to receive and spend funds: October 2015 • Refresh of park: mid October 2015
• Orphan Spaces project – creating map and will meet on next steps • Pianos in Spaces program: working with San Diego Symphony to determine locations • Blanket Permit:
• Meeting with City to discuss: October 27, 2015 • Water responsibility efforts:
• Update all hanging baskets in Cortez with drought tolerant succulents
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• Upgrade Park Blvd medians from grass to drought tolerant succulents
COMMERCIAL ENHANCEMENT PROGRAM (CEP)
• CEP Program Deliverables:
Finalize CEP deliverables and meet internally to discuss: October 13, 2015 • Meeting to discuss committee: October 22, 2015 • Develop CEP work plan: in progress • CEP Committee Meeting: November 2015 • Hire a CEP Project Coordinator by November 2015
• CEP Safety and Outreach: Develop contact list for all CEP properties Enter all CEP properties into Eponic Begin outreach and safety patrols of CEP properties • Introduction Meetings with CEP properties: in progress
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Downtown San Diego Clean & Safe Board Safe Update
Paramedics Called
SEP-15 OCT-15
1,465
1,275
18 1965 10122 1695 134
Safety Activity Report Sept - Oct 2015
Directional Assistance Drug Activity Panhandling Paramedics Called Public Intoxication
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O c t o b e r 2 0 1 5
C l e a n & S a f e P r o g r a m
H o m e l e s s O u t r e a c h
M o n t h l y R e p o r t
Hope through Housing By: Lucky Michael
The integrated outreach team met with Mr. Thomas Pandorf in East Village a few months
ago. Thomas left the beach community after getting sick and began lodging in East Vil-
lage. Thomas was initially “service resistant,” despite numerous attempts to get him con-
nected to services he would often refuse and walk away. Through continuous engage-
ment and rapport building, on 4/23/14 he was connected with shelter services at Father
Joe’s Villages, a program of St. Vincent De Paul. While completing intake paper work at Fa-
ther Joe’s, Thomas experienced difficulty with breathing and reported feeling chest pains.
The staff contacted paramedics, who arrived and transported him to UCSD. While at UCSD,
Thomas was diagnosed with bilateral pulmonary embolism which can be fatal. Outreach
staff continued to visit with him while at UCSD and spoke with the doctors there to check on
his prognosis. Doctors informed the Outreach staff that Thomas was medically fragile and
had he not been brought in for care, he would have passed away. Upon discharge, Thom-
as returned to the shelter, where Evan Paymard, County of San Diego HHSA Benefit Special-
ist, assisted him with getting his California ID card, medical insurance, food stamps, and
general relief and applied for him to get SSI. Thomas was awarded his SSI four weeks later, a
process that could normally take months and in some cases years. Thomas was connected
with medical case management through the PACE Program and with permanent support-
ive housing at Celadon on 9th and Broadway. Working with service resistant individuals such
as Thomas can be challenging however we do it knowing that the alternative could mean
dying on the streets.
Thomas Pandorf Evan Paymard and Thomas Pandorf
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H o m e l e s s O u t r e a c h M o n t h l y R e p o r t
Inclement Weather Planning Meeting
On Monday October 26th Clean & Safe outreach attended a meeting to discuss plans for inclement weather
and shelter for this winter season. With El Nino coming and over 500 people in the PBID footprint and 4100 un-
sheltered people in the county sleeping on the streets, canyons, riverbeds, parks etc.… developing a plan is
critical.
The meeting was hosted by San Diego Housing Commission and attended by various branches of the city and
county, Homeland Security, representatives from the political community, service providers, San Diego Police
Department and many more.
The conversation included the lack of funding for any new shelter, and the need to utilize existing services. It
was also stressed that this is not an emergency shelter plan, but strictly an inclement weather shelter.
There was conversation about what constitutes weather conditions bad enough to open shelters, who can
take on more clients and how to feed, clothe and provide hygiene services for the extra people brought in
due to the bad weather.
Transportation was also a topic, with Alpha Project and San Diego Police Department Homeless Outreach vol-
unteering to transport clients to the shelters.
The subject of public information and warning systems was discussed, and the idea of 211 being a clearing
house of information, including but not limited to what shelters have beds open, the population served, hours
of operation.
There will be many more meetings on planning for this winters expected bad weather and how to best serve
our population on the street. We will continue to update as information comes.
Point in Time Count 2016
The annual Point iIn Time count is a federally mandated census of the homeless that counts both sheltered
and unsheltered individuals.
Downtown San Diego Partnership Clean & Safe program, along with Reginal Task For The Homeless will host
the 2016 Point In Time Count VIP deployment center again this year.
The deployment center will be located at Golden Hall and will begin on January 29, 2016 from 4am-7am. Last
year’s county wide count brought out record numbers of volunteers.
Work Your Way Home Follow Up Calls
A part of the Work Your Way Home program is following up with the people we have helped to travel to
systems of support outside of San Diego. The outreach team makes calls to each individual or the contact
person they were sent to three months after that person travels.
A fact sheet reporting the outcomes from these calls is included in this months packet.
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H o m e l e s s O u t r e a c h M o n t h l y R e p o r t
Monthly Homeless Counts
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Average
East Village 415 468 446 424 386 462 482 405 366 472 428