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Chairman
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DOVER TOWN COUNCIL
Minutes of the Meeting of the DOVER TOWN COUNCIL held in the Council Offices, Maison Dieu House, Biggin Street, Dover on WEDNESDAY 21ST OCTOBER 2015 at 6pm.
PRESENT
Town Mayor, Councillor C Precious, in the chair
Councillors
D Boulares V PhilpottP Brivio N RixL Burke R Walkden
G Cowan P Wallace (from item 4)S Dimmock G Wanstall
A Jenner M WoodS Jones R Wright
J Lamoon
184. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor Ward (work commitments).
185. DECLARATIONS OF INTEREST
Councillor Jones made declaration of a disclosable pecuniary interest concerning agenda item 5, public conveniences.
186. MINUTES
The Town Council considered the Minutes of the Town Council meeting held on 9th September 2015.
RESOLVED: That the Minutes of the Town Council meeting held on 9th September 2015 be approved and signed by the Town Mayor.
187. FUTURE OF BIGGIN HALL
The Town Council received a presentation on the future of Biggin Hall from Mr Simon Crowley of the Dover Community Association (DCA).
Agenda item 3 - page 1/4
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The DCA will very shortly be completing the Community Asset Transfer of Biggin Hall from Dover District Council. The process has taken 2 years to complete. The DCA are now in a position, following the sale of Cleary House, to carry out an extensive refurbishment of Biggin Hall (which is not a listed building). This will require the public conveniences to be closed and the internal layout changed.
After a full and frank discussion of DCA’s plans the Chairman thanked Mr Crowley for his informative and interesting presentation.
Councillor Mrs Jones left the meeting at this point.
188. PROVISION OF PUBLIC CONVENIENCES IN THE VICINITY OF MAISON DIEU CAR PARK & BIGGIN HALL
The Town Council considered the Chairman’s report of 13th October 2015 concerning the provision of public conveniences.
RESOLVED: That the Town Council fund the public toilet provision for 2015-16 at the Maison Dieu/Biggin Hall location following the transfer of the building to the Dover Community Association up to a budget limit of £16,000 with any necessary negotiations to be delegated to the Proper Officer and the Chairman of the Community & Services.
189. PROGRESS SHEETS
The Town Council noted outstanding resolutions made by the Town Council.
190. COMMUNICATIONS FROM THE CHAIRMAN
The Town Council noted the Town Mayor’s list of engagements since the last meeting.
191. PLANNING COMMITTEE
The Town Council considered the minutes of the Planning Committee meetings held on 14th
September and 12th October 2015.
RESOLVED: a) That minute Nos. 139 to 148 be received;
b) That minute Nos. 174 to 183 be received.
192. FINANCE & GENERAL PURPOSES COMMITTEE
The Town Council considered the minutes of the Planning Committee meetings held on 23rd
September 2015.
RESOLVED: a) That minute Nos. 149 to 154 and 155 to 157 be received;
b) That the Town Council adopt the revised Ward Councillor Grant Scheme guidelines with immediate effect.
c) That the Town Council adopt the revised Town Council Complaints procedure with immediate effect.
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193. COMMUNITY & SERVICES COMMITTEE
The Town Council considered the minutes of the Community & Services Committee meeting held on 29th September 2015.
RESOLVED: That minute Nos. 151 to 162 be received.
194. CIVIC & SPECIAL PROJECTS COMMITTEE
The Town Council considered the minutes of the Civic & Special Projects Committee meeting held on the 6th October 2015.
RESOLVED: That minute Nos. 163 to 173 be received.
195. TOWN COUNCIL FINANCIAL INFORMATION
The Town Council approved the payments made by the Town Council for August & September 2015.
The Town Council noted the quarterly budget out-turn to 30th September 2015.
RESOLVED: a) That the payments made by the Town Council in August & September 2015 be approved and the schedules signed by the Chairman;
b) That the Town Council’s policy that the Co-Operative Bank and HSBC Bank continue to be the Council’s bankers, that serving Councillors be authorised to be included on the bank mandate together with the Town Clerk and Responsible Financial Officer and that former Councillors be removed from the bank mandate be authorised.
196. GOVERNANCE & ACCOUNTABILITY
The Town Council noted the Chairman’s report of 13th October 2015 concerning the 2015-2019 Ambition Plan. Councillors were reminded that responses should be given to the Town Clerk by Monday 2nd November 2015 in line with the timetable adopted on 9th September 2015.
The Town Council considered the Chairman’s report of 13th October 2015 concerning a Welcome to Refugees statement. After a full and frank discussion it was agreed that the sentence “But there are also threats from those who seek to undermine the commitment to common humanity and care in hearts and minds” be removed.
RESOLVED: That, subject to the amendment, the statement of welcome be adopted.
197. COUNCILLORS GRANTS
The Town Council noted the current situation concerning Councillors’ grants (spreadsheet handed out at the meeting).
198. TOWN COUNCIL COMMITTEE AND EXTERNAL BODY REPRESENTATION
The Town Council noted Councillor P Brivio’s resignation from the F&GP Committee.
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The Town Council noted Councillor Wallace’s resignation from the Dover Joint Transportation Board. The Chairman indicated that the Reserve representative should be appointed as representative and that nominations for a reserve would be taken. Councillor Cowan disagreed with this. The Town Clerk advised the Chairman that, as Councillor Cowan was bringing a point of order, Standing Order 8Q reads “A point of order shall be decided by the Chairman with or without the advice of the Town Clerk and his/her decision shall be final”.
Councillors Walkden, Wanstall and Burke were nominated for the representative on the Dover Joint Transportation Board. Councillors Burke and Wanstall were nominated.
The Town Council noted the minutes of the Port & Community Forum meeting held on 8th
September 2015. The Town Clerk advised that the meeting had failed to recognize either the Town Council’s provision of the 6pm onwards entertainment or the hard work of the DTC officers from 5pm to 11pm. Councillor Cowan apologised for not having raised this at the meeting and undertook to rectify this.
The Town Council noted the minutes of the White Cliffs Country Tourism Alliance general meeting held on 16th June 2015.
The Town Council noted Councillor Brivio’s verbal report concerning Dover Town Team and RV Coleman Trust meetings. The Town Council also noted that the Dover Fairtrade Network Group’s AGM will be held on the 5th November 2015.
RESOLVED: That Councillor Walkden be appointed as the Town Council’s representative and Councillor Burke be appointed as reserve representative on the Dover Joint Transportation Board with immediate effect.
199. QUESTIONS FROM THE PUBLIC
The Town Council noted that no questions had been received from members of the public pursuant to Standing Orders 1 (d) to (m) inclusive and 3b (v).
The meeting ended at 7.58pm
THE RIGHT WORSHIPFUL THE TOWN MAYOR (Councillor Christopher Precious)
CHAIRMAN
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MAYORAL ENGAGEMENTS21 OCTOBER TO 2 DECEMBER 2015
OCTOBER
21 (1800) Full Town Council meeting, MDH 24 (1915) Trafalgar Night at the Royal Cinque Ports Yacht Club 25 (1330) Trafalgar Day in Deal 26 (1800) Peoples Port Trust AGM 28 (1100) Christmas card Judging in Deal 29 (1000) Mayor’s Day out in Dover31 (1715) Royal Cinque Port Yacht Club’s Pickle Night
NOVEMBER
1 (1000) Dover Rugby Club Breakfast 5 (1800) Formal Opening of Dover Christchurch Academy’s new Buildings6 (1930) Night to Remember concert at Dover Town Hall 7 (0915) Cruise Terminal Remembrance Service (1915) Channel Swimming Annual Dinner at Dover Town Hall 8 (1000) Dover’s Remembrance Sunday Service and Parade (1830) Dancing on Armistice Day at Duke of Yorks’ Royal Military School 11 (1130) Dover Community Radio Meeting in Maison Dieu House (1800) F&GP Committee Meeting 12 (1800) Open Allotment Tenants Meeting in Maison Dieu House 14 (1900) “Touched by Royalty” charity Concert at Sandwich Guildhall 16 (1800) Planning Committee Meeting 17 (2030) Combined Charity Concert 18 (1900) Deal’s Got Talent 20 (1000) Roman Painted House Grant Cheque Presentation (1230) Meeting with Deputy Mayor (1530) Meeting with Charlie Elphicke MP (1915) Mayor of Folkestone’s Fun Night 21 (1930) Dover Choral Society Concert 27 (1930) Dover Youth Theatre production of “The Real Inspector Hound”28 (1230) Dover Lions Annual Christmas Lunch for Senior Citizens
DECEMBER
2 (1800) Town Council (Budget) Meeting
Agenda item 5
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Chairman
DOVER TOWN COUNCIL
Minutes of the meeting of the COMMUNITY & SERVICES COMMITTEE held on Tuesday 3rd November at 6pm in the Town Council Offices, Maison Dieu House, Biggin Street, Dover.
PRESENT
Councillor S Dimmock Councillor A Jenner Councillor S Jones
Councillor J Lamoon Councillor V Philpott
Councillor C Precious (Chairman) Councillor N Rix (at minute 206)
Councillor P Wallace (at minute 206) Councillor R Wright
Councillor G Wanstall Councillor M Wood
200. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor D Boulares due to work commitments
201. DECLARATIONS OF INTEREST
Councillors present made no declarations of disclosable pecuniary and/or other interests as required by law.
202. MINUTES
The Committee considered the Minutes of the meeting of the Community & Services Committee held on the 29th September 2015.
RESOLVED: That the Minutes of the meeting of the Committee held on the 29th September 2015 be approved as a correct record and signed by the Chairman.
203. BUDGET
The Committee noted latest out-turn against the Committee’s 2015/16 budget.
Agenda item 6a - page 1/3
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Chairman
204. MEETING PROGRESS SHEETS
The Committee noted outstanding items concerning resolutions made by the Community and Services Committee 2015/16.
205. ALLOTMENTS
The Committee noted the Clerk to the Committee’s report regarding the allotment update since 29th September 2015.
The Committee considered the Chairman’s report regarding the New Lease with Astley Avenue Allotment Association
The Committee noted the Tenants Open Allotment Meeting 2015/16 will be held on Thursday 12th November 2015
RESOLVED TO RECOMMEND: a)(i) The virement of £25,000 from the River Dour provision to the Allotment Maintenance provision in the committees 2015/16
ii) To contract with Provider C for the install of the new palisade fencing & gates at Astley Avenue Allotments in line with specification and, delegating to the Proper Officer all negotiations and agreements for the delivery. Costs to be met from Allotments Maintenance in the 2015/16 budget.
206. TOWN REGENERATION
The Committee considered the Chairman’s report regarding Commemorative Benches
RESOLVED: a) A budget of £2000 for the purchase and installation of 2 Commemorative Benches with delegation to the Proper Officer for all negotiations and agreements for the purchase, delivery & installation. Costs to be met from Town Regeneration budget in the Community & Services Committee’s 2015/16 budget.
(Councillor S Dimmock did not participate in the debate or vote on this agenda item as he is a member of the White Cliffs Royal British Legion)
207. INFORMATION ITEMS
Councillors noted Councillor Wanstall’s verbal report regarding Castle Ward based Christmas tree in window competition he invited councillors present to consider a similar competition in wards and consider finding prizes from their councillor grant allowance.
The committee noted a letter from the Dover Society commending the Town Council on the erection of archway signs in Bench Street
208. DATE OF NEXT MEETING
The next meeting will be held on 26th January 2016 at 6pm
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Chairman
The meeting closed 6.34 pm
CHAIRMAN Councillor C Precious
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DOVER TOWN COUNCIL Report to: Community & Services Committee Meeting date: 3rd November 2015
From: Cllr Chris Precious, Chairman of the Committee
Date written: 8th October 2015
Subject: New Lease with Astley Avenue Allotment Association
1. INTRODUCTION
Astley Avenue Allotment site is owned by Dover Town Council but for the past 14 years has been leased by Astley Avenue Allotment Association.
2. INFORMATION
Astley Avenue Allotment Association has been running the allotments since 2001 under a lease renewed every 7 years. Under these arrangements Dover Town Council has received rent without providing any of the infrastructure, support or improvements other allotment tenants have benefitted from. In addition Dover Town Council has not had to provide staff & maintenance or management. This reflects very poor practice in modern allotment management.
Discussion regarding the new lease began in January 2015. Research and legal advice have shown that a 21year lease advisable to give more stability to the Allotment Association, and for DTC not to collect any rents, as the Association have already proved to be a self-managed organisation with all rent income to be retained by the licensee for reinvestment back into the site.
After meeting with members from the Astley Avenue Allotment Association regarding the terms of the new lease, they have agreed to take on the long term management of Astley Avenue Allotments provided the Town Council replace the existing wooden fencing & gates with security fencing & gates around the perimeter bringing it in line with all other Town Council Allotment Sites.
Tenders have been obtained for the supply & installation of palisade fencing & gates at Astley Avenue from 3 local companies who are already on our approved contractors list. All have worked for the Council previously & provided satisfactory works. See appendix 1 – works specification
6a) C&S RTR Minute No. 205 - page 1/2
Provider Price
A £ 27,670.09 + VAT
B £ 24,876.19 + VAT
C £21,040.65+ VAT
It should be noted that no monies have been spent on maintaining Astley Avenue Allotments by this Council for the past 14 years. Under the Occupiers Liability act of 1957 and as a responsible landlord and working on our best practice policy it is the Town Councils responsibility to hand over our endowment to Astley Avenue Allotments Association in a good state of repair.
In order to fund the fencing a virement of £25,000 will be needed from the River Dour budget to Allotment Maintenance. The £30,000 set aside in the budget for the purchase of the Mill Pond will not be required this year.
3. DECISION
Committee is asked to Resolve to Recommend:
a) To agree the virement of £25,000 from the River Dour to Allotment Maintenance provision in the committees 2015/16 budget subject for financial regulations 4.9.
b) To offer the contract to Provider C install new Palisade fencing & Gates at Astley Avenue Allotments in line with specification.
c) To delegate to the Proper Officer all negotiations and agreements for the delivery of installation of new Palisade fencing & Gates at Astley Avenue Allotments. Costs to be met from Allotments Maintenance in the Community & Services Committee’s 2015/16 budget.
Statutory Powers: SHAA 1908 S29/ Financial Regulations 4.9
The Town Council abides by the spirit of Best Value.
The Council is committed to open governance and accountability. Both Councillors and members of the public must be able to fully understand the entire picture of any project proposal when approved.
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DOVER TOWN COUNCIL
Minutes of a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE held in the Council Offices, Maison Dieu House, Biggin Street, Dover on Wednesday 11th November 2015 at 6pm.
PRESENT
Councillor R Walkden (Chairman) Councillor D Boulares
Councillor L Burke Councillor G Cowan
Councillor C Precious (ex-officio of all Committees) Councillor N Rix
Councillor P Wallace Councillor R Wright
209. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor J Ward (work commitments).
210. DECLARATIONS OF INTEREST
Members present made no declarations of disclosable pecuniary and/or other interests as required by law.
211. MINUTES
The Committee considered the minutes of the meeting of the Finance & General Purposes Committee held on 23rd September 2015.
RESOLVED: That the Minutes of the meeting of the Finance & General Purposes Committee held on 23rd September 2015 be approved as a correct record and signed by the Vice-Chairman.
212. TOWN COUNCIL FINANCIAL INFORMATION
The Committee noted that the schedules of payments made by the Town Council during September 2015 were approved and signed at the Town Council meeting held on the 21st October 2015.
213. PROGRESS SHEETS
The Committee noted that there were no outstanding items concerning resolutions made by the Finance & General Purposes Committee during 2015/16.
Agenda item 6b - page 1/2
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214. COUNCILLORS WARD GRANTS
The Committee noted the current situation with Councillors Ward Grants (spreadsheet handed out at the meeting).
215. GOVERNANCE & ACCOUNTABILITY
The Committee considered the RFO’s report of 29th October 2015 concerning the Town Council’s Standing Orders and Committee Delegations documents.
RESOLVED: That a Working Group be convened in order to review Standing Orders/Committee Delegations with the intent of bringing any revisions to Council by April 2016.
The Chairman adjourned the meeting under Standing Order section 11c following Councillors failure to respond to his call to order under Standing Order section 11b.
The meeting was reconvened after 10 minutes
The Committee considered the RFO’s report of 28th October 2015 concerning the Town Council’s Health & Safety Policy.
RESOLVED TO RECOMMEND: That the Town Council adopt the Health & Safety Policy with immediate effect.
216. OFFICE PREMISES & ADMINISTRATION
The Committee considered the Chairman’s report of 2nd November 2015 concerning a review of staff salaries.
RESOLVED TO RECOMMEND: That staff salaries be increased by 1.5% backdated to April 2015.
217. INFORMATION ITEMS
There were no items of information regarding the Committee’s responsibilities received.
The meeting closed at 6.53pm
Councillor R Walkden CHAIRMAN
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DOVER TOWN COUNCIL Report to: Finance and General Purposes Committee
From: Diana Baldwin: Responsible Financial Officer
Date written: 28.10.15
Subject: Health and Safety Policy
1 INFORMATION
The Town Council has a legal duty of care towards ensuring the health and safety of its employees and others who may be affected by the Council’s activities. The Town Council’s Health and Safety Policy describes how the Council will manage health and safety and it is a legal requirement that it is a written document.
To be effective the Policy should be reviewed regularly and formally adopted by the Town Council. The Policy in full comprises 75 pages. It has been circulated to Councillors electronically prior to the meeting and hard copies have been and are available in the office.
2 DECISION
The Council is invited to resolve to adopt the Health and Safety Policy.
Statutory Powers/Standing Orders/Policy - LGA 1972 s111
The Town Council abides by the spirit of Best Value. The Council is committed to open governance and accountability. Both Councillors and members of the public must be able to fully understand the entire picture of any project proposal when approved.
6b) F&GP RTR Minute No. 215
DOVER TOWN COUNCIL Report to: Town Council
From: Councillor R Walkden Chairman Finance and General Purposes Committee
Date written: 2.11.15
Subject: SALARY REVIEW
1. INTRODUCTION
The Town Council is committed to being a good employer however staff salaries need to reflect both the current market situation and the necessity for restraint in public sector expenditure. My recommendation for 2015/16 salaries is 1.5%.
2 INFORMATION
2.1 In 2014/15 both the Retail and Consumer Prices official measures of inflation were in excess of 1% and council staff suffered a real value fall in the purchasing power of their wages even after the salary award of 1%. Looking further back the Government Office of National statistics consumer price index shows a rise of 7.9% since April 2011, however Town Council salaries have risen by less than half this amount at 3.5% over this 4 year period.
2.2 The overall cost of increases to the total Town Council salary budget are:
% increase Cost £1% £2,6401.5% £3,9602% £5,2802.5% £6,6003% £7,9203.5% £9,240
2.3 The salary increase I have proposed is intended to go some way to restore the financial position of staff and their families to in real terms and takes into account Government recommendations and increases at other similar public benefit organisations in the Town. The proposed increase can be met from the current council salaries budget as resolved by the Council at its budget meeting.
3 DECISION
The Town Council is recommended to increase staff salaries by 1.5% backdated to April 2015.
Statutory Powers: LGA1972 s112
The Town Council abides by the spirit of Best Value. The Council is committed to open governance and accountability. Both Councillors and members of the public must be able to fully understand the entire picture of any project proposal when approved.
6b) F&GP RTR Minute No. 216
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DOVER TOWN COUNCIL
Minutes of the meeting of the PLANNING COMMITTEE held at the Council Offices, Maison Dieu House, Biggin Street, Dover, on Monday 16th November 2015 at 6.05pm
PRESENT
Councillor P Brivio Councillor C Precious (Mayor)
Councillor R Philpott Councillor N Rix (Chairman)
Councillor R Walkden Mr P Sherratt (Dover Society Representative)
218. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor R Wright due to hospital appointment
219. DECLARATIONS OF INTEREST
Councillor N Rix declared a pecuniary interest in planning application dov/15/00627 he did not take part in the discussion or voting on this item. Councillor Brivio declared an interest in application KCC/DO/0328/2015
220. MINUTES
The Committee considered the minutes of the meeting of the Committee held on the 12th
October 2015.
RESOLVED: That the minutes of the meetings of the Committee held on the 12th October 2015, be approved as a correct record and signed by the Vice Chairman.
221. COMMITTEE BUDGET
The Committee noted the latest out-turn against the Committee’s 2015/16 budget.
Agenda item 6c - page 1/5
Chairman
74222. DETERMINED PLANNING CONSENTS
The Committee noted the decisions of Dover District Council on the following planning applications:
Application No: Address Decision Town Council Decision
DOV/15/00860 25 Market Square Dover CT16 1NG Granted Object
DOV/15/00856 51a Salisbury Road Dover CT16 1EX Granted No objection
DOV/15/00912 21 Harbour View Road Dover CT17 0NZ Granted Object
DOV/15/00712 44 Salisbury Road Dover CT16 1EY Granted Positive support
DOV/15/00968 17 Castlemount Road Dover CT16 1SP Refused No objection
DOV/15/00931 22 Market Square Dover CT16 1NG Granted No objection
DOV/15/00919 1 -7 Macdonald Road Dover CT17 0HA Granted Strongly object
223. APPLICATIONS FOR PLANNING CONSENT
The Committee considered applications for planning consent passed to the Town Council for consultation purposes.
RESOLVED: That the following observations be passed to the Dover District Council in relation to the applications now considered:
Application No: DOV/15/00627Proposal: Removal of all furniture to incl. all historic and late C20 railings, lamp
standards, memorials, mooring bollards (cleats) and gates, and height reduction of late C20 steel sheet pile section to facilitate works approved under the Dover Harbour Revision Order 201[X], New Terminal 2.Prince of Wales Pier, Western Docks, Dover, CT17 9BX
Comments: NeutralApplication No: DOV/15/00918Proposal: Installation of solar panels to roof slope
30 Harbor View Road, Dover, CT17 0NZComments: SupportApplication No: DOV/15/00980Proposal: Prior approval for the replacement of the rooftop telecommunications
antenna and upgrade of associated equipmentAtina House, Bench Street, Dover, CT16 1JH
Comments: No objection
Application No: DOV/15/00990Proposal: Installation of replacement windows with upvc
Bank Court, 122 High Street, Dover, CT16 1EGComments: No objection
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75Application No: DOV/15/01032Proposal: Outline application with all matters reserved for the erection of 31
dwellings, associated access, parking, road/footway provision and landscapingLand adjacent to allotments, Folkestone Road, Dover, CT17 9JU
Comments: Actively SupportApplication No: DOV/15/01036Proposal: Change of use to car rental (Sui Generis) and erection of a modular
buildingLand adjacent to Lime Kiln Roundabout, Limekiln Street, Dover, CT17 9EF
Comments: No objectionApplication No: DOV/15/01037Proposal: Display of four internally illuminated fascia signs and one internally
illuminated totem signLand adjacent to Lime Kiln Roundabout, Limekiln Street, Dover, CT17 9EF
Comments: Support assuming that any requirements recommended by the highways agency are adopted by the scheme
Application No DOV/15/01073Proposal: Erection of a terrace of 7no. dwellings
Land adjoining 1 Malvern Road, Dover, CT17 9RFComments: Actively SupportApplication No DOV/15/00431Proposal: Creation of rear vehicular access including erection of a removable
bollard and gates (existing bollard to be removed)281 London Road Dover CT17 0SZ
Comments: No objectionApplication No KCC/DO/0328/2015Proposal: The erection of 3 no. single storey classroom extensions and associated
external works to include ramps, access, retaining walls, paths, alterations to playground and extending existing parking provisionGreen Park Community Primary School , The Linces, Dover, Kent CT16 2BN
Comments: No objection
224. LATE PLANNING APPLICATIONS
None received
225. LICENSING
The Committee Considered:
An application for a full variation of a premises licence in respect of Club Karma, Adrian Street, Dover, Kent, CT17 9AT. Licensable activities include the following:
• Regulated Entertainment (live music, recorded music & performance of dance and anything of a similar description to that) 10:00 to 03:00 Thursday, Friday and Saturday;
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76• Provision of entertainment facilities (making music and dancing) 10:00 to 03:00 Thursday,
Friday and Saturday
• Supply of alcohol 10:00 to 03:00 Thursday, Friday and Saturday
• Hours open to the public 10:00 to 03:30 Thursday, Friday and Saturday Non-standard timings: Christmas Eve to 03:00. New Year’s Eve from the start of
permitted hours on New Year’s Eve to the end of permitted hours on New Year’s Day.
This full variation also includes a condition to be removed (xx) ‘A provisional limit of 400 persons including staff to be admitted to the premises; this figure to be reconsidered by the Fire & Rescue Service ’
An application to vary the premises licence in respect of Morrison’s, Bridge Street, Dover. Details of variation as follows.
Application to Vary Sale of Alcohol for consumption off the premises Monday to Sunday 06:00 to 24:00
Please note the existing licence permits the sale of alcohol for consumption off the premises Monday to Sunday 06:00 to 23:00
The committee noted Dover District Council’s Gambling Act 2005 – Statement of Policy and Principles policy review consultation. The draft Policy is now available to view on the gambling page of the council’s website - www.dover.gov.uk
The committee noted use of licencing consultant to advise in our response to Dover District Council’s Gambling Act 2005 – Statement of Policy and Principles policy review
RESOLVED: a) Objection for the grant of a premises licence in respect of Club Karma Adrian Street, would support application if the hours reduced to 10.00 –02.00 Thursday, Friday, Saturday. Would like to see regulations regarding fire & rescues recommendations adhered to
b) Objection to issuing of licence as applied for by Morrison’s, Bridge Street, Dover, from 06:00 – 24:00. Sale of alcohol for off sale premises consumption should commence at 09:00 as it is believed that many people purchasing alcohol early are genuinely alcohol dependant.
Dover Society would like to that Dover Town Council for inviting members to licence training and congratulated the Town Council on their detailed response to Dover District Councils Licencing policy consultation
226. INFORMATION ITEMS
None received
227. DATE OF NEXT MEETING
The next meeting will be held on the 7th December at 6pm
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77The meeting closed at 19.23 pm
Councillor N Rix CHAIRMAN
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DOVER TOWN COUNCIL Report to: Full Town Council Meeting date: 2 December 2015
From: The Town Mayor of Dover, Cllr Chris Precious
Date written: 20 November 2015
Subject: AMBITION PLAN 2015-19
1. INTRODUCTION
Following the election of the new Town Council of Dover on 9th May 2015, councillors reflected on the delivery of the previous Ambition Plan 2011-15 and noted the Annual Report 2014-15. The Town Clerk collected recent data and information with regard to the town in order to develop a new Ambition Plan in consultation with councillors and committees.
The Ambition Plan 2015-19 will allow for a clear understanding of the Council’s priorities and ambitions, informing good decision making and the setting of realistic budgets during the lifetime of this Council.
2. INFORMATION
Councillors and council staff have been able to contribute to the development of the Ambition Plan as follows:-
Participating at either of two workshops held on 28 and 29 July 2015; Through all committees and at team meetings (for staff); Directly by email, phone, letter or in person to the Town Clerk.
Members of the public and interested organisations have been made aware of the opportunity to comment and contribute through the Council’s website and other means since 14th August 2015. A small number of responses have been received and noted.
Two drafts have been made available prior to this final version.
Committee Chairmen and the Mayor have discussed the budgets required to deliver the Ambition Plan with both the Town Clerk and the Responsible Financial Officer. The ambitions and actions contained in the Ambition Plan must be considered in all decision making. It is intended that the Ambition Plan will be a live and evolving document reflecting changes in the social, political and financial environments in Dover.
Agenda item 7 - page 1/6
3. DECISION
The Council is invited to resolve to:-
Adopt the Ambition Plan 2015-19 as contained in Appendix 1 of this report.
Statutory Powers; Power of General Competence; LGA 1972
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Agenda item 9a - page 1/8
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DOVER TOWN COUNCIL
Report to: Town Council
From: Councillor Roger Walkden: Chairman of the Finance and General Purposes Committee
Date written: 20 November 2015
Subject: EXTERNAL AUDIT
INFORMATION
The Local Accountability and Audit Act 2014 made certain changes in the audit administrative requirements commencing 2017/18. The National Association of Local Councils (of which the Town Council is a member) and the Society of Local Council Clerks have worked closely with Central Government to design an audit process meeting public need for good reporting and transparency in a cost effective and efficient way as the best way of meeting the new regulatory requirements.
Currently the Town Council’s external auditors are appointed by Central Government. From 2017/18 The National Association of Local Councils and the Society of Local Council Clerks will set up a sector led body to procure the audit. The new process is funded and supported by the Department of Local Government and will benefit from bulk procurement savings and low administrative charges. In addition procurement by our national organisation will focus better on the particular needs of the Town and Parish Councils.
DECISION
That the Council’s external auditors be procured by the Sector Led Body of the National Association of Local Councils and the Association of Local Council Clerks from 2017/18.
Statutory Powers
Local Audit and Accountability Act 2014 Accounts and Audit Regulations (England) 2015
Agenda item 9b
DOVER TOWN COUNCIL
Report to: Dover Town Council
From: Councillor C Precious; Town Mayor
Date written: 19 November 2015
Subject: Dover Town Council Budget 2016/17
INTRODUCTION
Councillors are required by law to approve the Dover Town Council budget each year.
The Budget 2016/17 is the result of extensive consultation undertaken with regard to the Ambtion Plan 2015-19. The budget 2016/17 is attached at Appendix A.
INFORMATION
1 Extensive information has been provided and detailed discussion has taken place concerning the required budget, level of balances, reserves, expenditure, income trends and projections, possible capital programme and contingencies.
The proposed level of expenditure is £925,618. Expected income including the draft precept is £716,000. Income is less than expenditure so the budget reflects the planned use of reserves to meet service delivery.
2 In anticipation of future commitments Council has previously resolved transfers to reserves, £12,000 to the Maison Dieu House loan repayment reserve, £8000 to the Festival Lights reserve and £6000 to the 2018 Commemoration Reserve.
3 I recommend a precept of £703,000 - a small rise of £6,200 on the previous year. Government guidelines are that annual increases should not exceed 2%. My recommendation is less than half that amount and follows two years of unchanged precept and a 2015/16 Band D decrease of £1.84 (1.94%) based on Government formula calculations. Based on 2015/16 Band D tax base figures the change is an increase of £0.83 (0.009%) or 1.6p per week.
4 The 3 year financial forecast reflects a stable and sustainable position going forward to deliver service and meet needs in Dover.
Agenda item 10
DECISION
The Town Council resolves to;
1 Adopt the attached budget having taken note of all relevant factors including the proposed level of balances, expenditure and income trends and projections for the next three years, the capital programme, transfers to reserves and contingencies.
2 Set a precept of £703,000 for 2016/17.
Statutory Powers LGA 1972 s111
Accounts and Audit Regulations 2015
The Town Council abides by the spirit of Best Value.
The Council is committed to open governance and accountability. Both Councillors and members of the public must be able to fully understand the entire picture of any project proposal when approved.
Agenda Item 10 - Appendix A - page 1/14
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WHITE CLIFFS COUNTRY TOURISM ALLIANCE
MINUTES OF A GENERAL MEETING HELD ON TUESDAY 22 SEPTEMBER 2015 AT DEAL TOWN HALL
Present: 17 Members present - as recorded in Attendance Book. Sue Jones in Chair. In attendance: Sandra Killick - Minutes (DDC).
Apologies: Alan Sencicle (Dover Society), Denise Smith (Dover Greeters), Jane Holland (Farthingloe B&B) and Jon Iveson (DDC).
MINUTES OF LAST MEETING AND MATTERS ARISING
It was agreed that the minutes of the General Meeting held on 16 June 2015 be approved and adopted.
TRESURER’SREPORT
Total as of 22 September 2015 £7928.02. £4761.30 in Current Account. £3166.72 in the Business Reserve Account.
CHIRMN’SREPORT
Wrote to Cllr Morris about DDC strategic tourism direction – as Cllr Morris is in attendance will ask for update under AOB.
Big Local tourism project did not happen this year. We Love Kent app has been launched – this is not affiliated to Visit Kent in any way but is user friendly and
might be worth some businesses buying into. White Cliffs award scheme – challenge is deciding on criteria, category etc. and how do people vote. If any
ideas can discuss with committee. Debbie to find out about Visit Kent awards. Do need to increase membership – do we want a social event rather than meeting on 17 November. Was
agreed that a social event would be held at White Cliffs Visitor Centre 6.00pm for 6.30pm. Email invitation to be sent. Gareth advised that shop can be open at National Trust site.
Dover information sheet circulated to businesses via e-mail in August – need to have one for Deal/Sandwich – Debbie advised that this is being done.
Local Enterprise Partnership Group/Coastal Communities Team – if do attend meetings feedback to WCCTA. Groups are 51% businesses not run by Council.
Government launched 5 point action plan – aim is to get more international tourists out of London and into the rest of Britain. There is no funding available. Debbie advised that this action plan is also highlighted in current industry e-newsletter.
ANY OTHER BUSINESS
Cllr Keith Morris – DDC
DDC has as aspiration to try and get everyone working together. Will be meeting with Dover Town Council and Deal Town Council - would like to hear any thoughts/questions. Terry felt that must not let Dover Town dominate WCCTA as it covers the whole district. Gareth said need to deliver potential visitors from regeneration site to others areas in town and the surrounding area – Keith advised that there are interpretation boards/Dover Town Trail/Bluebird Trail. Liz felt that lot of trouble is connecting different attractions and YMS Travel are interested in this and asked whether DDC work with them – Debbie
Agenda item 11 - page 1/4
confirmed that the YMS buses now going up to the National Trust site was a joint Dover Town Council/DDC initiative.
Keith advised that also looking at skills agenda.
Gareth Wiltshire – The National Trust
Opening of Fan Bay Deep Shelter gone really well. Advertising value about £5m as even had BBC World Service report on it.
Xmas Shopping at National Trust Visitor Centre open until 24 December. Well done on Magna Carta exhibition – really good exhibition and lot of people attended.
Bernie O’Connell – Deal & Walmer Chamber of Trade
Deal had good summer, all events good. Xmas lights are the main event coming up on Friday 20 November 2015 where cast from Marlow Theatre pantomime will be turning on the lights.
Coastal Regeneration Project how does one get involved in this – Trevor advised that an invitation did go to Deal & Walmer Chamber of Trade but they did not send anyone to first meeting. Each organisation can send 2-3 representatives but they only have 1 vote. There was a time problem but the project is getting back on track. Economic plan needs to be put in by January 2016.
Debbie Dainton – Tourism Officer, DDC
2016 guide underway – younger doing feel, have removed advertising and more aspirational guide and will be distributing a lot more.
Looking at putting a leader bid in – working with rural communities as walking/cycling destination Interactive maps – looking at walking/cycling trails etc. Visit Kent have contract to deliver tourism services for Hertfordshire.
Cllr Chris Precious – Dover Town Council
Launching idea of exhibition of Old Dover photos – 29 September goes to committee Old Dover – souvenir brochure of Dover available at Town Hall/VIC etc. – will probably appeal to locals
Anita Sedgewick – English Heritage
Operation Stack had big impact
Alyson Hudson – Port of Dover
Regatta great success. Tall ship great draw – 2200 visitors on ship on Regatta day. 98 cruise ships for next year – still working on these – 2 inaugurals / 4 Disney calls – will let Liz know if
POC/Turnaround. Gareth asked if there were any POC in March – Alyson to find out dates. Marina Open Day 21 May 2016 Pro-tide Conference 30 September – 1 October
Cllr Marlene Burnham – Deal Town Council
Good summer for Deal – classic car was probably best event approximately 15,000 attendance. Deal Braderei 12,000 visitors – 110 stalls sold only 6 missing.
Silver Gilt for South and South East in Bloom awards.
Jill Montgomery - Rolles Court Bed & Breakfast
Like all other B&Bs sure have been hit by stack and Calais problems.
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Attending Glamping exhibition in Warwickshire.
Cllr John Gisbey - Sandwich Town Council
Sandwich doing very well with some good events such as Sandwich Festival, Le Weekend and the Folk & Ale Festival.
Lots of medieval events coming up to celebrate Magna Carta coming. Will be Christmas lights festival in November. Arts Festival going on at moment. St Mary’s doing extremely well as venue. St Peter’s Church considering project for putting in stairs so visitors can go up in tower to a viewing area.
Cinema done promotional video for it. Having Operation Stack at Manston is worrying if it comes through town.
Trevor Bond – Leaf Hotels
Few thousand Xmas bookings and still pretty busy until mid-October. Taxis hard to get just isn’t any around – opportunity for some sort of shuttle bus.
Terry Sutton – Honorary Member
Light switch on in Dover 5 December. St Mary’s Church had over 6,000 visitors – mainly cruise passengers – is difficult to find volunteers to man
rota.
WCGH&GHG - Mike McFarnell
Challenge has been operation stack – did manage to fill bookings that cancelled – think will still be ongoing issue with it.
Everyone waiting for Burlington House to come down and regeneration to move forward – positive feeling in Dover.
Liz Dimech – Dover Greeters
Dover Greeters working with YMS Travel – are looking at working down cruise terminal – will not be in terminal but working with buses.
Denise Smith had asked for the state of the Market Square to be raised at the meeting as it is filled with ‘A’ boards and furniture outside Port of Call. In front of information board is a lot of water as dip in pavement. A member felt that for some businesses, especially when in side streets, there is a need for an ‘A’ board.
Town Hall guides enjoyed helping with Magna Carta exhibition.
Sue Jones – Dover Town Council
Congratulations to everyone who put on events in summer. Healthy High Street, which is a Dover Town Team initiative, had first big meeting. Healthy High Street is
backed by big retailers such as Boots and Marks and Spencers. Will look at programme of events and also allow Town Team to get hold of empty property owners to say in poor state and having effect on business.
Moat Bulwark at base of Castle – Anita advised that English Heritage are aware and does know is a problem – Friends of Dover Castle/Western Heights Preservation Society are on board to get site cleared and put up interpretation panel.
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Future Projects Form (Tourism Vakantiebeurs Exhibition opportunity)
Have requested £500 from WCCTA - good opportunity, big exhibition which we have not done before – TSE represent all. Terry advised that the grant requested is half of membership fees for year. Mike advised that had circulated to all WCDH&GHG members and had mixed response. Lot of opposition but some members had asked if could have more information on stand and would there be an opportunity to buy into project. Trevor did not know what objective was for WCCTA to go this event as there is no French trade and is very much a Dutch show aimed at camping market. Think would need someone to attend as TSE have lots of brochures and need literature in Dutch. Trevor asked how going to measure effectiveness as relying on someone else to hand out brochures – Debbie advised that figures comes from website and TSE. It was proposed and seconded that no action be taken – all agreed.
Sue asked for any feedback on the TSE China Campaign which WCCTA funded and to see copy of advert.
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