Dover-Sherborn Regional School Committee Meeting Agenda June 7, 2016 6:30 PM Dover Sherborn Regional Middle School Library 1. Call to Order 2. Reorganization – Mr. McAlduff (approximately 7:30 pm) Subcommittee Assignments 3. Community Comments 4. Staff and Student Reports: HS and MS Student Reports – Emily Caffrey, DSMS; Dana Rice, DSHS DSMS Headmaster’s Report – Mr. Kellett DSHS Headmaster’s Report – Mr. Smith Assistant Superintendent’s Report- Dr. LeDuc Interim Superintendent’s Report – Mr. McAlduff 5. Financial Reports Monthly Financial Report – FY16 Operating Budget Report on Anticipated FY16 Year End Close Status A.R. Request To Fund Additional Student Parking A.R. FY17 State Revenue Update Discussion: OPEB Study Committee 6. Conditional Approval of 2016-2017 Student and Athletic Handbooks A.R. 7. Review Draft – 2016-2017 School Year Goals 8. Review of Draft School Improvement Plans DSHS DSMS 9. Review Proposed Five Year Technology Plan 10. Consent Agenda A.R. Appointment of DS Regional Treasurer Approval of Minutes- February 24 th and May 3, 2016 Athletic Department Spring Coaching Donations Obsolescence Declaration- Science Textbooks 11. Communications DSEF Grants 2016-2017 Class of 2016 Matriculation Report Enrollment Report Dover School Committee Minutes NONE Sherborn School Committee March 8, 2016 12. Adjournment Note: The listings of matters are those reasonably anticipated by the Chair, which may be discussed at the meeting. Not all items listed may, in fact, be discussed and other items not listed may also be raised for discussion to the extent permitted by law. The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color, sex/gender, gender identity, religion, national origin, sexual orientation, disability, or homelessness.
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Dover-Sherborn Regional School Committee Meeting Agenda
June 7, 2016 6:30 PM
Dover Sherborn Regional Middle School Library
1. Call to Order
2. Reorganization – Mr. McAlduff (approximately 7:30 pm)
Subcommittee Assignments
3. Community Comments
4. Staff and Student Reports:
HS and MS Student Reports – Emily Caffrey, DSMS; Dana Rice, DSHS
DSMS Headmaster’s Report – Mr. Kellett
DSHS Headmaster’s Report – Mr. Smith
Assistant Superintendent’s Report- Dr. LeDuc
Interim Superintendent’s Report – Mr. McAlduff
5. Financial Reports
Monthly Financial Report – FY16 Operating Budget
Report on Anticipated FY16 Year End Close Status A.R.
Request To Fund Additional Student Parking A.R.
FY17 State Revenue Update
Discussion: OPEB Study Committee
6. Conditional Approval of 2016-2017 Student and Athletic Handbooks A.R.
7. Review Draft – 2016-2017 School Year Goals
8. Review of Draft School Improvement Plans
DSHS
DSMS
9. Review Proposed Five Year Technology Plan
10. Consent Agenda A.R.
Appointment of DS Regional Treasurer
Approval of Minutes- February 24th and May 3, 2016
Athletic Department Spring Coaching Donations
Obsolescence Declaration- Science Textbooks
11. Communications
DSEF Grants 2016-2017
Class of 2016 Matriculation Report
Enrollment Report
Dover School Committee Minutes NONE
Sherborn School Committee March 8, 2016
12. Adjournment
Note: The listings of matters are those reasonably anticipated by the Chair, which may be discussed at the meeting. Not all items
listed may, in fact, be discussed and other items not listed may also be raised for discussion to the extent permitted by law.
The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
The Public Schools of Dover and Sherborn
Memo from Interim Superintendent Bill McAlduff
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
To: Dover Sherborn Regional School Committee
From: William H. McAlduff, Jr.
Interim Superintendent of Schools
Date: June 2, 2016
Re: June 7, 2016 – Agenda Item # 2
Reorganization-
Subcommittee assignments 2016-2017
2016-17 SCHOOL COMMITTEE ASSIGNMENTS Region 2015-16Region 2016-17
Assignments
Chairperson Michael Lee
Vice Chairperson Dana White
Secretary Clare Graham
Finance
D. White
C. Graham
L. Krusell
D. White
C. Graham
L. Krusell
Committees
D. White
M. Lee
D. White (non-
voting member)
M. Lee (non-voting
member)
C. Graham (non-
voting member)
Personnel R. Robinson
Policy C. Graham
Warrants
Payroll
Budget All members
Dover-Sherborn Union #50 Superintendency
Superintendent’s Evaluation
Technology
M. Lee
C Graham
(Substitute)
L. Krusell
Richard Robinson
Educator Evaluation Subcommittee R. Robinson
Wellness L. Krusell
Liaisions
C. Ringel
(POSITIVE)
D. White (HS PTO)
C. Graham (HS PTO)
R. Robinson (HS),
D.
White(Substitute)
L. Krusell (MS)
T.E.C. Representative C. Ringel
Boosters (Region only) D. White
C. Graham
L. Krusell
Athletic Advisory (Region only) D. White
Perf. Arts/Music (Region only) L. Krusell
SPAN (Region only)D. White
M. Lee (Substitute)
SEPAC C. Graham
Challenge Success
Pine Hill CSA, Dover/Chickering PTO, HS PTO, MS
POSITIVE
Buildings & Facilities
School Council
The Public Schools of Dover and Sherborn
Memo from Interim Superintendent Bill McAlduff
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
To: Dover Sherborn Regional School Committee
From: William H. McAlduff, Jr.
Interim Superintendent of Schools
Date: June 2, 2016
Re: June 7, 2016 – Agenda Item # 4
In the attached document you will find reports from the:
HS and MS Student Reports – Emily Caffrey, DSMS; Dana Rice, DSHS
DSMS Headmaster’s Report – Mr. Kellett
DSHS Headmaster’s Report – Mr. Smith
Assistant Superintendent Report – Dr. LeDuc
Interim Superintendent’s Report – Mr. McAlduff
Mr. Smith, Mr. Kellett and Dr. LeDuc will give a brief presentation and will be available if there are any
questions. Mr. McAlduff will speak to his report.
The Public Schools of Dover and Sherborn
157 Farm Street
Dover, MA 02030
Phone: 508-785-0036 Fax: 508-785-2239
URL: www.doversherborn.org
Mr. William McAulduff, Superintendent
Dr. Karen L. LeDuc, Assistant Superintendent
Ms. Therese Green, Director of Special Education
Ms. Hans Baumhauer, Business Manager
Dover- Sherborn
Middle School
155 Farm Street
Dover, MA 02030
Phone: 508-785-0635
Fax: 508-785-0796
Mr. Scott Kellett
Headmaster
Mr. Brian Meringer
Assistant Headmaster
Ms. Jill Arkin
Special Education
Team Chair
Ms. Ellen Chagnon
Guidance Director
Mr. Jeff Parcells
Athletic Director
TO: Mr. William McAulduff, Superintendent
FROM: Mr. Scott Kellett, Headmaster, DSMS
RE: Headmaster’s Monthly Report
DATE: June 3, 2016
Headmaster’s Reflections
The middle school administration and staff are excited for the many fantastic events that come
with the culmination of the school year. Early in the morning of June 8th
the DSMS contingent
of 180 will be off to DC with a second group heading to Boston for the start of three day trips.
Ms. Sobin and I are excited to host the Class of 2023 for a visit to the middle school while we
are away.
MS Happenings:
Monday, June 6th
: MS Arts Festival 3:00 PM
Tuesday, June 7th
: 7th
Grade Team Lightning YMCA Field Trip
June 8th
-10th
: 8th
Grade DC Trip/Boston Trip
Wednesday, June 8th
: 6th
Grade Field Day/Chickering 5th
Grade Visit
Thursday, June 9th
: 7th
Grade Field Day/Pine Hill 5th
Grade Visit
Friday, June 10th
: 7th
Grade Team Thunder YMCA Field Trip
Monday, June 20th
: POSITIVE 8th
Grade Lunch 11:45 AM
Tuesday, June 21th
: 8th
Grade Recognition/Dance 6:00 PM
Wednesday, June 22nd
: 8th
Grade Assembly
Last Day of School (10:50 AM Dismissal)
Student Recognition
On Tuesday, May 17th
Bella Tate and Sam Litle were recognized by NELMS as Dover-
Sherborn Middle School’s Scholar Leaders for this year. Bella and Sam were joined by their
parents, a teacher of their choice (Bella- Angelo Macchiano and Sam – Leonie Glen), along
with myself at an awards dinner in Marlborough, MA. Congratulations to the Tate and Litle
families for this well deserved honor.
Congratulations to Angelina Zhang in helping the Massachusetts MathCounts Team place fifth
at the National Competition on May 5th in Washington DC.
Below you will find a list of personnel changes for the 2016-2017 school year.
Last Name First Name Position Replaced by
Resignation/Retirements
Weider Irene Retiring MS Science Teacher Heather Ernest
Ferranti Kelsey Resigned (moving)
MS Guidance Counselor Tawny Desjardins
Gordon Kim FTE change
.5 FTE Spec ED Mod/Severe Teacher to a 1.0
Osiecki Kristen Resigned HS Art Teacher
Szjaner Patricia HS Biology Teacher Kenneth Macie
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion, national
origin, sexual orientation, disability, or homelessness.
DSRS
FY16 Yearend Purchases
Text books:
HS- Science Oceanography $8,975.00
HS- Science Human Biology 8,586.00
HS - World Language French 9,523.00
Total text books $27,084.00
Ropes Course $7,500.00
HS Furniture 4,000.00
MS Furniture 5,000.00
Total $43,584.00
The Public Schools of Dover and Sherborn
Memo from Interim Superintendent Bill McAlduff
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
To: Dover Sherborn Regional School Committee
From: William H. McAlduff, Jr.
Interim Superintendent of Schools
Date: June 2, 2016
Re: June 7, 2016 – Agenda Item # 6
In the attached document you will find the 2016-2017 High School and Middle School Student and
Athletic Handbook changes for your approval.
Proposed changes to 2016-2017 Middle School Student/Parent Handbook
ITEM 1:
Proposed (Page 17)
Eliminate A+ from the grading scale
ITEM 2:
Old (Page 20)
Pre-assigned Assessment Event
Students can expect that advanced notice will be given for the date of a major test. Usually you can
expect to have only one major test on any particular day as the teachers coordinate around test dates.
Quizzes or short tests are at the discretion of the teacher. If you as a student are feeling overwhelmed
about the number of assessments on a particular day please speak to your teacher directly before the
day of the assessment to see if other arrangements can be made. As a middle school student you are
encouraged to self advocate. BE PREPARED. STUDY REGULARLY.
Proposed
Tests & Quizzes
Students can expect that advanced notice will be given for the date of a major test. Usually you can
expect to have only one major test on any particular day as the teachers coordinate around test dates.
Quizzes or short tests are at the discretion of the teacher. If you as a student are feeling overwhelmed
about the number of assessments on a particular day, please speak to your teacher directly before the
day of the assessment to see if other arrangements can be made. As a middle school student you are
encouraged to self advocate. BE PREPARED. STUDY REGULARLY. SELF ADVOCATE
ITEM 3:
Old (page 30)
Cafeteria
The cafeteria is located between the Middle School and the High School. You can get there by
going out the door opposite the front door, at the rear of the main lobby. In order for lunch to run
smoothly, there are required procedures.
Students are to:
Move in an orderly fashion through the lunch lines
Remain seated at your table while eating
Clean the table top and floor around it
Do not leave the cafeteria to return to the Middle School during lunch unless you
have permission from an adult on duty
At the end of lunch, wait for an adult to dismiss you table before leaving the
cafeteria. Please DO NOT bring any food or drinks back to the Middle School.
Proposed
Cafeteria / Food in Classrooms
At lunch time, students must proceed directly to the cafeteria. In order for lunch to run smoothly,
there are required procedures. Students are to:
Move in an orderly fashion through the lunch lines
Remain seated at your table while eating
Clean the table top and floor around it
Do not leave the cafeteria to return to the Middle School during lunch unless you
have permission from an adult on duty
At the end of lunch, wait for an adult to dismiss your table before leaving the
cafeteria. Please DO NOT bring any food or drinks back to the Middle School.
Students are not allowed to have food or beverages in the middle school with the possible
exceptions.
1. Water in clear containers may be consumed at any time unless the student is in a no food or
beverage area (library, gymnasium, and computer lab).
2. At the discretion of the classroom teacher, students may be allowed to consume their own
food/beverages in the classroom. (There will be no sharing of food by students due to allergy
concerns)
3. Teachers will be allowed to have food in their classrooms for educational purposes if approved
by the Headmaster.
4. The Headmaster may allow students to have food/beverages on an individual basis.
ITEM 4:
Old (Page 35)
Procedures for H Block
All students will go to their H Block classes as per their schedule. Please report there before going
to any other location. The H Block Help Session and Directed Research sessions are quiet, study
centered times at DSMS. Students will work quietly and will bring sufficient material to stay focused
and academically productive for 42 minutes. Students must have a pass that is signed by a teacher
with a current time noted in order to be in the halls. The only exception should be bathroom, locker,
water, office/nurse passes (available in all rooms).
Any student desiring to see any teacher during H Block must procure a pass prior to H Block. In
short, get a pass early in the day. The exceptions to this rule are the library and computer lab. H
Block teachers can give passes to students for those two areas, but no more than three students may
receive passes at one time.
Any student found in the hallways without a pass will be spoken to or brought to the office. An
administrator will be present in hallways during H Block. Repeat offenders may be subject to
further consequences (detention, parent contact, loss of H Block pass privileges).
Proposed
Procedures for H Block
All students will go to their H Block classes as per their schedule. Please report there before going
to any other location. The H Block Help Session and Directed Research sessions are quiet, study
centered times at DSMS. Students will work quietly and will bring sufficient material to stay focused
and academically productive for 42 minutes. Students must have a pass that is signed by a teacher
with a current time noted in order to be in the halls. The only exception should be bathroom, locker,
water, office/nurse passes (available in all rooms).
Any student desiring to see any teacher during H Block must procure a pass prior to H Block. In
short, get a pass early in the day. The exceptions to this rule are the library, art room, and
computer lab. H Block teachers can give passes to students for those three areas, but no more than
three students may receive passes at one time. All students need to return to their assigned H Block
class by 2:05 PM.
Any student found in the hallways without a pass will be spoken to or brought to the office. An
administrator will be present in hallways during H Block. Repeat offenders may be subject to
further consequences (detention, parent contact, loss of H Block pass privileges).
ITEM 5:
Proposed
Insert this table on page 43
BEHAVIOR/ACTION SCHOOL RESPONSE/CONSEQUENCE
Students may not sell items during
school hours. (This shall include but
not be limited to candy, food, jewelry,
school supplies and clothing.)
1. All items will be confiscated and the
appropriate detention or suspension will be
determined.
2. Same as #1
1
Proposed DSHS Student Handbook Changes '16-'17
Community Service p. 22
Current verbiage:
Community Service
Dover-Sherborn High School is committed to the benefits of a Community Service Graduation
Requirement. All students will be required to demonstrate proof of forty hours of Community
Service to fulfill requirements for graduation. Verification of these hours will be kept in the
students’ portfolios throughout their four years of high school. It is recommended that students
complete ten hours of this requirement per year.
Students MUST fulfill this obligation by the end of the first semester of senior year to be eligible
for participation in Senior Project.
Proposed:
Community Service
Dover-Sherborn High School is committed to the benefits of a Community Service Graduation
Requirement. All students will be required to demonstrate proof of forty hours of Community
Service to fulfill requirements for graduation. Verification of these hours will be kept in the
students’ portfolios throughout their four years of high school. It is recommended that students
complete ten hours of this requirement per year. Community Service forms must be turned in for
verification within 1 calendar year of the date that service was completed.
Students MUST fulfill this obligation by the end of the first semester of senior year to be eligible
for participation in Senior Project as well as Senior Privilege. Students not using Senior Privilege
will lose DR Library privilege until hours are complete.
Students should refer to the Community Service information located on the High School web
page for questions around what is allowed/not allowed for DSHS Community Service.
Absences p. 46
Current verbiage:
All absences are cumulative. Absences for the following reasons will be considered “Excused
Absences” and will not be counted in determining the “Maximum Number of Unexcused
Absences:”
a. classes missed/absences due to illness or injury that are substantiated in writing, on
letterhead that indicates the medical office or institution of affiliation, with a contact
phone number provided by the student’s treating physician;
2
b. classes missed by/absences of a student who is observing a religious holiday;
c. classes missed/absences due to a court appearance (where the appearance is verified by a
statement from the court)
d. classes missed/absences due to a death in the immediate family
e. up to 3 days missed per year (for juniors and seniors only) to visit colleges (Classes
missed/absences to visit colleges will be considered “excused absences” only if the
absence has been approved in advance by the High School Administration and the visit
has been verified by a note from the college’s Admissions Office.)
f. classes missed/absences with the approval of the Headmaster, and
g. documented, ongoing, chronic medical conditions*.
Proposed:
All absences are cumulative. Absences for the following reasons will be considered “Excused
Absences” and will not be counted in determining the “Maximum Number of Unexcused
Absences:”
a. classes missed/absences due to illness or injury that are substantiated in writing, on
letterhead that indicates the medical office or institution of affiliation, with a contact
phone number provided by the student’s treating physician;
b. classes missed by/absences of a student who is observing a religious holiday;
c. classes missed/absences due to a court appearance (where the appearance is verified by a
statement from the court)
d. classes missed/absences due to a death in the immediate family
e. up to 3 days missed per year (for juniors and seniors only) to visit colleges (Classes
missed/absences to visit colleges will be considered “excused absences” only if the
absence has been approved in advance by the High School Administration and the visit
has been verified by a note/documentation from the college’s Admissions Office.)
f. classes missed/absences with the approval of the Headmaster, and
g. documented, ongoing, chronic medical conditions*.
Directed Research/Open Campus Release Form
P. 59
Current verbiage:
Seniors in good standing are defined as those seniors who have submitted the official
Parent/Guardian/Student Directed Research/Open Campus Release Forms to the main office with
appropriate signatures affixed, having received no fourth quarter term grades (from the previous school
year) below C, and having no outstanding incompletes. Students must remain in good standing to enjoy this privilege for the first and second semester. Seniors
not eligible during a term can attain good academic standing by receiving no deficiency notices for the
subsequent quarter. Third quarter interim reports will be evaluated and any student with a grade
below a C will not be eligible for the remainder of that quarter. Students ineligible due to
3
incompletes may become eligible when the incompletes are made up and reported to the administration
by the teacher, provided that the grade(s) are C or better.
Proposed:
Seniors in good standing are defined as those seniors who have submitted the official
Parent/Guardian/Student Directed Research/Open Campus Release Forms to the main office with
appropriate signatures affixed, having received no fourth quarter term grades (from the previous school
year) below C, and having no outstanding incompletes. Seniors must fulfill their Community Service
obligation by the end of the first semester of senior year to be eligible. Students must remain in good academic standing to enjoy this privilege for the first and second semester.
Seniors not eligible during a term can attain good academic standing by receiving no deficiency notices
for the subsequent quarter. Third quarter interim reports will be evaluated and any student with a
grade below a C will not be eligible for the remainder of that quarter. Students ineligible due to incompletes may become eligible when the incompletes are made up and
reported to the administration by the teacher, provided that the grade(s) are C or better.
Longboards/Skateboards and Scooters
P. 61
Current verbiage:
Longboards/Skateboards and Scooters
Because of safety concerns, longboards/skateboards and scooters are not permitted on campus at
any time. Failure to comply will result in disciplinary action.
Proposed:
Longboards/Skateboards, Scooters, Hoverboards and Motorized Scooters.
Because of safety concerns, longboards/skateboards, scooters, hoverboards and motorized
scooters are not permitted on campus at any time. Failure to comply will result in disciplinary
action.
2015-16 Town Meeting Ideas!
DR
1. Students would like the ability to receive a pass from their DR teacher to visit
another teacher. Students have found that the current system inhibits them from
getting help from teachers.
2. Request for more textbooks available for use in the library, specifically more
math, science, and history. Students ask that there should be 2-3 of each book.
3.
Admin response-
1. The administration would like to continue the process of having students
obtain a pass in advance in order to visit a teacher. If the DR teacher is willing
to reach out to the requested teacher then that would be sufficient for
approval
2. Administration has discussed this with the librarian as well as the department
chairs. The librarian will do an inventory to see how many actual copies are
available. For those classes that are short of textbooks, we will insure that
additional copies are provided.
Cafeteria
1. Many students have requested that the hot water dispenser be available for use
during both lunches (not only during break).
2. Food Requests: noodle-cups for hot water, hot cocoa (potentially as a seasonal
option), improved juice selection, more prepared salads.
3. Students have found that the lunch lines get very long and backed up, causing
their consumption time to be shortened significantly.
4. A number of students requested that the décor/posters in the cafeteria be updated.
5.
Admin Response-
1. Complete. The food service director now has the hot water dispenser out for
break and both lunches.
2. The administration has discussed this with the Food Service Director.
Additional salads will be provided as will hot cocoa during break. The noodle
cups contain high levels sodium so the schools may not serve them.
3. The Food Service Director is aware of the back up and is working with the
Director of Facilities to see what can be done.
4. The Food Service Director has been notified about the request to update the
posters and décor in the café.
Guidance/ Electives
1. Freshmen found that the guidance seminars overlapped with their Peer Helping
sessions (which they found more beneficial). Although most students preferred to
have a DR to get work done, they would enjoy the Freshmen guidance seminars if
they were more useful. Students proposed ideas such as binder cleanouts, question
panels with senior students, and reviewing elective options during this designated
time.
2. To improve privacy, students ask that the Guidance windows be covered
whenever a student would like to privately speak with their counselor.
3. Both “Stress Management” and “What’s Next?” as a Full Year or Semester
electives, instead of during PE classes.
4. Current Events elective. Students (especially underclassmen) have requested
being able to be informed on local, national, and international news, in either a
journalistic or TV/Media style course.
5. Additional Science courses should fulfill an elective requirement.
6. Many students have found that they either signed-up for—or were unexpectedly
placed in—an elective they did not enjoy. These students were not comfortable
sharing their discontent in reflections or surveys. Many have proposed that there
be a seminar, fair, or publication (more accessible/exciting than the Program of
Studies) to better inform students of the electives options they would thrive in
most.
Admin Response-
1. The Guidance Director has been notified as to the guidance seminars and
peer helping. She will discuss with her guidance department.
2. Guidance office windows should not be covered if there is only one adult with
a child in the room. We do have a private guidance space that is away from
main entrance so students and counselors can access if need be.
3. The Director of Wellness and Health has been made aware of this interest.
For scheduling reasons, this is not possible at this time.
4. There is a plan in place to enhance our TV Media program to incorporate
more news and current events. These broadcasts would be shown on our
television monitors.
5. The Headmaster will bring this to the Academic Standards Committee for
discussion.
6. Guidance and Administration have been made aware of this student concern.
Student scheduling is complex thus priority is given to seniors first and so on
for elective choices.
Parking
1. Many students have proposed ideas to expand parking abilities on school grounds.
Ideas include utilizing the back bus lot, and creating more spots (in the same way
that 20+ were created last summer).
2. When the seniors leave/graduate, and all junior parking requests are fulfilled,
could sophomores have the option to park on campus with a purchased pass?
3. Students who only have their Learner’s Permit should not be allowed to submit a
parking pass until they have their license.
4. Description of where the parking money is used around our school.
Admin Response-
1. The Administration is currently working with the Director of Building
and Grounds to research potentially adding new parking spots to the
current student lot as well as examining new locations for student
parking.
2. The Administration does in fact grant parking to sophomores only after
seniors have graduated and all junior parking requests have been
fulfilled.
3. Students who only have their learners permits will not be granted a
parking spot.
4. All money collected for parking spots is submitted to the district business
office. The money is then deposited into the general budget to be used to
offset all general costs.
Wi-Fi
1. So far, we have had great feedback about the HS_Student_BYOD2 network. It’s
extended coverage to the library and science wing have been extremely
beneficial!
Admin Response-
1. The Director of Technology and his staff have been very proactive in
supporting student wi-fi.
Miscellaneous
1. Unlock gym locker rooms during the school day and afterschool.
2. Master calendar for each grade (electronic or physical) that includes when all
teachers have major assessments.
3. Cubbies in courtyard for athletics equipment.
4. Tables in courtyard for lunch and students would spend free time at school before
games/practice.
5. World Culture Day
6. Enforce Red-Line weeks and No Homework Weekends/Vacations!!
Admin Response-
1. For safety purposes and accountability for student’s personal belonging’s the
gym locker rooms must be locked during the day. PE teachers as well as
members of the athletic department may open the locker rooms for student
athletes if they need to access their equipment or athletic clothing.
2. Administration has discussed this with the faculty. This will be examined in
the fall.
3. All athletic equipment must be securely stored. Since the faculty and
administration cannot monitor the courtyard consistently, there will be no
cubbies installed in the courtyard.
4. The administration is taking this request under advisement. We may do this
at certain times of the year to coincide with D-stress DS days.
5. The Administration will research ways to increase all of our students cultural
awareness. A DSEF grant has been submitted for such activities.
6. The administration will continue to work with department chairs as well as
the full faculty to ensure that all teachers abide by the expectations of red
line week as we as no homework weekends.
1
2016-2017 Athletic Handbook
(((( Draft 5/25/16 ))))
Mr. Jeff M. Parcells, Athletic Director
2
Dover-Sherborn High School
Athletic Handbook
2016-2017
TABLE OF CONTENTS
Non-Discrimination Clause ………………………………………………………………………………………………. 3 Philosophy of the Dover-Sherborn Athletic Program ………………………………………………………. 3 Dover-Sherborn Athletic Offerings ………………………………………………………………………………….. 5 Student-Athlete/Parent Annual Meeting and Meet the Coach Night Meetings …………….. 6 Tryouts and Cuts ……………………………………………………………………………………………………………… 6 Playing Time ……………………………………………………………………………………………………………………. 6 Team Captains (Roles and Duties) …………………………………………………………………………………… 7 Banquet Guidelines ………………………………………………………………………………………………………… 8 Team Apparel ………………………………………………………………………………………………………………….. 8 Captain’s Practice ……………………………………………………………………………………………………………. 9 Awards ……………………………………………………………………………………………………………………………. 9 Guidelines for Parents/Guardians …………………………………………………………………………………… 10 Athletic User Fees and Refunds ……………………………………………………………………………………….. 10 The Coach ………………………………………………………………………………………………………………………… 11 Student-Athlete Responsibilities ……………………………………………………………………………………… 13 Bona-Fide Team Member Rule ………………………………………………………………………………………… 14 Spectator Rules and Regulations ……………………………………………………………………………………… 14 Resolution of Incomplete Grades ……………………………………………………………………………………. 15 Eligibility for Extra-Curricular Activities ……………………………………………………………………………. 15 Chemical Health Policy …………………………………………………………………………………………………….. 15 Bullying ……………………………………………………………………………………………………………………………. 16 Hazing ……………………………………………………………………………………………………………………………… 18 Team Transportation ……………………………………………………………………………………………………….. 19 Security of Personal Belongings ……………………………………………………………………………………….. 20 Athletic Trainer and Training Room ………………………………………………………………………………….. 20 Locker Room and School Facilities ……………………………………………………………………………………. 20 School Athletic Equipment and Uniforms …………………………………………………………………………. 20 Season Limits ……………………………………………………………………………………………………………………. 21 Varsity Games Missed During School Vacations ……………………………………………………………….. 21 Out of Season Sports Participation …………………………………………………………………………………… 21 Physical Education Class …………………………………………………………………………………………………… 22 Concussion Management …………………………………………………………………………………………………. 22 College and the Recruiting Process …………………………………………………………………………………… 24 Medical and Insurance Requirements ……………………………………………………………………………… 25 Athletic Advisory Committee …………………………………………………………………………………………… 25 Dover-Sherborn Realities ………………………………………………………………………………………………… 26 Program Management …………………………………………………………………………………………………….. 27
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The information presented in this booklet has been compiled to better acquaint you with some of the
policies, practices, and regulations that govern the athletic program at Dover Sherborn High School.
Please keep this booklet handy and refer to it when questions and/or concerns arise about your son’s
and/or daughter’s athletic experience. If you feel that your questions are not answered in this booklet,
contact the Coach first. If your concern has not been adequately addressed, you should contact the
Athletic Director.
We look forward to your association with the athletic program at Dover-Sherborn High School and ask
for your help and cooperation.
Non-Discrimination Clause
The Dover Sherborn Public Schools do not discriminate on the basis of age, race, color, sex, gender
identity, religion, national origin, sexual orientation, disability, or homelessness.
Philosophy of the Dover-Sherborn Athletic Program
The Dover-Sherborn Regional Schools Administration and School Committee believe that the
Massachusetts Interscholastic Athletic Association (MIAA) Statement of Philosophy is a clear articulation
of the role and benefits to be derived from a high school interscholastic sports program; therefore, the
Administration and School Committee have adopted the MIAA philosophy as their own. Our sports
programs are to be guided by this philosophy.
Program Philosophy and Benefits (from the MIAA Coaches’ Handbook)
Within a high school sports program, young people learn the values associated with discipline,
performing under stress, teamwork, sacrifice, commitment, effort, accountability, citizenship,
sportsmanship, confidence, leadership and organizational skills, participating within rules, physical well-
being and healthy lifestyles, striving towards excellence, and many other characteristics that come
quickly to the mind of any educator. If interscholastic athletics are to be justified as school activities,
then values such as these must be the priorities of every program. Ethics, playing within the spirit of the
rules, and good sportsmanship (which is good citizenship) must be woven into the fabric of the high
school athletic program.
In the education of 65% of the young people attending MIAA member schools, athletic participation is a
critical component. What should drive those responsible for student- athletes and their programs is the
educational mission of school activities. For many students, the most stable environment in their lives is
that provided by high school activity programs. Often the best opportunities for crisis intervention, drug
prevention, "day care" programs, and the like are school activity programs. The cost is minimal, while
the worth is maximal.
While winning contests, rather than losing them, is a laudable goal, it should not supersede the primary
priorities of high school sports programs. What should be the rationale behind high school activities is
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preparing students to succeed rather than merely to win games. Win or lose, students should learn
lessons of a lasting and positive nature.
If the success of any high school athletic program is measured by an undefeated season, then 99% of
the thousands of high school teams that participate annually in Massachusetts have failed. If a league
championship is the measure of success, then 85% of our programs are failures. If success is measured
merely by qualification for MIAA end-of-season tournaments, then 50% of our students are "losers."
What should be encouraged is participation in varied activities under different teacher/coach role
models. The percentage of student-athletes who complete their formal athletic experiences at the high
school level is overwhelming (well in excess of 90%). Schools should focus their attention upon goals
other than championships or the development of "blue chip" athletes. Young people need varied
activities: time at the beach, time to study and, in fact, time just to be kids.
Young people need to learn, to think, and simply to grow up. Schools should guide them, through
athletics, to allow that to happen as comfortably as possibly.
Benefits of an Interscholastic Athletic Program High school activity programs are an integral part of the
total educational process. Successful interscholastic athletic programs teach young people values such
as:
Accepting success graciously Participating within rules Social skills
Accountability Performing under pressure Striving towards excellence
Citizenship and sportsmanship Persistence Taking instruction
Confidence Physical well-being and chemical
health
Teamwork
Handling disappointment Responsibility Value of competition
Leadership skills Sacrificing for the common good Work ethic
Organizational skills Self-discipline
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Dover-Sherborn Athletic Offerings
Fall Season Winter Season Spring Season
Cross Country (Boys and Girls)
Varsity Only Unlimited Roster
Basketball (Boys and Girls)
Frosh, JV and Varsity 12-15 per level
Baseball JV and Varsity 14-17 per level
Field Hockey JV and Varsity 12-16 per level
Alpine Ski (Coed)
Roster limit
Softball JV and Varsity 14-17 per level
Golf (Coed)
JV and Varsity 12-14 per level
Nordic Ski (Boys and Girls)
Unlimited Roster
Lacrosse (Boys and Girls) JV and Varsity 14-24 per level
Football Frosh, JV and Varsity
Unlimited Roster
Ice Hockey (Boys and Girls)
Varsity Only 16-22 per team
Tennis (Boys and Girls)
Varsity Only 12-18 per team
Soccer (Boys and Girls)
Frosh, JV and Varsity 15-22 per level
Swimming and Diving (Coed)
Varsity Only Unlimited Roster
Track and Field (Boys and Girls)
Varsity Only Unlimited up to 80 per gender
Gymnastics (thru Medfield) Varsity Only
Sailing (Coed)
Roster limit
Indoor Track (Boys and Girls)
Unlimited Roster
*roster numbers are guidelines only and may be changed by the Athletic Director
*freshmen teams are not always guaranteed
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Student-Athlete/Parent Annual Athletic Meeting and Meet the Coach Nights
Once per year, the Athletic Director will conduct a required Student-Athlete/Parent Annual Athletic
Meeting. All students wishing to take part in sport during one or all of the seasons must attend this
meeting; which will be held in June or August for the next school year. This one meeting is mandatory
for all students and at least one parent/guardian wishing to try out for a team for the next school year.
Meet the Coach Night Meetings will take place before each season. These meetings will be for parents
and students who wish to try out for a specific team. They will meet with the individual coaching staff
for that sport only and this meeting will last approximately 30 minutes. These meetings will take place
one to two weeks prior to the season start date. Students are informed of Meet the Coach Night
Meetings through postings and announcements at the high school and via social media. Releases,
medical forms, and other paperwork will be distributed at the pre-season Meet the Coach Night
meetings.
During the spring there will a meeting for all 8th grade students to introduce them to the fall athletic
programs and coaches. Each student should have the opportunity to meet a coach in the sport in which
the student wishes to participate.
Tryouts and Cuts
Participation in athletics is a privilege. Students try out voluntarily and, for some of our teams, risk
being cut. During the tryout period, the coach will provide an explanation of his/her expectations. It is
the student’s responsibility to demonstrate to the coach that he/she can meet the expectations.
Cutting students from athletic teams is one of the most difficult tasks that a coach faces. However, at
times, there are reasons why a student does not make a team. Some of the factors that a coach has to
consider when determining his/her final roster are: skill level, safety (how many athletes can be safely
supervised), playing time, attitude, positional needs of team and commitment.
When cuts are necessary, the coach will communicate privately with the player, who will be informed of
the reasons by the coach. Once tryouts begin for a particular team, an athlete may be allowed to leave
that sport to try out for a different sport with the written consent of both coaches involved and the
Athletic Director. Students cut from one team are encouraged to try out for another team if there is
space on that team; otherwise, they may sign up for one of the unlimited roster sports. No changes or
additions to team rosters can take place after the first athletic contest takes place during that season,
regardless of what the first contest is.
Playing Time
Although there are many measures of success in the minds of each participant, perhaps the most
emotional is playing time during contests. Coaches should privately inform each participant of his/her
view of that participant’s role, including starting, substituting, and playing time. If a student has
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questions about his/her role, he/she is encouraged to discuss it with the coach directly. At Dover-
Sherborn Regional High School, being a member of a team does not guarantee playing time.
Guidelines for this important issue are listed here:
Varsity Teams: The Varsity teams compete against opponents at the highest level of the division
in which Dover-Sherborn is placed. In many instances, the major burden of the contest will be
carried by the most competitive and the most skilled team members.
Sub-Varsity Teams: At the Sub-Varsity level (Junior Varsity and Freshman), members of the
coaching staff will make a strong effort to play all team members for as much time as is
practical.
Team Captains: Roles and Duties
The number of team captains and how and when they will be selected is a coaching decision. Captains
may be elected or appointed on a game-by-game basis. Team participants wishing to serve as a team
captain will apply for the position directly to the coach toward the conclusion of the current season (to
be captain for the next season).
It is expected that a team captain be a leader of his/her team and should be ready to assume duties
outlined by his/her coach. Captains are expected to be fully aware of team rules, and are expected to
communicate with the coach and team members in the event of problems that affect the team.
Captains may be asked to meet with the Athletic Director during the school year to discuss the program.
Team captaincy may be removed during their tenure by the coach, athletic director, or headmaster. Any
team captain who violates an MIAA rule will have their captaincy removed upon confirmation of rule
violation.
Sportsmanship
Captains should set a good example of sportsmanship and demonstrate positive leadership at all times.
During athletic contests that they participate in or attend, they should cheer in support of their school’s
team rather than against the opponent.
Flyers and Handouts
Posters and flyers should be affixed to bulletin boards only. They should never be attached to the glass
walls near exit doors, or on doors throughout the school. These notices and posters should be removed
after the event takes place. All posters and notices should contain appropriate language and graphics
and be approved by the athletic director or headmaster.
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Banquet Guidelines
Sports Banquets are a very important and essential part of the athlete’s experience. These occasions
provide an opportunity to celebrate and recognize team members at the end of the season.
The purpose of these guidelines is to assist all persons who are responsible for planning and executing
sports banquets. Each high school sports program is encouraged to hold a sports banquet/end of
season event. It is expected and encouraged that the members of each sport make the decision on
when and how to officially celebrate the season.
Each of the following should be taken into consideration:
1) Team gifts should be nominal in value. It is strongly recommended that each athlete be
charged no more than $20 per sport for team gifts. It is hoped that there will be many Tri Valley
League, Sectional and State Championships won by Dover-Sherborn teams. These
accomplishments should be acknowledged and exceptions to the guideline may be warranted.
Requests to exceed this guideline must be submitted for the Athletic Director’s approval in
advance of purchase.
2) The host should invite all Varsity team members, Junior Varsity team members, Freshman
team members, team managers, parents, friends, and select guests of the team.
3) Appropriate locations should be within 15 miles of Dover-Sherborn High School.
4) The cost for the meeting hall, dinner, and decorations should not exceed $25.00 per
attendee.
5) The High School Athletic Director must be advised of the proposed time and place of each
event as soon as possible and before the event is officially booked to avoid conflict with other
school and community activities.
6) There should be no alcohol service available for any person attending the event.
7) The event should start and end promptly. It is recommended expected that the entire
banquet and program not exceed three hours and end before 9:00pm on school nights.
Team Apparel
Team apparel is important for school spirit and to recognize team members for their accomplishments
and commitment to the school community. The Athletic Department feels these guidelines will help
ease the frustration with team orders:
1) All team orders must be approved by the Athletic Director before orders are placed.
2) Team apparel is defined as those purchases not considered part of the equipment list needed
to participate on a team.
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3) Apparel orders should be available to all members of the team, but are not mandatory for
participation.
4) Team orders should be placed before the first contest of the sport.
5) Each team is responsible for taking orders and collecting money before the orders are placed.
6) Apparel should be predominantly school colors, royal blue and white. In the case of an
apparel item that is a basic color (gray sweatshirt), the printing should contain royal blue and
white. Black is also allowed but with royal blue and white accents.
7) The DS logo is available in the athletic office. Teams may also use sport specific prints with
stock formats. All other language and graphics must be appropriate and approved by the
Athletic Director.
8) All apparel items costing over $25.00 must be available to be ordered in subsequent years for
future team members. Ideally, these items should be available for the team for at least four
years. As stated above, all team items/orders must be approved by the Athletic Director.
9) A list of local qualified vendors follows: • Erica Reitmayer. (508) 380-2437.
• Tri-Valley Sports. 106C Main Street, Medway, MA 02053 (508)533-5080.
The term “captain’s practice” means a conditioning practice organized and conducted without adult
supervision, either during or out-of-season. The MIAA does not sanction, encourage, or condone
“captain(s) practices” in any sport. Captain’s practices are not permitted at Dover-Sherborn High
School. Organizers of captain’s practices will be subject to school discipline, including suspension from
athletic participation.
Awards
To receive an athletic award a student must be a member in good standing of an athletic team at the
close of the season. Being a member of a team does not guarantee an award. Awards must be earned
via criteria set forth by the coach and/or athletic director.
Role of the Athletic Director
• Measure, evaluate and report on programs
• Hire, guide, and evaluate coaches
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• Communicate philosophy and values of the program to participants, parents/guardians,
coaches, and community
• Other duties as listed in the Athletic Director’s job description
Guidelines for Parents/Guardians
When students become involved in the athletic program at Dover-Sherborn High School, they will
experience some of the most rewarding moments of their lives. It is important to understand that there
may also be times when things do not go the way you or your child wishes. At these times, a private
discussion with the coach is encouraged.
Appropriate concerns to discuss with the coach:
• Your child’s treatment
• Your child’s improvement
• Your child’s behavior
• Any scheduling conflicts
Issues not appropriate to discuss with the coach:
• Playing time
• Team strategy
• Play calling
• Other student-athletes
Certain situations may require a conference between the coach and the parents/guardians. When these
conferences are necessary, the following procedure should be followed to help promote a resolution of
the issue or concern:
• Contact the coach first. If needed, then contact the Athletic Director.
• DO NOT CALL THE COACH AT HOME. A coach’s time with family is severely limited during the
season. The family’s privacy should be respected.
• Please do not attempt to confront a coach before or after a contest. These can be emotional
times for both the parents/guardians and coach. Meetings should be scheduled away from
other students and the playing field.
Athletic User Fees and Refunds
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Once chosen as a member of a team, payment of an athletic user fee is required. However, payment of
the fee does not guarantee playing time. Fees are to be paid in the Athletic Office before the start of
the season. Checks should be made payable to: Dover-Sherborn High School, or receipt from online
payments must be printed and submitted at the time of registration. For the 2016–2017 school year,
the fee is $300.00 per student/per sport with a limit of $1,500.00 per family per year (equivalent to 5
sport teams).
When, and if, fees are changed by the School Committee, parents and students will be notified.
Refunds will be allowed under the following circumstances:
• A full refund will be given if a student is cut from a team.
• A pro-rated refund will be given if a student moves from the district during the season.
• A full refund will be given if a student is injured or ill, necessitating his/her removal from the
team prior to the first game.
No refund will be given if a student quits a team or is removed for disciplinary or
academic reasons after the first contest takes place.
The Coach
Role of the Coach
The motto of the Athletic Department is Scholarship – Citizenship – Sportsmanship and each coach is
directed to work with these priorities in mind. The MIAA Coaches’ Handbook clearly articulates the role
of coaches. The Administration and School Committee believe that it is important to share this
information with the Dover-Sherborn community.
Coaches’ Code of Ethics
A high school coach often plays an influential and important role in the life of a student-athlete. The
student athlete is participating within the school's activity program because that young person desires
to do so. Consequently, such a student is often more attentive to a coach's lessons than to those offered
by teachers in required courses. Coaches must constantly be aware of this opportunity and
responsibility. The function of a coach is to properly educate students through participation in
interscholastic competition. The interscholastic program is designed to enhance academic achievement
and should never interfere with opportunities for academic success. The safety and well-being of each
student-athlete must be the top priority for coaches at all times. In recognition of this, the following
guidelines for coaches have been adopted:
1. The coach must be aware that he/she has a tremendous influence, either good or bad, in the
education of the student athlete and, thus, shall never place the value of winning above the
value of instilling the highest desirable ideals of character.
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2. The coach must constantly uphold the honor and dignity of the profession. In all personal
contact with student athletes, officials, athletic directors, school administrators, the MIAA, the
media, and the public, the coach shall strive to set an example of the highest ethical and moral
conduct.
3. The coach shall take an active role in the prevention of drug, alcohol, and tobacco abuse and
under no circumstances should authorize their use.
4. The coach shall take an active role in the prevention of bullying, hazing, and social exclusion
of/by student-athletes.
5. The coach shall promote the entire interscholastic program of the school and direct his or her
program in harmony with the total school program.
6. The coach shall be thoroughly acquainted with the contest rules and is responsible for their
interpretation to team members. The spirit and letter of the rules should be regarded as mutual
agreements. The coach shall not try to seek advantage by circumvention of the spirit or letter of
the rules.
7. Coaches shall actively use their influence to enhance sportsmanship by their spectators,
working closely with cheerleaders, pep club sponsors, booster clubs, and administrators.
8. Contest officials shall have the respect and support of the coach. The coach shall not indulge
in conduct that will incite players or spectators against the officials. Public criticism of officials or
players is unethical.
9. Before and after contests, rival coaches should meet and exchange friendly greetings to set
the correct tone for the event.
10. Coaches may privately collect grades in order to encourage the academic success of our
student-athletes. Only coaches will collect grades.
11. A coach shall not exert pressure on faculty members to give student-athletes special
consideration.
12. It is unethical for coaches to scout opponents by any means other than those adopted by the
league and/or the MIAA .
Program Expectations at Dover-Sherborn
At Dover-Sherborn High School, each individual sport should be developed into a “program.” With
direction from the Athletic Director, the Varsity Head Coach will provide consistent structure at all levels
of the program.
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Communication
Before the start of the season and then during the season, as the situation may warrant, the Varsity
Head Coach as Program Director, with approval of the Athletic Director, will communicate in writing to
athletes and parents/guardians his/her approach to the following:
• expectations for the team and program as a whole
• team requirements such as pre-season conditioning, special equipment, practice times and
locations, and special tournament expectations
• the tryout process: timing, selection criteria, and communication of decisions
• the procedure that athletes and parents/guardians should follow in case of injury during
practice or competition.
In addition, the Head Varsity Coach is expected to develop a consistent philosophy across all levels, so
that players can move more easily between levels during the season. He/she should be familiar with
athletes at all levels. The Head Varsity Coach is also responsible for forming links with town youth
programs if they exist in his/her sport.
Student-Athlete Responsibilities
After School Help:
Student-athletes are urged to use opportunity periods. In general, official practices will begin at 3:00.
Attending extra help, detention, or other academic activities may take priority over attending practices
or contests.
Daily Team Attendance
It is extremely important that a coach be notified if a student is not going to be present at a practice or
game when the student is not absent from school. Our coaches expect their athletes to be present at all
team-related activities and may suspend a team member from contests for unexcused absences.
Students may be excused from athletic activities at the discretion of the coach. Students may be
restricted from game participation because of missed practice or game time. In some cases, a student-
athlete may be removed from a team due to attendance issues.
Absences, Tardiness, and Dismissals
When a student is absent due to injury or illness, he/she will not be allowed to practice or represent
Dover-Sherborn in a school-sponsored sports event. To be considered present for participation
purposes, a student must arrive by 11:00 am and remain for the rest of the day. At no time will an
athlete be allowed to participate in school athletics if he/she is dismissed at any time during the school
day because of illness. If a student has been absent on Friday due to illness, he/she cannot represent
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Dover-Sherborn on Saturday or Sunday without the written permission of a doctor, the Headmaster, or
the Assistant Headmaster.
Bona-Fide Team Member Rule
Loyalty to your High School Team
A bona fide member of the school team is a student who is consistently present for, and actively
participates in, all high school team sessions (e.g. practices, tryouts, competitions). Bona fide members
of a school team are precluded from missing a high school practice or competition in order to participate
in a non-school athletic activity/event in any sport recognized by the MIAA. Students cannot be given
special treatment (late arrival, early dismissal, etc.) for non-school athletic programs.
First Offense: Student-athlete is suspended for 25% of the season.
Second Offense: Student-athlete is suspended for an additional 25% of the season, and is ineligible for
tournament play immediately upon confirmation of the violation. See MIAA Rule 98 for additional
tournament restriction and Rule 88 for waiver guidelines.
Spectator Rules and Regulations
Sportsmanship & Spectator Behavior
Dover-Sherborn High School expects all parties at a contest to display the highest possible level of
sportsmanship. Players, coaches, and spectators are to treat teammates, opponents, game officials, and
visiting spectators with respect.
Dover-Sherborn High School and the Tri-Valley League (TVL) are committed to the highest ideals of
sportsmanship, as well as to establishing a healthy environment for competition. We will not tolerate
negative statements or actions towards competitors, coaches, game officials, or fans in attendance at
our events. This includes taunting, trash talking, baiting, berating players, coaches, or officials, or
actions which ridicule or embarrass. The TVL has a ZERO TOLERANCE POLICY. Offenders will be ejected,
and school disciplinary codes are also in effect.
The Principals and Athletic Directors of the Tri-Valley League stand committed to hosting events which
support the highest ideals of sportsmanship.
The MIAA reserves the right to “warn, censure, place on probation or suspend for up to one calendar
year any player, team, coach, game or school official or school determined to be acting in a manner
contrary to the standards of good sportsmanship.” Dover-Sherborn High School also reserves the right
to impose the same penalties on spectators displaying poor sportsmanship at any of our contests, home
or away.
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Resolution of Incomplete Grades
All incompletes must be resolved by the student and the grade submitted by the teacher within one two
weeks after issuance of grades at the end of the first three terms. A fourth term or final exam
incomplete must be resolved within two weeks of the opening of the following school year. Any
exceptions must be approved by the Headmaster.
Eligibility for Extra-Curricular Activities
To be academically eligible to participate in athletics, clubs, and drama/musical performances during the
second, third, and fourth terms, a student cannot have failed more than one course and must have
passed a minimum of 30 credits for the term immediately preceding. Academic eligibility for second,
third, and fourth terms is determined at the end of first, second, and third quarters, respectively, when
report cards are distributed.
To be academically eligible to participate for the first term, a student is required to have passed 30
credits (the equivalent of five traditional yearlong courses) in the previous academic year, and to have
not failed more than one course. Eligibility for the first quarter is determined by a student’s final grades
from the previous school year.
Student-athletes may not participate in games or scrimmages until they have met these eligibility
requirements and been granted clearance by the Athletic Director.
A student entering Grade 9 from a middle or junior high school is eligible at the start of the ninth grade
school year.
Chemical Health Policy
In addition to the enforcement of the school policy, the following MIAA penalties will be enforced by the
Athletic Department.
From the earliest fall practice date, to the conclusion of the academic year or final athletic event
(whichever is latest), a student shall not, regardless of the quantity, use, consume, possess, buy/sell, or
give away any beverage containing alcohol; any tobacco product(including e-cigarettes, VAP pens and all
similar devices); marijuana (including synthetic); steroids; or any controlled substance. This policy
includes products such as “NA or near beer”.
It is not a violation for a student to be in possession of a legally defined drug specifically prescribed for
the student’s own use by his/her doctor.
This MIAA statewide minimum standard is not intended to render “guilt by association”, e.g. many
student-athletes might be present at a party where only a few violate this standard. This rule represents
only a minimum standard upon which schools may develop more stringent requirements.
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If a student in violation of this rule is unable to participate in interscholastic sports due to injury or
academics, the penalty will not take effect until that student is able to participate again.
The MINIMUM penalties are:
First violation: When, and if, the Headmaster confirms, following an opportunity for the student
to be heard, that a violation occurred, the student shall lose eligibility for the next consecutive
interscholastic contests totaling 25% of all interscholastic contests in that sport. For the student,
these penalties will be determined by the season in which the violation occurs. No exception is
permitted for a student who becomes a participant in a treatment program. It is recommended
that the student be allowed to remain at practice for the purpose of rehabilitation. Decimals will
be truncated, i.e., all fractional part of an event will be dropped when calculating the 25% of the
season.
Second and subsequent violations: When the Headmaster confirms, following an opportunity
for the student to be heard, that a violation occurred, the student shall lose eligibility for the
next consecutive interscholastic contests totaling 60% of all interscholastic contests in that
sport. For the student, these penalties will be determined by the season in which the violation
occurs. Decimals will be truncated, i.e., all fractional part of an event will be dropped when
calculating the 60% of the season.
If, after the second or subsequent violations, the student of his/her own volition becomes a
participant in an approved chemical dependency program or treatment program, the student
may be certified for reinstatement in MIAA activities after a minimum of 40% of events. The
director or a counselor of a chemical dependency treatment center must issue such
certification. Decimals will be truncated, i.e. all fractional part of an event will be dropped when
calculating the 40% of the season.
Penalties shall be cumulative each academic year. If the penalty period is not completed during
the season of violation, the penalty shall carry over to the student’s next season of actual
participation, which may affect the eligibility status of the student during the next academic
year.
No student, who has a current suspension for violating the Chemical Health Policy, will be
allowed to join a team after the first day of organized team activities.
Any student who has incurred a Chemical Health Violation will be ineligible to become a captain
for a period of 1 calendar year of the date of incident. Any student who is serving as a team
captain and receives a Chemical Health Violation will have their captaincy removed.
Bullying – A Statement of Propose
The Dover Sherborn Public Schools Bullying Prevention and Intervention Plan meets the
requirements of M.G.L. c. 71, S370 and is modeled after the Massachusetts Department of
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Elementary and Secondary Education’s Model Plan for dealing with bullying behaviors in our
schools. The Plan includes strategies for identifying, reporting, and responding to bullying
behaviors. This Plan is a key part of our schools’ mission “to inspire, challenge, and support all
students as they discover and pursue their full potential” and it complements our schools’
student wellness and discipline policies. Please note the use of the words “target” instead of
“victim” and “aggressor” instead of “perpetrator” are used throughout this document to be
consistent with language used by the Massachusetts Department of Elementary and Secondary
Education.
Definitions essential to the Dover Sherborn Bullying Prevention and Intervention Plan:
Aggressor is a student who engages in bullying, cyber bullying, or retaliation.
Bullying, as defined in M.G.L. c. 71, § 37O, is the repeated use by one or more students of a
written, verbal, or electronic expression or a physical act or gesture or any combination thereof,
directed at a target that:
• causes physical or emotional harm to the target or damage to the target’s property
• places the target in reasonable fear of harm to himself or herself or of damage to his
or her property; • creates a hostile environment at school for the target
• infringes on the rights of the target at school or
• materially and substantially disrupts the education process or the orderly operation of
a school.
Cyber bullying: is bullying through the use of technology or electronic devices such as
telephones, cell phones, computers, and the Internet. It includes, but is not limited to, email,
instant messages, text messages, and Internet postings.
See M.G.L. c. 71, § 37O for the legal definition of cyber bullying.
Hostile environment, as defined in M.G.L. c. 71, § 37O, is a situation in which bullying causes
the school environment to be permeated with intimidation, ridicule, or insult that is sufficiently
severe or pervasive to alter the conditions of a student’s education.
Retaliation is any form of intimidation, reprisal, or harassment directed against a student who
reports bullying, provides information during an investigation of bullying, or witnesses or has
reliable information about bullying.
Staff includes, but is not limited to, educators, administrators, counselors, school nurses,
cafeteria workers, custodians, bus drivers, athletic coaches, advisors to extracurricular activities,
support staff, or paraprofessionals.
Target is a student against whom bullying, cyber bullying, or retaliation has been perpetrated.
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Hazing - Massachusetts State Law
Whoever is a principle organizer or participant in the crime of hazing, as defined herein, shall be
punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction
for not more than one year, or both such fine and imprisonment. The term "hazing" as used in this
section and in sections eighteen and nineteen, shall mean any conduct or method of initiation into any
student organization whether on public or private property, which willfully or recklessly endangers the
physical or mental health of any student or other person. Such conduct shall include whipping, beating,
branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor,
beverage, drug or other substance, or any other brutal treatment or forced physical activity which is
likely to adversely affect the physical health or safety of any such student or other person, or which
subjects such student or other person to extreme mental stress, including extended deprivation of sleep
or rest or extended isolation. Notwithstanding any other provisions of this section to the contrary,
consent shall not be available as a defense to any prosecution under this action. Added by St. 1985,
c.536; amended by St. 1987, c.665.
CH. 269, S.18 Duty to Report Hazing
Whoever knows that another person is the victim of hazing as defined in section seventeen and
is at the scene of such crime shall, to the extent that such person can do so without danger or
peril to himself or others, report such crime to an appropriate law enforcement official as soon
as reasonably practicable.
Whoever fails to report such crime shall be punished by a fine of not more than one thousand
dollars. Added by St. 1985, c.536; amended by St. 1987, c.665. CH. 269, S.19.
Hazing Statutes to be Provided; Statement of Compliance and Discipline Policy
Required
Each institution of secondary education and each public and private institution of post
secondary education shall issue to every student group, student team or student organization
which is part of such institution or is recognized by the institution or permitted by the institution
to use its name or facilities or is known by the institution to exist as an unaffiliated student
group, student team or student organization, a copy of this section and sections seventeen and
eighteen; provided, however, that an institution's compliance with this section's requirements
that an institution issues copies of this section and section seventeen and eighteen to
unaffiliated student groups, teams or organizations shall not 22 constitute evidence of the
institution's recognition or endorsement of said unaffiliated student groups, teams or
organizations.
Each such group, team or organization shall distribute a copy of this section and sections
seventeen and eighteen to each of its members, plebes, pledges or applicants for membership.
It shall be the duty of each such group, team or organization, acting through its designated
officer, to deliver annually, to the institution an attested acknowledgement stating that such
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group, team or organization has received a copy of this section and said sections seventeen and
eighteen, that each of its members, plebes, pledges, or applicants has received a copy of
sections seventeen and eighteen, and that such group, team or organization understands and
agrees to comply with the provisions of this section and sections seventeen and eighteen. Each
institution of secondary education and each public or private institution of post secondary
education shall, at least annually, before or at the start of enrollment, deliver to each person
who enrolls as a full time student in such institution a copy of this section and sections
seventeen and eighteen.
Each institution of secondary education and each public or private institution of post secondary
education shall file, at least annually, a report with the board of higher education and in the
case of secondary institutions, the board of education, certifying that such institution has
complied with its responsibility to inform student groups, teams or organizations and to notify
each full time student enrolled by it of the provisions of this section and sections seventeen and
eighteen and also certifying that said institution has adopted a disciplinary policy with regard to
the organizers and participants of hazing, and that such policy has been set forth with
appropriate emphasis in the student handbook or similar means of communicating the
institution’s policies to its students. The board of higher education and, in the case of secondary
institutions, the board of education shall promulgate regulations governing the content and
frequency of such reports, and shall forthwith report to the attorney general any such
institution which fails to make such report.
Penalty: One to three days out-of school suspension; police notification.
Team Transportation
When school transportation is provided, all team members are expected to travel with their
team. Exceptions to this policy must be requested in writing to the Athletic Director by a
student’s parent/guardian prior to the contest. At no time will a student athlete be given
permission to drive any other person.
A coach may allow students to ride home from a contest with their parent/guardian, provided
personal contact at the game site is made between the parent/guardian and coach.
When school transportation is provided, all team members are expected to travel with their team. There is value in teams traveling to and from contests with regard to camaraderie and overall team culture. A parent may transport their son/daughter home from an athletic event, provided they have turned in written notice to the coach, in person, stating they are taking their son/daughter from the contest. The contest must be completed in order to leave with a parent/guardian, as required under the MIAA Bona Fide Team Member rule. If a parent/guardian is to drive another child home, a note must be signed by that child’s parent stating they have permission to do so.
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Security of Personal Belongings
All personal belongings should be locked in a locker or team room while the student-athlete is trying
out, practicing, or playing. Each student should have a school-issued lock for his/her gym locker and
should never leave the locker unlocked or open. If you can’t lock it up, take it with you. Dover-Sherborn
High School cannot be responsible for loss of personal belongings.
Athletic Trainer and Training Room
Dover-Sherborn High School has emergency personnel trained in sports-related injuries on school
grounds to evaluate and treat high school athletic injuries as they may occur. Coverage is provided for
athletic contests and practices. Coverage is not provided on non-school days, except as scheduled by
the Athletic Director.
In case of an injury, the athlete will be evaluated and recommendations for care will be provided to the
parent/guardian. If a visit to the hospital or physician is necessary, a written medical note releasing the
athlete to return to participation (either practice or contests) is mandatory. High school athletes may
report to the training room any time after school for treatment or evaluation.
Training room courtesy is expected of all athletes. The room is an emergency facility, and will be treated
as such.
Locker Rooms and School Facilities
Student-athletes are expected to respect the locker facilities, showers, and general areas of the
athletic/school facilities, both home and away. We expect the student-athletes to take pride in their
facilities, and to leave them in good condition. No type of vandalism will be tolerated, and equipment,
clothing, towels, and other items should not be left behind in the locker room after games or practices.
In the spirit of the Dover-Sherborn High School Mission Statement, it is the student-athlete’s
responsibility to demonstrate respect for others and for the facility.
School Athletic Equipment and Uniforms
Students have an obligation and responsibility for the proper care and retention of all equipment issued
to them from the date of issue to the date of return. Students failing to turn in all issued equipment and
uniforms, or returning equipment damaged through misuse, are responsible to meet the current
replacement cost for such equipment or uniforms. Payment is required at the time of the loss, or prior
to either the next season of athletic involvement, or graduation, whichever comes first. In the event
that the equipment or uniform is found and/or returned after payment, a refund will be made. School
athletic equipment should only be worn for team activity, i.e., practice, games, spirit events.
Athletes are required to supply and carry their own water bottles. The school will provide the water.
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Season Limits
Fall practice may begin for all teams as early as the second Thursday proceeding Labor Day. Football
teams must precede their initial contact practice day with an additional three days of single non-contact
sessions. These rules pertaining to football are currently changing and updates will be given.
The winter season begins the Monday after Thanksgiving. This season usually affects the winter
vacation break and could affect the February vacation if a team or individual qualifies for post-season
tournament play.
The spring season begins the third Monday in March. The April vacation may be affected if games are
scheduled. Parents/guardians and players should check this issue with the individual coach.
All seasons: fall, winter, spring must end with the completion of the regular varsity season or, for
qualified varsity teams or individuals, upon completion of their participation in MIAA tournaments.
Varsity Games Missed During School Vacations
No student will be prohibited from trying out for a varsity sport because of family or community service
commitments during scheduled school vacations.
The Dover-Sherborn School Community is committed to providing students with a competitive athletic
program, while encouraging an educational atmosphere that respects family commitments and
community responsibilities. While it is not possible to avoid scheduling varsity games during school
vacations, every effort will be made to schedule games to maximize the vacation time available for
family and community service activities. Coaches should be notified as soon as possible if a student
plans to miss games or practices over vacations. If a player misses a game that is scheduled during a
school vacation, that player may be benched for up to one game for every game missed, not to exceed
two games in total. No additional penalty will be imposed for missed practices under these
circumstances.
Forty hours of Service Learning is a requirement for graduation, and the spring vacation has customarily
been utilized for experiences that fulfill this requirement. Therefore, no penalty for games or practices
missed during spring break will be imposed on students who have engaged in a service-learning project,
if verification is provided to the coach. Due to spring scheduling constraints, athletic contests most
likely will be scheduled during the April vacation.
Out-Of-Season Sports Participation
Participation in out-of-season clinics, leagues, or other related sport activities is strictly up to the
discretion of the student-athlete and his/her parents. While such participation may improve a student’s
knowledge and skill, it is the student’s decision whether or not he/she wishes to become involved in
such activities. Participation in such activities will have no bearing on a student-athlete’s participation
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on a Dover-Sherborn High School athletic team. The Athletic Department encourages all students to
take full advantage of the activities offered and become involved in more than one sport.
According to MIAA rules, “Neither a coach nor any other representative of the school may require an
athlete to participate in a sport or training program outside of the MIAA defined sport season.”
Voluntary conditioning seasons open equally to all students in the school, and which are entirely devoid
of sports-specific activity, may be conducted between sessions, provided no candidate is either required
to participate or penalized for not doing so. A “candidate” is defined as a varsity or sub-varsity athlete
who participated in the high school program at some interscholastic level in part of the previous season.
Physical Education Class
All students are required to participate in their regularly scheduled Physical Education classes. Any
student who is medically excused from Physical Education may not participate in his/her practice or
game for that day.
Concussion Management
The Schools are committed to ensuring the health and safety of our student athletes. The Athletic
Director of Dover Sherborn High School shall be the person responsible for compliance of these policies
and protocols.
Definition of a Concussion
A concussion is a type of head injury that changes the way the brain normally works. Concussions are
caused by either a direct blow to the head, neck or body or whiplash injury when the head is snapped
back and then forward. Concussions involve a rapid onset of short-lived complex disturbance in brain
function that resolves spontaneously and may result in long-term neuropathological impairment. Injury
occurs when the brain slams into the skull and then “bounces” off the opposite side of the skull. The
brain may also rotate inside the skull, causing further damage. A concussion usually does not show
structural injury when the brain is imaged. It instead involves damage at the cellular level and causes
change in both cellular chemicals and activity that lead to decreased cerebral blood flow.
Signs and Symptoms of a Concussion in Sports
Symptoms reported by student athlete: Headache or “pressure” in head, nausea, balance problems and
dizziness, double vision, sensitivity to light, sensitivity to noise, feeling sluggish or slowed down, feeling
foggy or groggy, does not “feel right”.
Signs of deteriorating neurological function: A student athlete should be taken to the emergency room
if any of the following signs/symptoms are present: Headache worsens, seizures, can’t focus, looks very
drowsy or can’t be awakened, repeated vomiting, slurred speech, can’t recognize people or places,
increased confusion or irritability, weakness or numbness in arms or legs, neck pain, unusual behavior,
significant irritability, any loss of consciousness greater than 30 seconds.
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Protocol for Concussion Management
Dover Sherborn Athletic Department requires annual training in the prevention and recognition of a
sports-related head injury, including second impact syndrome, and keep documentation of said training
on file for the following persons:
Extracurricular Athletic Activities Supervisors
Coaches
Certified Athletic Trainers
Volunteers
School Physicians
School Nurses
Athletic Directors
Parent(s)/guardian(s) of a student who participates in an extracurricular athletic activity
by way of the parent(s)/guardian(s) signature on Permission and Consent Forms.
Students who participate in an extracurricular athletic activity by way of the student’s
signature on Permission and Consent Forms.
Pre-season baseline imPACT tests are scheduled for all student athletes on contact sports teams.
Student athletes are tested in their freshmen and junior years.
Dover Sherborn coaches, athletic trainers, and volunteers will be given instruction to teach form,
techniques, and skills that minimize sports-related head injury.
Documentation of a student’s history of head injuries, including concussions, is collected with pre-
season participation forms and kept on file with the school nurse.
Documentation of an annual physical examination of students participating in extracurricular athletic
activities consistent with 105 CMR 200.000 is kept in the student’s health record, which is on file in the
school nurse’s office.
Student athletes without preseason participation forms on files will not be able to participate.
Evaluation Guidelines
Any time a concussion is suspected during practice or game, the student-athlete will be removed from
participation and will not be allowed to participate that same day.
Parents/guardians will be notified of a head injury by the coach and/or athletic trainer so the
parent/guardian may take the student to a medical provider for appropriate medical evaluation and
treatment. All head injuries and suspected concussions will be reported to the school nurse, and the
athletic trainer.
Evaluation and clearance by the family’s medical provider will be required.
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The student-athlete will not return to play without the note from the medical provider and only after
completion of the Return to Play Protocol followed by the Athletic Trainer.
The school nurse and guidance counselors will notify academic teachers of the affected student-athlete
and provide guidelines for concussion accommodation plans.
Return to Play Protocol
In order to safely return to sport participation, the following progression will be followed with the
Athletic Trainer:
1) Student athletes show no signs of symptoms of a concussion for a minimum of 24 hours
including normal eating habits, sleeping habits, school work productivity without pain relief
medication.
2) Student athletes will be retested using the ImPACT software to assure normal neurological
function.
3) After successful results at retest, student-athletes will be ImPACT tested after exertion tests.
4) After successful exertion ImPACT tests are complete, non-contact sport specific exertion
ImPACT testing is performed.
5) Student athletes who have been cleared by a physician, and have successfully completed the
ImPACT progression may return to full practice and game participation.
6) Student athlete’s parent/guardian will be notified.
College and Career Guidance College and the Recruiting Process
One of the most important decisions facing high school students is what to do with their lives after high
school. The members of the Dover-Sherborn Athletic Department athletic director and members of the
coaching staff are willing and eager to assist all students with this extremely important decision. The
Athletic Department may be able to answer questions, contact coaches or schools, send videotapes, if
available, and write letters of recommendation. If a student’s goal is to compete athletically at the
collegiate level, it is very important to be aware of the ever-changing NCAA regulations. The Dover-
Sherborn High School Guidance Department and the Athletic Director have information on and
experience in dealing with NCAA regulations and the recruiting process.
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Medical and Insurance Requirements
Physicals & Release Forms
All students who plan to participate in athletics must have written proof of a current physical exam
signed by a physician. In order for the exam to be current, it must be dated within one calendar year of
any athletic involvement. Physicals are good for 13 months and can run out during the season. It is
strongly recommended that an annual exam be scheduled between June and August preceding each
school year. Such an exam will cover a student for the entire school year.
Parents/guardians permission forms, which contain important emergency and insurance information,
must be completed and signed by the athlete and a parent/guardian. These forms are online at
www.familyId.com. The information provided will be disseminated to authorized personnel and
coaches, as part of our emergency protocol.
Athletes will not be allowed to participate in practices or games in any season without having a current
medical form, parental/guardian permission on file, and payment of the athletic fee for that season.
Insurance Coverage
The Dover-Sherborn School District provides insurance coverage only for those students participating in
interscholastic athletic activities. This plan does not cover expenses that are covered through the
student’s parent’s insurance company. However, expenses not covered by personal insurance may be
covered by the district’s insurance plan.
When an injury occurs, an insurance form may be picked up in the Athletic Office. The school’s insurance
form must be submitted to the insurance company within thirty days.
Athletic Advisory Committee
Mission Statement: The Athletic Advisory Committee is an advisory group for the Athletic Director.
Responsibilities include providing input on the following topics:
• Addition and deletion of teams
• Changes in athletic policies and procedures
• Athletic facility planning
• Guidance to School Committee on athletic matters
The Athletic Advisory Committee will be comprised of the following individuals:
• The Headmaster
• The Athletic Director
• A member of the Dover-Sherborn Regional School Committee (appointed annually by School
Committee)
• Four Dover-Sherborn student-athletes, two male and two female (appointed for two years by
Athletic Director)
• Two members of the coaching staff, representing male and female teams (reviewed annually
by Athletic Director)
• Two parents/guardian, representing Dover and Sherborn (parents may submit a letter of
interest to the Athletic Director, election process by PTO if necessary, appointment for two
years)
• An officer from the Dover-Sherborn Boosters Club (appointed by Boosters)
The Athletic Advisory Committee will meet three times a year (fall, winter, spring) or as requested by the
Athletic Director.
Dover-Sherborn Realities
At Dover-Sherborn High School, we are guided by certain realities: the relatively small size of the school
population, the facilities, the budget, availability of quality coaching, and tradition. These “realities”
must be considered when deciding what programs to start, expand, or discontinue. Programs must be
added and expanded cautiously: experience has taught us that it is easier to add a program than to
eliminate one.
The Dover-Sherborn Athletic Program strives to offer athletic and competitive opportunities to as many
participants as possible. While we are not able to offer each student-athlete the program of his/her
choice, we are committed to providing at least one sport per season that is open to all students who
demonstrate their willingness to take the program seriously.
To this end, we differentiate between Limited-Roster and Unlimited-Roster teams.
• Limited-Roster Athletic Teams (Cut Teams)
Varsity teams compete against opponents at the highest possible level; the commitment is to
field the best team. Coaches have the ability to use their judgment in picking the team. Junior
Varsity & Freshmen teams are competitive programs designed to meet the developmental
needs of participants. The purpose of these programs is to develop skills, sportsmanship, and
behaviors necessary to compete at the varsity level. Depending on the number of student-
27
athletes who go out for one of these teams, cuts may be made based off of the needs of the
coach.
• Unlimited-Roster Athletic Teams (Non-Cut Teams)
The high school provides at least one “no cut” sport per season. These are interscholastic
athletic teams, sometimes with varsity and junior varsity levels. Currently, football, cross
country running, cross country skiing, and track and field are examples of unlimited-roster
sports at Dover-Sherborn. Just because these teams are non-cut does not mean that they are
any less thought of within our athletic program.
At Dover-Sherborn High School, being a member of a team does not guarantee playing time.
Program Management
Season Review and Projection
At the conclusion of each sports season (Fall, Winter, Spring), the Athletic Director (AD) and the Athletic
Advisory Committee (AAC) will meet to review the season just completed. At the AAC Season Review,
the AD will present a roster analysis by sport, which will include:
1. Historical data by sport
2. Current sport participation numbers
3. Projection participation number for next season.
• Projected participation numbers will represent the AD and Varsity Coaches’ best
estimate at the time and will be based on the number of participants expected to return
to the sport, less any expected attrition, plus any new participants expected to join. The
AD will make reasonable efforts to obtain projection data through surveys, meetings,
and/or discussions with the current coach, captains, and youth clubs/programs, where
applicable.
Changing the Status of a Program
Discussion at the AAC Season Review may indicate the potential need to change the status of a current
program from Cut to Non-Cut. The AD may bring a recommendation to this meeting or indicate the
need to seek additional information prior to the next meeting. When ready, the AAC will vote by simple
majority on this recommendation.
There may be times in which changing the status from Non-Cut to Cut needs to be reviewed. The AD or
the varsity coach may bring a recommendation to this meeting. At that time, the AD and AAC will
review the merits of this recommendation. If additional information is needed, it should be made
available for the next meeting. When ready, the AAC will vote by simple majority on this
recommendation.
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Expanding a Current Program
The Athletic Director will report to the AAC on the potential for a team meeting the criteria for program
expansion, for example, a Freshman Team. The information regarding a potential expansion of a
program may be ascertained at the AAC season review or brought forward from the community.
Community members interested in researching the potential for program expansion may contact the
Varsity Coach and the AD to discuss the potential for program expansion.
The Varsity Coach and the AD will explore the potential for a new level based on the following criteria:
• Additional data on student-athlete interest/ability
• Support of the Varsity coach for expanding the program
• Availability of competitive opponents through a comprehensive review of programs within
the Tri Valley League and outside the league (if necessary)
• Availability of qualified coaches
• Appropriate facilities
• Cost and funding options
• Negative effects on other programs
• Estimated length of time the team might exist (sustainability)
The AD will present the findings at an AAC meeting. At any point during this analysis, the AD and
Headmaster, together, can decide to end the process.
After sufficient discussion at its next meeting, the AAC will vote by simple majority to
1) recommend to the Regional School Committee the addition of the new team,
2) deny the new team, or
3) request additional information.
After reviewing the overall athletic budget in conjunction with the Headmaster, the AD will determine
what, if any, additional cost a participant on the expanded team will pay above and beyond the standard
athletic fee. This will be included in the proposal forwarded to the school committee. Any additional
funds beyond the athletic fee must be collected prior to the start of the team’s season, or a promissory
note provided by a club or organization. Unfunded teams are expected to pay the direct costs of the
program in addition to participants paying the Athletic Fee.
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Deleting a Current Team/Program
Discussion at the AAC Season Review may indicate the potential need to delete a current team/program.
Prior to the next AAC meeting, the AD will determine the following for the proposed team/program:
• Additional data on student-athlete interest/ability and program sustainability (next 2+ years)
• Program options (8th grade waivers, cooperative teams, etc.)
• Availability of competitive opponents through a comprehensive review of programs within the
Tri-Valley League and outside the league (if necessary)
• Availability of qualified coaches
• Appropriate facilities
• Cost and funding options
• Negative effects on other programs
• Title IX and balance of programs
• Historical significance
At any point during this analysis, the AD and Headmaster together can decide to end the process.
After sufficient discussion at its next meeting, the AAC will vote by simple majority to 1) recommend to
the Regional School Committee the deletion of the team/program or 2) request additional information.
Adding a New Program
All requests to establish a new sports program will be brought to the AD at least one year in advance of
the proposed participation. The AD will work with the student groups to 1) help them gather
information needed to determine if adding a new program is merited and 2) present these findings to
the AAC.
The information will include:
Interest and availability of student athletes
Availability of opponents
Availability of qualified coaches
Availability of appropriate facilities
Cost and funding options
Negative effects on other programs
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Sustainability/future projections
Title IX and balance of programs
“Varsity” vs. “Club” status
At any point during this analysis, the AD and Headmaster together can decide to end the process.
The information above will be brought to the AAC for review. After sufficient discussion, the AAC will
vote by simple majority to 1) recommend to the Regional School Committee the addition of the new
program, 2) deny the new program, or 3) request additional information.
The Public Schools of Dover and Sherborn
Memo from Interim Superintendent Bill McAlduff
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
To: Dover Sherborn Regional School Committee
From: William H. McAlduff, Jr.
Interim Superintendent of Schools
Date: June 2, 2016
Re: June 7, 2016 – Agenda Item #7
In the attached document you will find a draft of the 2016-2017 School Year Goals for your review.
1
1The Public Schools of Dover and Sherborn
District Goals 2016-17
Focus Area: Wellness
Goal:
Continue to explore and implement research-based strategies to develop student
skills with regard to resiliency and stress reduction
Rationale:
As a school district, the social-emotional learning of students has been at the
forefront of our discussions and the discussion of our statewide colleagues. The
Massachusetts Association of School Committees (MASS) released a position
paper, March 2016, that speaks directly to this topic. “We need to strike a balance
between the quest for high academic standards with the importance for
maintaining a supportive and positive school culture. We have a duty to develop
student who are socially competent and emotionally grounded.”p.2
The 2015 research conducted by the MetroWest Health Adolescent Health Survey
indicates that 37% of Dover-Sherborn High School students reported that their
life was very stressful in the past 30 days, an increase from 31-32% in 2010 and
2012 respectively.
In an effort to develop student skills in the areas of resiliency and stress
reduction, we will focus on the following building-based efforts:
Building-based goals
Action steps Benchmarks Expected/Anticipated Outcome I.e. report out on survey data “Best practices” - continue, monitor Was it effective? How will we know?
CH: Address student wellness by creating a Positive Behavioral Interventions and
May 2016: Introduce PBIS to staff and start developing shared expectations for
Administrators and staff will develop vehicles to communicate
1 DRAFT
2
Supports (PBIS) system, increasing positive social behaviors and developing shared expectations among students, staff, and the community.
positive social behaviors. September and October 2016: Explicitly describe positive social behavioral expectations with students and parents.
positive social behavioral expectations to students and parents.
PH: To foster student wellness by working to cultivate a safe, inclusive, accessible, caring, and engaging learning environment
1) Continued implementation of the Challenge Success CARE tenants for the 2016-2017 school year. Specifically, PBL and authentic assessment… Provide teacher training in Resiliency: Ambassador Program DSEF Grant
Notes: Alternative and
Authentic Assessments Use multiple forms of
assessments in each unit
that are aligned with the
learning goals Allow students to self-
assess and engage in
peer review and revision
when possible. Revise late work and
“zero” policies. Allow students to do test
corrections to show they
understand their
mistakes. Modify the grading
system, such as using
narrative assessments. Refrain from grading the
first assignment(s) each
semester; write
comments, mark
incorrect answers and
allow for revisions, so
that students focus on the
learning instead of the
grade… Revision and
redemption Consider using student-
lead conferences,
portfolios, or exhibitions
of mastery as summative
assessments instead of
tests.
Notes: Project and Problem-Based
Learning Diversify teaching
strategies to include
rigorous project/problem-
based learning as part of
each unit. Modify curriculum and
school assignments to make
them more relevant to
students’ lives. Provide opportunities for
student voice and choice. Add a service-learning
component to an existing
unit to increase student
engagement and
understanding of the topic.
MS: To address student wellness by working to cultivate a safe, inclusive, and nurturing
Eliminate the A+ from our grade scale.
Provide staff with
By opening of school year eliminate the A+ from our grade scale.
3
environment training on food allergies and the possible social/ emotional impact they can have on children. Investigate an alternative to eating in the cafeteria. Coordinate homework-free weekends/ vacations with the High School. Schedule three Teacher/Parent Forums during the school year, topics to be determined. MS Administrator and a faculty member will attend “Challenge Success” training at Stanford University. Extend DARE Program to include Introductory 6th Grade Meeting.
Training will be provided at our initial faculty meeting.
By October, create an alternative to eating in the cafeteria. By opening of school two homework-free weekends will be scheduled.
MS Teacher representatives for CSP will coordinate fall, winter, and spring with their parent counterparts.
By the first weekend in October they will have returned from the training.
Our resource officer will meet with the 6th grade to introduce the program
HS: The continued implementation of wellness initiatives that consider student learning and well-being.
1) Continued implementation of the Challenge Success program for the 2015-2016 school year. We will send a 2nd cohort of DS educators, students, administrators,and parents to the
Challenge Success benchmarks 1)September/ October 2016
1) Creation of a discussion based Teacher Advisory group to shared CS practices and ideas
2) Continued parent and student
4
Challenge Success conference at Stanford University to increase awareness and CS involvement K-12 2) School-based PD will be focused on exploring and coordinating assessment practices and project-based learning/assessment. 3) The creation of a HS master calendar of events to create general awareness for the HS community. Transition Program Research and develop a framework for a formal transition program that will assist students who are having social, emotional and/or physical issues that are preventing them from attending school and completing academic requirements.
2) September, 2016-June, 2017 3) August/Sept. 2016 Transition Benchmarks: 1) By December, 2016 we will conduct site visits to successful transition programs in like high schools. 2)January-March, 2017: Develop our plan and a RFP for funding.
advisory groups to facilitate CS programming
3) Student Survey in late May from Challenge Success to measure changes from 2014 CHallenge Success Student Survey
4) Creation of parent and faculty surveys for feedback on the Challenge Success initiative
5) At least three dedicated times for focused PD on assessment practices and sharing
6) “Big event” Master calendar available to faculty online
TRANSITION: 1) Design a
transition model that will fit the DS culture based on program visitations and BRYTE program guidance
2) Create a proposal with funding needs and sources including, grant writing and budget considerations
5
to launch a transition program in August 2017
6
Focus Area: Academics
Goal 2: Teaching and Learning
Design, develop, and implement learning resources to create equitable and
accessible learning experiences for all students
Rationale:
As students progress through our classrooms, they present different ways of
learning. In response to this, our educators look to expand teaching resources
and strategies to enhance curriculum, instruction and assessment. The district
has used Understanding by Design to craft our units and now looks to research-
based instructional strategies, such as Universal Design for Learning (UDL)-the
what, the why and the how of learning-, project-based learning, and varied ways
of assessing learning to support student access to high-quality teaching and
CH: Enhance curriculum through the work of Professional Learning Communities (PLCs).
Teams/departments will select units or materials to revise, tied to Understanding by Design (UbD) and Professional Learning Community (PLC) practices. Staff will explore Project Based Learning (PBL) and be encouraged to develop units that incorporate PBL.
Oct. 31, 2016: Teams/departments will select a curriculum area to examine and revise. November 31, 2016: Staff will be introduced to Project Based Learning.
PH: Expand teaching resources and strategies to enhance curriculum and instruction in order to afford equitable and accessible learning experiences for all
1) Develop a collective understanding of Universal Design for Learning among PH educators.
2) Work with
educators and
PD Curriculum revision Tech Plan
7
students through professional development and coaching
students to cultivate
conversations that
raise awareness and
culturally responsive
behaviors
3) Research and
implement technologies for classroom use that foster critical thinking, complex problem solving, collaboration and multimedia communication
MS: Address the variety of academic needs our students face by working to create an environment that meets students at their individual levels and supports their personal growth and academic progression
1. Research and implement technologies for classroom use that foster critical thinking, complex problem solving, collaboration and multimedia communication 2. Train staff on RtI
Curriculum leaders will document appropriate research technologies that can be used within grade level and/or content areas
Throughout the year, faculty meeting time will be used to train staff on the implementation of RTI practices to best help struggling students. Data will be kept on the number of students who are provided these interventions. In addition, faculty meeting time will also be used to share exemplars of collaboration between special education liaisons and general educators. We will also
8
3. Assess student reading using the Fountas and Pinnell Benchmark Assessment System, with results used to inform instruction 4. Continue to implement reading strategies to stretch comprehension in all content areas
highlight strategies to support high-performing students such as compacting the curriculum and offering differentiated assessments.
ELA teachers will use the Fountas & Pinnell Benchmark Assessment System to assess their own students based on results of their MCAS scores or SRI results. The results of the assessment will be used to inform instruction and possible intervention. Dianne Stuart, a Heinemann consultant for Fountas and Pinnell, will be contracted to train our ELA staff on “The Continuum of Literacy Learning” during our November full PD Day. In addition to her work with our LBLD students, Ann Larsen will work with teachers to implement reading strategies to stretch reading comprehension with all students in
9
all content areas.
HS As a school and by department review our current assessment practices, explore and ultimately implement varied means of assessment.
Build off of Denise Pope’s presentation in May, 2016 around “Authentic Assessment”. This will occur during dedicated PD days and faculty meetings focused on assessment practices and sharing.
September, 2016 - June, 2017
1) A pre and post (Fall/Spring) faculty survey around individual assessment practices will occur. 2) Review, explore and shared current practices in assessment. Through faculty meetings and PD time we will hold “Assessment Symposiums” for faculty departments to present current assessment practices.
10
Focus Area: Curriculum
Goal 3: Curriculum Revision Cycle
Conduct a formal curriculum review of K-12 Science, Technology, Engineering
and Computer Science, as outlined in the DS Curriculum Review Cycle
Rationale: Over the past few years, our educators have aligned their curriculum
units with the Understanding by Design format, where goals are identified and
learning outcomes clearly aligned to state frameworks. A comprehensive review
cycle was put forth to the School-based Teams and School Committees and
Communities that for the first time will review the curriculum vertically,
Kindergarten to grade 12. This review will highlight the strengths of our
curriculum but also serve to identify any action items for the future, for example
new resources, different instructional strategies, or assessments.
1. Convene team of grade level/science/technology/engineering/computer science representatives from each school 2. Review curriculum documents in designated areas of curriculum alignment, instruction, assessment 3. Develop and distribute student (grade 4, 7 and 10), educator, administrator, and family surveys 4. Analyze data from curriculum reviews and surveys, develop
1. Team assembled, one representative per K-5 grades, MS and HS Science Department, Technology/Engineering/Computer Science educators and special educators 2.Curriculum surveys completed, information analyzed by curriculum leaders/department chair/leadership 3. Curriculum review completed, action steps identified by elementary, middle and high school 4. Curriculum Review Report published and presented to School
1. September 1, 2016 2. September 28, 2016 3-4. November 1, 2016
November 2016 - A comprehensive written report of the K-12 Science/Technology/Engineering and Computer Science curriculum, with articulated action steps and outcomes defined.
11
written report including action steps for distribution to building leadership, staff and School Committee(s)
Committees, school staff
The Public Schools of Dover and Sherborn
Memo from Interim Superintendent Bill McAlduff
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
To: Dover Sherborn Regional School Committee
From: William H. McAlduff, Jr.
Interim Superintendent of Schools
Date: June 2, 2016
Re: June 7, 2016 – Agenda Item #8
In the attached document you will find a draft version of the Dover Sherborn High School and Middle
School School Improvement Plans for your review.
The School Improvement Plan
for
Dover-Sherborn High School
2016 – 2017
Presented to the Dover-Sherborn Regional District School Committee
Dover-Sherborn High School is a community of learners
whose goal is to inspire academic excellence
and a commitment to personal and civic responsibility.
We engage in the learning process with honesty, creativity,
dedication, and respect,
and seek to cultivate an atmosphere of freedom and trust
in a safe and nurturing environment.
SCHOOL-WIDE EXPECTATIONS FOR STUDENT LEARNING
ACADEMIC
Dover-Sherborn High School graduates will demonstrate the
ability to:
1. Read effectively
2. Write effectively
3. Speak effectively
4. Solve problems effectively
5. Design and create effectively
6. Perform effectively
SOCIAL
Dover-Sherborn High School graduates will demonstrate:
1. Respect for individuals, school and community by:
adhering to school policies
practicing common courtesy
practicing safe behavior
maintaining a clean facility
2. Responsibility for their behavior by:
investing in their education
acting with integrity
accepting consequences for their actions
4
3. Sensitivity to diversity in opinions, abilities, learning styles,
lifestyles, and cultures by:
fostering supportive relationships
practicing respectful disagreement
4. The ability to work collaboratively by:
assuming productive roles
interacting cooperatively
achieving shared goals
CIVIC
Dover-Sherborn High School graduates will demonstrate:
1. Civic responsibility by:
accepting the role of an individual in a democratic society
actively participating in school
adhering to school policies
serving the community
2. A global perspective by:
identifying links, commonalities, and differences among world
cultures
demonstrating the ability to communicate in a language other
than English
recognizing their role as world citizens
5
The School Improvement Plan for Dover-Sherborn High School 2016-2017
Initiative Reasoning Person(s)
Responsible for
Implementation
Funding Timeline Evidence of
Accomplishment
1. Plan and implement a high
school based transition
program for students that have
been hospitalized or have
endured a physical, emotional
or social event that would
require additional supports
upon their return.
Data from the last two
years has indicated an
increase in the number
of hospitalizations as
well as the number of
physical ( concussions
and other sports related
injuries) and emotional (
anxiety, depression,
school avoidance and
other attendance issues)
cases that prevent
students from
appropriately accessing
and keeping up with our
rigorous curriculum.
High School
Administration
High School
Faculty
Budget
Grants
from
Metrowes
t
Grants
from
DSEF
Summer/Fall
2016-
Determine a
potential
location for
the program
Fall 2016-
Develop
protocols for
entrance and
exit to the
program
Winter/Spring
2016-2017
Request
additional
staffing
Determined location of the
program
Formal written plan with
entrance and exit criteria
submitted to Regional
School Committee for
approval
Approved funding for
positions needed to staff to
the program.
A program that would
accept students in the fall of
2017.
6
Initiative Reasoning Person(s)
Responsible for Implementation
Funding Timeline Evidence of
Accomplishment
2. Engage the full faculty in a
discussion of our current
assessment practices in
order for teachers to
research, expand and
implement different types
of assessments in their
classrooms.
Through the continued
implementation of Challenge
Success, we are examining our
current assessment strategies to
ensure we are providing varied
ways for students to show they
have mastered the content and
skills necessary for each course.
Faculty
Building-Based
Administration
Challenge Success
Team
Budget
Grants
Focus the
majority of
our 2016-
2017
professiona
l
developme
nt sessions
to
assessment
practices
Student feedback
showing teachers
consistently
implementing a
variety of
assessment
strategies
Faculty feedback
through surveys as
well as Department
Head input
Additional project
based learning
assessments added
to the curriculum
of our teachers
Initiative Reasoning Person(s)
Responsible for Implementation
Fundin
g
Timeline Evidence of
Accomplishment
3. Continue to explore
research based strategies
through the Challenge
Success lens. Develop
student skills with
regard to resiliency and
stress reduction through
parent, teacher and
student education.
Feedback from students, parents
and teachers indicate that more
work is needed to be done to
ensure that unnecessary stress is
reduced for students in order for
them to be the most productive
students they can be. In addition,
continued work with regard to
student resiliency so that students
will be more comfortable with
taking academic risks.
Building-
Based
Administration
Faculty/ Class
& Club
Advisors/
Coaches
Challenge
Success Team
Budge
t
Grant
s
Ongoing and
multi year
Training of
additional staff and
community in the
Fall 2016 Challenge
Success Conference
activities
Spring 2017
Challenge Success
survey that will
indicate areas where
student stress has
been reduced and
7
Student
Council
Community
Groups
Parents/Guardi
ans
other areas where
student resiliency
has been developed.
Initiative Reasoning Person(s)
Responsible for Implementation
Funding Timeline Evidence of
Accomplishment
4. Research, plan and implement a
comprehensive safety plan with
additional safety features for
our school and campus
Feedback from parents,
faculty and local law
enforcement indicate that
while our current open
campus is enjoyable for
our students, it does reveal
safety concerns for
students, faculty and staff.
Building-
Based
Administration
Central Office
Administration
Regional
School
Committee
Local Law
enforcement
School
Community
Faculty
Budget
Grants
Ongoing
An updated safety plan to
address various forms of
evacuation, lock downs and
overall campus safety.
Exterior surveillance on
parking lots as well as
outside doors.
Research and feasibility of
a card swiping system for
students and faculty.
8
The School Improvement Plan
for
Dover-Sherborn Middle School
2016 – 2017
Presented to the Dover-Sherborn Regional District School Committee
by the
Dover-Sherborn Middle School
School Council
Middle School
School Council
2016-2017 Members
Anita Sebastian Faculty Representative
Wendy Lutz Faculty Representative
Kelsey Ferranti Faculty Representative
Julie McKee Faculty Representative
Victoria Kane Parent
Lori Krusell School Committee Liaison
Leslie Schutte Parent
Paul Venton Community Representative
Hongmei Wang Parent
Ellen Bendremer Parent
Scott Kellett Headmaster
Dover-Sherborn Middle School Mission Statement
The mission of the Dover-Sherborn Middle School is to meet the needs of all students through a nurturing
and challenging learning environment where students, parents, and teachers embrace our core values to
ensure excellence and success now and in the future.
Dover-Sherborn Middle School’s Core Values
E = r³
Excellence = responsibility, respect, results
Responsibility: do your work, be prepared; be honest; be in control of your actions; take care of your belongings; be a role model
Respect: be kind to others; be prepared to help others; understand the differences between you and other people, and accept those differences; respect the property of
others and the school building; behave properly at all times
Results: pursue challenges in learning; set goals; always put your best effort into your work; seek new friendships; perform acts of kindness; become more self-
confident; ensure student success; make a positive difference
The School Improvement Plan for Dover-Sherborn Middle
School 2016 - 2017
Students
Initiative Reasoning Person(s)
Responsible for
Implementation
Funding Timeline Evidence of
Accomplishment
The middle school will address the
variety of academic needs our
students face by working to create
an environment that meets students
at their individual levels and
supports them in their personal
growth and academic progression.
Since the student
needs at DSMS
are changing
rapidly, teachers
will benefit from
learning new
strategies that
will help them
serve these
diverse learning
styles.
Building-based
Administration
Central
Administration
Team Leaders/
Curriculum
Leaders/ Faculty
Support Staff/
Paraprofessionals
Budget
Title I
Grant
Continuing
initiative
Teachers will research
technologies for use
within grade level
and/or content areas and
compile a list of
appropriate
technologies. The use of
these technologies
should focus on
student-centered
learning environments
that foster critical
thinking, complex
problem solving,
collaboration, and
multimedia
communication.
Throughout the year,
faculty meeting time
will be used to train
staff on the
implementation of RTI
practices to best help
struggling students.
Faculty meeting time
will also be used to
share exemplars of
collaboration between
special education
liaisons and general
educators.
We will also highlight
strategies to support
high-performing
students such as
compacting the
curriculum and
offering differentiated
assessments.
ELA teachers will use
the Fountas & Pinnell
Benchmark
Assessment System to
assess their own
students based on
results of their MCAS
scores or SRI results.
The results of the
assessment will be
used to inform
instruction and
possible intervention.
Dianne Stuart, a
Heinemann consultant
for Fountas and
Pinnell, will be
contracted to train our
ELA staff on “The
Continuum of Literacy
Learning” during our
November full PD
Day.
We will further
develop our
relationship with Ann
Larsen from Landmark
School Outreach to
create the best learning
environment for
students with an LBLD
profile.
Ann Larsen will work
with teachers to
implement reading
strategies to stretch
reading comprehension
with all students in all
content areas.
The middle school will address
student wellness by working to
cultivate a safe, inclusive, and
nurturing environment.
The work that
has been done
with Challenge
Success to date
has been
beneficial to our
students and
staff. Our staff
understands that
this program is
not about
eliminating
academic rigor
but rethinking
how we do
things to
develop well
balanced
students. Given
the high tech
society in which
we live, this is a
significant task
that can only be
successful with
the collaboration
of parents,
teachers, and
administrators
working in
unison.
Building-Based
Administration
DSRS-Regional
Administration
Team
Team Leaders/
Curriculum
Leaders/ Faculty
Budget
POSITIVE
and DSEF
Grant
Monies
Continuing
initiative
By opening of school
year eliminate the A+
from our grade scale.
At an initial faculty
meeting provide staff
with training on food
allergies and the
possible social/
emotional impact they
can have on children.
By October, create an
alternative to eating in
the cafeteria.
Middle School will
coordinate homework-
free weekends/
vacations with the
High School.
Schedule three
Teacher/Parent Forums
during the school year.
MS Administrator and
a faculty member will
attend “Challenge
Success” training at
Stanford University.
Extend DARE
Content Review and Research of
Science/Technology/Engineering/
Computer Science
This is needed
given the
adoption of the
new state
science
standards and
the districts
curriculum
review cycle.
Building-Based
Administration
DSRS-Regional
Administration
Team
Science
Curriculum
Leader/ Science
Department
Budget
POSITIVE
and DSEF
Grant
Monies
Year 1 of a
four year
plan
Program to include
Introductory 6th Grade
Meeting.
October of 2016,
survey administration,
staff, students, and
families on perceived
needs of Science
department.
November of 2016,
review Spring of 2016
Science & Technology
MCAS results.
By February of 2017, a
report will be written
based on review of
curriculum road-maps
alignment with new
frameworks with a
focus on appropriate
pacing, instructional
strategies, and
assessment tools.
By August of 2017,
develop an action plan
noting the needs in the
area of curriculum,
instruction,
assessment, leadership
and/or professional
development.
The Public Schools of Dover and Sherborn
Memo from Interim Superintendent Bill McAlduff
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
To: Dover Sherborn Regional School Committee
From: William H. McAlduff, Jr.
Interim Superintendent of Schools
Date: June 3, 2016
Re: June 7, 2016 Agenda Item # 9
In the attached document you will find the proposed five year technology plan for your review.
Educational Technology Plan
For your review and comment, attached is the draft of The Public Schools of Dover and Sherborn five
year Educational Technology Plan 2011-2016, which was distributed at the last School Committee
meeting. Crafted collaboratively with community members, district and building leadership and staff, the
plan outlines next steps for educational technology. Upon approval, this district plan will be used to craft
each school-based technology plan supplement-also crafted by a team of educators and administrators at
each school and presented to the School Committees in October.
The Public Schools of Dover and Sherborn
Educational Technology Plan Future Ready Learning
20162021
Mr. Anthony Ritacco, Director of Technology Mr. William McAlduff, Jr., Interim Superintendent
Dr. Karen LeDuc, Assistant Superintendent
Table of Contents ___________________________________________________________________________
Introduction Technology Advisory Committee Districtwide Technology Committee Technology Mission, Vision and Guiding Principles Setting the Context I. Learning II. Teaching III. Leadership IV. Assessment V. Infrastructure
DRAFT 042516 1
Introduction The Public Schools of Dover and Sherborn strive to be “future ready,” where we inspire, challenge and support our students and educators in a global environment where today’s competencies critical thinking, complex problem solving, collaboration, multimedia communication, managing projects using appropriate digital tools and resources are at the forefront of teaching and learning. To accomplish this, we present the 20162021 Education Technology Plan with a focus on five specific areas: Learning, Teaching, Leadership, Assessment, and Infrastructure. These areas are outlined below and provide a roadmap for our work over the next five years. Led by the Director of Technology, in concert with educators, the Administrative Leadership Team, the Region Technology Integration Specialist, the Districtwide Technology Committee, and the Technology Advisory Committee (TAC), this plan assesses the current use of technology and outlines future goals. It also provides authentic learning experiences where students are immersed in learning and where educators collaborate to integrate technology to support all aspects of the Dover Sherborn K12 curriculum. The Public Schools of Dover and Sherborn Educational Technology Plan is informed by Future Ready Learning: Reimagining the Role of Technology in Education (National Education Technology Plan, January 2016, U.S Department of Education http://tech.ed.gov/netp/.)
Many thanks to those who contributed to the writing of this plan.
Technology Advisory Committee
NAME
POSITION AFFILIATION
Anthony Ritacco Director of Technology The Public Schools of Dover and Sherborn
Karen LeDuc Assistant Superintendent The Public Schools of Dover and Sherborn
Dianne Pappafotopoulos Technology Integration Specialist The Public Schools of Dover and Sherborn
Lauren Doherty Member of Dover School Committee
The Public Schools of Dover and Sherborn
Frank Hess Member of Sherborn School Committee
The Public Schools of Dover and Sherborn
Clare Graham Member of the Dover Sherborn Regional School Committee
The Public Schools of Dover and Sherborn
William Stangel Community member
Ted Mosher Community member AZ Tech Group
Sushil Kumar Community member Pegasystems
DRAFT 042516 3
Districtwide Technology Committee
NAME
POSITION AFFILIATION
Anthony Ritacco Director of Technology The Public Schools of Dover and Sherborn
Karen LeDuc Assistant Superintendent The Public Schools of Dover and Sherborn
Dianne Pappafotopoulos Technology Integration Specialist and Technology Educator
The Public Schools of Dover and Sherborn
John Smith Headmaster DoverSherborn High School
Lori Aligheri Technology Integration Specialist and Technology Educator
DoverSherborn High School
Paul Butterworth Librarian DoverSherborn High School
Carly Eckles Mathematics Educator DoverSherborn High School
Brian Meringer Assistant Headmaster DoverSherborn Middle School
Kim Phelan Social Studies Educator DoverSherborn Middle School
Adam Wiskofske Science Educator DoverSherborn Middle School
Olive Woodward Librarian DoverSherborn Middle School
Barbara Brown Principal Pine Hill Elementary School
Teresa BienAime Technology Educator Pine Hill Elementary School
Nicole Darrah Grade 5 Educator Pine Hill Elementary School
Laurie Ryan Librarian Pine Hill Elementary School
Laura Dayal Principal Chickering Elementary School
Cheryl Chase Librarian Chickering Elementary School
Stephen Harte Technology Integration Specialist and Technology Educator
Chickering Elementary School
Natalia Shea Occupational Therapist Chickering Elementary School
DRAFT 042516 4
Technology Mission, Vision and Guiding Principles Mission To inspire, challenge, and support all students as they discover and pursue their full potential. Vision The Public Schools of Dover and Sherborn are committed to providing our students with the best possible education. As a system we seek to identify, implement and maintain best practices in the technology arena to enhance teaching and learning. The use of technology is seamlessly integrated in all aspects of schools’ operations both instructionally and administratively. We believe that all members of the school community should be able to:
Use appropriate technology as one of the tools for teaching and learning.
Have access to appropriate technology throughout the system.
Use technology to enhance creativity, communication, collaboration, critical thinking, classroom management, differentiation, problemsolving and project based learning.
Adhere to the Digital Citizenship and the Internet Acceptable Use Policy and understand the ethical issues related to using technology.
In order to realize this vision, we must continually respond to changes in technology through an ongoing process of review, reflection and evaluation of the effective use of technology. This process includes maintaining a strong technology infrastructure, providing ongoing technical support, and investing in a comprehensive and continuous technology professional development program. Guiding Principles Technology is a tool that supports today’s skills including information seeking, analysis, reasoning, problem solving, communication, interpersonal, collaborative, and selfdirection.
Technology supports the diverse learning needs of all students and heightens operational and instructional efficiency among personnel (see Learning and Teaching goals).
All personnel must be supported in their use of technology with working, uptodate technology, timely technical support, and continuous, meaningful, high quality professional development and coaching (see Teaching, Leadership, Infrastructure
DRAFT 042516 5
goals).
Meaningful technology use encourages active, independent, and lifelong learning (see Learning and Teaching goals).
Technology helps facilitate learning by expanding it beyond the walls of the classroom (see Infrastructure goals).
Students and all personnel will have access to the tools and technology necessary to fulfill their respective role (see Infrastructure goals).
Setting the Context The Public Schools of Dover and Sherborn Technology Action Plan Numerous national and state technology planning initiatives have provided a framework for this District Technology Plan and Action Plan. The National Education Technology Plan (NETP), January 2016, Future Ready Learning: Reimagining the Role of Technology in Education, http://tech.ed.gov/netp/ sets a national vision and plan for learning enabled by technology through building on the work of leading education researchers. It is framed in the areas of learning, teaching, leadership, assessment, and infrastructure. Our action plan will mirror these areas, with assessment and infrastructure providing the building blocks for teaching, learning and leadership. The International Society for Technology and Education (ISTE) is the leading professional organization for computer teachers and educational technology leaders. In 2008, ISTE published standards for students, educators, administrators and technology coaches. These standards, while currently under review, have been incorporated into the teaching and learning at Dover Sherborn, see link: http://www.iste.org/standards/istestandards. Additionally, ISTE outlines 14 essential conditions to effectively leverage technology for education, http://www.iste.org/standards/essentialconditions, which mirror the NETP focal points of shared vision, shared leadership, student centered learning, robust infrastructure and assessment. The Massachusetts Department of Elementary and Secondary Education (MA DESE), in 2008, published technology literacy standards and expectations for students and educators http://www.doe.mass.edu/odl/student.html and also published Local Technology Plan Guidelines, http://www.doe.mass.edu/odl/planning.html, through 2015. The Public Schools of Dover and Sherborn are fully aligned to these documents. A draft of the updated Masssachusetts Technology Literacy Standards and Expectations http://www.doe.mass.edu/odl/student.html was also used in this plan.
Each of these documents informed the District Technology Plan, with the tenets of the NETP framing the Action Plan. Five areas were identified for our focus: Learning, Teaching, Leadership, Assessment, and Infrastructure. Each is outlined below with an essential question, goals, objectives and an action plan.
DRAFT 042516 7
I. Learning Essential Question: How do we inspire, challenge and support today’s learning? All learners will have engaging and empowering learning experiences in both formal and informal settings that prepare them to be active, creative, knowledgeable, ethical participants in our globally connected society. (NETP Section 1: Learning) Goals:
1.) Design, develop, and implement learning resources to create equitable and accessible learning experiences for all students (NETP Section 1: Learning, bullet 2 and 3, p. 82).
WHAT HOW RESOURCES OUTCOME TIMELINE
I.1.a Use technology to develop critical thinking, complex problem solving, collaboration, and multimedia communication skills, incorporating such in Aspen curriculum documents
a. Educators will research technologies for use within grade level spans and/or content areas b. Educators will pilot technologies to determine applicability c. Professional development will be provided for all technology and resources d. Department / grade levels will work together to revise curriculum and update curriculum maps in Aspen
Apps, software, webbased tools, webinars, workshops and other resources
a. Publish a compilation of “go to” technologies K12 b. Research, pilot and publish technologies for use within grade level spans and/or content areas C. Ensure that curriculum documents meet the Guiding Principles (p.1) established in the DS Tech Plan for Future Ready Learning
a. 2016 2017 b. 20162017 c. 20172021
I.1.b. Investigate learning resources (i.e. as Universal Design for Learning, projectbased learning, etc.) to
a. Research and review learning resources b. Develop lesson/unit plans that
a.Universal Design for Learning b. Project Based Learning
a.Research, review, and pilot identified resources
II. Teaching Essential Question: How do we inspire, challenge and support educators for today’s classroom? Educators will be supported by technology that connects them to people, data, content, resources, expertise and learning experiences that empower and inspire them to provide more effective teaching for all learners. (NETP Section 2 Teaching.) Goals:
1.) Design professional learning opportunities to support and develop educators as fluent users of technology to increase their digital literacy and to create compelling learning experiences that improve learning, assessment and instructional practices; develop creative and collaborative problem solvers; and increase social awareness (NETP Section 2: Teaching bullet 1, p. 83).
WHAT HOW RESOURCES OUTCOME TIMELINE
II.1.a. Design professional learning opportunities to support and develop educators as fluent users of technology; creative and collaborative problem solvers; and socially aware professionals
a. Develop educators’ understanding of current research supported practices and best use of emerging online technologies to support learning b. Incorporate PD for teachers to deliver curriculum content that addresses more studentcentered classroom experiences c. Develop expectations for technology integration in the classroom (that align with available resources) to enhance teaching and learning for all students
a. Tiers of Technology Integration Rubric b. SAMR Model Substitute, augment, modify, redefine c. Provide models of best practices for teaching and learning
a. Create and implement studentcentered learning environments that foster critical thinking, complex problem solving, collaboration, and multimedia communication b. Create and use a districtwide searchable database to communicate and share technologyrich, studentcentered teaching resources.
development experiences to increase their digital literacy and to create compelling learning experiences to improve learning, assessment and instructional practices
throughout the year through a variety of methods (online courses, workshops, individual assistance, weekly technology “tryout” exercises) b. Offer ongoing PD in areas of need as based on our tech plan goals c. Promote outside conferences and PD to reinforce curriculum goals d. Look for opportunities to share, collaborate and investigate outside professionals/experts to visit classrooms to further student learning on specific curriculum topics e. Provide PD opportunities on ProjectBased Learning and Universal Design for Learning and other relevant instructional strategies
b. Internal/ external technology workshops, and conferences
experiences through Project Based Learning and Universal Design, and other related technologies, as documented in Aspen maps, blogs
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III. Leadership Essential Question: What role does leadership play in supporting technology to inspire, challenge and support teaching and learning in schools? Goals:
1.) Develop funding models and plans for sustainable technology schoolbased plans through the technology plan supplement (NETP Section 3: Leadership, bullet 3, p. 84).
2.) Develop clear communities of practice for leaders and educators at all levels that act as a hub for setting vision, understanding research, and sharing practices (NETP Section 3: Leadership, bullet 4, p. 84)
WHAT HOW RESOURCES OUTCOME TIMELINE
III. Goal 1. Develop funding models and plans, through schoolbased technology plan supplements, for sustainable technology hardware, software, and infrastructure
a. With buildingbased technology team develop and publish technology plan supplements that include action steps, funding sources for sustainable hardware, software and infrastructure
MA Digital Literacy Standards DS and National Education Technology Plan (NETP 2016) Massachusetts Curriculum Framework DS Tech Plan Supplements
a.Update and publish the District Technology Plan and Supplements b. Create a funding model to include action steps, funding sources for sustainable hardware, software and infrastructure that is identified in the Tech Plan Supplements
20162017
III. Goal 2. Develop clear communities of practice for leaders and educators at all levels that act as a hub for setting vision, understanding research, and sharing practices
a. Convene buildingbased technology leadership team, inclusive of administrators and educators to set vision, understand research and share practices
a. A consistent calendar of technologyrelated meetings with educators, tech specialists and administrators b. Ongoing PD
a. Ensure that the Tech Plan and Supplements are working, uptodate and viable to the teaching and learning community.
b. Establish buildingbased cohesive communities of practice to create cycles for sharing most recent research and effective practices
b. Enable teachers and students to enhance technology skills for effective teaching and learning.
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IV. Assessment Essential Question: How do we continue to improve assessments using the data effectively and appropriately to communicate what students know and are able to do? Goals:
1.) Create and implement technology based assessments across all disciplines. (NETP Section 4: Assessment, bullet 4, p. 85)
2.) Implement models of assessment that include ongoing gathering and sharing of data for continuous improvement of teaching and learning, while updating privacy practices and policies to ensure protection of student information. (NETP Section 4: Assessment, bullet 1, p. 84)
3.) Design, develop and implement communication pathways that give students, educators, families and other stakeholders timely and actionable feedback about student learning to improve achievement and instructional practices. (Aspen, Google, eblasts, Apps for assessment, Social media, etc.) (NETP Section 4: Assessment, bullet 3, p. 84)
WHAT HOW RESOURCES OUTCOME TIMELINE
IV. Goal 1. Create and implement technology based assessments across all disciplines
a. Convene teams of educators to determine and administer common measures b. Document common measures in curriculum maps c. Expand the use of ongoing, formative, and embedded assessments d. Record and communicate formative and summative data through various apps and software in the classroom
MSPA How to information: Other district examples of DDM Actual assessments: 1.Teachercreated assessment 2. Aspen or Google 3. Approved apps and online tools, see software map
a. Publish online lists, accessible to teachers, of all approved software apps and online tools b. Create a process for teachers to request or suggest new apps or online tools to be added to the approved list. c. Ongoing updated common measures in all curriculum maps. d. At least one PD workshop per academic year
e. Provide ongoing support and training to strengthen teachers skills in how to interpret data to better meet students needs
which includes at least one component of training on the use of an assessment app or online tool, or on the interpretation of student data
IV. Goal 2. Implement model of assessment that includes ongoing gathering and sharing of data for continuous improvement of teaching and learning, while updating privacy practices and policies to ensure protection of student information
a. Implement Massachusetts Student Privacy Alliance(MSPA) b. Work collaboratively with administration and technology department to assure secure environment within the school building c. Provide professional development for educators and information for families around privacy and information protection
a. MSPA b. Sample: See Wayland’s approach, with very helpful links
a. Revisit and revise, as needed, Acceptable Use Policy (AUP) to include a district policy statement on student privacy b. Publish web page, accessible to parents and staff, with statement of district policy on student privacy, including a list of relevant web resources c. Clear statement of district policy on student privacy in each individual school's handbook d. At least one PD workshop or faculty meeting devoted to providing training on student privacy
IV. Goal 3. Design, develop and implement communication pathways that give students, educators, families and other stakeholders timely and actionable feedback about student learning to improve achievement and instructional practices
a. Research and implement a variety of communication tools to provide feedback, i.e. Aspen, Google b. Provide professional development for educators to implement the communication tools to provide feedback c. Provide information to families on how to use the communication tools
a. Aspen, Google
a. Publish instructional document on accessing the Aspen portal for families b. Publish instructional document on accessing student gmail accounts c. Publish instructional document on accessing Google Classroom d. Publish instructional documents on any other relevant technologies used for student feedback or family communication
20172019 and ongoing
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V. Infrastructure Essential Question: How do we ensure that technology integration inspires, challenges and supports the academic community? Goals:
1.) Ensure that students and educators have broadband access to the Internet and adequate wireless connectivity (NETP Section 5: Infrastructure, bullet 1, p. 85)
2.) Ensure that every student and educator has at least one internet access device and
appropriate software and resources for research, communication, multimedia content creation, and collaboration for use in (and out of) school (NETP Section 5: Infrastructure, bullet 2, p. 85)
3.) Support the development and use of openly licensed educational materials to promote
innovative and creative opportunities for all learners and accelerate the development and adoption of new open technologybased learning tools and courses (NETP Section 5: Infrastructure, bullet 3, p. 85)
4.) Draft and implement sustainable plans for infrastructure, hardware and software
concerns that include upgrades of wired and wireless access as well as device refresh plans and sustainable funding sources while ensuring the safety and protection of student data (NETP Section 5: Infrastructure, bullet 5, p. 86)
WHAT HOW RESOURCES OUTCOME TIMELINE
V. Goal 1. Ensure that students and educators have broadband access to the Internet and adequate wireless connectivity
a. Monitor bandwidth speeds and upgrade when necessary. b. Monitor and upgrade all wireless connectivity as needed. c. Provide and maintain a redundant ubiquitous high speed connection to both wired and wireless internet.
a. IT Staff b. Educators and Tech Specialists c. Apps and softwares
a.Continue to stay current with the latest network and broadband speeds. b. Maintain at least 200 MB of speed to the internet. c.Maintain at least 1 GB of speed internally and
a.2016 and ongoing b.20162017 c.20182019
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10GB from IDF’s to MDF.
V. Goal 2. Ensure that every student and educator has at least one internet access device and appropriate software and resources for research, communication, multimedia content creation, and collaboration for use in (and out of) school
a. Expand and encourage the use of BYOD and ensure we maintain devices for all to use in the classroom. b. Upgrade and maintain Acceptable Use Policy (AUP) c. Investigate take home technology for student use
a. IT Staff
b. Educators and Tech Specialists c. Airwatch reporting d.Tech Plan Supplements
a.Inventory of all devices b. Budget for additional technologies, as needed
a. 20162021 b. 20162021
V. Goal 3. Support the development and use of openly licensed educational materials to promote innovative and creative opportunities for all learners and accelerate the development and adoption of new open technologybased learning tools and courses
a. Research and use the best open source softwares for curriculum deployment. b. Continue to develop and use the software map developed for each school. c. Continue to use the Massachusetts Student Privacy Alliance to ensure the applications students use are safe and protected.
a. IT Staff
b. Educators and Tech Specialists
c. MSPA
a. Create a process for teachers to request or suggest new apps or online tools to be added to the approved list.
b.Continue to update the software map for each district.
a. 20162017 b.20162021
V. Goal 4. Draft and implement sustainable plans for
infrastructure concerns that include upgrades of wired and wireless access as well as device refresh plans and sustainable funding sources while ensuring the safety and protection of student data
replacement cycle to ensure all devices stay up to date b. Update comprehensive map and database of connectivity, device access, use of open licensed educational resources, and their uses across the country
I am recommending that the Dover Sherborn Regional School Committee vote to appoint Mr. James
Eggert, as Treasurer for the Dover Sherborn Regional Schools for the 2016-2017 school year.
Thank you.
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Dover-Sherborn Regional School Committee Meeting of February 24, 2016
Members Present: Michael Lee, Chair Dana White, Vice Chair Clare Graham, Secretary
Richard Robinson Lori Krusell
Also Present: Bill McAlduff, Interim Superintendent Karen LeDuc, Assistant Superintendent John Smith, HS Headmaster Scott Kellet, MS Headmaster
1) Call to Order Mr. Lee called the meeting to order at 6:33 pm in the Dover Town Hall.
2) FY17 Proposed Budget
• Operating Budget - Mr. McAlduff recommended the following additional reductions to the FY17 Budget totaling $184,736: $9,500 from Equipment & Furniture; $9,760 from SPED Secretary salary due to proposed additional position request being rescinded; $26,080 due to Circuit Breaker reimbursement for in-district IEP; $21,000 from Textbooks due to use of FY16 funds for purchase; $7,800 for ropes course elements due to use of FY16 funds for purchase; $20,000 from Ice Rental based on estimated receipts from the Girls Ice Hockey co-op team; $10,000 from Athletic uniform purchasing, $25,000 from Workmen’s Compensation to reflect FY16 actual spending plus 15% increase; and $55,596 from Health Insurance based on 2 placeholder plan changes instead of five. Not reflected in these reductions are the adjustments to Health Insurance based on the rates set by West Suburban Health Group yesterday. The rates are below the anticipated 13% and the reduced cost will be presented at the March 1st meeting. Mr. McAlduff proposed an increase to the Athletic and Student Parking Fees in an effort to increase revenue to offset the operating budget. Athletic fees would increase from $275 per sport ($1,375 family cap) to $300 per sport ($1,500 family cap) for an approximate increase in revenue of $21,000. Parking fees would increase from $275 per student to $300 for an approximate increase in revenue of $3,000. The proposal will be discussed and voted on at the March 1st meeting.
3) FY17 Dover Sherborn Regional Schools Budget Hearing - The Public Hearing was called to order at 6:34 pm. Ms. White and Mr. Lee made a presentation on the FY17 budget starting with a trend analysis of the Regional Schools budgets from FY10-FY16. Historically budgets have been built very conservatively, accounting for all known items at a “worst case” scenario level. E&D has been used to offset the budget which does not reflect the true costs of operating the Regional Schools. After the original draft FY17 Budget was presented, both Sherborn Advisory and Dover Warrant recommended discontinuation of conservative expense budgeting supplemented with E&D and to build the budget based on historical spending. Version 2.0 of the FY17 Budget included reductions totaling $500,000 to many budget lines to achieve zero variance at year end as long as no unforeseen events occur. Version 3.0 presented this evening includes an additional $184,000 in reductions. The Administration expects the FY17 Budget to be in deficit by year end and that most, if not all, of the $250,000 of E&D included in the budget will be spent. Incremental FY17 Expenses for General Education, Administration, and Facilities include: 0.4 FTE addition to current 0.6 FTE HS science teacher; additional QPO stipends for the Educator Evaluation system required by state mandate; addition of 3 athletic teams in operating budget (Freshman Boys soccer, Freshman Girls soccer, and JV Golf); additional
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purchases to fund FY17 Technology plan; and 5 additional hours/week to administrative assistant position supporting the MS Guidance office. Incremental FY17 Expenses for Special Education include: education assistant for rising 6th grade student; 0.5 FTE increase of SPED Teacher due to increasing requirements of IEP’s (no benefit impact); 4 hours/week of additional OT services; and 0.4 FTE increase in team chairs (no benefit impact). The Public Hearing was closed at 7:49 pm.
4) E&D Discussion with Dover Warrant and Sherborn Advisory - Mr. Lee explained that the projected E&D balance, after using $250,000 towards reducing the FY17 Budget assessments to the towns, ranges from $1.875 million to $2.042 million. The estimated maximum allowed in the E&D account (5% of the FY17 Budget) is $1.173 million. The Administration recommended using $38,300 of projected FY16 surplus to purchase items previously included in the FY17 budget: textbooks - $21,000, ropes course renovation - $7,800, and MS/HS furniture - $9,500. Other recommendations for use of excess E&D included: pay some/all of FY17 capital request; refund to member towns; apply additional E&D to further reduce 2017 operating assessments, increasing the FY17 budget deficit to an amount greater than $250,000; and/or reauthorize Regional Transportation Reserve Fund to absorb any budget forecast errors given transition to trend line budgeting. Further discussion of these uses for E&D will be discussed at the meeting next week.
5) Adjournment at 9:22 pm Respectfully submitted, Amy Davis
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Dover-Sherborn Regional School Committee Meeting of May 3, 2016
Members Present: Michael Lee, Chair Dana White, Vice Chair Clare Graham, Secretary
Richard Robinson Lori Krusell Carolyn Ringel
Also Present: Bill McAlduff, Interim Superintendent Karen LeDuc, Assistant Superintendent John Smith, HS Headmaster Scott Kellet, MS Headmaster
1) Call to Order Mr. Lee called the meeting to order at 6:30 pm in the Middle School Library.
2) Community Comments – None
3) Reports
• DSMS Headmaster's Report - Ms. Caffrey and Mr. Kellett highlighted recent and upcoming events at the Middle School.
• DSHS Headmaster's Report - Mr. Smith highlighted recent and upcoming events at the High School including an update of the NEASC process. At a recent meeting with George Edwards, the new Executive Director for NEASC, Mr. Edwards indicated that NEASC is examining ways to reduce the number of visitors, the number of specific standards to address, as well as ways to incorporate work that is already being require as a result of state mandates in the NEASC review process. Due to NEASC addresses the Administrations concerns about the process, Mr. Smith provided a potential timeline for DSHS’ re-entry in the NEASC Accreditation Process.
• Assistant Superintendent Report - Dr. LeDuc updated the Committee on the following: 1) Curriculum Review Cycle - the comprehensive cycle and process for review was provided. Next year’s target curriculum will be Science, Technology, Engineering and Computer Science and 2) Educational Technology Plan - Over the past months, the District-wide Technology Team, comprised of central office and building leadership/educators, worked to draft the National Educational Technology Plan 2016-2021.
• Interim Superintendent Report - In response to the public comments on 8th grade PE letter grades at the March meeting, Ms. Ringel has engaged in follow-up conversations and meetings including one with staff members, school administrators, and parents. Mr. McAlduff plans to collect additional information and present a report at the June meeting with recommendations for further study and/or action.
4) Financial Reports
• Audited Fiscal Year 2015 Financials - The Audit was presented and discussed. There are no material weaknesses or significant deficiencies in the report. The School Net Pension Liability has significantly increased due to the implementation of GASB 68 (the liability previously appeared in the footnotes). Ms. Graham made a motion to accept the Audited Fiscal Year 2015 Financials as presented. Ms. Ringel seconded. 16-16 VOTE: 6 - 0
• Monthly Financial Report - The Status of Appropriations as of April 30th was presented. The salary variance remains unchanged from the last report. A preliminary projection of all operating expenditures through June 30th has been done and an approximately $850,000
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favorable budget variance is anticipated. One adjusted for the $250,000 one time use of the Regional Transportation Revolving Fund this amount is $600,000. The majority of this variance is attributable to health care savings of $330,000, utility savings of $110,000, and Custodial Services savings of $60,000.
• Utility Contracts - The Region has entered into a new natural gas energy contract effective upon the expiration of the current contract (June 2017). The contract was locked in now due to the rate being the lowest offered in ten years.
• Capital Sub-Committee Report - A report from Weisman Roofing Company details numerous repairs needed that are the cause of leaks in the buildings over the last six months. Mr. Kelley has gotten two additional written estimates for the scope of work. The sub-committee recommend that the RSC approve the payment of up to $30,000 for the purpose of repairing the roofs as identified in the Roof Assessment Report to be funded from the E&D Account. There was discussion about the repairs to be done and the use of E&D. Mr. Robinson made a motion to approve the payment of up to $30,000 for the purpose of repairing roofs to be funded from the E&D Account. Ms. Graham seconded. 16-17 VOTE: 6 - 0
• Athletic User Fees - The administration provided information on the number of athletic fee waivers (22) and family cap waivers (7) for the 2015-16 school year.
5) Draft of 2016-17 Student Handbooks - The changes to the 2016-17 High School and Middle School Student Handbooks were presented for discussion. A vote will be taken at the June meeting.
6) Consent Agenda
a) RSC Meeting Minutes of February 24 and March 1, 2016 - The second page of the February 24th minutes were missing from the packet so approval will be held until the June meeting.
b) WSHG appointment - Mr. McAlduff as representative for DS Regional Schools
c) Donation DSMS Music Department - A family has anonymously donated a French Horn to the middle school.
d) Girls Ice Hockey Trip to Martha’s Vineyard - 2017 MLK Weekend tournament
e) Eagle Scout Request - Permission to build a bridge (approximately 20 ft long x 5 ft wide) over the dried up river along on of the trails in the back fields.
Ms. Graham made a motion to approve the Consent Agenda excluding the minutes of February 24, 2016. Ms. White seconded. 16-18 VOTE: 6 - 0
7) Communications a) MARS Annual Meeting Notification and Agenda b) EDC Letter Confirming 2016 YRBS Participation c) Flyer on Prescription Drug Safety d) Dover School Committee Minutes - January 19, 2016 e) Sherborn School Committee Minutes of February 9, 2016
8) Adjournment at 9:40 pm Respectfully submitted, Amy Davis
John Smith Ellen Chagnon
Headmaster Director of Guidance
Ann Dever-Keegan Jeff Parcells
Assistant Headmaster Athletic Director
The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color, sex/gender, gender identity, religion, national
origin, sexual orientation, disability, or homelessness.
Dover-Sherborn High School
9 Junction Street
Dover, MA 02030
Phone: 508-785-1730 Fax: 508-785-8141
To: John Smith, Headmaster
From: Jeff Parcells, Athletic Director
Date: May 5, 2016
Re: Donations for Spring Coaches
The following donations have been made to pay some of our volunteer coaches for our Spring
2016 Athletic Program.
From the DSHS Baseball Team Account- Tibbetts (Boston Private Bank and Trust)
-Check #1306 Dover-Sherborn High School $2750.00 For Varsity Asst. Coach: Gavin Mish
From the DSHS Softball Team Account (Santander)
-Check #1011 Dover-Sherborn High School $2200.00 For Varsity Asst. Coach: Val Cook
From the Friends of DS Sailing (Bridgewater Credit Union)
-Check #1011 Dover-Sherborn High School $2800.00 For Varsity Asst. Coach: Meredith Dart
The Public Schools of Dover and Sherborn
Memo from Interim Superintendent Bill McAlduff
The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion,
national origin, sexual orientation, disability, or homelessness.
To: Dover Sherborn Regional School Committee
From: William H. McAlduff, Jr.
Interim Superintendent of Schools
Date: June 2, 2016
Re: June 7, 2016 – Agenda Item #11
The following communications are for member’s information.
Sherborn School Committee Meeting of March 8, 2016
Members Present: Anne Hovey Greg Garland Frank Hess
Frank Hoek Scott Embree
Also Present: Bill McAlduff, Interim Superintendent Karen LeDuc, Asisstant Superintendent Terry Green, Director of Special Education Barbara Brown, Principal Frank McGourty, Assistant Principal
1) Call to Order Ms. Hovey called the meeting to order at 6:34 pm at the Sherborn Town Hall.
2) Principal's Report - Dr. Brown spoke of the work updated the Committee on recent and upcoming events. Dr. Brown also gave an update on the work done to date on the goals within the School Improvement Plan.
3) Public Hearing on Proposed FY17 Budget - Ms. Hovey opened the Public Hearing at 6:50 pm. Mr. McAlduff reviewed the presentation on the FY17 Budget starting with a review of the budget development process in light of increasing enrollment at Pine Hill. The final proposed budget of $6,411,147 includes: two additional regular education teachers; expansion of the FLES program to the 3rd grade; assumption of 32 more students than FY16; request from Advisory to budget closer to actuals, increases the Circuit Breaker reimbursement assumption from 40% to 60%; and possibility to request a Reserve Fund transfer for additional FTE’s if needed.
4) Discussion and vote on FY17 Budget There were questions from the audience, School Committee, and Advisory for the Administration. Mr. Hess made a motion to approve the FY17 Budget for Sherborn Public Schools in the amount of $6,411,147. Mr. Hoek seconded. 16-06 VOTE: 5 - 0
5) Monthly Financial Report - Mr. McAlduff presented the Status of Appropriations as of February 29, 2016. The salary variance of $79,543 once adjusted for non-encumbered salary is $41,828 or 0.87% of the budgeted salary total. This is down slightly from that previously reported as Custodial Salaries is currently running over budget due to overtime required to oversee capital projects.
6) School Choice - Massachusetts General Law Chapter 76, Section 12 requires local school committees to vote annually as to whether or not the district will participate in School Choice. Mr. Hess made a motion to have the Sherborn Public Schools not participate in School Choice for the 2016-17 school year. Mr. Embree seconded. 16-07 VOTE: 5 - 0
7) Consent Agenda
a) Meeting minutes of February 9 and 25, 2016 - in section 7 of the February 9th minutes, correct the spelling of Mr. Hoek.
Mr. Garland made a motion to accept the Consent Agenda. Mr. Embree seconded. 16-08 VOTE: 5 - 0
8) Communications
APPROVED MAY 10, 2016
a) Dover Sherborn Regional School Committee minutes of January 5, 2016
b) Dover School Committee minutes - none
9) Adjournment to Executive Session at 8:07 pm not to return to Open Session for matters pertaining to collective bargaining.