DOVER PUBLIC SCHOOLS NOTICE DOVER SCHOOL COMMITTEE MEETING JUNE 15, 2015 - 6:30 P.M. CHICKERING ELEMENTARY SCHOOL, LIBRARY 29 CROSS STREET, DOVER, MA 02030 Members of the public are welcome to attend. Members include: Ms. Dawn Fattore, Chair; Ms. Lauren Doherty; Mr. Adrian Hill; Ms. Brooke Matarese; and Mr. Henry Spalding Call to order Welcome to Ms. Brooke Matarese Reorganization – Mr. Bliss Community Comments State of the District Dover PTO: Ms. Townsend and Ms. Kane Chickering School Update: Dr. Reinemann Central Office Updates: Mr. Bliss, Dr. LeDuc, & Ms. Tague, as needed Subcommittees – as needed Presentation, Discussion, and Action School Improvement Plan 2015-16 AR School nurse appointment AR Pilot program – ceiling fans Committee assignments and meeting calendar 2015-16 Consent Agenda 1. School Committee minutes of May 18, 2015 AR 2. DSEF Grants 2015-16 AR For Review Sherborn School Committee minutes of May 12, 2015 Dover-Sherborn Regional School Committee minutes of NONE June Enrollment Report Adjourn Note: The listings of matters are those reasonably anticipated by the Chair, which may be discussed at the meeting. Not all items listed may, in fact, be discussed and other items not listed may also be raised for discussion to the extent permitted by law. The Dover Sherborn Public Schools do not discriminate on the basis of age, race, color, sex/gender, gender identity, religion, national origin, sexual orientation, disability, or homelessness.
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DOVER PUBLIC SCHOOLS
NOTICE
DOVER SCHOOL COMMITTEE MEETING
JUNE 15, 2015 - 6:30 P.M.
CHICKERING ELEMENTARY SCHOOL, LIBRARY
29 CROSS STREET, DOVER, MA 02030
Members of the public are welcome to attend. Members include: Ms. Dawn Fattore, Chair; Ms. Lauren
Doherty; Mr. Adrian Hill; Ms. Brooke Matarese; and Mr. Henry Spalding
Call to order
Welcome to Ms. Brooke Matarese
Reorganization – Mr. Bliss
Community Comments
State of the District
Dover PTO: Ms. Townsend and Ms. Kane
Chickering School Update: Dr. Reinemann
Central Office Updates: Mr. Bliss, Dr. LeDuc, & Ms. Tague, as needed
Subcommittees – as needed
Presentation, Discussion, and Action
School Improvement Plan 2015-16 AR
School nurse appointment AR
Pilot program – ceiling fans
Committee assignments and meeting calendar 2015-16
Consent Agenda 1. School Committee minutes of May 18, 2015 AR
2. DSEF Grants 2015-16 AR
For Review
Sherborn School Committee minutes of May 12, 2015
Dover-Sherborn Regional School Committee minutes of NONE
June Enrollment Report
Adjourn Note: The listings of matters are those reasonably anticipated by the Chair, which may be
discussed at the meeting. Not all items listed may, in fact, be discussed and other items not listed
may also be raised for discussion to the extent permitted by law.
The Dover Sherborn Public Schools do not discriminate on the basis of age, race, color, sex/gender, gender identity, religion, national origin, sexual orientation, disability, or homelessness.
The Public Schools of Dover and Sherborn
157 Farm Street
Dover, MA 02030
Phone: 508-6785-0036Fax :508-785-2239
URL: www.doversherborn.org
Mr. Steven B. Bliss, Superintendent
Dr. Karen L. LeDuc, Assistant Superintendent
Ms. Christine Tague, Business Manager
Ms. Therese Green, Director of Special Education
Chickering School
29 Cross Street
Dover, MA 02030
Phone: 508-785-0480
Fax: 508-785-9748
Ms. Laura Dayal
Principal
Dr. Deb Reinemann
Asst. Principal
Ms. Marla Colarusso
Elementary Special
Education Administrator
TO: Mr. Steven Bliss, Superintendent
FROM: Ms. Laura Dayal, Principal, Chickering Elementary School
RE: Principal’s Monthly Report
DATE: June 11, 2015
Principal’s Reflections
Dear School Committee Members,
Thank you for your unwavering support of our students and staff, and for working
tirelessly to ensure we have a high-performing school system for our children. It is made
possible through a shared commitment to continual improvement, through partnerships
with people across all levels of the system, and through a belief that we can make a
significant difference for our children based on the decisions we make day to day. Thank
you for making Dover the wonderful community it is, always tied to the needs and
growth of our precious children.
Sincerely,
Laura Dayal
Curriculum & Learning
Next year all grade levels at Chickering and Pine Hill will dive deep into the Next
Generation Science Standards (NGSS) during PD days, with guidance from Assistant
Principal Deb Reinemann and an outside consultant, made possible through a generous
DSEF grant.
Following two years of exploration into the current Social Studies curriculum in fourth
grade, several teachers will pilot a new Social Studies curriculum, aligned with the state
standards.
The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color,sex, gender identity,
religion, national origin, sexual orientation, disability, or homelessness.
education. This summer Stage 1 for these content areas will be posted to the DS website under
Assistant Superintendent, curriculum.
One unit for social studies at Chickering and partial completion of literacy units at Pine Hill.
This is but a sampling of the work that has occurred across the district this school year. Our continued efforts
in the next school year will be to sustain the focus of the educator evaluation system and district-determined
measures, support the social and emotional wellness of all, and the continued focus on curriculum revision.
Business Manager’s Update
Status of Appropriations as of June, 2015
The projected surplus is down slightly from last month, $198,000 to $171,500, as a result of expenditures
approved by school committee last month.
Out of District Tuition and Transportation- This projected deficit remains unchanged from the previously
reported ($210,000) in April.
Facilities: Last month there was discussion concerning the room temperatures of various classrooms. Based
on data collected last fall we would like to install ceiling fans in the six second floor classrooms. The cost per
room is $700 for a total of $4,200. We will then continue to obtain data over the summer and fall to determine
if the ceiling fans had any impact on the room temperatures. There is a balance remaining of $4,131 in
custodial equipment which can be utilized to offset this expense
Redefining Low Income – A New Metric for K-12 Education Data
For many years, the Department of Elementary and Secondary Education (DESE) has collected data on the number of low income students attending each of our public elementary and secondary schools. Research clearly shows that students from lower income households typically face more learning challenges than students from more affluent households. Collecting data on students’ family income helps us to direct more resources to their schools and helps us to monitor how well those schools are doing with those students.
The most commonly used metric for measuring income status has been eligibility for free or reduced price meals under the U.S. Department of Agriculture’s school nutrition program. Families submit application forms documenting their household income. If the income falls below certain levels set by USDA, students in that family can then receive free or reduced price school breakfasts and lunches. Under long-standing U.S. Department of Education guidance, these students are then recorded as “low income” for purposes of educational statistics.
Two years ago, USDA introduced the Community Eligibility Program (CEP) as an option for schools and districts with high concentrations of low income students. Under CEP, all students in the participating schools are entitled to receive free meals under the school nutrition program. This eliminates the cost and administrative burden of collecting and processing family applications, as well as the costs associated with collecting lunch fees. More importantly, CEP increases student participation in school nutrition programs, and we know that students learn better when they are not hungry. For all these reasons, DESE is encouraging eligible schools and districts to participate in CEP.
But without the availability of free and reduced price data in many of our largest districts, we faced the need to develop a new income status metric that could be used consistently across the state. This new metric, which we are calling economically disadvantaged to differentiate it from the old “low income” measure, will be used to report data from all schools and districts, not just those participating in CEP. The new measure will be based on a student’s participation in one or more of the following state-administered programs: the Supplemental Nutrition Assistance Program (SNAP); the Transitional Assistance for Families with Dependent Children (TAFDC); the Department of Children and Families’ (DCF) foster care program; and MassHealth (Medicaid). Individual school districts have used the so-called “direct certification” process to access enrollment data from these programs for many years, in order to validate their free and reduced price school lunch participation. DESE will now use the same direct certification process on a statewide basis. Strict data security protocols are in place at the Executive Office of Health and Human Services to ensure that all confidential data is protected in accordance with federal and state data privacy statutes and MassIT security policies.
Because of this change in methodology, the number of “economically disadvantaged” students reported as enrolled on October 1, 2014, in most schools will be lower than the number of “low income” students reported in 2013-14 and prior years. Obviously this has nothing to do with any real changes in family income; it is simply a shift from one valid measure to another valid measure. Neither measure is “right” or “wrong” (in fact, neither measure lines up exactly with the Census Bureau’s “poverty” definition), but either can be a useful surrogate in identifying how well we are serving children at the lower end of the socioeconomic scale. It is important for users of this data to understand that enrollment percentages and achievement data for “economically disadvantaged” students cannot be directly compared to “low income” data in prior years. How will this change affect particular district programs and activities?
The foundation budget, which is used to calculate both Chapter 70 school aid and charter school tuition rates, currently relies on free and reduced price data. FY16 will be a transition year, using FY15 free and reduced price data from non-CEP districts and a combination of FY14 free and reduced price data plus direct certification for new students in CEP districts. For FY17 and beyond, we have recommended to the Foundation Budget Review Commission that the low-income increments in the formula be increased sufficiently to offset the lower number of students in the economically disadvantaged category.
For grant programs that require poverty data for eligibility or entitlement calculations, the appropriate DESE program office will provide guidance directly to districts and schools.
School building authority reimbursement rates are also based in part on low income percentages. We are providing information to the MSBA Board and will assist them in evaluating alternatives.
Performance metrics in DESE’s school and district accountability system will be updated to reflect the new measurement. DESE will provide additional guidance to districts regarding this transition.
Schools and districts that use free and reduced price eligibility for sliding scale fees or other local purposes may continue to do so. For schools participating in CEP, this may involve a combination of direct certification data and some supplemental data collection from families.
Districts will receive updated SIMS reporting instructions.
For all of us who have used free and reduced price eligibility data for a multitude of purposes over the years, the shift to a new metric will not be easy. Nevertheless, it is a necessary change so that our less affluent cities and towns can take advantage of the many benefits of USDA’s Community Eligibility Program. We appreciate your patience and understanding as we work through all the details of this change. For further information or assistance, please contact:
Rob Curtin, Director of Education Data Services ([email protected] or 781-338-3582) or Jeff Wulfson, Deputy Commissioner ([email protected] or 781-338-6500)
Grand Total: 9,510,262 7,965,220 1,545,042 1,441,172 103,870 1.09%
Report: rptGLGenRpt Page: 1
DOVER PUBLIC SCHOOLS
STATUS OF APPROPRIATIONS
AS OF JUNE 10, 2014
CHICKERING SCHOOL IMPROVEMENT PLAN 2015-2016
D R A F T
1
Dover Public Schools
Chickering Elementary School School Advisory Council
School Improvement Plan 2015-2016 This School Improvement Plan (SIP) is the result of discussion and analysis by the School Advisory Council, composed of the principal, faculty, School Committee liaison, community member, and parents. To develop this plan, the 2014-2015 SIP was examined and the Council chose priorities for the school, noting areas on which the school and community could work together for the benefit of all students at Chickering School. In addition, the School Improvement Plan is reflective of Dover-Sherborn District Goals and coordinates our collective efforts. It is our intent to have meaningful dialogue about the goals over the course of the year, understand our part in achieving the goals, and move further ahead as a joint effort.
CHICKERING SCHOOL IMPROVEMENT PLAN 2015-2016
D R A F T
2
Social-Emotional Wellness
Goal 1: Foster the wellness goals of the Challenge Success Program (CSP) by examining the challenges faced by our students and staff and providing Professional Development to address those needs.
Actions: 1) Address overall student wellness needs through expanded application of the Zones of Regulation. 2) Refine the entry and exit process for the Center for Regulation and Academic Resiliency, and examine the offerings to enhance student regulation. 3) Build community connections within our school to increase people's sense of belonging and purpose, building upon cross-grade activities, student leadership projects, and grade-level meetings. 4) Review and revise homework expectations to ensure that homework is relevant and purposeful.
Benchmarks: 1) By October 2015, identify additional Zones of Regulation concepts and strategies to implement. 2) By May 2016, document offerings in the Center that support student regulation and have a tracking system in place to examine needs and services over time. 3) By October 2015, have staff identify ways for themselves and their students to build community and find correlations to Open Circle, Social Studies, and other curriculum areas to form enduring connections and practices. 4) By May 2016, document grade-level and department expectations for homework and build support and understanding within the parent community.
District Goal Correlation: Goal 1: Support students’ social-emotional wellness Classification: Students
Responsibility: Administrators will dedicate time at Staff Meetings to discuss and plan wellness for students and staff.
CHICKERING SCHOOL IMPROVEMENT PLAN 2015-2016
D R A F T
3
Staff will find opportunities to build new connections to foster wellness throughout the school year.
Expected Outcome: By focusing on opportunities to build connections and foster wellness, our entire school community will be stronger, happier, and more resilient.
CHICKERING SCHOOL IMPROVEMENT PLAN 2015-2016
D R A F T
4
Professional Growth and Evaluation System
Goal 2: Launch the new Qualified Peer Observer (QPO) and Student and Staff Feedback components of the DS Professional Growth and Evaluation System.
Actions: 1) Implement the QPO process, matching educators with QPOs based on proposed goals and having monthly meetings for observations, planning, and feedback. 2) Develop and administer Student Feedback surveys K-5.
Benchmarks: 1) By September 2015, assign all educators who qualify for and elect to engage a QPO. 2) By March 2016, enlist additional educators to participate in the second QPO cohort, to be trained spring 2016 for the QPO role in the fall of 2016. 3) By May 2016, conduct a survey of all educators assigned to a QPO for the 2015-2016 school year to assess the effectiveness of the platform and make improvements. 4) By September 2015, develop a unique DS Student Survey for students in grades K-5. 5) By May 2016, implement the Student Survey for students in grades K-5.
District Goal Correlation: Goal 2: Continue implementation of DS Professional Growth and Evaluation System & administrators’ evaluation processes Classification: Educators
Responsibility: Administrators will guide educators through changes in the PG&ES. QPOs will establish a positive culture of sharing practices and exchanging ideas to improve practice. Educators will continue to improve upon their practice and adopt new elements within the PG&ES.
Expected Outcome: Through feedback to educators from QPOs and the Student Survey, we will learn more about the impact of our instruction and increase student learning.
CHICKERING SCHOOL IMPROVEMENT PLAN 2015-2016
D R A F T
6
Academics
Goal 3: Revise and align curriculum through Professional Learning Communities (PLCs) and Teacher Leaders, using the Understanding by Design (UbD) model in the following areas: Science, Art, Music, P.E., Technology, Library, FLES, and WIDA. Educators who complete the Sheltered English Immersion course will incorporate SEI strategies into the curriculum.
Actions: 1) Science: Grade-level PLCs will examine the Next Generation Science standards and begin the process of aligning current curricula to the NGSS, coordinating with Pine Hill. At least one unit of study will be produced at each grade level. 2) Specialist Areas: All Specialists will select a segment of the curriculum to review and revise at least one unit of study, in partnership with job-alike colleagues across the district when feasible. 3) FLES: The FLES Department will develop Grade 2 FLES Spanish curriculum in alignment with Grade 2 general curriculum, and publish K-1 curriculum in Aspen. 4) ELL/WIDA: The ELL Teacher will incorporate WIDA Can Do descriptors into curriculum units across content areas and upload them to Aspen. 5) Educators trained in Sheltered English Immersion (SEI) will implement strategies to support English Language Learners (ELLs) during classroom instruction.
Benchmarks: 1) By September 2015, train Curriculum/PLC Leaders and make yearlong plans for curriculum revision. 2) By October 2015, ensure uniform use of standards and the UbD model for curriculum revision. 3) By June 1, 2016, have at least one revised unit posted in Aspen for each grade and department listed.
District Goal Correlation: Goal 3: Curriculum Revision Classification: Academics
Responsibility: Administrators will provide PLC training to Curriculum/PLC Leaders and establish expected
CHICKERING SCHOOL IMPROVEMENT PLAN 2015-2016
D R A F T
7
outcomes. PLC Leaders, Specialists, and other listed Educators, will drive meaningful investigations into the standards and units of study.
Expected Outcome: Staff will attain a deep understanding of curriculum, customize lessons for our population, and refine the scope and sequence.
DOVER SHERBORN PUBLIC SCHOOLS
SCHOOL COMMITEE MEETING CALENDAR 2015-2016
REGIONAL SCHOOL COMMITTEE
MEETINGS
SHERBORN SCHOOL COMMITTEE
MEETINGS
DOVER SCHOOL COMMITTEE
MEETINGS
JOINT SCHOOL COMMITTEE &
UNION #50 MEETINGS
Tuesday, September 8, 2015 Tuesday, September 15, 2015 Tuesday, September 22, 2015
Tuesday, October 6, 2015 Tuesday, October 13, 2015 Tuesday, October 20, 2015 Tuesday, October 27, 2015
Tuesday, November 10, 2015 Tuesday, November 17, 2015
Tuesday, December 1, 2015 Tuesday, December 8, 2015 Tuesday, December 15, 2015 *
Tuesday, January 5, 2016 Tuesday, January 12, 2016 Tuesday, January 19, 2016
Tuesday, February 2, 2016 Tuesday, February 9, 2016 Tuesday, February 23, 2016
Tuesday, March 1, 2016 ** Tuesday, March 8, 2016 Thursday, March 3, 2016
Tuesday, April 5, 2016 Tuesday, April 12, 2016
Tuesday, May 3, 2016 Tuesday, May 10, 2016 Monday, May 16, 2016
June date TBD *** Tuesday, June 7, 2016 Monday, June 13, 2016 Tuesday, June 14, 2016
Regional School Committee meetings begin at
6:30 p.m. in the library at DS Middle School,
unless otherwise noted.
Sherborn School Committee meetings begin at
6:30 p.m. in Room 204B at the Sherborn
Town Hall, unless otherwise noted.
Dover School Committee meetings begin at
6:30 p.m. in the library at Chickering School,
unless otherwise noted.
Joint School Committee meetings begin at
6:30 p.m. in the library at DS Middle School,
unless otherwise noted.
** FY17 Budget Open Hearing ??
* Meeting to be held in the morning to discuss
the FY17 Budget
*** Date changed due to Commencement
6/9/201512:23 PMDRAFT
DRAFT
Dover School Committee Meeting of May 18, 2015
Members Present: Dawn Fattore, Chair Kristen Dennison, Secretary Henry Spalding Also Present: Steve Bliss, Superintendent Karen LeDuc, Assistant Superintendent Laura Dayal, Principal Therese Green, Director of Special Education 1) Call to Order Ms. Fattore called the meeting to order at 6:30 pm in the Chickering Library. 2) Community Comments – None 3) State of the District
a) Dover PTO - The incoming presidents for next year will present the budget at the June meeting.
b) Chickering School Update - Ms. Dayal reviewed the report and took questions. c) Superintendent
• Massachusetts Study on Assessment Practices in Districts - provided for review
• FY16 State Budget - The House Ways and Means budget calls for increased local aid. Additionally METCO funding has been restored to the original FY15 levels and $1 million above FY15 funding has been added.
• Minuteman Vocational-Technical High School - The Article related to the various school construction-improvement projects at Minuteman was deferred at Dover Town Meeting.
d) Assistant Superintendent - Implementation guidelines in the areas of nutrition, physical activity, and social/emotional wellness are being developed by the Wellness Committee.
e) Director of Special Education - The Chickering Special Education Parent Survey results were provided and discussed.
f) Business Manager - The Status of Appropriation as of April 30, 2015 was provided. The in-district operating surplus is projected to be $198,000, the majority of which is attributable to legal settlements. The fuel surcharge paid was down significantly as a result in fuel price decline. The TEC oil bid opening was last week and the award went to Dennis Burke, Inc. at $2.2312/gallon (FY15 price was $3.12/gallon). The Administration suggested using a portion of the surplus to replace failing projectors in 5-10 classrooms.
• Food Service - revenue continues to decline as a result of lower enrollment. Revenues are down 7.8% versus same period last year, however both labor and food costs have decreased as well.
• Out of District Tuition and Transportation - The Administration is projecting a $210,000 deficit due to changes in placements.
4) Presentation, Discussion and Action a) DS Evaluation System Update - The Administration provided a review of the Evaluation
System including information about Qualified Peer Observers. b) Chickering Family Handbook 2015-16 - Ms. Dayal presented proposed changes to the
handbook. Ms. Dennison made a motion to approved the changes to the 2015-16 Chickering Family Handbook as presented. Mr. Spalding seconded. 15-05 VOTE: 3 - 0
DRAFT
c) School Committee Goals Update - will be discussed further at a future meeting. 5) Recognition: Ms. Kristen Dennison 6) Consent Agenda
a) Meeting minutes of March 5, 2015 b) Dover PTO 2016 Auction - April 2, 2016 at Chickering School. Ms. Dennison made a motion to approve the Consent Agenda items as stated. Mr. Spalding seconded. 15-06 VOTE: 4 - 0
7) For Review a) Dover Sherborn Regional School Committee minutes of 2/11, 3/3, & 4/7/15 b) Sherborn School Committee minutes of 2/10 & 3/10/15
8) Adjournment at 7:15 PM Respectfully submitted, Amy Davis
School Applicant Proposal Amount
Chickering
Cheryl Baressi, Psychologist, Cynthia Shapiro,
Guidance, Laura Dayal, Principal
Brain Matters & Neuroscience to Equip Students for the
DSHS Anita Lotti and Rebecca Vizilus Global Compentency Certificate Program $2,000.00
DSHS Gretchen Donohue and Kelly Sullivan Local Poets $1,500.00
DSHS Tom Bourque Mock Trial $1,625.00
DSHS DSHS Social Studies Department Social Studies Grant $2,500.00
High School
Monique Marshall-Veale, English
Department, History Department
Defamation: Prompting Discussions of Race, Religion,
Class and Gender $4,500.00
DSMS Laura Mullen, Ana Hurley, and Veronica Moy
DSMS at the National Level: Responsibility, Creativity,
and the Arts of Language$4,030.00
DSMS Kathleen Egan iPad conference using iMovie to create a film $745.00
DSMS
Ana Hurley, Middle School Science
Curriculum Coordinator Computer Science in Life Science is GUTS-Y! $11,419.00
DSMS Social Studies Dept
Speaker and Traveling Museum Exhibits for Social
Studies $2,500.00
DSMS Kathleen Egan World Cultures Week $2,450.00
DSEF 2015-2016 GRANT PROPOSALS - FINAL APPROVED LIST
Page 1
DSMS Carey Dardompre/Olive Woodward Haitian Arts Festival $3,833.00
DSMS Laura Mullen and Ana Hurley Mentor Texts to Published Authors $1,605.00
Systemwide Challenge Success Team Challenge Success $12,500.00
Grand Total $105,670.20
Page 2
APPROVED JUNE 2, 2015
Sherborn School Committee Meeting of May 12, 2015
Members Present: Frank Hess, Chair Greg Garland
Frank Hoek Susan Hanlon Anne Hovey
Also Present: Steve Bliss, Superintendent Karen LeDuc, Assistant Superintendent Terry Green, Director of Special Education Barbara Brown, Principal Frank McGourty, Assistant Principal 1) Call to Order Mr. Hess called the meeting to order at 6:03 pm at Pine Hill. 2) Community Comments 3) Recognition: Ms. Susan Hanlon - The School Committee and Administration thanked Ms.
Hanlon for her six years of service on the Sherborn School Committee. 4) State of the District
a) CSA Update - Mr. Embree spoke of recent and upcoming events including:
• The Auction was held on May 2nd and was a great success.
• CSA scholarship entries have been received and are being reviewed.
• The Book Fair is planned for May 26-28th.
• An end-of-year Ice Cream Social is being planned.
• There are several CSA Board positions still open. Anyone interested should contact Mr. Welch or Mr. Embree
b) Pine Hill Updates - Dr. Brown updated the Committee on recent and upcoming events. c) Superintendent
• Ms. Hosey has announced her retirement after 42 years at Pine Hill.
• Ms. Mansfield has won the Honor Award from the Norfolk County Teachers Association.
• Naming Opportunity - There has been discussion about naming the Pine Hill Library after Mrs. Carol DeFusco who served as the media specialist from 1987-2007. The School Committee would like to wait for the Policy Subcommittee to develop a policy surrounding naming opportunities before proceeding.
• Massachusetts Study on Assessment Practices in Districts - provided for review
• FY16 State Budget - The House Ways and Means budget calls for increased local aid. Additionally METCO funding has been restored to the original FY15 levels and $1 million above FY15 funding has been added.
d) Assistant Superintendent
• PARCC Update - Dr. LeDuc provided feedback from surrounding districts that chose to administer PARCC instead of MCAS this year. The Board of Elementary and Secondary Education will make a decision this fall as to whether PARCC will replace MCAS for ELA and math.
• Wellness - Implementation guidelines in the areas of nutrition, physical activity, and social/emotional wellness are being developed.
APPROVED JUNE 2, 2015
e) Director of Special Education - The Special Education Parent Survey results were provided and discussed.
f) Business Manager
• Status of Appropriations - Ms. Tague projects an in-district operating surplus of $190,000 for FY15. The majority of this surplus, approximately $153,149, is in legal settlements. The remaining variance is attributable to utilities, transportation, and miscellaneous savings.
• End of Year Spending - Mr. Bliss proposed 3 items for purchase with remaining funds in the FY15 budget: 1) area rugs for 3 classrooms in the media center - $5,325; 2) replacement of smart board projectors in 10 of 19 classrooms - $22,000; and 3) replacement of Pine Hill School sign at end of Pine Hill Lane - $4,530. These items will be revisited and voted on at the June meeting.
• FEMA Reimbursement - Ms Tague is evaluating internal costs for the January 26-28 blizzard for reimbursement filing. Any receipts received will accrue to the Town.
• Building-Capital Subcommittee Update - The outcome of the Green Community Grant award, if any, is expected in June.
5) Presentation, Discussion and Action a) Enrollment/Sectioning - The Administration suggested adding an additional Educational
Assistant for next year's 4th grade to address a need for additional support in the classrooms. The cost of the aid will be covered by the savings realized from a late retirement announcement. Mr. Garland asked that the class size policy be revisited/updated to better reflect the issues the school committee is asked to address. After discussion, School Committee members approved the Administration's recommendation.
b) ELL Staffing - Mr. Bliss informed the Committee that the District's ELL staffing is at maximum capacity. He will keep the members informed of the situation going forward.
c) School Security Protocols Update - The protocols outlined in the memo to parents dated April 10th are being implemented.
d) Family Handbook 2015-16 - Dr. Brown presented the proposed changes for discussion. Mr. Garland made a motion to approve the Proposed Changes to the Pine Hill School 2015-16 Family Handbook as presented. Ms. Hovey seconded. 15-10 VOTE: 5 - 0 e) Advisory Committee on Extra Duties Update - an updated chart of stipended positions
was included for review. f) ACCEPT Lease - will not be renewed this year as the program needs more space that
Pine Hill cannot provide. g) TEC Lease - requested a second classroom at a discounted rate. The Administration
was willing to rent a second classroom but not at a discount. TEC will rent one classroom at Pine Hill for the 2015-16 school year for $6,900.
Mr. Hoek made a motion to accept the TEC Collaborative Lease for 2015-16. Mr. Garland seconded. 15-11 VOTE: 5 - 0
5) Consent Agenda a) Meeting minutes of March 10, 2015 Mr. Hoek made a motion to approve the minutes of March 10, 2015. Mr. Hoek seconded. 15-12 VOTE: 5 - 0
6) For Review a) Dover Sherborn Regional School Committee minutes of 2/11, 3/3, and 4/7/2015 b) Dover School Committee minutes - None
APPROVED JUNE 2, 2015
c) Items for the June Sherborn School Committee - End of year spending, School Improvement Plan, Reorganization, Policy update
7) Adjournment to Executive Session at 7:40 PM for matters pertaining to school security, contract negotiations for non-union personnel, and approval of minutes, not to return to Open Session.
Mr. Hess - yea; Mr. Garland - yea, Mr. Hoek - yea, Ms. Hovey - yea, and Ms. Hanlon - yea Respectfully submitted, Amy Davis