Doing Business with the Doing Business with the Pennsylvania State System of Pennsylvania State System of Higher Education (PASSHE) Higher Education (PASSHE) Supplier Overview Supplier Overview
Dec 28, 2015
Doing Business with the Pennsylvania State Doing Business with the Pennsylvania State System of Higher Education (PASSHE) System of Higher Education (PASSHE)
Supplier Overview Supplier Overview
Office of the ChancellorDixon University Center2986 North Second StreetHarrisburg, PA 17110
717-720-4000
http://www.passhe.edu/pagesClick on Business Partners**This will open to the Strategic Sourcing page.
Location
Melodi BensonDirector, Strategic Sourcing
Linda VenneriCollaborative Contracts Manager
Robert GrossPurchasing Manager-Dixon University Center
Procurement Organization
I. University Level :
•Each of the 14 state owned Universities of the Pennsylvania State System of Higher Education has its own Procurement Department.
•Each University manages both construction and overall procurement needs for the University.
3 main levels of procurement at PASSHE
II. Construction Support Office (CSO):
•CSO is a component of the Facilities Management Office located in the Office of the Chancellor.
•Supports the State System's 14 Universities with a variety of facilities design and construction procurement-related functions.
3 main levels of procurement at PASSHE
III. Strategic Sourcing Department :
•Located at Dixon University Center.•Collaborates and supports the State System’s 14 Universities by sourcing commodities and services based on volume spend inclusive across the System.•Provides contract management support for the System.•Provides all the Procurement requirements for the Dixon University Center.
3 main levels of procurement at PASSHE
• First, if you are not already registered, go to the PASSHE eProcurement web site and register as a vendor. This will get you noticed by many of the Universities during solicitations. Please be certain to register under the correct service areas and NIGP codes.
• You do not need to be on this list to do business with PASSHE. As part of our procurement laws, we do open competitive bidding for procurements over $18,900. That means if you are a supplier that meets the requirements of the solicitation, you may bid.
How to become a PASSHE supplier
Qualifying Solicitations:
•Occasionally, RFPs (proposals) are issued as Qualifying Solicitations (QCCs). This is done for pre-determined commodities or services (i.e., IT services, Temp Labor).
•The process requires that you must submit to the initial RFI and be selected for qualification in order to receive future requests for quotation (RFQs) for those items.
How to become a PASSHE supplier
• Become familiar with the PASSHE policies and guidelines. These can be found on the PASSHE web site.
• Solicitations are posted by both the Universities and the Office of the Chancellor. Ultimately, it is the supplier’s responsibility to look for bid opportunities.
How to become a PASSHE supplier
• Provide excellent customer service and value to the PASSHE organization through negotiation and cost-saving initiatives.
• Provide quality products and services at the best value, i.e., price, quality, delivery, and supplier partnership.
• Demonstrate and support social responsibility within the Procurement organization.
• Always maintain the highest level of ethical and legal standards throughout all our business transactions and relationships .
Our Mission
• Excellent Customer Service• Quality Products
The expectation is that suppliers will PARTNER with us to provide the best overall value.
Each University should benefit from the volume provided through collaboration efforts of the Universities.
Supplier role
• Social Responsibility
SUSTAINABILITY:How can you support our sustainability
initiatives?
EMERGENCY PREPAREDNESS:How can you assist PASSHE and the surrounding communities in the event of an emergency?
Supplier role
• Ethical and Legal Standards
Compete based on the quality of what you can offer! No back-door selling or lobbying. Positively no gifts! Be patient with the process. Work with the issuing office and they will guide you through
the process if you have questions. The issuing office will generally provide debrief sessions upon request. This helps suppliers not selected understand how they can be more successful in the future.
Supplier role
Definition: The enhancement added to a product or service by a company before the product is offered to customers.
As a supplier, how can you help us demonstrate the best-value expenditure of the public dollar?
• Do you provide any training or process enhancements for our students, faculty, or staff?
• Do you support education through internships or scholarships?
• What kind of discounts or savings opportunities do you offer? (collaboration, standardization, electronic payment method, procurement card payment, etc.?)
Value-Added Services
• Effective July 2008, any procurement consideration greater than $5,000 must be uploaded to the Treasury website and available for public viewing.
• Beginning January 1, 2009, anyone can request contract information including unsuccessful bidder information.
• Suppliers must designate any information they believe is proprietary but the final determination is made by the Open Records officer and Legal Counsel.
• Look at website and click on ‘Solicitation Supplemental Information’ for additional information.
Open Records -- Right to Know
Suggestions on maintaining your business…
Manage the relationship. Be proactive!Offer suggestions on improvements that will benefit PASSHE, i.e., quality, delivery, cost savings, time savings, new products, etc.Have regular meetings with your PASSHE and University contacts.If problems occur, address them immediately.Don’t wait until contract is about to expire before we hear from you. Make sure Procurement is aware of your organization contact.Provide detailed spend reporting. Offer additional reporting capabilities if available.
Congratulations! You have the contract...now what?