Doing Business With The Defense Logistics Agency … · DOING BUSINESS WITH THE DEFENSE LOGISTICS AGENCY DIBBS (DLA Internet Bid Broad System) Office of Small Business Programs (800)

DOING BUSINESS WITH THE

DEFENSE LOGISTICS AGENCY

DIBBS

(DLA Internet Bid Broad System)

Office of Small Business Programs (800) 262-3272(614) 692-3541

DLA LAND AND MARITIME

LAND SUPPLY CHAIN

- Gun Parts & Launchers

- Diesel Engines & Components

- Night Vision Equipment

- Power Transmissions Components

- Vehicle Cab, Body & Frame Components

- Water Purification Equipment

- Camouflage & Deception Equipment

- Brake, Axle, Wheel & Track Components

MARITIME SUPPLY CHAIN

- Steam Engines, Turbines & Components

- Valves, Pumps, Pipe, Tubing, Hose & Fittings

- Separators & Filters

- Engine Fuel Systems

- Compressors

- Propulsion Components

- Marine hardware & Hull Items

- Electronic Components &Fiber Optics

AVIATION

- Engine Components

- Air Frames

- Landing Gear

- Flight Safety Equip

- Propeller Systems

MAPS

- Maps

- Charts

- Graphs

For all DoD Activities

INDUSTRIAL

- Lathes

- Milling Machines

- Heavy Industrial

Machinery

ENVIRONMENTAL

- Re-refined Oil

- Ozone Depleting

Substances

־ Hazardous Min Program

DLA AVIATION

Aviation Supply Chain

Other Supply Chains

LANDDETACHMENT

MARITIME DETACHMENT

DLA TROOP SUPPORT

LAND

DETACHMENT of DSCC

MARITIME

DETACHMENT of DSCC

CLOTHING & TEXTILES- Outerwear

- Hats, Accessories

- Individual Equipment

- Sleeping Bags to Body

Armor

SUBSISTENCE- Meals Ready to Eat

- Field Mess Equipment

- Dining Hall Items

- Fruits & Vegetables

MEDICAL- X-Ray Machines

- MRI Equipment

- Surgical Supplies

- Dental Supplies

- Optical Products

AEROSPACE

DETACHMENT of DSCR

• View and submit quotes

• View RFPs – Includes Long Term Contracts

• Access award information

• View provisions, clauses & packaging specs

• View Technical Data

• Acquisition Forecast found in SRVA (Supplier

Requirement Visibility Application)

• Access the Automated Best Value System (ABVS)

(Performance Scores used in award decisions)

DLA DIBBS

6

EProcurement first rollout

sometime in 2011

Defense Logistics Agency

How DLA Will Buy In The Future

EProcurement

• E-Procurement will integrate procurement functional

capabilities and result in an enterprise-wide contracting

system

• Supports the assumption of the Depot Level Reparable

contracting function

• Incremental deployment tentatively planned for FY09

through FY11

• No impacts are anticipated to DLA’s suppliers

• Minor enhancements to DIBBs to include a Post Award

Request (PAR) processing that will allow vendors to

submit PARS (modification requests, etc) via DIBBS which

will be routed to E-Procurement

1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505)

• Takes about 10 minutes - free of charge

• Or register for your DUNS number at:

https://www.dnb.com/product/eupdate/requestOptions.html

2. Register in the Central Contractor Registration (CCR) and

Online Representations & Certifications Applications (ORCA):

http://www.ccr.gov & http://www.orcabpn.gov

If Small, register on CCR’s Dynamic Small Business Database

site - a search engine for buyers, a marketing tool for small

firms and a "link" to procurement opportunities:

http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm

3. Be able to receive electronic funds transfers, have email and

fax capability.

Before You Can Sell To DLA

How DLA Buys

1. Approved CAGE Code & Part Number

• Manufacturer(s) already approved

• Approved source(s) for dealers and distributors

2. Qualified Products/Manufacturers Lists

(QPLs/QMLs)

3. Source controlled via approved sources

4. Fully Competitive

• Bidsets and Drawings Available

• Request for Quotations - Under $150,000

• Most common type at DLA Land and Maritime

•Generally quoted directly on our web site

•Solicitations with a “T”, “U”, “X”, “Q” in the ninth position

• Request For Proposals (RFPs) - over $150,000

•Solicitation must be filled in by hand and returned to

DLA Land and Maritime by a specific time and date

•Proposals may be negotiated

•Solicitations with “R” in the ninth position

Common Solicitation Types

DIBBS

85% of our procurements areAUTOMATED via

DIBBS• These procurements are system generated, web based,

evaluated and awarded by the computer. They are virtually untouched by human hands.

• Automated procurements have a T or U in the 9th positionof the solicitation number.

(For example SP090005T0000)

Notices

DIBBS Home Page - Registration

DIBBSTechnical Requirements

DIBBSRegistration

DIBBSNew Registration

CAN LOAD UP 3000

APPROVED OEM CAGE

CODES -

DISTRIBUTERS USE

THIS FEATURE A LOT

CAN LOAD FEDERAL SUPPLY

CLASSES (FSCs) – BUT YOU WILL

GET EVERY OPEN SOLICITATION

IN ALL THE LOADED FSCs

(COMPUTER OVERLOAD)

CAN LOAD UP

TO 3000 NSNs

BECAUSE THIS WILL SEND YOU

EMAILS FOR DATA LOADED

BELOW IT IS IMPORTANT TO

HAVE A PRIMARY AND AN

ALTERNATE EMAIL ADDRESS

Requests For Quotation - RFQs

SOLICITATION ICONS

By clicking, you can quote on a solicitation (if logged in)

There is a drawing available for the NSN (click to access the drawing)

There is a specification or standard available for download (click to access)

This solicitation is set-aside for small business participation only

Mil-Spec

QPLThe NSN is a Military Specification / Quality Products List item

Solicitation displayed may not include all pertinent data (click to view)

This is a Fast Award candidate - Quotes $3,000 or less may be awarded prior to the solicitation return date (as soon as 4 days after issue date)

SEARCH CATEGORIES• NATIONAL STOCK #• FEDERAL SUPPLY CLASS• SOLICITATION #• PURCHASE REQUEST #• NOMENCLATURE• APPROVED PART #• APPROVED CAGE CODE

}

RFQ

DATABASE

SEARCH

SHOW ONLY

SOLICITATIONS

MEETING THE

SELECTED

CRITERIA

Review a Solicitation

1000

North American Industry Classification System

http://www.census.gov/epcd/www/naics.html

Maximum # of

employees to be

considered a

“Small” Business

1000

Click on DLA Master

Solicitation for

clauses & provisions

1000

Applicable

Quoting

Information

1000

Item Description:• Approved CAGE & Part Number• Applicable Drawings• Applicable Specifications

• Military• Commercial

Packaging& Marking

Information

Ship To

Information

Solicitation with Drawings

Call to get user ID and password

Password is “case sensitive”

QUOTE FORM

Header Data Area

BID TYPE

Bid Without Exception:

Used to indicate that quote is in exact

compliance with the solicitation. The

following conditions are not considered

exceptions:

1. Quoting a different delivery than the

required delivery

2. Quoting origin inspection on solicitations

requiring destination inspection

3. Quoting a superseding or previously

approved part or correction to a cage/part

number cited in the AID on an item described

by manufacturers CAGE and part number

Bid With Exception:

The following are considered exceptions:

1. Taking exception to the item

description

2. Exceptions to packaging requirements

3. Exceptions to FOB point

4. Quoting destination inspection on a

solicitation requiring origin inspection

5. Exceptions to required quantity

6. On automated solicitations (T or U in

9th position of solicitation #), quoting a

quantity variance outside the range

specified

Quoting Bid With Exception will preclude

you from receiving an automated award

BID TYPE

Discount Terms

Select from list of

the 6 most

common discount

terms

Default: Discount

Terms from

Vendor DIBBS

Registration

Quote Valid For ?Enter Number Of Days

Your Quote Is Valid.

Default: Quote Valid Days

from Registration

Validation: Forces numeric

response from 1 - 999

QUOTE FORMPrice Data Area

Pricing & Delivery:• Enter price and delivery days by line item.

• If quantity quoted not in accordance with RFQ,

bid type must be “Bid with Exception” or

“Alternate Bid.”

• If price/delivery do not vary by line, use the

"cascade fill" to enter first line unit price and

delivery values and “cascade” for all line items.

• Delivery Default: RFQ requirement

Quantity Variance• Default: + 0% – 0% • On automated solicitations (“T” or “U” in the

9th position of the solicitation #), if a quantity variance is quoted when not allowed by the solicitation, or is outside what is allowed, bid type must be “Bid with Exception” or “Alternate Bid”

Price Break Ranges

• Enter price break ranges and unit prices in the

blocks provided

• On solicited price break ranges, if any, defaults

to RFQ requirement; ranges may be altered

using "Clear Values" link. If price break ranges

are not solicited, no default values.

QUOTE FORMProducts OfferedRepresentations

Area

There are two different situations that apply to “Part

Number Offered”:

1. Applies when approved manufacturing source or

sources are specified on a drawing

2. Applies to Items Described by Approved Source

CAGE(s) and Corresponding Part Number(s)

Contractor Representations

SupplyTaxpayer ID #

(TIN)

XXXX

SelectType of Organization

Select AppropriateBusiness Type

AbilityOne Participating Nonprofit Agency

You are now ready

To submit your

Quotation!

Review QuoteFor Accuracy

Review QuoteFor Accuracy

Review QuoteFor Accuracy

If Accurate

Quote Successfully

Submitted

Solicitations Over

$150,000

Requests for Proposals

(RFPs)

Select

solicitation

to review

Click here

to open the

solicitation

Complete and

submit to be

notified of

changes to the

RFP

If you just want

to look at the

RFP, check “NO”

and submit

Where to go to

do follow-up

}

SEARCH CATEGORIES• Contract Number • Solicitation Number• Purchase Request Number• Awardee CAGE• FSC/ National Stock Number • Nomenclature

Other DLA

Opportunities

•DLA Aviation

•DLA Troop Support

•FEDBIZOPPS

•Navy

•Army

•Air Force

Where Do I Go

For More Help and

Information?

Doing Business with

DSCC and DLA

DLA LAND AND MARITIME (DSCC)

3990 EAST BROAD STREET

COLUMBUS, OH 43213-1152

TEL: (614) 692-3541 or

1-800-262-3272

Web Site:

www.landandmaritime.dla.mil

DLA AVIATION (DSCR)

8000 JEFFERSON DAVIS HWY

RICHMOND, VA 23297-5124

TEL: (804) 279-3287 or

1-800-227-3603

Web Site:

www.aviation.dla.mil

DLA SUPPLY CENTERS

DLA TROOP SUPPORT (DSCP)

700 ROBBINS AVENUE

PHILADELPHIA, PA 19111-5092

TEL: (215) 737-2321 or

1-800-831-1110

Web Site:

www.troopsupport.dla.mil

Procurement Technical

Assistance Centers (PTACs)

What are PTACs???

Government funded local resources available across the

country providing assistance in marketing your products

and services to Federal, state and local governments

PTAC Goals:• Help small businesses be competitive

• Explain the complexities of Government procurement

• Encourage economic development through job

retention and creation

• Build strong contractors through targeted training

and one-on-one assistance

http://www.dla.mil/db/procurem.htm

Doing Business With DLA:

Getting Started

Assistance in your area (PTACs)

Small Business Programs

Quoting on DLA BSM DIBBS

Alternate Offers – how to get approved

Understanding quality requirements

Packaging – what the government wants

How to get Drawings and Bid-sets

DoD EMall – Be on-line for our Customers

Payment Processing

Freedom of Information (FOIA)

Meet Buyers and Technicians one-on-one

Training

Knowledge

Opportunities

Free Seminars

Seating is limited – make reservation on-line at:

http://www.dscc.dla.mil/News/events/tko/

Free TrainingDLA LAND AND MARITIME / Columbus Ohio

JULY 12-13, 2011

OCTOBER 18-19, 2011

Thank you for your

Time and Attention

Leaving you with

a Final Thought . . .

Let’s work together to bring them home safely!