Doing Business Doing Business with NATO IS with NATO IS Slovak Industry Day Slovak Industry Day 3 May 2012 3 May 2012
Dec 18, 2015
Doing Business Doing Business with NATO ISwith NATO IS
Slovak Industry DaySlovak Industry Day
3 May 20123 May 2012
Who are we?Who are we?
NATO HQ is the political and NATO HQ is the political and administrative centre of the administrative centre of the Alliance and the permanent Alliance and the permanent
home of the NAChome of the NAC
Key FiguresKey Figures 4,0004,000
People work at HQ on a full-time basisPeople work at HQ on a full-time basis 5,0005,000
Meetings take place every yearMeetings take place every year 40,000,00040,000,000
Average yearly procurement spendAverage yearly procurement spend 3,0003,000
Contracts and purchase orders were issued in 2011 Contracts and purchase orders were issued in 2011
What do we buy?What do we buy?
16.40%
12.68%
10.99%
8.46%8.37%
7.22%
3.39%
3.12%
3.01%
2.82%
2.70%
2.00%
18.84%
Security Guard Services
Datacom and network connectivity installationdevices and equipment
Industrial Cleaning Services
Lease and Rental of Property or Building
Consultancy services
Utilities (electrical utilities mainly)
Building and facility Construction andMaintenance Services
Supply of fuel oil
Telecommunications media services
Computers
Software or Hardware Engineering
Safety and Security System installation services
All other type of work carried out
Who buys?Who buys?Financial Control
Accounting & Treasury Sections
Infra & Security SptUnit
ICT & MiscSupport Unit
Services SupportUnit
Procurement Service
Financial Control
Accounting & Treasury Sections
Infra & Security SptUnit
ICT & MiscSupport Unit
Services SupportUnit
Procurement Service
Key ContactsKey Contacts Head Procurement ServiceHead Procurement Service
Mr. Javier CARRASCO (#4477)Mr. Javier CARRASCO (#4477) [email protected]@hq.nato.int
Head ICT UnitHead ICT Unit Mr. Yves VAN SCHENDEL (#4202)Mr. Yves VAN SCHENDEL (#4202) [email protected]@hq.nato.int
Head Infra Support UnitHead Infra Support Unit Danielle VANDERBEKEN (#4473) Danielle VANDERBEKEN (#4473)
[email protected] [email protected] Head Services Support UnitHead Services Support Unit
Esther ASENSIO (#4473)Esther ASENSIO (#4473) [email protected] [email protected]
How do we buy?How do we buy?
Public Procurement principlesPublic Procurement principles NATO IS Procurement ManualNATO IS Procurement Manual
Business OpportunitiesBusiness Opportunities http://www.nato.int/structur/procurement/http://www.nato.int/structur/procurement/
Annual Procurement PlanAnnual Procurement Plan
Procurement RegulationsProcurement Regulations
NORTH ATLANTIC COUNCIL
NATO Financial Regulations
OPLANs NATO Agencies Charters
Imp. Rules & Procedures Mil HQs
BUDGET COMMITTEE
INFRA COMMITTEE
BOARD OF DIRECTORS
Imp. Rules & Procedures IS
Infrastructure Manual
AC/4-D/2261AC/4-D(2008)0002-REV1
AC/4-D(2007)003
Bi-SC Procurement
Directive
Procurement Regulations
NATO IS Procurement
Manual
NATIONS
Procurement PrinciplesProcurement Principles
PublicPublicProcurementProcurement
Competition IntegrityTransparency Integrity
Secondary objectives: value for money, economy, efficiency, effectiveness, uniformity, wealth distribution, risk avoidance, NATO procurement objectives, etc.
www.nato.intwww.nato.int
NATO Biz-OppsNATO Biz-Opps
http://www.nato.int/structur/http://www.nato.int/structur/procurement/biz-opps.htmlprocurement/biz-opps.html
Annual Procurement PlanAnnual Procurement Plan
Can be downloaded from websiteCan be downloaded from website Rolling plan updated quarterlyRolling plan updated quarterly
Includes all procurement actions Includes all procurement actions exceeding EUR 19,500exceeding EUR 19,500
Key information about future Key information about future business opportunities business opportunities Description, purpose, procurement Description, purpose, procurement
method, solicitation reference, planned method, solicitation reference, planned issue and closing dates, POCs, and issue and closing dates, POCs, and statusstatus
How to succeed (I)How to succeed (I) Visit web-site periodicallyVisit web-site periodically
Establish contact with national Establish contact with national authorities (e.g., national delegation)authorities (e.g., national delegation)
Download solicitations and read Download solicitations and read them throughthem through
Pay special attention to eligibility Pay special attention to eligibility related clausesrelated clauses
How to succeed (II)How to succeed (II) Pay attention to contract award related Pay attention to contract award related
clausesclauses Lowest Technically Compliant vs. Best ValueLowest Technically Compliant vs. Best Value
Ask for clarification whenever required Ask for clarification whenever required or to suggest alternative approachesor to suggest alternative approaches
Participate in bidders conferences and Participate in bidders conferences and establish networks establish networks
Make sure you include all required Make sure you include all required documentationdocumentation
How to succeed (III)How to succeed (III) Follow the rulesFollow the rules
Make sure your offer arrives in timeMake sure your offer arrives in time
Follow-up on any requests for Follow-up on any requests for clarification or discussionsclarification or discussions
If unsuccessful, learn from your own If unsuccessful, learn from your own errorserrors
Significant Biz-OppsSignificant Biz-Opps
New HeadquartersNew Headquarters Procurement of furnitureProcurement of furniture
Specifications under developmentSpecifications under development Issue date planned in 3Q 2013Issue date planned in 3Q 2013
Transition Management and Support Transition Management and Support related requirementsrelated requirements Office relocation and move managementOffice relocation and move management Catering, O&M, logistics, and outsourcing Catering, O&M, logistics, and outsourcing
studiesstudies Other related requirementsOther related requirements Some procurement actions already started, Some procurement actions already started,
details available in latest version of details available in latest version of procurement planprocurement plan
ICT Revitalization ICT Revitalization
NR2 Systems IntegrationNR2 Systems Integration Proposals under evaluationProposals under evaluation
ERP solution implementation and ERP solution implementation and supportsupport Closing date 1 Jun 2012Closing date 1 Jun 2012
Migration to new siteMigration to new site Project in initiation phaseProject in initiation phase Procurement planned in 1Q 2014Procurement planned in 1Q 2014
Resource ReformResource Reform
NATO Office of Resources NATO Office of Resources Resource Management SystemResource Management System Procurement of project portfolio Procurement of project portfolio
management capabilitymanagement capability Licenses, implementation, and Licenses, implementation, and
IV&V servicesIV&V services Procurement planned in 3Q 2012Procurement planned in 3Q 2012 More information in procurement More information in procurement
planplan
Shared ServicesShared Services Consulting services in support to Consulting services in support to
the office of shared servicesthe office of shared services Execution of design phaseExecution of design phase Work package approachWork package approach Planned issue date 2Q 2012Planned issue date 2Q 2012 Implementation strategy dependent on Implementation strategy dependent on
outcome of design phaseoutcome of design phase
Questions??Questions??
Javier Carrasco PenaJavier Carrasco PenaHead, Procurement ServiceHead, Procurement ServiceFinancial ControlFinancial ControlNATO HQNATO HQe-mail: [email protected]: [email protected]: +32-(0)2-707-4477Tel: +32-(0)2-707-4477