Document management – adding value to Statoil’s investment projects Anne Torill Stensberg Lura and Jorunn Røyset 2015-01-25 Classification: Internal
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Document management – adding value to Statoil’s investment projects Anne Torill Stensberg Lura and Jorunn Røyset
2015-01-25 Classification: Internal
Agenda
Statoil – the context
Document management (DM) in investment projects
Case: The Gina Krog project
How to deliver a good product
The heat is on
2014-06-03 2 Classification: Internal
Statoil is an international energy company
with operations in 37 countries. Building on
more than 40 years of experience from oil
and gas production on the Norwegian
continental shelf, we are committed to
accommodating the world's energy needs
in a responsible manner, applying
technology and creating innovative
business solutions. We are headquartered
in Stavanger, Norway with approximately
22,000 employees worldwide, and are
listed on the New York and Oslo stock
exchanges.
2015-01-25 4 Classification: Internal
2014-06-03 5 Classification: Internal Source: Aftenposten 03.11.2014
What is an investment project?
Operator role
Defined time periode: From decided developed out to production starts
Whide spread geographicly. Project team
Many stakeholders
Technological challanges
Large number of contracts
Enormous volumes of documents
High risk
2015-01-25 6 Classification: Internal
Lover og standarder • Lov om petroleumsvirksomhet (1997)
− § 10-10.Undersøkelseskommisjon
... og at de stiller til disposisjon dokumenter.....
− § 57.Dokumentasjon
Styringssystemet skal dokumenteres for å sikre at gjeldende myndighetskrav
etterleves.
• Lov om bokføring (2005)
− Krav om oppbevaring av regnskap, kontraktsdokumentasjon etc.
• Forskrift om helse, miljø og sikkerhet i petroleumsvirksomheten og på
enkelte landanlegg (2011) Rammeforskriften
− Generell dokumentasjonsplikt innen HMS
− Den ansvarlige skal selv ta stilling til dokumentasjonsbehov
• ISO 30301-30304 Management systems for records
• ISO 15489 Records management
2015-09-14
7 Classification:
Internal
Agenda
Statoil – the context
Document management (DM) in investment projects
Case: The Gina Krog Project
How to deliver a good product
The heat is on
2014-06-03 8 Classification: Internal
Document management = traceability
2014-06-03 9 Classification: Internal
Documentation flow between stakeholders in the projects
2014-08-27 10 Classification: Internal
Project
Statoil operator
Authorities
Partners
Contractors
Statoil departments,
incl. production
Document management
Establish the documentation infrastructure
Implement and support document management system (eRoom)
Establish project specific routines based on DM best practice
Training - system and routines
Ensure that requirements for document management are included in all contracts
Experience transfer: Contribute to continousely improvement of DM best practice
2014-06-03 11 Classification: Internal
Agenda
Statoil – the context
Document management (DM) in investment projects
Case: The Gina Krog project
How to deliver a good product
The heat is on
2014-06-03 12 Classification: Internal
Case: Gina Krog project
31 BNOK
Operation start: Q2 2017
Project team
• Management team in Stavanger and Korea
• 350 people
• 4 Document Management people
Documents
• Correspondence Topside/Living Quarter contract: 10 700
• Technical documents and drawings topside/living quarter contracts: 56 600
2014-06-03 13 Classification: Internal
Case: Gina Krog project
2015-10-07 14 Classification: Internal
More than 250 different contractors and
suppliers
Information flow coordinated across
the world Korea, Malaysia, Singapore, The Netherlands
UK, Norway, Italy, China, Poland etc.
Number of users requiring follow-up,
training and support in project routines - Internal users, approx. 850
- External users, approx. 250
Aker Solutions
Apply Leirvig
Aker Solutions
MMI
saipem limited
2015-10-07 15 Classification: Internal
Value adding related to business needs
Ensure records
Efficient collaboration
Experience (capture and sharing)
2015-01-25 16 Classification: Internal
Agenda
Statoil – the context
Document management (DM) in investment projects
Case: The Gina Krog Project
How to deliver a good product
The heat is on
2014-06-03 17 Classification: Internal
Success criterias
Dedicated and
competent personnel
Relevant product
Updated tools and
best practices
Home Support
team
Ongoing networking
Strategic and hands-
on
2015-01-25 18 Classification: Internal
Collaboration – have fun!
2015-01-25 19 Classification: Internal
Agenda
Statoil – the context
Document management (DM) in investment projects
Case: The Gina Krog project
How to deliver a good product
The heat is on
2014-06-03 20 Classification: Internal
Document Management, adding value to
Statoils investment projects
Jorunn Røyset / Anne Torill S Lura
Leaders Document Management Statoil
E-mail [email protected]/[email protected]
Tel: +47 99254939/91399556 www.statoil.com
2015-01-25 22 Classification: Internal
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