DocNo.3-Proceedings of the 2nd ASEAN Scout Conference

Secretariat ASEAN Scout Association for Regional Co-operation Jakarta, Indonesia

THE PROCEEDINGS OF

THE 2nd ASEAN SCOUT ASSOCIATION FOR REGIONAL CO-OPERATION (ASARC) CONFERENCE

LEMDIKANAS, Cibubur, Jakarta, Indonesia 5 – 7 July 2008

Prepared by

Nasaruddin Bin Shamsuddin Secretary General, ASARC

The 2nd ASARC Conference, Jakarta, 2008 1

Brief Introduction of ASEAN

The Association of Southeast Asian Nations (ASEAN) comprising of Brunei Darussalam, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand and Viet Nam has been collaborating in major dialogues and projects to promote understanding, cooperation and development and to accelerate economic growth, social progress and cultural development in the region as well as enhance regional peace and stability through abiding respect for justice and the rule of law in the relations among countries in the region and adherence to the principles of the United Nations Charter. The ASEAN Vision 2020, adopted by the ASEAN Leaders on the 30th Anniversary of ASEAN, agreed on a shared vision of ASEAN in concert with Southeast Asian nations, outward looking, living in peace, stability and prosperity, bonded together in partnership in dynamic development and in a community of caring societies.

RATIONALE The establishment of the ASEAN Scout Association for Regional Co-operation (ASARC) is in accordance with the establishment of the ASEAN charter for youth development for example:

Declaration of Principles to Strengthen ASEAN collaboration on Youth (Bangkok 1983)

Kuala Lumpur Agenda on ASEAN Youth Development (Kuala

Lumpur 1997)

Yangon 2000 Declaration on Preparing ASEAN Youth for the Challenges of Globalization

Joint Ministerial Statement of the 5th ASEAN Ministerial

Meeting on Youth (Singapore 2007)


MISSION OF ASARC

The ASEAN Scout Association for Regional Co-operation (ASARC) will pursue continuous peace and solidarity among ASEAN Scouts based on the Scout Promise and the Scout Law, and will help to promote harmonization of views, coordinating positions where possible and desirably taking common actions. Scouting transcends religion, race, & culture and will therefore be a catalyst on the multiplying effect on the ASEAN Vision and Mission.


OBJECTIVES OF ASARC

Establish The ASEAN Scout Association for Regional Co-operation (ASARC) committee.

Formulate the of terms of Reference: Rules, Regulation and Organisation of ASRAC Management and Administration of ASARC

Share resources, knowledge, skills and expertise in various levels of scouting within ASEAN member countries

Jointly organize and develop scouting activities and programmes.

Make scouting issues an agenda in the head of ASEAN leaders meeting.


THE 2ND ASEAN SCOUTS ORGANISATION FOR REGIONAL COOPERATION CONFERENCE 2008

C O N F E R E N C E P R O G R A M

15 October 2008

Arrival of Delegates and Observers

Accommodation Arrangement

1900 Dinner at Cibubur Scout Training Center

16 October 2008

0700 – 0800 - Breakfast

0800 - 0900 - Registration

0900 - 1200 - Opening Ceremony

• Welcome Address : Chairman of ASARC

• Speech: Secretary General ASEAN, Jakarta.

• Keynote Address and Opening:

Minister of Youth and Sport Republic of Indonesia

1200 – 1215 - Group Photo

1215 - 1400 – Lunch

1400 - 1600 - Session 1

• Agenda 1 : Introduction of Participants

• Agenda 2 : Adoption of Agenda

• Agenda 3 : Proceedings of the 1st ASARC Conference

held in Kuala Lumpur by Secretary

General of ASARC

• Agenda 4 : Progress Report of ASARC by 2nd Deputy

Secretary General of ASARC

1600 - 1630 - Refreshments


1630 - 1800 - Session 2

• Agenda 5: Presentation and Discussion:

Terms of Reference of ASARC by Boy

Scouts of the Philippines

1900 - 2100 – Welcome Dinner with the Chairman of Indonesia

National Family Planning Coordination Board

17 October 2008

0700 - 0800 - Breakfast

0800 - 0930 - Session 3

• Agenda 6 : Presentation and Discussion:

Training and Activities of ASARC by

Singapore Scout Association

0930 - 1000 - Refreshments

1000 - 1130 - Session 4

• Agenda 7: Presentation and Discussion:

Administration and Management of

ASARC by Persekutuan Pengakap

Malaysia

1130 - 1400 - Lunch – Friday Prayer

1400 - 1530 - Session 5

• Agenda 8: Election of New Chairman of ASARC

• Agenda 9: Date and Venue of 3rd ASARC Conference

1530 - 1600 – Refreshment

1600 - 1800 – Session 6

• Agenda 10: Resolution

1900 - 2100 – Dinner/Closing Ceremony with the Ministry of Forestry,

Republic of Indonesia

18 October 2008

0700 - 0800 – Breakfast

0800 - 1200 – Educational Tour (Jakarta City)


1300 - 1400 – Lunch at Taman Mini with Governor of West Kalimantan

Province

1400 - 1700 - Educational Tour (Taman Mini)

1900 - 2100 – Farewell Dinner with Governor of North Sumatera

Province

19 October 2008

0700 - 0800 – Breakfast

0900 - 1200 – Visit Cibubur Scout Campsite – ASEAN Scout Jamboree

Site

1200 – 1400 - Lunch

1400 – 1700 - Opening Ceremony of the ASEAN SCOUT JAMBOREE

1900 – Dinner at Cibubur National Training Center

20 October 2008

0700 - 0800 – Breakfast

0800 – Departure


Foreword by Honourable Dato’ Seri Dr Haji Shafie bin Haji Mohd Salleh (Chief Scout of Malaysia) Advisor of ASEAN Scouts Association for Regional Co-operation ASARC I would like to extend my gratitude to all ASEAN Scout leaders in showing their support for the development of ASEAN Scouts Association for Regional Co-operation (ASARC) in promoting International Peace and Global Understanding, thus strengthening the solidarity of brotherhood in the ASEAN region through scouting.

ASEAN Solidarity through scouting promotes and further enhances understanding, goodwill and cooperation and foster friendship and brotherhood among the member countries based on the scout promise and law. Scouting is a movement that is based on action and result-orientated activities, the magnitude of lively, tactful and creative innovation plus state-of-the-art facilities will generate a better understanding through planned and structured scout programmes in supporting ASEAN’s aims and objectives. The Fundamental things are to work hand in hand by participating in activities that would encourage leadership, entrepreneurship, partnership and cooperation, understanding and awareness. I have great confidence that this conference will generate a solid plan of action in building capacity and capability among young people in ASEAN. I would like to express my heartfelt appreciation to the ASARC Committee, Scout leaders from ASEAN region, the Secretariat and the Organizing Committee from Gerakan Pramuka for their strong support, significant roles and major contributions in making the conference a success.


Welcome Address Prof. Dr. Azrul Azwar, MD, MPH (Chairman of Gerakan Pramuka)

Chairman of ASEAN Scouts Association for Regional Co-operation (ASARC) Welcome to Jakarta. On behalf of the Gerakan Pramuka and also as The Chairman of ASARC, I would like to express our sincere appreciation to all of you for attending The 2nd ASEAN Scout Association for Regional Co-operation Conference. It is a great honor for us to host The 2nd ASARC Conference and also The ASEAN Scout Jamboree which is the foremost Youth Gathering in the Southeast Asian Region, in such a memorable year, the Visit Indonesia Year 2008. The 10 ASEAN countries comprising of Brunei Darussalam, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand and Viet Nam, have been collaborating in major dialogues and projects to promote understanding, cooperation and development, to accelerate economic growth, enhance social progress and cultural development in the region. Now, we are moving one step ahead. Here, together, we collaborate to promote the scout movement in the region. The implementation of scout principles have proven it possible to create many positive impacts on society, that include strengthening relationships and brotherhood among the young generation, which in the long run, will enhance regional peace and cooperation. The ASEAN Vision 2020, adopted by the ASEAN Leaders on the 30th Anniversary of ASEAN, agreed on a shared vision of ASEAN as a concert of Southeast Asian nations, outward looking, living in peace, stability and prosperity, bonded together in partnership in dynamic development and in a community of caring societies. This is also the vision of many national scout associations. I hope that this conference will lay a strong foundation that will enable us to adopt the terms of reference, the management and administration system, and the programmes and activities of the organization. During this conference, you will participate in many discussions and have abundant opportunities to get to know each organization and


country. I hope the conference here will cultivate a seed for your future scouting endeavor, a seed that will flourish into meaningful blooms that will create a significant global impact. We hope that your stay in Jakarta is comfortable and pleasurable. Thank you very much.


Proceedings of the 2nd ASARC Conference DAY 1 – 15 July 2009: 1. Registration:

The conference was attended by 23 Scout leaders from 9 ASEAN

countries and representative of WSB/APR Office as follows:

• BRUNEI DARUSSALAM

• Mr. Haji Badar bin Haji Ali

• Mr. Hj. Othman Durani

• CAMBODIA

1. H.E Chey Chap

2. Mr. Em Piseth

• INDONESIA

1. Prof. Dr. Azrul Azwar, MD, MPH

2. Mr. Endy R. Atmasulistya

3. Ms. Joedyaningsih SW, MD, MSc(PH)

4. Mr. Berthold D.H Sinaulan

• LAO

1. Ms. Vilavone Phanthavong

2. Mr. Soulasack Sayavong

3. Ms. Khankab Boutdara

• MALAYSIA

1. Mr. Nasaruddin bin Shamsuddin

2. Dato’ Kaharudin Mo’min

3. Ms. Hazlillah Mohamed

4. Mej. (Rtrd) Mior Rusli Bin Dato’ Mior Mohd Jaafar


• PHILIPPINES

1. Mr. Rogelio S. Villa Jr.

• SINGAPORE

1. Mr. Chow Hock Lin

2. Dr. Mohd Effendy Radjab

• THAILAND

1. Mr. Olarn Kengraksat

• VIETNAM

1. Mr. Pham Thanh Hiep

2. Mr. Dinh Viet Duy

3. Mr. Nguyen Thien Khanh

• WSB/APR OFFICE

1. Ms. Luz Taray.

2. Opening Ceremony

• Welcome address by Prof. Azrul Azwar, Chairman of ASARC.

Prof Azrul extended his appreciation to all ASEAN NSOs for

supporting ASARC activities especially in attending the 2nd

ASARC Conference and the 2nd ASEAN Jamboree.

He urged each NSO to convince their respective governments

to support ASARC and to endorse all activities.

• Opening Address by His Honourable Mr. Adhyaksa Dault,

Minister of Youth and Sports, Republic of Indonesia.

His Honourable Mr. Adhyaksa Dault, Minister of Youth and

Sports highlighted the significance of ASARC as a voluntary


organization that promotes peace, harmony and brotherhood

among citizens of ASEAN.

The present youth are future leaders of ASEAN, through

scouting they share common interests, similar aspirations,

promote peace and socio-cultural understanding.

Although scouting is a non-political organization, a scouting

event like the ASARC conference brings together delegates

from different political backgrounds in the region to meet,

discuss and collaborate in the name of peace and solidarity.

The Indonesian Government supports the idea of recognising

ASARC in ASEAN under the ASEAN Socio-Cultural Community

through the ASEAN Ministerial Meeting on Youth (AMMY) and

Senior Official Meeting on Youth (SOMY).

3. Group Photo

4. Press Conference

The Press Conference, which last for 45 minutes, were attended

by journalists from printed and electronic media.

Present at the Press Conference were His Honourable Mr.

Adhyaksa Dault, Minister of Youth and Sports, Republic of

Indonesia and all conference participants.

5. Agenda 1: Introduction of Delegates

Delegates were introduced and welcomed to the conference. Prof

Dr. Azrul also welcomed delegates from Vietnam and Lao and

hoped that the conference and forthcoming ASEAN Jamboree

would enlighten them about Scouting. ASARC in principle has

endorsed that ASARC shall endeavour to encourage and assist


other ASEAN countries that are yet to form their National Scouts

Organizations to have one so that they will benefit from the

ASEAN Scouts activities.

ASARC also recognised Mrs Luz Taray from Asia Pacific Regional

office in Manila to the conference.

Delegates were briefed on a similar organisation like SAARC for

NSOs in South Asia and CSPSA for NSOs in the South Pacific.

6. Agenda 2: Adoption of the Agenda

After Prof. Azrul, the Chairman of ASARC presented the

conference agenda, Mr Chow of Singapore expressed his

agreement on the conference agenda and was seconded by Mr

Rogel of Philippines and this was supported by delegates.

7. Agenda 3: Proceedings of the 1st ASARC Conference held in

Kuala Lumpur, 2007.

Presented by: Mr. Nasaruddin Shamsuddin,

Secretary General of ASARC

His Excellency Susilo Bambang Yudhoyuno, President of Republic

of Indonesia and His Right Honorable Dato’ Seri Abdullah Ahmad

Badawi, Prime Minister of Malaysia had jointly mooted the idea of

establishing ASEAN Scout Association aiming to foster and

enhance brotherhood and solidarity among ASEAN members and

to promote peace and socio-cultural understanding among

ASEAN citizens.

Persekutuan Pengakap Malaysia has taken the initiative to

organize the 1st ASARC Conference which was held in Kuala

Lumpur from 3rd to 5th of July 2007


26 scout leaders from 6 ASEAN countries and an officer from

Department of Foreign Affairs Malaysia attended the conference,

namely:

BRUNEI 1

INDONESIA 3

MALAYSIA 15

PHILIPPINES 2

SINGAPORE 3

THAILAND 1

DEPARTMENT OF FOREIGN AFFAIRS MALAYSIA 1

The conference saw a keen interest shown by all the delegates in

pursuing continuous peace and solidarity among ASEAN Scouts

based on the Scout Promise and the Scout Law, and helps to

promote the harmonization of views, coordinating positions

where possible and desirably taking common actions.

The conference delegates agreed to uphold ASARC and signed

the 1st ASARC Declaration as follows:

DECLARATION OF THE FIRST ASEAN SCOUTS CONFERENCE

Pursuant to the recently concluded ASEAN Summit in Kuala Lumpur which emphasized the unity of ASEAN, the 1st ASEAN Scout Conference which was held in Kuala Lumpur Malaysia on 3 – 5 September 2007, attended by the national scouts organizations of Negara Brunei Darussalam, the Republic of Indonesia, Malaysia, Republic of Philippines, Republic of Singapore and The Kingdom of Thailand declares:

1) That we shall enhance the spirit of co-operation, unity,

brotherhood and solidarity in scouting for ASEAN by working closely with one another in coordinating our


efforts and programmes for the benefit of our people, especially amongst the youth.

2) That we shall encourage and support bilateral and multi-lateral scouting programmes and projects initiated by ASEAN member countries and adopt them as ASEAN project whenever possible.

3) That we shall seek strong support from our respective

governments to incorporate our regional activities within the context of ASEAN and to secure the active involvement of the ASEAN Secretariat to achieve our objectives.

4) That we shall form an interim coordinating committee

named ASEAN Scout Association for Regional Co-operation with the view of establishing the terms-of-reference, the framework for regional co-operation, administration and programmes, and the committee shall report its recommendations in one year’s time during the next meeting in Jakarta, Indonesia.

5) That we shall endeavour to encourage and assist other

ASEAN countries which are yet to form their national scouts organization, to have one, so that they will benefit from the ASEAN Scouts activities.

6) That we wish to express our deep appreciation to the

Persekutuan Pengakap Malaysia for hosting this successful Conference.

It is our earnest hope that the conference will lead to more vigorous and active regional scout activities, greater unity and co-operation within ASEAN so that it will become one of the pillars of the people-to-people relations in the region.

Signed in Kuala Lumpur, Malaysia

on the 5th day of September in the year of 2007

The proceedings of the 1st ASEAN Scout Conference were printed

and 3 copies were delivered to each of the 6 NSOs namely Brunei

Darussalam, Indonesia, Malaysia, Philippines, Singapore and

Thailand. The copies of the proceedings were meant for the


Ministry of Foreign Affairs, Minister of Youth and Sports and the

NSO’s National Chief Commissioner of the respective ASEAN

countries.

8. Agenda 4: Progress Report of ASARC by Chairman

Presented by: Mr. Alfian Amura,

2nd Deputy Secretary General of ASARC

The ASARC secretariat visited the ASEAN Secretariat in Jakarta to

report the outcomes of the conference. They supported the

establishment of ASARC and mentioned the need for full support

from all ASEAN countries before it can be considered as an official

organisation in the ASEAN chapter.

ASARC was invited to the 4th ASEAN Senior Officials Meeting on

Youth (SOMY) in Chiang Mai, Thailand from 2nd through 4th June

2008. Scout leaders from Indonesia, Malaysia and Thailand were

present during the ASARC presentation. Mr Alfian Amura

presented on the establishment of ASARC and the 2nd ASEAN

Jamboree to be held in Jakarta.

Prof Dr Azrul, Mr Nasaruddin and Mr Amoroso visited Vietnam and

Cambodia to from 1-5 March 2008 to promote bilateral ties and

gain support for ASARC.

Prof Dr Azrul would ensure that registration with the ASEAN

Secretariat be done soon after the conference.

9. Agenda 5: Presentation and Discussion:

Presentation on Terms of Reference of ASARC.

Presented by: Mr. Rogelio S. Villa Jr.,

Boy Scout of the Philippines


Mr. Rogelio reminded members of the significance of having a

sound “terms of reference” in an organisation such as ASARC.

The terms of reference are clustered into articles and topics. The

explanations are as follows:

Terms of Reference of ASARC

PREAMBLE

“We, The Scout Associations in the ASEAN countries, desirous

of promoting peace, stability and progress in the region through

strict adherence to the principles of the UNITED NATIONS

CHARTER and respect the principles of sovereign equality,

territorial integrity, national independence and others.

Conscious that in an increasingly interdependent world, the

objectives of peace, freedom, social justice and economic

prosperity is best achieved in the ASEAN region by fostering

mutual understanding, good neighborly relations and

meaningful cooperation among the Scout associations;

AWARE of the common problems, interests and aspirations of

ASEAN and the need for joint action and enhanced cooperation

within their respective political and economic system and

cultural traditions;

CONVINCED that regional cooperation among the countries of

ASEAN is mutually beneficial, desirable and necessary for

promoting the welfare and improving the quality of life of our

Scouts;

RECOGNIZING that increased cooperation, contacts, and

exchanges among the countries of the region will contribute to


the promotion of friendship and understanding amongst

Scouts;

Do hereby agree to establish an association to be known as

ASEAN SCOUT ASSOCIATION FOR REGIONAL CO-OPERATION

hereinafter referred to as the “ASSOCIATION.”

Article 1

Title and Office

1.1 The name of the Association shall be the ASEAN Scout

Association for Regional Co-operation hereinafter called

the “Association”.

1.2 The office of the Association shall be located at the

National Organization of the elected Chairman and in the

office of the NSO of the appointed Secretary General.

Article 2

Membership

2.1 Full-fledged member NSOs of Brunei Darussalam,

Cambodia, Indonesia, Malaysia, Philippines, Singapore,

and Thailand

2.2. Accreditation of Non-WOSM Member Association

2.2.1. Scout Associations not registered with WOSM can be

affiliated to ASARC. The procedure for affiliation and

approval shall be prescribed by the ASARC Board.

2.3. Admission of New Member Associations

2.3.1. The procedure for application and admission to ASARC

shall be prescribed by the ASARC Board based on the

following:

2.3.1.1. In a recognized geographical region of Southeast Asia;


2.3.1.2. Recognition by all ASEAN Member States;

2.3.1.3. Agreement to be bound and to abide by the Charter;

and

2.3.1.4. Ability and willingness to carry out the obligations of

a member Association

2.3.2. Admission shall be decided by consensus of the

Conference, upon recommendation of the ASARC Board.

2.3.3. The National Scout Organization shall be admitted to

ASARC upon signing an instrument of accession to the

Charter.

Article 3

Aims/Objectives

3.1 The aim of the Association is to encourage mutual co-

operation and coordinate support from outside

organizations.

3.2 The objectives of the Association are to help the

development and promotion of Scouting in ASEAN and to

address other Scouting issues as need arises.

3.3 The cooperation of the ASARC is based on the principles of

Scouting and the ASEAN Charter.

Article 4

Organ of the Association

4.1. The Association will have simple organization, the

Conference; the Association itself, and the Secretariat.

4.1.1 The Association – refers to the member NSO in the

ASEAN.


4.1.2 The Conference – is the forum of all members of the

Association.

4.1.3 The Secretariat – is the implementing organ of the

Association. The Secretariat shall be headed by a

Secretary General, and two Deputy Secretary Generals.

One Deputy Secretary General should come from the

NSO of the Chairman.

Article 5

Appointments/ Term of Office

5.1 The Chairman shall be rotated among ASARC members

every 3 years during ASARC Conference from any National

Chief Commissioner or equivalent in the ASEAN NSO. The

rotation will be based on the name of the countries in

alphabetical order.

5.2 All NSO National Chief Commissioners or equivalents who

are not the chairman shall be the vice-chairmen for a term

of 3 years.

5.3 The Treasurer will be elected during the ASRAC

Conference for a term of 3 years.

5.4 The Chairman, Vice-Chairmen and the Treasurer shall

constitute the ASARC Board.

5.5 The Chairman shall appoint a Secretary General in

consultation and approval from the NSO. Other staff of the

secretariat shall likewise be appointed by the Chairman.

Should the Secretary General resign/retire, his NSO

should recommend a replacement to serve the unexpired

term in the ASARC.


Article 6

Conference/Official Delegates

6.1 Official Delegates to the Conference shall comprise two

representatives from each member NSO.

6.2 The conference of the ASRAC shall be held at least once in

three years, the date and venue shall be decided upon by

the ASARC Board.

6.3 The Conference shall have at least two thirds of its

members present to constitute a quorum.

Article 7

Board Meetings

7.1 Regular meetings shall be held at least twice in three

years.

7.2 Quorum for the meeting of the Board shall comprise at

least 50% of its members.

7.3 Special meetings may be called by the Chairman on

request of two thirds of the members of the Board by

giving two months’ notice.

Article 8

Functions of the Association

The Association shall:

8.1 Discuss the progress of the Associations in each meeting

and do all things necessary towards achieving the aim of

the Association as mentioned under article 2.


8.2 Hold appointment and elections of officers as provided in

this Terms of Reference.

8.3 Consider recommendations and reports from WOSM and

Regional Scout Conference and make recommendations

thereon.

8.4 Consider recommendations brought forward by members

and make decisions thereon.

8.5 Consider and, in accordance to this Terms of Reference,

adopt proposed amendments to this Terms of Reference.

Article 9

Function of the Chairman

9.1 To chair all meetings and conferences of the Association.

9.2 To encourage /coordinate and support the Secretariat and

member NSOs to take actions as per the association

decisions.

9.3 To carry out any special actions as decided by the

Association

Article 10

Functions of the Vice-Chairman

10.1 In the absence of Chairman, one of the vice-chairmen

appointed by the chairman shall execute his duties and

responsibilities.

10.2 Carry out the functions as may be designated by the

Chairman or the Association


Article 11

Functions of the Secretary

11.1 Act as Secretary at all meetings and conference of the

association

11.2 All documents and registry shall be kept by the Secretary

General.

11.3 Manage the communication and correspondence of the

Association

11.4 Implement the decisions made by the association in its

meetings.

11.5 Support member NSOs in carrying out the decisions of

association’s meetings.

11.6 Promote cooperation and mutual assistance amongst the

member NSOs

11.7 Perform such other duties as the association may

determine

Article 12

Votes

12.1 Each member NSO is entitled for one vote.

12.2 Voting shall be by show of hands, or such means as the

meeting may decide.

12.3 Delegates representing organizations with an affiliation or

observer status shall have the right to take part in

meetings, discussions and debate but shall not have the

right to vote or be voted upon and to make or second any

nominations or resolutions.


Article 13

Amendments

13.1 Any amendment to this Terms of Reference may be made

at the conference by at least two third votes of its

members.

Discussion on Terms of Reference of ASARC a. Mr Chow raised the concern of recognition by the ASEAN

Secretariat and respective governments. He proposed that the

ASEAN Charter be adopted as the main point of reference in all

aspects pertaining organisation, administration, rules and

regulations.

b. The Chairman seconded the proposal and said, “Why must we

reinvent the wheel?” The already available ASEAN Charter has

been a guideline to the mechanism of ASEAN dynamics.

c. The ASEAN CHARTER (a small, light-green book) was

distributed and read (see Appendix A).

d. Delegates unanimously concluded that the ASEAN Charter be

adopted as the principle point of reference and ensured that

ASARC will always be in line with ASEAN aspirations.

e. Conference delegates unanimously agreed to the proposed

ASARC Terms of Reference.

f. The Chairman expressed his thanks to Mr Rogelio and The Boy

Scouts of the Philippines for the extensive presentation.


10. Dinner hosted by The Chairman of the Indonesia National

Family Planning Coordination Board.

DAY 2 – 16 July 2009: 11. Agenda 6: Presentation and Discussion:

Presentation on Training and Activities of ASARC

Presented by: Dr. Mohd Effendy,

Scouts Association of Singapore Dr. Effendy presented the principles of training in scouting with

reference to standard guidelines set by World Organization of

Scout Movement (WOSM) and Asia Pacific Region (APR).

ASARC will help to train Scout leaders within ASEAN scout

organizations.

ASARC will have a pool of trainers and database of experts and

areas of expertise for training purposes, for example; Disaster

Management, Entrepreneurship, etc.

Materials and resources can be made available for use by

members when need arises.

12. Agenda 7: Presentation and Discussion:

Presentation on Administration and Management of ASARC

Presented by: Mej. (Rtrd) Mior Rusli Bin Dato’ Mior Mohd Jaafar,

Persekutuan Pengakap Malaysia Mej (Rtd) Rusli presented the elements of Administration and

Management proposed by Persekutuan Pengakap Malaysia for

consideration.

The ASEAN Scouts Association for Regional Co-operation (ASARC)

was officially established during The First ASEAN Scout Conference

held in Kuala Lumpur from 3-5 September 2007.


ASARC is an establishment based on the awareness of common

problems, interests and aspirations of ASEAN and the need for

joint action and enhanced cooperation within their respective

political and economic systems and cultural traditions.

This regional co-operation will be mutually beneficial, desirable

and necessary for promoting brotherhood and improving and

addressing the current regional needs in scouting.

a. Membership of ASARC

ASEAN is the Association of Southeast Asian Nations, therefore

ASEAN Scouts Association for Regional Co-operation (ASARC)

accepts all NSOs from each individual member country and help

countries that have yet to establish an official scouting movement.

ASARC will have no direct relationship with WOSM. Any

relationship with WOSM shall be on individual NSO’s capacity.

b. Aims of the Proposal

The adoption of the Proposed Administration and Management of

ASARC will result in cooperation and negotiation in strategizing

and developing coherent action plans among member countries. It

will not be rigid but flexible, and will be relevant to the current

environment. It will be based on a shared vision. It will

strengthen the feeling of belonging to the spirit of ASEAN and the

Scouts Association in the Region.

c. Composition of the Office Bearers for the term of 3 years

1. Chairman

a). A chairman must be elected during ASARC conference

from any National Chief Commissioner or equivalent

within the ASEAN NSOs for the term of 3 years.


b). The person must have the capacity, capability and

creativity to plan, execute tasks and generate new

ideas for the betterment of the association.

2. Deputy Chairman

a). A deputy-chairman must be elected during ASARC

conference from any National Chief Commissioner or

equivalent in the ASEAN NSO for the term of 3 years.

b). In the absence of the Chairman, he will execute the

appointment of an acting chairman.

3. Vice-Chairman

a). Three vice-chairmen must be elected during ASARC

conference from any National Chief Commissioner or

equivalent in the ASEAN NSO for the term of 3 years.

b). They will assist the chairman and deputy chairman in

the running of the association

4. Secretary General

a). A secretary general will be appointed by the ASARC

chairman during or after the conference.

b). The person must be nominated by the respective NSO.

5. Deputy Secretary General

a). Two deputies secretary general will be appointed by the

ASARC chairman during or after the conference.

b). They must be nominated by their respective NSOs.

6. Treasurer

a). A Treasurer must be elected during ASARC conference

from any National Chief Commissioner or equivalent in

the ASEAN NSO for the term of 3 years.

b). The person must be nominated by the respective NSO.


d. Registration

All NSOs in ASEAN are required to register as members in

ASARC as requested by ASEAN Secretariat.

e. Documentation

All documentation and registry shall be kept by the Secretary

General and a duplicate of such documents and registry are to

be kept in every NSO.

All documents shall be published and posted on the website.

f. Communication

The main method of communication is through the internet

including an interactive ASARC website and email.

g. Finance

The costs of day to day administration and staff will be borne

by the NSO of the elected chairman.

However, for certain or special programmes, costs are to be

shared by member countries.

h. Audit

The treasurer shall supervise and prepare a yearly financial

report for auditing.

The auditors shall be appointed during the ASARC conference

among non-office bearer members.

Discussion on Administration and Management of ASARC

a. Mr Chow saw the similarity between the proposal and the Terms

of Reference proposed by Boy Scout of the Philippines. He

sought the endorsement of the conference delegates on some

of the issues pertaining ASARC. He further stated that ASEAN

is a government to government organisation which promotes

regional peace and cooperation within ASEAN political and


regional strata. Therefore ASARC should reflect the true spirit

of ASEAN. He then suggested that the proposal be accepted.

b. Mr Rogelio seconded the motion and proposed that membership

in ASARC is meant for all countries in ASEAN. Any new country

accepted as full member in ASEAN is automatically a member of

ASARC.

c. Mr. Alfian highlighted the need to register ASARC with ASEAN

Secretariat in order to be recognized in the region.

d. The Chairman thanked Persekutuan Pengakap Malaysia for the

presentation.

13. Agenda 8: Election of New Chairman of ASARC for 2008-

2011 a. This session was chaired by Mr Haji Badar, National Chief

Commissioner of Negara Brunei Darussalam.

b. Mr Chow suggested to retain ASARC office bearers for a term of

three years and subsequently assumed by Malaysia from 2011

and would then be rotated among other ASEAN countries.

c. Mr Rogelio seconded the suggestion of Mr. Chow.

d. However the delegates agreed with Mr Badar’s suggestion that

the post of chairman should be voted by a show of hands.

e. Prof Dr. Azrul was then unanimously re-elected as Chairman of

ASARC for 2008 - 2011

f. All National Chief Commissioners of other ASARC countries are

elected as Vice-Chairmen of ASARC.

g. Dato’ Kaharudin was re-elected as honorary treasurer of

ASARC.


h. The Chairman asserted that the appointment of Secretary

General and Deputy Secretary General is the prerogative of

ASARC Chairman.

14. Agenda 9: Date and Venue of 3rd ASARC Conference and

Jamboree a. Mr Haji Badar congratulated Gerakan Pramuka and the

Indonesian Government for hosting the auspicious events, the

2nd ASARC Conference and the 2nd ASEAN Jamboree. He also

extended ASARC recognition of the 1st ASEAN Jamboree

organized by The Boy Scouts of The Philippines in Mt. Makiling,

Los Baños, Laguna in 1993

b. Mr Chow proposed that Malaysia host the 3rd ASARC

Conference in 2011 and encourage youth or young leaders to

participate in future ASARC Conferences.

c. Mej (Rtd) Mior Rosli said that proposal is accepted on condition

that approval is sought from the Persekutuan Pengakap

Malaysia

d. ASARC recognised the effort made by Singapore to host the

World Scout Jamboree and invite Singapore Scout Association

to host the 3rd ASEAN Jamboree in 2011.

e. Mr Chow said that Singapore would be happy to host the

jamboree in 2010 as Singapore will be hosting the National

Scout Jamboree in 2010 The National Jamboree will upgraded

to the ASEAN Jamboree. He will forward the proposal to the

Singapore Scout Council for their consent and will inform

ASARC Chairman during the forthcoming Nepal Scout Summit.

f. Mr Rogelio proposed that ASARC, as a new establishment,

should conduct more activities that will promote trans-


boundary activities that would generate socio-cultural

understanding and address issues pertaining to youth in the

region. He said that scout leaders and young leaders should

have regular meetings or round table discussions in between

conferences.

g. Mr Chow suggested that an immediate meeting of ASEAN

National Chief Commissioner be organised next year to discuss

strategies for recognition by ASEAN through its Secretariat in

Jakarta.

h. Mr Olarn supported the motion and requested ASARC to

seriously look into youth activities as young people are always

seeking for new challenges at an international level.

i. Ms Vilavone invited ASARC Chairman and committee members

to Lao to promote scouting in Lao PDR. She also expressed

her enthusiasm about scouting and requested ASARC to invite

Lao for other scouting events.

j. The delegates unanimously agreed to further develop scouting

in the region especially in Cambodia and Vietnam. ASARC

Chairman will determine the relevant activities and follow-up

actions.

k. The conference delegates urged the Chairman to explore the

possibility of including Myanmar as ASARC member because

scouting is a non-political movement.


15. Agenda 10: Resolution

DECLARATION OF THE 2nd ASARC CONFERENCE

Pursuant to the recently concluded conference of The 2nd ASEAN

Scouts Association For Regional Co-operation (ASARC) in Jakarta

attended by the National Scout Organizations of Negara Brunei

Darussalam, The Kingdom of Cambodia, The Republic of

Indonesia, Federation of Malaysia, The Republic of The

Philippines, The Republic of Singapore and The Kingdom of

Thailand, the Scout Association of The Socialist Republic of Viet

Nam and The Lao People’s Democratic Republic (observer), we

hereby declare that:

1. We shall use The ASEAN Charter as a point of reference to

matters regarding ASARC.

2. We recognize the Scout Association of The Socialist Republic

of Viet Nam as an affiliated member of ASARC.

3. We shall recognize the Lao People’s Revolutionary Youth Union

as an observer in ASARC

4. We shall establish a task force to review and study the

infrastructure needs of member countries based on request

5. We shall encourage and support bilateral and multi-lateral

scouting programmes and projects initiated by ASEAN

member countries and adopt them as ASARC projects

whenever possible.


6. We shall seek strong support from our respective

governments to incorporate our regional activities within the

context of ASEAN and to secure the active involvement of the

ASEAN Secretariat to achieve our objectives.

7. We shall endeavor to encourage and assist every ASEAN

country which has yet to form their official national scout

organizations to have one so that they may benefit from

ASARC activities.

8. We wish to record our deepest appreciation and gratitude to

Gerakan Pramuka Indonesia for hosting this successful

conference.

9. We agree that Gerakan Pramuka Indonesia shall be the

Chairman for the next three years and this is to be followed by

Persekutuan Pengakap Malaysia.

10. We wish to congratulate the National Scouts Association of

Cambodia in becoming a full member of WOSM.

It is our earnest hope that the conference may lead to more

vigorous and active regional scout activities, greater unity and

co-operation within and amongst ASEAN so that it may become

one of the pillars of the people-to-people relationship in the

region.

Signed in Jakarta, Indonesia

on the 17th day of October in the year of 2008


BRUNEI Haji Badar bin Haji Ali National Chief Commissioner Persekutuan Pengakap Negara Brunei Darussalam 4/F, Persekutuan Pengakap NBD Bldg, Lot 11620, Pengakap Complex, Jalan Gadong, BE 4119, NEGARA BRUNEI DARUSSALAM

CAMBODIA

H.E. Mr Chey Chap National Chief Commissioner National Association of Cambodia Scouts (NACS) No.74, Preah Sihanouk Blvd. Beong Keng Kang 1, Chamkarmon, Phnom Penh, CAMBODIA.

INDONESIA

Prof. Dr. Azrul Azwar, MD, MPH Chairman, National Board of Commissioners Gerakan Pramuka Indonesia Kwartir Nasional Jalan Medan Merdeka Timur No 6 Jakarta 10110 INDONESIA

MALAYSIA

Col. Prof. Dato’ Dr. Kamarudin Kachar National Chief Commissioner Persekutuan Pengakap Malaysia Rumah BP, Jalan Hang Jebat 50150 Kuala Lumpur MALAYSIA


PHILIPPINES Hon. Jejomar C. Binay National President Boy Scouts of the Philippines National Office 181, Natividad Almeda-Lopez St. Ermita, Manila PHILIPPINES

SINGAPORE

Mr. Nicholas Ning Tang Chief Commissioner The Singapore Scout Asociation Ee Peng Liang Building No 1, Bishan Street 12, SINGAPORE 579808

THAILAND

Mr. Wichit Srisa-An National Scout Executive Board Chairman National Scout Organization of Thailand Vajiravudh House National Stadium Rama 1 Street, Bangkok 10330 THAILAND.

VIET NAM

Mr. Pham Thanh Hiep Chairman, Vietnam Scouting National Council 10/9 Dang Van Ngu, P.10 Phu, Nhuan, Ho Chi Minh City, Vietnam


16. Educational Tour

Delegates were taken on an insightful educational tour of National

Monument (MONAS) in central Jakarta and were given briefing on

Indonesian history.

17. The Governor of Kalimantan Barat hosted lunch at Taman Mini Indonesia

Delegates were welcomed with a cultural presentation and

luncheon of local traditional food of Kalimantan Barat.

18. Closing Ceremony

Delegates were given a memorable closing and farewell dinner

hosted by the Governor of North Sumatera at the Anjungan North

Sumatera, Taman Mini Indonesia.

Prof Dr. Azrul, Chairman of ASARC extended his gratitude to all

delegates and ASARC committee for a job well done in making

the conference a big success.

He expressed heartfelt appreciation to the Government of the

Republic of Indonesia especially His Excellency President Susilo

Bambang Yuhoyono for his profound support and great interest in

scouting development in the region.

19. Conclusion

The 2nd ASARC Conference in LEMDIKANAS, Cibubur, Jakarta

from 16th through 18th October 2008 organised and hosted by

Gerakan Pramuka was a tremendous success. The Gerakan

Pramuka has set a high standard in the management and

execution of the conference. It is indeed befitting that the


heartiest congratulations and appreciation be extended to the

Gerakan Pramuka Indonesia for a job par excellence.

The fundamental elements of an organisation has been

established to propagate information on ASARC and the

instrumental role it plays in regional cooperation.

It is hoped that members of ASARC will continue to support and

contribute towards making ASARC meaningful, effective and

relevant to member countries.

ASARC must therefore act as an intellectual platform for sharing

updated information on the most effective strategies to improve

training and education, resource management, technology, and

deal with disparities that might exist so that we can progress and

develop together.

It is deemed important that future ASARC conferences build on

strengths and improve on weaknesses in order to promote better

collaboration among its members.

In short, we must be like trees; we must create new leaves, new

directions, in order to grow.

Nasaruddin bin Shamsuddin Secretary General, ASARC


ASARC COMMITTEE 2008-2011

Advisor:

Dato’ Seri Dr. Haji Shafie bin Haji Mohd Salleh

Persekutuan Pengakap Malaysia

Chairman:

Prof. DR. H. Azrul Azwar, MD, MPH

Gerakan Pramuka Indonesia

Vice Chairmen:

1. Hj. Badar Hj. Ali

Persekutuan Pengakap Negara Brunei Darussalam

2. Hon. Jejomar C. Binay


3. Mr. Ning Nicholas Tang

Singapore Scout Association

4. HE. Somchai Wongsawat

National Scout Organization of Thailand

Secretary General:

Mr. Nasarudin Bin Shamsudin


Deputies Secretary General:

1. Mr. J.R Pangilinan


2. Mr. Alfian Amura

Gerakan Pramuka Indonesia

Treasurer:

Dato’ Kaharudin Mo’min



2nd ASEAN SCOUT CONFERENCE

SECRETARIAT

Steering Committee : Mr. Nasaruddin bin Shamsudin, Secretary General of ASARC Chairperson : Dr. Joedyaningsih SW, M.Sc (PH) Vice-Chairman : Mr. Madijono Deputy Chairperson : D. Kamarukmi, SH Treasurer : Drs. Ramli Sairin Staff : Mr. Murti Ganjar Dhani Secretariat : Mr. Deden Syefrudin Mr. Bambang Agus Paryono Mr. Agus A. Rivai Rapporteur : Ms Hazlillah Mohamed, PPM Mr.Teguh Prihatmono, S.IP Ms.Ari Wijanarko Adi Pratama Conference Program : Mr. Donald Tampubolon

Mr. Budidarmo P. Kuntjoro-Jakti AV/ Computer Operator : Mr. Hari Prasetya PR and Exhibition : Dra. Septembriyanti Accommodation and Meals : Mr. Suritno Mr. Burhanudin, TRW Mr. Karmi, SH Educational Tour : Ms. Sofiati Aswin Ms, Hirani Antar

The 2nd ASARC Conference, Jakarta, 2008 i

PHOTO GALLERY

Unity in Diversity: Prof. Dr Azrul (2nd from right) with delegates from Singapore, Thailand, Cambodia, Vietnam, Lao PDR, Malaysia and Philippines

His Honourable Mr. Adhyaksa Dault , Minister of Youth and Sports, Republic of Indonesia with some of the ASEAN Scout leaders during the Press Conference. From right to left are Ms Vilavone (Lao), Mr Haji Badar (Brunei), HE Chey Chap (Cambodia), Mr Olarn (Thailand), and Mr Amoroso (Indonesia)

Source Gerakan Pramuka.

The 2nd ASARC Conference, Jakarta, 2008 ii

From Left Mr. Mr Boonrat Wongyai (Secretary General of NSO Thailand), Mr Nasaruddin (ASARC Secretary General), Mr Amoroso Katamsi (Vice-Chairman of GPI cum Chairman of 2nd ASEAN Jamboree Organizing Committee), Dato’ Kaharuddin (ASARC Tresurer), Mr Sutham (International Commissioner of NSOT) and Mr Alfian (ASARC Deputy Secretary General) attended the 4th SOMY in Chiang Mai 3-5 June 2008.

Prof Dr Azrul highlighted to the Vietnamese Chief Commissioner the need to establish ASARC and how Vietnam can play an instrumental role in promoting peace within the ASEAN region

The 2nd ASARC Conference, Jakarta, 2008 iii

Prof Dr Azrul presented the proceedings of the 1st ASEAN Scout Conference to the representative of the Vietnamese Government witnessed by Mr Prakorb of the Asia Pacific Regional Scout Committee

Delegates greeted by Chairman Haryono Suyono and senior officers of BKKBN at the Dinner hosted by Indonesia National Family Planning Board (BKKBN)

The 2nd ASARC Conference, Jakarta, 2008 iv

Chairman of the BKKBN Haryono Suyono presented souvenirs to all Heads of Delegates

Technology Enabled Hall provides good facilities and conducive environment for the conference

Delegates express views and opinions

WSB/APR Representative, Ms Luz Taray (left) provided insights on the latest development in APR

The 2nd ASARC Conference, Jakarta, 2008 v

Part of the delegates with Dr. Rhina Azrul Azwar and Dr.Joedyaningsih in-front of MONAS

Part of the delegates with Prof Dr Azrul Azwar infront of Keong Mas after watching the wonders of Indonesia

The 2nd ASARC Conference, Jakarta, 2008 vi

The Traditional Dance of Kalimantan Barat

The group Photo after presentation of souvenirs by His Excellency Haji Usman Ja'far, Governor of Kalimantan Barat

Souvenir presentaion by a representative of the Governor of North Sumatera

The 2nd ASARC Conference, Jakarta, 2008 vii

Prof. Dr. Azrul Azwar, Chairman of ASARC closing remarks of the 2nd ASARC Conference

Delegates at the closing of the 2nd ASARC Conference

DocNo.3-Proceedings of the 2nd ASEAN Scout Conference

Documents

asean vision

asean charter

asean collaboration

anniversary of asean

management of asarc

activities of asarc

secretary general asean

asean scouts organisation