Doc.: IEEE 802.11-08/1247r0 Submission November 2008 Adrian Stephens, Intel CorporationSlide 1 802.11 2 nd Vice Chairs Report Nov 2008 Date: 2008-10-31.

November 2008

Adrian Stephens, Intel Corporation

Slide 1

doc.: IEEE 802.11-08/1247r0

Submission

802.11 2nd Vice Chair’s Report Nov 2008

Date: 2008-10-31

Name Company Address Phone email Adrian Stephens Intel

Corporation +44 792 008

4900 (mobile)

[email protected]

Authors:

November 2008


Slide 2

doc.: IEEE 802.11-08/1247r0

Submission

Abstract

• Network

• Membership

• Attendance

• Documentation

• Reflectors

• Support projects

November 2008


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Submission

IEEE NETWORK AT THIS SESSION

November 2008


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Submission

IP and Virus Protect

• Enable DHCP– do not configure your wireless card with a static IP

address

• Do not enter the wireless network without having the most current – Virus Protection installed, – Firewall installed– Microsoft security updates

and turned on !

November 2008


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Submission

Network - II• Enable DHCP in the Netcard’s TCP/IP properties

– i.e. “Obtain IP Address Automatically”

• For SSID “IEEE”– No WEP is being used. Be sure your WEP is disabled.

• For SSID “IEEE.1x”– Use WPA or WPA2 with 802.1x

– TTLS or PEAP, MS-CHAP-V2

– Validate server certificates, do not send domain login info, do not use computer name to authenticate.

– username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary)

• Help desk available: During regular IEEE 802 registration hours– 8AM until 5PM

November 2008


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Submission

Complementary Network Access from Guestrooms

• Those staying the in Hyatt who registered under the 802 room block have complementary network access

• User: IEEE

• Password: Dallas

November 2008


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Submission

Membership Status

November 2008


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Submission

Member Status GraphicNon-Voter

Aspirant

Nearly Voter

Potential Voter

Voter

Start of firstattendance

attended 1 of 4

attended 2 of 4

Voter request

Records attendance at next plenary

attended 0 of 4

attended 1 of 4

Reflector AccessReflectorRequest

Members Area Access

Members’area

request

attended <2 of 4

meetings

or returned < 2 of 3ballots

MemberRequestsRequired

November 2008


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Submission

Requesting Voting Membership• Members who are “Nearly Voter” must request to

become a “Potential Voter” at least 14 days before a plenary session.

• Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token.– Have to record attendance for at least one 802.11 slot to

demonstrate presence at the meeting.

• I will send out a reminder to “Nearly Voters” to request voting membership in time to meet this deadline

• Request membership using the online form:– http://www.ieee802.org/11/Voter.html

November 2008


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Submission

Voting member changes

• NOTE--When a ballot closes within 14 days of an 802.11 session, any changes in voting member status will be applied after the session– We have to provide list of voting members to meeting organizers

14 days before the session

Date Event Change nVoters19-Jul-08 24316-Sep-08 LB 135z -5 238

November 2008


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Submission

Current StatusStatus Number

Non-Voter 1340Aspirant 138

Nearly Voter 22Potential Voter 51

Voter 238

Note: “Non-Voter” includes everybody who attended an 802.11 session since Jan-02; plus those who have selected 802.11 in their MyProject activity profile, even if they have never attended an 802.11 session.

November 2008


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Submission

Warning to pay attention to ballots• Membership is lost by not responding to 2 out of 3 consecutive

mandatory ballots.– Recirculation ballots are the only ones that are not mandatory

• Some reasons for loss of membership discovered:– Was too busy– Left response to the last moment then got distracted– Left response to the last moment and then got the date wrong– Email filter rule move reflector messages to a folder that is not checked.

Bug in spam filter.– Emails ignored– Didn’t realize that voting was mandatory– Never joined the STDS-802-11 reflector– LISTSERV removed address from STDS-802-11

• Repeated bounces, e.g., invalid address, mailbox full

November 2008


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Submission

Provide comments in format required

• The 802.11 letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet).

• This allows the composite spreadsheet to be compiled without manual cut and paste

• In the last two ballots ~10 members supplied comments using the “single comment” feature of the tool– Unfortunately we cannot disable this feature

• Notice - In future ballots these “single” comments may be marked invalid– I will try and notify any offenders before a ballot closes, but it is the duty

of the voting member to read and comply with instructions rather than rely on me checking up.

• Questions?

November 2008


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Submission

Change of numbering systems• The number on your badge has changed from an identifier

administered by F2F events, associated with your registration data to one administered by IEEE-SA, associated with your IEEE-SA web account.– If you are a voting member and do not have a voting token, see me at the

end of this meeting.• The number we are now using for 802.11 electronic ballots has

also changed – it is NOT your badge number – it is your new secretsecret 802.11 ID.– This number is assigned locally by 802.11– It will be used new ballots as well as for recirculations of current ballot

series– It will never change, and will never be published– I have sent you an email with this number in it

• If you loose this number, ask me and I’ll send it again• A the last ballot ~10 voters used the wrong ID

November 2008


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Submission

Attendance Procedures• A 4-step process:

– (once) Register for an IEEE-SA web account– (once) Ensure that you are enrolled in project number 802.11

under MyProject / Manage Activity Profile / C/LM/802.11– (once per session) Register on Murphy– (once per slot) Record attendance at a specific meeting

• It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes.

• The IEEE SA web account requires a working email address– use the same one as used to register for a meeting– do not remove your email address from the account– do not share the same email address across multiple accounts

November 2008


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Submission

Check status of your IEEE Web account

• Log in to: https://development.standards.ieee.org

Check you’re going to use

your primary email addresss

This is the number you should see

printed on your badge.

If not correct see Christina Sahr.

November 2008


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Submission

Step 1 - Register for IEEE web account

Do you have an IEEE Web Account (IEEE Database)?– NO :

• GO CREATE A WEB ACCOUNT www.ieee.org Set up IEEE Web Account

• FOLLOW THE INSTRUCTIONS TO CREATE NEW WEB ACCOUNT

– YES:• I have an IEEE Web Account and remember your username and password.

• GO TO STEP 1b

– MAYBE:• I have an IEEE Web Account but don’t remember the password.

• RESET YOUR PASSWORD www.ieee.org Set up IEEE Web Account

• I don’t remember my IEEE Web Account USERNAME

See Christina Sahr ([email protected])

November 2008


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Submission

Step 2 - Register involvement with 802.11• https://development.standards.ieee.org

– MyProject / Manage Activity Profile– Then search for 802.11

November 2008


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Submission

Step 3 – Register on Murphy

• Visit http://murphy.events.ieee.org/imat/

• Please use the email associated with your IEEE Web Account (e.g., [email protected]) as your IMAT user name and a throwaway password for this set of meetings

• Enter your Web Account UserName (e.g., SUPERMAN) when requested

• Detailed description in backup slides

November 2008


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Submission

Step 4 – Record attendance for each slot you attend

• A slot is a scheduled 2-hour. There are 18 normal slots in this session. Mon & Tue pm are “extra” slots.

• You should “substantially attend” the meeting you record your attendance for

• The IMAT screen indicates your cumulative attendance

• You need 75% attendance (14 slots in this meeting) in a meeting for it to count towards gaining/continuing voting status

• See backup slides for details

November 2008


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Submission

Session graphic Nov 2008• 16 Normal slots, 2 Extra slots• 75% attendance requires 12 slots• Closing plenary requires only 1

registration for 2 slot credit

Register once

Source: 11-08/1196r1

November 2008


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Submission

Documentation

November 2008


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Submission

Local File Document Server information

Local FTP server: ftp://newton.events.ieee.org (anonymous)External Document Server https://mentor.ieee.org/802.11/documents

November 2008


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Submission

November 2008


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Submission

• Document Numbers are obtained from the mentor web site https://mentor.ieee.org/802.11/documents

• Uploading Documents• Can only be uploaded to the mentor web site https://mentor.ieee.org/802.11/documents

•Downloading Documents• All documents are updated on the local server from mentor• When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links.

Documentation Generally

November 2008


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Submission

Reflector Requests

• There is an email reflector for the working group, plus one for each task group.

• Access to the reflector is limited to those who have attended at least one IEEE 802.11 session.

• To change your access, visit the reflector request page:http://www.ieee802.org/11/Reflector.html

– Gathers information and sends an email to Vice Chair

• Or, use the “self service” options described in: http://www.ieee802.org/11/Email_Subscribe.html– Gathers less information and sends an email to the Vice Chairs

November 2008


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Submission

Reflector Caveats

• The LISTSERV system removes an entry from a list if it gets repeated bounces.

• The WG officers monitor these events and try and fix what we can. – Get daily reports from each list, including about 10 addresses on

average causing problems– I check each removed address against the list of voting members

and look for alternate known email addresses

• If you change email address – please let me know. I will perform a global change to the list servers.

• If you receive no email from STDS-802-11 for a couple of weeks, suspect that something is wrong and contact me.

November 2008


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Submission

Projects• Attendance and Balloting records

– Initially, based on spreadsheets – 30% automated– Now, based on database – 90% automated

• Setting up a ballot– 85% automated process (m4, make)

• Mailshots – 95% automated– Individualized mailshots based on email addresses in records– Nearly voters reminder– Lost voting rights notifications– (soon) Notification of 802.11 voting number

• Website– Switched over to new home page (index.shtml)

• Documentation of procedures for 802.11 chair’s OM– Just started

November 2008


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Submission

Questions ?

November 2008


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Submission

Backup

November 2008


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Submission

Step 2 - Register Your Attendance

First Time you sign in for the meeting, click here and fill out the form

November 2008


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Submission

Create New Profile - once

November 2008


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Submission

Login to IMAT

November 2008


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Submission

November 2008


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doc.: IEEE 802.11-08/1247r0

Submission

Step 3a: Record Your Attendance

• For each 2 hour meeting you attend at the session, log into http://newton.events.ieee.org/imat/

• Then select the IEEE 802.11 WG.

• The first time you do this, you will be asked for your affiliation

November 2008


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Submission

Step 3b: Supply your Affiliation• You must provide an affiliation and agree to participate in a

professional manner in order to receive credit for your attendance.

• You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. If your company is not in the dropdown list, please type it into the text field provided

November 2008


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Submission

Step 3c: Select the meeting

• The available meetings will be yellow

• Click on the one you are attending– May ask for

affiliation details

• Will turn green• Attendance

total will be updated

November 2008


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Submission

In case of difficulty with IMAT, contact

Christina Sahr

IEEE SA – Technical Project Manager732-562-5540

[email protected]

November 2008


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Submission

The End

Doc.: IEEE 802.11-08/1247r0 Submission November 2008 Adrian Stephens, Intel CorporationSlide 1 802.11 2 nd Vice Chairs Report Nov 2008 Date: 2008-10-31.

Documents

intel corporationslide

adrian stephens

081247r0 submission

ieee network

session slide

ieee password

ssid ieee

regular ieee