doc.: IEEE 802 EC-12/00039r2 Submission July 2012 Jon Rosda hl, Slide 1 Executive Secretary Agenda Items July 2012 Date: 2012-07-16 N am e A ffiliations A ddress Phone em ail Jon Rosdahl CSR 10871 N 5750 W H ighland, UT 84003 801-492-4023 [email protected]Authors:
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doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
July 2012
Slide 1
Executive Secretary Agenda Items July 2012
Date: 2012-07-16
Name Affiliations Address Phone email Jon Rosdahl CSR 10871 N 5750 W
• Identified in Workshop spreadsheet 802 EC-12/3r6:– See Tab WS11-2
• Slots currently Open at – 2015 – March (Tentative Singapore)– 2017 – March and Nov– 2018 – March and Nov
• Currently all contracts turned into IEEE– PO/Contract Number identified for all executed contracts
• Now in 802 EC-12/40r0• Plan to move March 2014 Atlanta
– – looking for possible replacement.
July 2012
Slide 5
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
Motion to Affirm Future Venues• Motion to affirm the approval of the following Venue
locations:– 2012 Nov – San Antonio, Texas– 2013 March – Orlando, Florida– 2013 Nov – Dallas, Texas– 2014 July – San Diego, California– 2014 Nov – San Antonio Texas– 2015 March – Singapore– 2015 Nov – Dallas, Texas
• Moved: Jon Rosdahl 2nd: Bob Heile•
July 2012
Slide 6
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
M5.17: Geneva 2013 Expectation• Still working on MOU
– Sent MOU, they are expected to return last week.
• Site Visit scheduled for Sept 25-26, 2012• Initial budget Projection (US$50,596.25)
– Budget included a possible Social at $75 per person• At $75 per person estimate cost = $52,875• If Social would cost more, then will not hold• We may choose not to hold in any case.• Do we want a Social?
– Possible savings if we can reduce # buildings used• Will apply this week’s meeting requests with Geneva site to check fit
July 2012
Slide 7
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
July 2012
Slide 8
Geneva 2013 Expectations – (cont)
• No General Hotel Block – List of Hotels on ITU List• Do we want EC Room Block?
– EC stay at same hotel?• Draft Budget next slide – • Possible choices:
– No evening meetings– No F&B – No Social
• Possible budget could reduce reserves:– Up to $300,000 may be needed for meeting
Strawpoll from Monday EC : Do we want an EC Rom Block: 1 Yes, 13 No Shall we have a social: 8 Yes, 7 No
Warnings from old configuration• The following problems have been detected in the list header:
* Language= ENGLISH,...Warning: There is no message template file by that name. This option will haveno effect until a message template file is installed by the LISTSERVadministrator.
* Language= ...,NOHTMLWarning: The NOHTML option is deprecated and may be removed in a futureversion. Please use Misc-Options= DISCARD_HTML instead.
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July 2012
Slide 12
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
Compare old vs new Config• * ***** IEEE 802 Executive Committee List *****
802 EC Interim Teleconference: Oct 9, 2012 1-3PM ET
• Draft Agenda:– Welcome/Intro/Approve Agenda - Nikolich 4 min – Report: Single Sales Channel Update - Nikolich 3 min– Report:– Report:– DT: Agenda topics for 802 EC 2012 Workshop - 15 min– Report: July 2012 San Antonio Meeting Plans - Rosdahl 3 min– Report: July 2013 Geneva Meeting Plan Status - Rosdahl 4
min
– AOB 91 min
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
4.06 - Future Venue Session Report• Met on Wed 12-1pm• Future Venues are listed in doc:802 EC-12/0040• Requirement for one Plenary to be NonNA/NonUS:
– Target moving Atlanta from March 2014 to a proposed EC Interim January 2015 to open a slot for a NonNA/NonUS venue. (need EC motion)
– Target moving San Antonio from Nov 2016 to a proposed EC Interim Either Sept 2016 or Jan 2017 to open a slot for a NonNA/NonUS venue. (need EC motion)
– Currently we have 2013, 2015 affirmed by EC motion
• RFP to be sent out for NonNA/NonUS Venue selection:– March 2014, Nov 2016, March/Nov 2017, March/Nov 2018
• Contracts for Waikoloa, Hawaii– July 2015
July 2012
Slide 19
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
Motion to Authorize an EC Sponsored Interim for January 2015
• Motion to sponsor an Interim Meeting January 2015 in Atlanta for the express purpose to move the March 2014 Atlanta venue existing contract to January 2015.
• Moved: Jon Rosdahl 2nd: Bruce Kraemer• • Note that this will provide a date for a NonNA/NonUS
venue in 2014.
July 2012
Slide 20
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
Motion to Authorize an EC Sponsored Interim for Sept 2016 or January 2017
• Motion to sponsor an Interim Meeting Sept. 2016 or January 2017 in San Antonio for the express purpose to move the November 2016 San Antonio venue existing contract to Sept. 2016 or January 2017.
• Moved: Jon Rosdahl 2nd: Bruce Kraemer• • Note that this will provide a date for a NonNA/NonUS
venue in 2016.
July 2012
Slide 21
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
Motion to Affirm Future Venues(2)
• Motion to affirm the approval of the following Venue locations:– 2016 July – San Diego, California– 2018 July – San Diego, California
• Moved: Jon Rosdahl 2nd: Bruce Kraemer•
July 2012
Slide 22
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
Motion to Affirm Future Venues(3)
• Motion to affirm the approval of the following Venue locations:– 2015 July – Waikoloa, Kona, HI
• Moved: Jon Rosdahl 2nd: Bruce Kraemer
July 2012
Slide 23
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
4.07 - Solicitation for Sponsorship
• Meetings in nonNA/nonUS are currently most costly than meetings that are in NA/US.
• We have done some research into finding locations in various locations around the world in an effort to follow the requirements, but in order to comply with the rules, we will need to do one of two things….– 1. Increase the Meeting fees for all meetings– 2. Find Sponsors to reduce the cost for the nonNA/nonUS
meetings.
July 2012
Slide 24
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
Meeting Space Cost comparisons
• Here are some points of reference on various venue costs EU and Asia for which we are not likely to get any sponsorship. – With no sponsorship and an attendance of 300, – Registration fees would be roughly:
• $400 higher for Berlin (~$1000 total)• $500 higher for Prague (~$1100 total)• $300 higher for Seoul (~$900 total)• $200 higher for Jeju (~$800 total)
July 2012
Slide 25
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
How can you help?
July 2012
Slide 26
doc.: IEEE 802 EC-12/00039r2
Submission Jon Rosdahl, CSR
4.07 Plenary Session Sponsor Solicitation
• See document: • ec-12-0046-00-00EC-Plenary Sponsor Invitation Letter• https://