Do Now Many people volunteer their time to help others, either through non-profit organizations, churches, or other charitable venues. Write a paragraph.

Do NowDo Now

Many people volunteer their time to help others, either through non-profit organizations, churches, or other charitable venues. Write a paragraph (at least 5 sentences) convincing readers to find a charity and volunteer their time.

My responseMy response

I believe that it is important for people to I believe that it is important for people to volunteer their time at a charity because….volunteer their time at a charity because….(explain why).(explain why).

ReasonsReasons

1.1.It is important to help other people.It is important to help other people.

2.2.You can learn a new job skill.You can learn a new job skill.

3.3.You can find a job through networking.You can find a job through networking.

Do NowDo Now

I believe that it is important for people to I believe that it is important for people to volunteer their time at a charity because it is volunteer their time at a charity because it is important to help other people. Even if you don’t important to help other people. Even if you don’t have a lot of money, you can always give your have a lot of money, you can always give your time. There are different charities for different time. There are different charities for different causes, so there are plenty of options to match causes, so there are plenty of options to match your interests. Also, volunteering is a good way your interests. Also, volunteering is a good way to learn new job skills and networking. You to learn new job skills and networking. You might find out about a job that you are interested might find out about a job that you are interested in by volunteering. in by volunteering.

My ResponseMy ResponseI believe that it is important for people to I believe that it is important for people to

volunteer their time at a charity because volunteer their time at a charity because it is it is important to help other peopleimportant to help other people. . Even if you don’t Even if you don’t have a lot of money, you can always give your have a lot of money, you can always give your time. There are different charities for different time. There are different charities for different causes, so there are plenty of options to match causes, so there are plenty of options to match your interests.your interests. Also, volunteering is a good way Also, volunteering is a good way to to learn new job skills and networkinglearn new job skills and networking. . You You might find out about a job that you are might find out about a job that you are interested in by volunteering. interested in by volunteering.

ObjectiveObjective

We will be able to make decisions We will be able to make decisions regarding time, work, and personal regarding time, work, and personal leisure by utilizing a personal leisure by utilizing a personal calendar.calendar.

Big Question!Big Question!

How do I manage my time?How do I manage my time?

Time ManagementTime Management(How much can you cram into your life (How much can you cram into your life and how much more can you handle?)and how much more can you handle?)

First things first…First things first…

You can’t You can’t manage time!manage time!

Management

Time = SelfTime = Self

Purpose of Time (Self) Management

Stress=Managing time well can prevent much of the stress we are subject to.

Balance=Good time habits can enable us to achieve a more balanced life, with adequate time and energy for work, home, family, self.

Where do you rate yourself?Where do you rate yourself?

1 – I let somebody else take care of everything and I 1 – I let somebody else take care of everything and I don’t worry about anything.don’t worry about anything.

2-3-42-3-4

5 – I am well balanced. I plan things out ahead of time 5 – I am well balanced. I plan things out ahead of time and am always on schedule.and am always on schedule.

6-7-86-7-8

10 – I am STRESSED!!!!! I always wait until the last 10 – I am STRESSED!!!!! I always wait until the last minute and problems always happen to me!minute and problems always happen to me!

Purpose of Time (Self) Purpose of Time (Self) ManagementManagement

Productivity=If you can become more Productivity=If you can become more effective with your time, you automatically effective with your time, you automatically increase your productivity.increase your productivity.

Goals=To make progress toward Goals=To make progress toward achieving your personal and professional achieving your personal and professional goals, you need available time. Nothing goals, you need available time. Nothing can be done when you’re out of time.can be done when you’re out of time.

Do you feel that your productivity is Do you feel that your productivity is

(circle one) (circle one) high or low high or low

Why?Why?

What can you do to improve this?What can you do to improve this?

GoalsGoals

List 2 goalsList 2 goals

Educational:Educational:

Career:Career:

Agree or Disagree? (circle A or D) “Time management is nothing but common

sense.” A / D “I work best under pressure.” A / D “I use an appointment calendar and a to-do

list. Isn’t that good enough?” A / D “I’m a spontaneous person. Time

management will take all of the fun out of life.” A / D

“I don’t have time to learn how to do all of this.” A / D

Building Blocks of Time Building Blocks of Time ManagementManagement

GoalsGoalsTask ListTask ListTime Management Time Management

ToolToolScheduled Scheduled

Planning SessionPlanning Session

Planning Puts You in ControlPlanning Puts You in Control

1.1. Set long-range Set long-range goalsgoals and objectives and objectives linked to them.linked to them.

Effective GoalsEffective Goals

SSpecificpecific MMeasurableeasurable AAchievablechievable RRealisticealistic TTimedimed

SMART

Planning Puts You in ControlPlanning Puts You in Control

1.1. Set long-range Set long-range goalsgoals and objectives and objectives linked to them.linked to them.

2.2. Establish Establish prioritiespriorities among those goals among those goals and objectives based on their long-range and objectives based on their long-range importance and short-range urgency.importance and short-range urgency.

PrioritiesPriorities

Five Priority-Setting TrapsFive Priority-Setting Traps

1.1. Whatever hits firstWhatever hits first

2.2. Path of least resistancePath of least resistance

3.3. Squeaky wheelSqueaky wheel

4.4. DefaultDefault

5.5. InspirationInspiration

Vaccaro, 2001

Planning Puts You in Control

1. Set long-range goals and objectives linked to them.

2. Establish priorities among those goals and objectives based on their long-range importance and short-range urgency.

3. Learn your personal energy cycle and sketch out an “ideal day” based on your best working times.

The Ideal DayThe Ideal Day

Mackenzie, 1997

A Template for Your Daily Plan

5:30-6:00 am Commute

6:00-6:30 am Review Patient Charts

6:30-8:30 am Rounds

8:30-11:30 am

11:30-noon Lunch

Noon-

Daily Calendar   Date:

Time Appointment To Do

7:00am

7:30am

8:00am

8:30am

9:00am

9:30am

10:00am

10:30am Errands

11:00am

11:30am

12:00pm

12:30pm

1:00pm

1:30pm

2:00pm

2:30pm Calls

3:00pm

3:30pm

4:00pm

4:30pm

5:00pm

5:30pm

6:00pm

6:30pm

7:00pm

7:30pm

8:00pm

8:30pm

9:00pm

Planning Puts You in Control

1. Set long-range goals and objectives linked to them.

2. Establish priorities among those goals and objectives based on their long-range importance and short-range urgency.

3. Learn your personal energy cycle and sketch out an “ideal day” based on your best working times.

4. Use the above three to create a plan for the day and write it down!

Planning for graduationPlanning for graduation

Senior Portfolio componentsSenior Portfolio components

Paid Employment or Volunteer hoursPaid Employment or Volunteer hours

Career and Education choicesCareer and Education choices

Did we meet our objective?Did we meet our objective?

We will be able to make decisions We will be able to make decisions regarding time, work, and personal regarding time, work, and personal leisure by utilizing a personal leisure by utilizing a personal calendar.calendar.

Exit TicketExit Ticket

What are some things that you need to plan What are some things that you need to plan time for in your calendar for your Senior time for in your calendar for your Senior Portfolio?Portfolio?

When will you plan time to complete these When will you plan time to complete these activities?activities?

Putting it All Together

Mackenzie, 1997

1. Start with long-range goals and objectives.

2. Relate the day’s activities to those goals.

3. Assign priorities to the day’s tasks according to their contribution to your overall goals.

4. Schedule tasks according to priority and to the degree of concentration required.

5. Stay on track, using the plan to guide you through crises and interruptions.

Time Wasters

Leaving tasks unfinished

Inadequate staff Socializing Confused

responsibility or authority

Poor communication

Inadequate controls and progress reports

Incomplete information

Travel

Time Wasters Management by

crisis Telephone

interruptions Inadequate

planning Drop-in visitors Ineffective

delegation

Personal disorganization

Lack of self-discipline

Inability to say no Procrastination Meetings Paperwork

Just say “no”

Why is it so hard? Most of us have been taught that “no” is

disrespectful and even insulting. We tend to value other people’s time more

highly than our own. We have a need to cooperate and a desire

to be liked. There are often unconscious concerns of

being thought of as lazy or selfish.

Just say “no”

How do you say it? “I can’t do it right now, but I can fit it in

later.” “I am not the best qualified person for that

job, how about asking…” “I just don’t have any room in my schedule

for the next few weeks.” “I can’t focus on that right now.”

Just say “no”

How do you say it? “I have made a commitment to complete

my current project/task ahead of any other.”

“Normally I would say yes, but I’ve had a few things come up unexpectedly and I have to deal with those first.”

“I would rather say no than end up doing a second rate job for you.”

Procrastination

There’s a recognizable pattern to procrastination.

There are ways to stop:1. Set meaningful goals.2. Don’t believe in magic.3. Make good choices.4. Deal with the unpleasant.

Do it. Don’t do it yet. Ditch it. Delegate it.

Vacarro, 1999

Categories of Time Wasters

The Crisis Manager The Undisciplined Procrastinator The Easily Distracted The Perfectionist Resitern The Systematically Inefficient The Non-Communicator The Impulsive Wanderer

Getting Started

1. Begin each week by using your time management device to examine your task list/schedule and plan the coming week.

• Prioritize your tasks!

2. Carry your planning device with you and start each day by checking your task list and your schedule for the next 3 days.

3. Mark recurrent dates in your planner for the entire year.

Getting Started

4. Use retrograde planning to assure that you don’t forget special projects or deadlines.

• Projects should be broken into components and retrograde planning should be done from the due date.

5. “What is the best use of my time right now?”

6. Take advantage of small bites of time.

7. Plan activities according to your physiology.

8. Build in time for exercise.