Do Approval Plan Purchases Circulate More Than Firm Orders? Friday November 8, 2013 2:15pm - 3:00pm Drayton Room, Francis Marion Hotel 33rd Annual Charleston Conference November 6 – 9, 2013 Issues in Book and Serial Acquisition “Too Much Is Not Enough!”
Do Approval Plan Purchases Circulate More Than Firm Orders? Friday November 8, 2013 2:15pm - 3:00pm Drayton Room, Francis Marion Hotel 33rd Annual Charleston.
Jan 19, 2018
Acquisition WorkflowsModels Stark All order are through YBP Slips are distributed via to faculty and librarians Firm orders come from publisher catalogs, etc. All orders are logged in house database Added to the Catalog upon arrival Kent 60% are YBP orders of those % approval other slips Amazon et all no of different providers Slips are distributed via gobi alerts OP order are sent Amazon Automated record loads
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Do Approval Plan Purchases Circulate More Than Firm Orders?
Friday November 8, 2013 2:15pm - 3:00pm Drayton Room, Francis Marion Hotel
33rd Annual Charleston ConferenceNovember 6 – 9, 2013
Issues in Book and Serial Acquisition“Too Much Is Not Enough!”
Definitions
– Stark firm orders from catalogs or any source other than slips that are emailed via approval profile
– Kent Approval books are books sent automatically based on approval profile
– Firms orders are any book ordered outside of the approval book plan, ie slips catalogs email requests…..
Acquisition WorkflowsModels
Stark• All order are through
YBP• Slips are distributed
via email to faculty and librarians
• Firm orders come from publisher catalogs, etc.
• All orders are logged in house database
• Added to the Catalog upon arrival
Kent• 60% are YBP orders of
those % approval other slips
• Amazon et all no of different providers
• Slips are distributed via gobi alerts
• OP order are sent Amazon
• Automated record loads
Kent Analysis
combined Data charts for 4 years for Circ Graphs firm vs approval bar charts percentages and also if desired separate years charts longitudinal for circ over does approval circ more over time than discretionary
Call number breakdown for subject for all years combined
Difference in the number of titles purchased each year for each category
By fund
Stark Analysis
Stark • combined Data charts for 4 years
for Circ Graphs firm vs approval bar charts percentages
• and also if desired separate years
charts longitudinal for circ over
• Call number breakdown for subject for all years combined
• Difference in the number of titles purchased each year for each category
Kent • by fund
Data Collection
Stark• Item based • Includes internal
use and checkouts and renewals
• Exclude items in non-circulating collections
• Cost per use based on average cost per print book not on individual prices
•
Kent• Bib title record
based• include checkouts
and renewals • Exclude items in
non-circulating collections
• Cost per use based on average cost per print book not on individual prices
Data Collection
Stark • Title • call number• usage
Kent • Title• Usage • Fund code• Vendor code• Call number • Bib number • form
Outcomescost per use ??
How well are print acquisition models working
firm vs approval
Do print books purchased by individual selectors circulate more frequently than books acquired via an approval plan? There have been few studies that analyze circulation data categorized by acquisition model. Kent State University will share results from circulation data gathered from its large research library on the Kent Campus and a smaller regional campus library, comparing firm orders to approval plan orders over a five year period. Variable data such as publisher, publication date, LC classification and academic department further define effectiveness of these two acquisitions models.
Evaluation of these data could impact how funds are allocated across disciplines. Results may influence acquisition behavior and impact models such as print purchase-on-demand models, which typically have higher circulation compared with traditional acquisition models, as well as ebook purchasing models like Demand-Driven Acquisitions and Short Term Lending.
Attendees can expect to learn about (1) evaluating the effectiveness of selected vs. approval acquisition models for print books and (2) implications for strategic distribution of collection funds based on use outcomes for different acquisition models.
Usage Waiver …
It is dangerous to rely on usage as a measure of value, particularly for books.
Consider …• Are all checkouts equal?• Are renewals the result of not having enough time to read a
book, or not getting around to reading it?• Students get 6 week loans while faculty/staff get 17 week loans
(still counted the same)• What about in-house use?
Still …It’s all we got
Stark Findings …
In General …
• Consistency (Firm = Approval)
• Approval is more predictable
• 2010/2011 Fiscal Year (July-June) an Anomaly
• Books are being used! (Still a good investment)
Stark Findings …
Books Purchased …
• Nearly equal numbers Firm = 1,274 Approval = 1,299 Difference = 25 (1%)
• Approval purchasing is consistent from year to year
• Firm purchasing, not so much• Explanation:
Faculty firm orders can change from year to year (new faculty)
New programs (Music Tech) Accreditation
08/09 09/10 10/11 11/120
100
200
300
400
500
600
Books Purchased
FirmLinear (Firm)ApprovalLinear (Approval)
Stark Findings …
Average Usage …• Tracks consistently• (Except for 2010/11)• Expect average use to go down
each year• (Less time in collection to
circulate)
• No statistical difference• Average use is about 4.5 per book• 28% of Firm orders, 23% of Approval Plan orders never used• 80/20 rule is not in effect:
08/09 09/10 10/11 11/120
1
2
3
4
5
6
Ave. Usage
FirmLinear (Firm)ApprovalLinear (Approval)
Firm ApprovalMean 4.68 4.57
SD 5.97 8.68SEM 0.17 0.24
N 1274 1299
80% of Use is byFirm 33%Approval 35%
Stark Findings …
Average Cost/Book …• Fairly consistent across years• Based on average costs
Firm = $52.04 Approval = $34.82
• Firm Orders cost 50% morethan Approval Plan orders
• Explanation: Approval Plan profile is mostly
restricted to General Academictitles (which tend to cost less)
(Believe it or not) Stark facultytend to be more price conscious than librarian selectors (anecdotally speaking)
08/09 09/10 10/11 11/12 $-
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
Ave. Cost/Book
FirmApproval
Stark Findings …
Average Cost/Use …• Average cost =
Firm = $12.40 Approval = $7.82
• Difference is a result of thedifference is the cost/book(approximately the same ratio;firm orders cost 150% of approvals,cost per use for firm orders is 158%of approvals)
• Goes up proportionally year-by-year as newer books had less time to circulate
• 2010/11 breaks the pattern (those books more heavily used)• Average cost/use for print serials during same time period:
$364.53
08/09 09/10 10/11 11/12 $-
$5.00
$10.00
$15.00
$20.00
$25.00 Ave. Cost/Use
FirmLinear (Firm)ApprovalLinear (Approval)
Stark Findings …
Subject Breakdown of Books Ordered …
A -- G
ENERAL W
ORKS
B -- PH
IL. P
SYCH. RELIG
ION
C -- AU
XILIA
RY SCIE
NCES O
F HIS
TORY
D -- WORLD H
ISTORY A
ND HIS
TORY OF E
UROPE
E -- H
ISTORY O
F THE AMERIC
AS
F -- H
ISTORY O
F THE AMERIC
AS
G -- GEOGRAPHY. A
NTHROPOLOGY.
RECREATI
ON
H -- SOCIA
L SCIENCES
J -- POLI
TICAL S
CIENCE
K -- LA
W
L -- E
DUCATION
M -- MUSI
C AND BOOKS O
N MUSIC
N -- FIN
E ARTS
P -- L
ANGUAGE AND LI
TERATU
RE
Q -- SCIE
NCE
R -- MEDIC
INE
S -- A
GRICULT
URE
T -- T
ECHNOLOGY
U -- MIL
ITAR
Y SCIE
NCE
V -- N
AVAL SCIE
NCE
Z -- B
IBLIO
GRAPHY. L
IBRAR
Y SCIENCE
0
100
200
300
400
500
600
FirmApproval
Stark Findings …
Subject Breakdown of Books Used …
A -- G
ENERAL W
ORKS
B -- PH
IL. P
SYCH. RELIG
ION
C -- AU
XILIA
RY SCIE
NCES O
F HIS
TORY
D -- WORLD H
ISTORY AND H
ISTORY O
F EUROPE
E -- H
ISTORY O
F THE AMERIC
AS
F -- H
ISTORY O
F THE AMERIC
AS
G -- GEO
GRAPHY. ANTH
ROPOLOGY. REC
REATIO
N
H -- SOCIA
L SCIE
NCES
J -- POLIT
ICAL S
CIENCE
K -- LA
W
L -- E
DUCATION
M -- MUSIC
AND BOOKS O
N MUSIC
N -- FIN
E ARTS
P -- L
ANGUAGE AND LIT
ERATU
RE
Q -- SCIE
NCE
R -- MEDIC
INE
S -- A
GRICULTU
RE
T -- T
ECHNOLOGY
U -- MIL
ITAR
Y SCIE
NCE
V -- N
AVAL SCIE
NCE
Z -- B
IBLIO
GRAPHY. L
IBRARY SCIE
NCE0
500
1000
1500
2000
2500
3000
FirmApproval
Stark Findings …
Subject Breakdown Statistically Speaking…
Books ordered by subject:
No Statistical difference between Firm and Approval
Books used by subject:
No Statistical difference between Firm and Approval
Firm ApprovalMean 60.67 61.86
SD 69.54 114.42SEM 15.18 24.97
N 21 21
Firm ApprovalMean 283.86 282.67
SD 381.79 544.7SEM 83.31 118.86
N 21 21
Stark Conclusions …
Firm Orders:Not very consistent in ordering from year-to-year probably due to factors already discussed (new faculty encouraged to build collections in their discipline; new program development; accreditation)
Approval PlanIf this were a test of the effectiveness of the campus Approval Plan, it seems to be well profiled in that:
• It replicates firm orders in terms books ordered (no statistical differences)• Is cost effective (1/3 the cost of firm orders)• Subject coverage matches firm orders (again, no statistical difference)• With no statistical difference in usage, it seems to serve the needs of users
as well as firm orders (both average 4.5 uses per book)
Questions …
Presenters:
Kay Downey, Collection Management Librarian, University Libraries, KSU [email protected]
Rob Kairis, Library Director, Kent State University at Stark, [email protected]
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